HomeMy WebLinkAboutResolution 23-13RECORD OF RESOLUTIONS
Dayton Legal Blank Inc Form No 30045
Resolution No.
23 -13
Passed
A RESOLUTION ACCEPTING
THE LOWEST AND BEST BID FOR THE
2013 STREET MAINTENANCE PROGRAM
20
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Revised Charter and Chapter 37 of
the Dublin Codified Ordinances for the 2013 Street Maintenance Program;
and
WHEREAS, Council has determined that the bid submitted by Strawser
Paving Company, Inc. constitutes the lowest and best bid; and
WHEREAS, Council has determined that there may be a legitimate need to
declare the relocation of the utilities in connection with the above - referenced
project as a "single- source" procurement, for reason that the company owning
the utilities in question has the exclusive rights to relocate such utilities.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
of its elected members concurring, that:
Section 1. The bid submitted by Strawser Paving Company, Inc. in the total
amount of $4,340,981.59 is hereby accepted.
Section 2 . The City Manager is hereby authorized to enter into contracts
with Strawser Paving Company, Inc. for performance and completion of the
2013 Street Maintenance Program, pursuant to the Advertisement, Proposal
and Contract Documents for said project on file in the office of the City
Engineer.
Section 3. This Resolution shall take effect and be in force upon passage in
accordance with Section 4.04(a) of the Revised Charter.
Passed this day of
2013.
N MW101 / 11 1 ��
W�
Officer
ATTEST:
Clerk of Council
I cityof Dublin
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017 -1090
Phone: 614-410-4400 • Fax: 614-410-4490
To: Members of Dublin City Council
From: Marsha Grigsby, City Manager \\_%�
Date: May 2, 2013
Initiated By: Paul A. Hammersmith, P.E., Director of Engineering /City Engineer
Kenneth B. Richardson, P.E., P.S., Engineering Manager - Design
Memo
Re: Resolution No. 23 -13 - 2013 Street Maintenance Program Bid
Acceptance
Summary
On April 25, 2013, five (5) bids were received, publicly opened and read for the 2013 Street
Maintenance Program. The Engineer's estimate is $4,100,000. A copy of the 2013 Street
Maintenance Program construction drawings have been placed in the Council Planning Room for
your reference and review.
The budgeted funds in the 2013 Capital Improvement Program (CIP) total $4,380,000 from the
following accounts: Annual Street Maintenance Program; Annual Infrastructure /Roadside
Improvement Program; Annual Shared -Use Path Maintenance; and Annual Shared -Use Path
Connections /Additions. Strawser Paving Company, Inc. submitted the lowest and best bid of
$4,340,981.59. Staff has thoroughly reviewed all bids and a summary of the bids is listed below.
Bidder
Bid as Read
Bid as Read
Over ( +) or Under ( -)
Engineer's Estimate
Corrected
Bid
Stawser Paving Company, Inc.
$4,340,981.59
+5.9%
Shelly and Sands, Inc.
$4,369,586.86
+6.6%
$4,369,186.86
Decker Construction Company
$4,406,637.35
+7.5%
The Shelly Company
$4,455,455.00
+8.7%
Kokosing Construction Company, Inc.
$4,522,648.05
+10.3%
All work is scheduled to be completed by September 13, 2013.
Staff has compared the Engineer's estimate to the five bids received and also the successful bid for
2012. The bid unit price for the 1.5 -inch surface asphalt this year is notably higher than last year.
The majority of the surface asphalt this year will be placed on arterial streets, which require
additional temporary striping and temporary traffic control maintenance above that typically needed
to pave residential or collector streets. The staff estimate did not take into account the additional
temporary traffic control needed to perform arterial street work.
Another bid unit price that was underestimated was the 4.5 -inch and 6 -inch pavement planing
(milling). The asphalt and aggregate millings generated from these planing depths will be delivered
Resolution 23 -13 - 2013 Street Maintenance Program Bid Acceptance
May 2, 2013
Page 2 of 3
to asphalt plants and a dumping fee will be charged. In 2012, no fee was charged. Considering the
bids are nested together, staff believes the true cost of construction is higher than the Engineer's
estimate.
Project Funding
The budgeted funding summary for the 2013 Street Maintenance Program is as follows:
Category
2013 Budget
Bid Amount
Annual Street Maintenance Program
$3,150,000
$3,456,415.44
Annual Infrastructure /Roadside Improvement Program*
$325,000
$535,637.85
Annual Shared -Use Path Maintenance **
$375,000
$312,387.20
Annual Shared -Use Path Connections /Additions
$530,000
$36,541.10
Total
$4,380,000
$4,340,981.59
* The Bomanite stamped concrete at the Emerald Parkway/Woerner- Temple Road intersection will
be removed and replaced with brick pavers over a concrete base, similar to the Emerald
Parkway /Coffman Road intersection repair performed in 2011.
** Total budgeted amount for this category is $450,000. Parks and Open Space was allocated
$75,000.00 for shared -use path maintenance, with $375,000.00 available for Engineering.
Sharrow pavement markings will be placed on Emerald Parkway between Rings Road and
Innovation Drive; and on Rings Road between Parkwood Place and Frantz Road.
Items Included
The program this year includes resurfacing on several City streets as depicted in red on the attached
City map. The streets and areas to be improved are as follows:
Avery- Muirfield Drive (Shier -Rings Road to Post Road)
Frantz Road (Metro Place North to S.R. 161 /13ridge Street)
Post Road (I -270 to Frantz Road)
Rings Road ( Parkwood Place to Frantz Road)
Emerald Parkway (Rings Road to Innovation Drive)
Eiterman Road (Shier -Rings Road to Nestle Company)
Shier -Rings Road (east of Eiterman Road and west of Avery Road)
Dublin Center Drive (north and south of S.R. 161)
Sells Mill Drive
Fallen Timbers Drive
Arapahoe Place
Erie Court
Blackhawk Court
Ottawa Place
Mesquite Court
Myrtlestone Street
Resolution 23 -13 - 2013 Street Maintenance Program Bid Acceptance
May 2, 2013
Page 3 of 3
Campden Lakes Shared -Use Path
Avery Road Shared -Use Path
Indian Run Meadows Shared -Use Path
Communications with Residents and Motorists
The following communication methods are used to communicate construction information with the
residents and motorists throughout the duration of this project:
• Brochures are placed on mail boxes at each residence on affected streets (see
attached brochure). These brochures are distributed by Dublin Engineering staff.
• Residents whose driveways will be closed during construction will be given written
notice at their front door at least 24 hours in advance of the closure. These are
distributed by the contractor.
• Temporary signs are placed along streets at least 24 hours in advance of
construction to notify residents and motorists of upcoming construction work and
anticipated construction dates.
• When appropriate, portable message board signs are used for construction
notification on arterial and collector streets.
• The City of Dublin Engineering Division street maintenance website implemented
two years ago provides current construction schedule information. This website is
listed on the signs posted in advance of construction activities and in the brochure
placed on mail boxes. The website is www.dublin.oh.uslengineering
• Due to the short notification time period for driveway closures, Dublin Engineering
staff makes adjustments to the construction schedule to accommodate resident
needs on a case -by -case basis.
Recommendation
Staff has thoroughly reviewed the Strawser Paving Company, Inc. bid. Previous experience with
Strawser Paving Company, Inc. has been favorable, including these recent projects: 2006 through
2010 Street Maintenance Programs; the 2011 Street Maintenance Program — Phase 2; and the 2012
Street Maintenance Program.
Staff recommends approval of Resolution No. 23 -13, accepting the lowest and best bid of Strawser
Paving Company, Inc. in the amount of $4,340,981.59 and authorizing the City Manager to enter
into a contract with Strawser Paving Company, Inc. for this project.
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2013 Street Maintenance Program Locations
1. Avery- MuirField Drive
8.
Dublin Center Drive
11.
Myrtlestone Street
2. Frantz Road
9.
Sells Mill Drive
12.
Campden Lakes Shared -Use Path
3. Post Road
10.
Fallen Timbers Drive
13.
Abbie Glenn and Brand Road Pedestrian Crossing
4. Rings Road
10.
Arapahoe Place
14.
Wareham Drive Pedestrian Crossing
5. Emerald Parkway
10.
Erie Court
15.
Park Mill Drive Pedestrian Crossing
6. Eiterman Road
10.
Blackhawk Court
16.
Avery Road Shared -Use Path
7. Shier -Rings Road
10.
Ottawa Place
17.
Indian Run Meadows Shared -Use Path
10.
Mesquite Court
Project Type
Shared -Use Path Improvements
Roadway Improvements
City of Dublin
ENGINEERING
April 30, 2013
