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HomeMy WebLinkAbout04-22-13 Council MinutesRECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting LEGAL BLANK, INC., FORM NO 10148 Ad April 22, 2013 Mayor Lecklider called the Monday, April 22, 2013 Regular Meeting of Dublin City Council o order at 6:30 p.m. at the Dublin Municipal Building. kD)OURNMENT TO EXECUTIVE SESSION 4ayor Lecklider moved to adjourn to executive session to discuss land acquisition matters k to consider the purchase of property for public purposes) and legal matters (to confer with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action). Ms. Chinnici - Zuercher seconded the motion. Vote on the motion: Mayor Lecklider, yes; Vice Mayor Salay, yes; Ms. Chinnici - Zuercher, yes; Mrs. Boring, yes; Mr. Reiner, yes. (Mr. Keenan and Mr. Gerber joined the executive session in progress.) The meeting was reconvened at 7:10 p.m. PLEDGE OF ALLEGIANCE Ms. Chinnici - Zuercher led the Pledge of Allegiance. ROLL CALL Council members present were Mayor Lecklider, Vice Mayor Salay, Mrs. Boring, Ms. Chinnici - Zuercher, Mr. Gerber, Mr. Keenan and Mr. Reiner. Staff members present were Ms. Grigsby, Mr. Smith, Mr. McDaniel, Ms. Mumma, Chief von Eckartsberg, Ms. Crandall, Ms. Puskarcik, Mr. Wagner, Mr. Hammersmith, Mr. Earman, Mr. Hahn, Ms. Ott, Ms. Husak, Ms. Ruwette, Ms. Nardecchia and Ms. Steiner. PROCLAMATIONS /SPECIAL PRESENTATIONS • Status of CNG Partnership Implementation Scott White, IGS Energy CEO /President thanked the City for their leadership and forward thinking in building the compressed natural gas (CNG) station. The project began nearly four years ago, and they appreciate the opportunity to be a part of that. Their role is to be the administrator for use of the station by non - public vehicles, and reaching out to the community to increase non -fleet usage. The project has led to many interesting partnerships within the City and has been a good learning platform for them in building their business. He introduced Mr. Baich, Chief Operating Officer who oversees their natural gas vehicle efforts. Jim Baich, Chief Operating Officer, IGS Enercv stated that the facility opened nine months ago. Two care values of IGS are their belief in an energy independent United States, powered by domestically produced and environmentally responsive resources. They also value development of alternative sources and uses of energy. The station and the partnership the City has in place with IGS have allowed them to build on this platform. Since the CNG station opened, they have formed a company called, "IGS Energy /CNG Services" and this company now employs four people. Their role with the CNG station is to market the station to fleets in Dublin and Central Ohio, and they have experienced considerable success. Users now include Waste Management, Advanced Drainage Systems, Stanley Steemer, Peabody Landscaping, Smith Dairy, Transportation Research Center in Marysville, W.W. Williams Company and SWACO. All of these are now enjoying a fuel that is cleaner at half the cost. He provided further details on each company's efforts in implementing use of this fuel. In addition, IGS has announced they are opening a corridor of CNG stations along I -79 in West Virginia. They will open the first of these in the summer and intend to have 4 to 8 stations to connect that state to the CNG grid. They are working on other stations in Ohio and hope to make announcements soon. The partnership that began four years ago has resulted in a ripple effect throughout the area — testing, research and operating fleet on this fuel. This is a great story and testament to the progressiveness of the City of Dublin. Mr. Reiner asked for the current cost of CNG fuel. Mr. Baich responded it is $1.99 /gallon. Minutes of DAYTON LEGAL BLANK, INC. FORM NO 10148 Meeting RECORD OF PROCEEDINGS Dublin City Council April 22, 2013 Page 2 of 10 Held 20 Mayor Lecklider stated that Council is very proud of what the City and the staff have done with this initiative and are pleased with the partnership with IGS Energy. They are also proud that IGS Energy is located in the City of Dublin. • National Volunteer Week Mayor Lecklider read a proclamation in honor of National Volunteer Week, and Glenn Aidt, representing the Dublin Bicycle Ambassadors accepted the proclamation. • Presidential Volunteer Service Award — Silver Medal of Service Mayor Lecklider invited the 2012 Dublin Bicycle Ambassadors and Volunteer Administrator Ms. Nardecchia forward. The City is a certifying agency of the White House Council's Presidential Volunteer Service Award. He noted that the Dublin Bicycle Ambassadors as a group have earned the Silver Medal of Service award from the President. He read the letter from President Obama into the record and congratulated all the Dublin Bicycle Ambassadors upon receipt of this important service award. He described the City's program, which now consists of 40 ambassadors and is supported by the Administration, including Police and Parks as well as Washington Township. The letter and certificate were accepted by Glenn Aidt on behalf of the group. Mr. Aidt thanked Council and Ms. Nardecchia for their support of this program. He appreciates the City's planning and vision in building the bikepaths throughout the community. Ms. Grigsby added that the Bicycle Ambassadors have shared information with staff about maintenance needed for the path system and have helped to identify improvements needed. She acknowledged the Engineering staff for their quick response to the maintenance issues identified by the Ambassadors. • Health Program Awards Mr. Wagner and Ms. Ruwette stated that the City has received several recognitions related to its health programs, and Ms. Ruwette introduced the first presenter to Council. ""Golden Apple Award" — United Healthcare Rob Falkenberg, CEO United Healthcare Group, Inc. and Linda Quick, Strategic Account Executive presented the award to the City. Mr. Falkenberg commented that for the past six years, United Healthcare has recognized the most innovative, most impactful organizations that create a culture where wellness is part of working. This year, 16 organizations were recognized across the country. The City of Dublin was one of four organizations to win this award for the second time. He recognized Ms. Grigsby for her leadership in this initiative, and recognized the contributions of Mr. Wagner, Ms. Ruwette, Ms. Steiner and the committee comprised of various division representatives. "Fit Friendly Gold Award" — American Heart Association Mr. Falkenberg noted that he also serves on the Board of the local American Heart Association, and he presented the City of Dublin with the "Fit Friendly Gold Award" for worksite programs. In addition, Mr. Falkenberg presented a check to the City of Dublin in support of its wellness programs. Ms. Steiner introduced Don DePerro, President/Publisher of Columbus Business First and Marissa Michaels, Director of Business Development, Ohio Health. "Healthiest Employers Award" — medium company category — Columbus Business First and Ohio Health Mr. DePerro echoed the comments of Mr. Falkenberg, recognizing the importance of a healthy workplace. Business First partnered with an Indianapolis organization called "Healthiest Employers" to recognize healthy organizations across Central Ohio. The honorees for the first year of this program were featured in a recent edition of Business First. The City of Dublin was recognized as the number one mid -sized employer in Central Ohio. He noted that Ohio Health is the presenting sponsor of this program, and Ms. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BLANK, INC.. FORM NO. 10 148 April 22, 2013 Page 3 of 10 Held Michaels joins him in presenting this award. The other underwriters are Aetna, Anthem Blue Cross /Blue Shield, and Medical Mutual. He commented regarding the recent findings in a Harris poll as outlined in the newspaper supplement, and which support the establishment of and effectiveness of workplace wellness programs. He congratulated the City of Dublin on behalf of Business Firstand their sponsors. Mrs. Boring asked what criteria are used in this evaluation. Mr. DePerro responded that the organization out of Indianapolis is a database company and has specifics on the statistics that they use, but they do not divulge all of that information for proprietary reasons. He noted that next March, Business First will host a major event and will use the SBA definition for size of companies. They hope to have Dublin participate next year in this program. Mr. Keenan added his thanks to staff for their hard work, acknowledging the efforts of Mr. Harding who was instrumental in this initiative. Mr. Reiner noted that the wellness program began at the City staff level and has now been expanded to include residents, improving the health of all the citizenry. Vice Mayor Salay noted that when the City began discussing a wellness program, one of the reasons cited was to control health care costs. She suggested that a memo be provided to update Council with the current figures regarding health care program costs and how the wellness program has affected the health of the employees and the bottom line costs. Ms. Grigsby responded that as costs continued to accelerate rapidly, discussion at the staff level was that containment of costs would be a result of having healthier employees. There would be lower absenteeism and a better quality of life for employees as well. For 2012, the overall medical costs for the City decreased compared with 2011. She thanked Council for their willingness to initiate new programs and make changes. It has truly been a team effort and has improved the health of many employees. Mayor Lecklider added his thanks to Mr. DePerro, Ms. Michaels, Mr. Falkenberg and Ms. Quick for these recognitions. He added that Council has been very supportive of the City's wellness program, which was a non - traditional approach. He agreed that Ms. Grigsby has led by example, personally participating in many of the wellness programs offered by the City. He thanked the staff who have carried this forward, as well as the employees who have made this program work. He believes this has been a transformational program, creating a greater awareness of one's health, benefitting both the City and enhancing the well -being of all participants. CITIZEN COMMENTS Card Stearns, 7269 Coventry Woods Drive noted that at the last Council meeting, some negative comments were made regarding the Dublin Soccer League. On behalf of the DSL staff, she expressed their desire to leave the entire conversation on a good note and discuss soccer at the soccer fields. She read the following to Council: "DSL embodies the spirit of community at its best. Our foundation is built on the efforts of over 400 volunteer coaches who collectively coach over 2,500 participants playing nearly 2,000 soccer games each year. At the heart of the league are three very dedicated staff members Their behind the scenes efforts make the DSL a noteworthy program that has thrived and has worked for more than 30 years The City's long -time partnership with DSL is the third essential element that has contributed to Dublin s remarkable community soccer program, providing attractive parks and greenspaces, without which the program could not function. The City's Avery Park and Darree Fields are the envy of surrounding communities who frequently marvel at Dublin s plush soccer facilities We have much to be proud of in the Dublin soccer community and our focus should remain on working together to provide Dublin residents with a well run program for the RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC., FOR NO. 10148 April 22, 2013 Page 4 of 10 20 enjoyment of all rather than the isolated conflicts that frequently take our focus off our mission to provide the best possible soccer experience for our youth. " added that no one wanted to spend as much time as was spent on this topic. She hopes that the future is nothing other than positive from this point forward. She urged everyone to let these kids have fun and play soccer. CONSENT AGENDA Mayor Lecklider noted that seven items are proposed for action on the consent agenda He asked whether any Council member requests removal of an item for further consideration under the regular agenda. Hearing none, he moved to approve the actions listed for the seven items on the conse agenda. Mr. Gerber seconded the motion. Vote on the motion: Vice Mayor Salay, yes; Mayor Lecklider, yes; Mr. Reiner, yes; Ms. Chinnici - Zuercher, yes; Mrs. Boring, yes; Mr. Keenan, yes; Mr. Gerber, yes. • Approval of Regular Meeting Minutes of April 8, 2013 Ordinance 30 -13 (Introduction /first reading) Authorizing the City Manager to Execute Necessary Conveyance Documentation to Acquire 0.127 Acres, More or Less, Fee Simple Interest that is Present Road Occupied Property; 0.017 Acres, More or Less, Permanent Multi -Use, Utility, Grading, Utility and Drainage Easement; and a 0.021 Acres, More or Less, Temporary Easement from Michael A. Wade. (Second reading /public hearing May 6 Council meeting) • Ordinance 31 -13 (Introduction /first reading) Authorizing the City Manager to Execute the Necessary Documents to Accept the Dedication of 0.311 Acres, More or Less, of Right -of -Way and 0.019 Acres, More or Less, of Bikepath Easement from Avery Lakes Investments, LLC. (Second reading /public hearing May 6 Council meeting) Ordinance 32 -13 (Introduction /first reading) Authorizing the City Manager to Execute Necessary Conveyance Documentation to Acquire a 0.144 Acres, More or Less, Fee Simple Interest that is Present Road Occupied Property; a 0.010 Acres, More or Less, Permanent Multi -Use, Utility, Grading and Drainage Easement; and a 0.021 Acres, More or Less, Temporary Easement, from Sean M. and Jennifer K. Smith. (Second reading /public hearing May 6 Council meeting) • Ordinance 33 -13 (Introduction /first reading) Approving the Partial Release of a Storm Sewer Easement Granted to the City of Dublin as Part of the Development of the Dublin Village Center Retail Center. (Second reading /public hearing May 6 Council meeting) • Ordinance 34 -13 (Introduction /first reading) Authorizing the City Manager to Execute Necessary Conveyance Documentation to Acquire a 0.138 Acres, More or Less, Fee Simple Interest (with 0.138 Acres as Present Road Occupied); a 0.024 Acres, More or Less, Permanent Shared -Use Path, Utilities, Drainage and Grading Easement; and a 0.021 Acres, More or Less, Temporary Easement from Michael A. and Judith E. Teets. (Second reading /public hearing May 6 Council meeting) • Resolution 21 -13 (Introduction /vote) Accepting the Lowest/Best Bid for the 2013 Sanitary Sewer Maintenance Project. (Project No. 13- 005.0 -CIP) RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting D AYTON LEGAL BLANK INC., FORM NO. 10148 April 22, 201 -3 Page 5 of 10 Held SECOND READING /PUBLIC HEARINGNOTE - ORDINANCES Ordinance 27 -13 Rezoning Approximately 26.5 Acres Located on the North Side of Rings Road, Approximately 1,100 Feet West of the Intersection with Eiterman Road From R, Rural District and R -1, Restricted Suburban Residential District to PUD, Planned Unit Development District (Links at Ballantrae PUD) to Establish a 45- Lot Single - Family Detached Residential Development and 7.08 Acres of Open Space. (Case 12- 066Z /PDP /PP) Ms. Husak stated that questions were raised at the April 8 first reading: 1. Regarding a condition imposed by the Planning and Zoning Commission about three -car garages. This condition is being eliminated, based on Council's discussion at the last meeting. 2. Regarding water and sewer services for the Patch family home on Rings Road and the roundabout at Rings and the future Cosgray -Rings connector. The memo provided in the packet addresses these matters as well. Ms. Husak noted that the slides indicate that this proposed rezoning is for 45 single - family lots on land located just south of Ballantrae and north of Rings Road. Staff is recommending approval of the ordinance with the elimination of the condition related to a requirement for three -car garages. The applicant is also present to respond to any questions. Vice Mayor Salay asked about the road connecting from Rings Road, which will ultimately be, in essence, the Amlin bypass. Is it accurate to state that at some point the road will be relocated? Ms. Husak responded affirmatively. Engineering has provided a drawing that reflects this future change, shifting the road slightly at the time the roundabout is constructed. Mr. Hammersmith stated that the slide reflects a reconfiguration of the intersection. Initially, it will be a stop - controlled intersection. Staff anticipates that in the future, as the road is designed and constructed over to Cosgray Road, a roundabout will be installed at Rings Road and what has been called "Churchman Road." An extension to the south to Tuttle Crossing Boulevard will extend from Avery Road west to the Cosgray Road area. This relocation is only for the segment shown on the slide. Vice Mayor Salay asked if having the road in a different location will help with traffic maintenance, when that is ultimately constructed. Mr. Hammersmith responded that it will help with construction of the future roundabout. Vice Mayor Salay stated that her concern was with investing monies in something that would change in a couple of years. Vice Mayor Salay noted that in the past, there has been significant interest from homeowners south and east of this area for City sewer and water. However, her understanding is this utility extension will be under Rings Road, will serve to the north -- not the south, and that land to the south and east will be part of a different sewer shed. Is that accurate? Mr. Hammersmith responded affirmatively. The exhibit reflects that the water main and the sanitary sewer extension will terminate on the south side of the roadway. All of the land located south of Rings Road will be in a different sewer shed and will be served from the south. Ms. Chinnici - Zuercher noted that there was extensive discussion about utility service for the Patch property. She asked for clarification about whether this will be done as part of this development. Mr. Hammersmith responded that at this point, the proposed development is at the preliminary engineering stage. The final development plan submittal will include the final engineering. He has shared with Mr. Patch that bringing utility service to his property would require a main extension. That could be done by the developer as part of their public infrastructure installation. Once the main line was extended, the property owners would then need to extend the service line from the main line to their property, and the City would need to provide the property owners with an easement through the reserve area. There would be some costs associated with extending the utility from the main line RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting LEGAL BLANK.. INC., FORM NO 10148 April 22, 2013 Page 6 of 10 eld 20 .o the Patch property. He estimates there would be $10- 12,000 in private property owner :osts, including both tap and connection fees and for service line installation. Ir. Keenan stated that is consistent with what was done for other residents who were responsible for installing the lines from the main line to their homes. He asked about the :ommitments for landscaping for the Patch property. 4s. Husak responded that one of the conditions of the Planning and Zoning Commission elates to this. Staff has asked the applicant to meet with the Patch family to devise a andscaping plan that is acceptable to both parties. 4r. Keenan noted that the relocation of the roadway as shown would move the roadway and roundabout a bit further away from the Patch property as well. Mayor Lecklider invited the applicant's representative to testify. Ben Hale, Jr., 37 W. Broad, Columbus, representing the applicant stated that if the Patch family needs anything from the applicant, such as easements to make that connection, they will certainly cooperate in providing that. However, they believe the easement will actually be on the City -owned land. He also reminded Council that although Council did agree to eliminate the requirement for a three -car garage, a requirement remains in place that 50 percent of the homes have side - loaded garages. Every lot can accommodate a three -car garage; it is a matter of whether a home purchaser opts for a three -car garage. At this price point, he expects a good number to opt for a three -car, side - loaded garage. They are appreciative that Council will allow their clients to have a choice in this matter. David Patch, 6800 Rings Road stated that he represents his mother, who lives at 6800 Rings Road. This is the first time he has actually viewed the rendering of the roundabout. He thanked Council and staff who have worked closely with him. They have not yet seen the plans for landscaping, but they are confident that they will be acceptable. He assumes the road will be installed and then removed once the roundabout is constructed. The present iteration of the roadway configuration is much improved over what was first shared with them. He appreciates the City's and the applicant's cooperation. Ms. Husak noted that staff met with the applicant on Friday and they are preparing their final development plan submittal. They were asked to meet with the Patch family to review the proposed landscape design, including plant material, etc. Vote on the Ordinance: Vice Mayor Salay, yes; Mayor Lecklider, yes; Mr. Gerber, yes; Mrs. Boring, yes; Mr. Keenan, yes; Mr. Reiner, yes; Ms. Chinnici - Zuercher, yes. Ordinance 28 -13 Authorizing the City Manager to Execute Necessary Conveyance Documentation to Acquire a 0.016 Acres, More or Less, Permanent Shared -Use Path, Utilities, Drainage, and Grading Easement; a 0.015 Acres, More or Less, Temporary Easement; and a 0.017 Acres, More or Less, Temporary Easement from Neal M. and Nancy S. Hahn. Ms. Ott stated that nothing has changed since the first reading. The City engaged in amicable negotiations with Mr. and Mrs. Hahn. This will provide easements to accommodate a shared -use path along Brand Road at the appraised value. Vote on the Ordinance: Mayor Lecklider, yes; Mr. Keenan, yes; Ms. Chinnici - Zuercher, yes; Mr. Reiner, yes; Mr. Gerber, yes; Vice Mayor Salay, yes; Mrs. Boring, yes. Ordinance 29 -13 Authorizing the City Manager to Execute Necessary Conveyance Documentation to Acquire a 0.127 Acres, More or Less, Fee Simple Interest (with 0.127 Acres as Present Road Occupied); a 0.024 Acres, More or Less, Permanent Shared - Use Path, Utilities, Drainage, and Grading Easement; a 0.015 Acres, More or Less, Temporary Easement; and a 0.017 Acres, More or Less, Temporary Easement from Angela Haley, T.O.D. RECORD OF. Pp EEDINGS Minutes of ublin City ounce Meeting LEGAL BLANK, INC FORM NO. 10148 April 22, 201 -3 Page 7 of 1 -0 W Ms. Ott reported that amicable negotiations took place with the property owner, and the City is obtaining the necessary easements at the appraised value for the Brand Road shared -use path. Vote on the Ordinance: Ms. Chinnici - Zuercher, yes; Mrs. Boring, yes; Mr. Reiner, yes; Mayor Lecklider, yes; Mr. Gerber, yes; Mr. Keenan, abstain; Vice Mayor Salay, yes. INTRODUCTION/ PUBLIC HEARING /VOTE — RESOLUTIONS Resolution 20 -13 Authorizing the City Manager to Enter into Contract(s) with Neighboring Law Enforcement Agencies for the Use of the Division of Police Firearms Range. Vice Mayor Salay introduced the resolution. Chief von Eckartsberg stated that the City recently completed a major renovation of its firing range, which was built in 1993. This resource is in high demand in the area. In keeping with the desire to share services, the Police division would like the ability to share this resource with other law enforcement agencies. This resolution will facilitate the sharing of this resource. Mr. Keenan thanked staff for their efforts to share the facility and gain some revenue in doing so. Mayor Lecklider asked if this use will accelerate the wear and tear on the firing range. Chief von Eckartsberg responded that he does not believe it will do so. As refurbished, the backstop is constructed using new technology, and there will be cleaning and maintenance done each year. He does not foresee any adverse impacts with sharing of this range. However, if there are any adverse impacts, the contracts provide that the user is responsible for any damages. Mayor Lecklider asked how the fee was determined. Chief von Eckartsberg responded that staff reviewed the practice of other agencies in this regard. The fee itself is nominal, but most of the agencies that will collaborate with the City on this will partner with the City in other ways. These contracts call for reimbursement for the actual costs of having officers on site for the training at the range. Ms. Grigsby added that as part of the annual cost study update, staff will evaluate that fee to ensure it is appropriate. Vote on the Resolution: Mayor Lecklider, yes; Vice Mayor Salay, yes; Mr. Reiner, yes; Mr. Keenan, yes; Ms. Chinnici - Zuercher, yes; Mr. Gerber, yes; Mrs. Boring, yes. STAFF COMMENTS Ms. Grigsby noted that a memo was included in the packet regarding painting of the Dublin Road water tower. She asked if there are comments or feedback regarding the proposal. Mr. Gerber stated that he prefers the original painting design, without including the ""City of Dublin" language. This is preferable to any golf ball design as well. Mr. Keenan noted that the Dublin Road water tower placement was quite contentious with the neighboring jurisdiction, and it is important to keep that in mind in choosing the painting design. Ms. Chinnici - Zuercher stated that there is a signature logo on the other water towers, and given the location and neighboring jurisdiction, why is staff recommending adding the name on this tower? Ms. Grigsby responded that staff reviewed several options, and one consideration was to keep it very simple. Staff did indicate that many water tanks do have the name of the entity, and this would be consistent with the City's branding efforts as well. Ms. Chinnici - Zuercher noted that she does support the proposed painting of the stem for this water tower, given its height. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC., FORM NO. 10148 April -22, 2013 Page 8 of 10 - -- Held Ms. Grigsby commented that the Tartan Ridge tower is much shorter, and staff believes that a different treatment was warranted for this much longer stem. Mr. Keenan commented that he understands the desire for branding but would advocate that begin in other areas of the City at the time those towers are repainted. Given the II contentiousness of this tower location, he would not support including the name on the tower. Vice Mayor Salay recalled that there was a desire to differentiate this tower as being in the City of Dublin in view of the Presidents Cup in 2013 and this highly visible location. Ms. Grigsby responded that staff had discussed having identification on the top of the tower, given the television coverage from the blimp during the Cup. She clarified that staff would include the City name on the other water tanks when repainting occurs in the future. Mr. Gerber commented that he believes Dublin's marketing staff can promote Dublin during the Presidents Cup without having the name on this water tower. Mr. Reiner stated that if the plan is to include the City name on all tanks in the future when they are repainted, it may make sense to begin with this tank. This does have significant visual traffic with two golf tournaments this year. Mayor Lecklider stated that, given he lives in a neighborhood with a view of a water tower, he does not believe the neighbors will be pleased with the City of Dublin name on a water tower. It strikes him as more fitting to have the City name in a more commercial area, but not in residential areas. He is not supportive of this type of branding. The Dublin Road water tower is one of the larger towers, and there have not been significant complaints to date. He would prefer to continue the status quo in terms of painting design. Vice Mayor Salay agreed. Mrs. Boring asked for clarification. If the City of Dublin language is included on this tank, would such language be added in the future to all other tanks as they are repainted? Ms. Grigsby responded affirmatively. Mrs. Boring stated that if the City of Dublin language is not included on this tank painting, it would not be included on other City tanks repainted in the future. Ms. Grigsby stated that is correct. Mrs. Boring stated that she is supportive of painting the stem, which will make it less obtrusive when the foliage is not present in winter. However, she would support continuation of the current painting plan, with the exception of the stem painting. Ms. Grigsby summarized that the consensus is to paint the tower in the current scheme used by the City -- not adding the new branding logo -- but including the painting of the stem as proposed. Mayor Lecklider noted that a memo was included in the packet regarding the Community Plan adoption and maintenance policy. Is staff seeking feedback tonight? Ms. Grigsby suggested that Council members provide feedback tonight or via e-mail or telephone if they prefer. COUNCIL COMMITTEE REPORTS /COUNCIL ROUNDTABLE Mr. Keenan thanked Mr. Wagner and Ms. Ruwette for their update provided in the packet regarding the impacts of the Affordable Care Act. It was well done and easy to understand. Ms. Chinnici - Zuercher: RECORD OF PROCEEDINGS Minutes of Dublin City Council iileeting LEGA BLANK, 3NC- FORM NO 10148 April 22 2013 Page 9 of 10 eld 20 • Asked about the Service Center and City Hall renovations outlined in the memo. She is pleased to hear of the plans for upgrades. What is the timing of the demolition of the house that is currently occupied by Events Administration? Hs. Crandall responded that Events will likely relocate to the Service Center in the September or October timeframe. Demolition would take place shortly thereafter. • Asked about plans for the Nyrop house and if that structure is to be demolished as well. GIs. Crandall responded that staff is still discussing the options for that structure. There was some investment made in the house for maintenance purposes. At one time, there VVU discussion of a potential nature center as part of the redevelopment in Coffman Park. The evaluation of that property is continuing. Ms. Grigsby noted that there was previous discussion about the nature education coordinator and potential programming in that location. One issue of conversion to a commercial use is the considerable costs involved. The other factor is whether the City wants to have staff in such an isolated location. Discussions are ongoing, but her sense at this time is that the structure will likely not be retained. However, that recommendation is not ready to present at this time. • Thanked Chief von Eckartsberg for the memo regarding security for special events held in the City. Given the recent Boston tragedy, there were questions at the homeowner association leadership meeting this week about the City's response plans for events. She is hoping that perhaps the Shared Vision staff could interview the Chief regarding this topic, as it is a topic of great concern to residents. This would provide an opportunity to educate the public about the plans the City has in place for each of the events. • Commented that in the face of such tragedies, it is evident that the first responders work well together. Dublin has always had that kind of collaborative relationship with other agencies, both Police and Fire. It is important to build upon those partnerships and relationships, with shared use of resources such as the firing range. She appreciates this approach being taken by the City. Dublin has a reputation in the area for positive relationships with other jurisdictions. Ms. Grigsby stated that Chief von Eckartsberg had contacted her shortly after the Boston Marathon attacks and indicated that the Police were already contacting Events Administration to discuss and update safety and security for City events. In regard to law enforcement, they have engaged in shared services for a long period and set the example for other types of collaboration for service sharing. Mrs. Boring: • Asked about the rationale for demolishing the Nyrop house on Post Road versus refurbishing it. Ms. Grigsby responded that one consideration is the cost of conversion from a residential home to a commercial property. Secondly, the gain in space versus the cost is a consideration. It may make more sense to determine what space can be expanded at other facilities versus having an additional facility or building to maintain. • Noted that she supports the renovation at City Hall in concept, but one concern relates to security and the fact that the receptionist desk does not face the front door, allowing staff to have eye contact with any visitors. Unless there is a monitor to view who is approaching the front door, this seems to be a security concern. Ms. Grigsby responded that staff can review this. There is a door that the receptionist will have access to as part of this renovation. Currently, there is not any safe place for the receptionist to move to in the case of an emergency. However, there are safety features currently in place, including a buzzer to alert security. • Attended the brunch hosted for the volunteer seniors group. The total volunteer hours for these individuals were very impressive, and those who attended were very pleased with the recognition. • Noted that the Volunteer Administrator provided a gift to each Council member — the same was distributed to each of the seniors who attended the brunch. Minutes of DA YTON LEGAL. BLAN INC., FORM NO. 10 148 Held RECORD OF PROCEEDINGS Dublin City Council Meeting April 22, 2013 Page 10 of 1 -0 20 Vice Mayor Sala • Reported that she was able to attend the homeowner association leadership meeting at the Venue at Corazon. The attendees indicated they were interested in having these meetings at various venues within the City in the future versus at the Rec Center. Staff members present did an excellent job of responding to questions. • The goal setting retreat is scheduled from 8 a.m. to 4 p.m. on Friday, April 26 at the Venue at Corazon in Dublin. There was discussion via e-mail and telephone about the visioning exercise for idea sharing, as listed on the proposed agenda, and she will speak to the consultant tomorrow about revising this topic. Breakfast will be available beginning at 7:30 a.m. • Asked for clarification about the Nyrop property in Coffman Park. She recalled that at the time of the Coffman Park Task Force, this was discussed as a potential location for nature education, given the stream and wildlife around the property. Ms. Grigsby responded that staff continues to discuss the plans for this property and will make a recommendation to Council at some point. Mayor Lecklider: • Suggested that as part of the lobby renovation at City Hall, space needs to be available for display of City memorabilia or items presented to Council. There are a variety of such items, and it would be desirable to have these items on display in the lobby for the public to view. • Asked Mr. Reiner to comment regarding the Dublin Arts Council Garden Party fundraising event on Friday, April 26. • On Wednesday, he will serve as a judge for the Senior Idol Contest at the Abbey Theater. The tickets are sold out, and he is looking forward to this event. Mr. Reiner noted that he is hopeful that everyone will attend and bring their neighbors and friends. Many restaurants are participating, and there are many nice auction items as well. There will be a live auction this year. The event is held at OCLC. Mayor Lecklider stated that Mrs. Boring has additional comments to make this evening. Mrs. Borin4 stated that she has been struggling with a decision in her life for the past two years. This morning, she received a phone call, and it was very timely. She has now made the decision to announce her retirement at the end of this year after 20 years of service as a Council member. She feels very good about this decision and thanked all for their support! ADJOURNMENT The meeting was adjourned at 8:25 p.m. Officer '.) W�20 re iding Clerk of Council x