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Home My WebLink AboutResolution 12-13RECORD OF RESOLUTIONS Dayton Legal Blank. Inc., Form No. 30045 Resolution No. 12 -13 Passed 1 20 A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT WITH THE FRANKLIN COUNTY COMMISSIONERS FOR THE ADMINISTRATION OF WIRELESS 9 -1 -1 GOVERNMENT ASSISTANCE FUNDS WHEREAS, Franklin County is responsible for the administration of the Wireless 9 -1 -1 Governmental Assistance Funds it receives from the Public Utilities Commission of Ohio (prior to January 1, 2014) and the Ohio Department of Taxation (beginning January 1, 2014); and WHEREAS, the City of Dublin serves as one of the five public safety answering points to provide wireless enhanced 9 -1 -1 services; and WHEREAS, this Agreement will provide a mechanism for the distribution of the 9 -1 -1 funds in order that the City of Dublin may acquire and pay for permissible wireless 9 -1 -1 expenditures as outlined in the Ohio Revised Code; and WHEREAS, Section 307.15 of the Revised Code provides the requisite authority for the parties to enter into this Agreement and perform their respective obligations. NOW THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, of its elected members concurring, that: Section 1. The City Manager is hereby authorized to execute the intergovernmental agreement, attached hereto as Exhibit "A," with the Franklin County Commissioners for the administration of Wireless 9 -1 -1 Government Assistance Funds. Section 2. This Resolution shall be effective upon passage in accordance with Section 4.04(a) of the Revised Charter. Passed this -� day of ��C�G� , 2013. Mayor - Presid' g Officer ATTEST: Clerk of Council Office of the City Manager 70t of Dublin Phone: 614-410- 4 Fax:b614 -0410 -4490 43017-1090 Memo To: Members of Dublin City Council From: Marsha I. Grigsby, City Manager Date: March 21, 2013 Initiated By: Heinz von Eckartsberg, Chief of Police Re: Resolution No. 12 -13 — Intergovernmental Agreement with Franklin County for Purpose of Receiving Wireless 9 -1 -1 Government Assistance Funding Background Attached for your consideration is Resolution 12 -13, authorizing the City Manager to enter into an intergovernmental agreement with the Franklin County Commissioners for the purpose of receiving funds disbursed from the Wireless 9 -1 -1 Governmental Assistance Fund for the answering of 9 -1 -1 calls from wireless telephones. Adopted in 2006 and amended in 2008 and 2012, Ohio Revised Code §5507 established what is now a $.25 per month user fee on every wireless phone bill to reimburse local public safety answering points for costs associated with receiving 9 -1 -1 calls placed from wireless telephones. As directed by law, the Wireless 9 -1 -1 Governmental Assistance Fund is administrated by the county commissioners, with funds being disbursed in accordance with the formula set by the local 9 -1 -1 Planning Committee. To facilitate disbursement, local agencies are required to maintain a current intergovernmental agreement. Dublin's original agreement expired at the end of 2012. This new agreement will allow the City to continue to receive funding disbursements for the life of the fund. Attached is a copy of the proposed intergovernmental agreement between the City of Dublin and the Franklin County Commissioners. The agreement includes the resolution passed by the Franklin County 9 -1 -1 Planning Committee that establishes how funds will be disbursed to the local governmental entities. Once the intergovernmental agreement is executed by the parties, Franklin County will continue disbursements on a monthly basis for the duration of the fund. Disbursements received from the Wireless 9 -1 -1 Governmental Assistance Fund must be used in accordance with Revised Code §5507.57, which includes those costs incurred in designing, upgrading, purchasing and maintaining equipment as well as the training of staff to answer wireless 9 -1 -1 calls. Up to 50 percent of the disbursements received may be used for personnel costs, once all equipment purchases have been completed. The $.25 per month fee on every wireless phone bill will now collect indefinitely as House Bill 360 repealed the previous sunset provision in the law. Recommendation Staff recommends approval of Resolution 12 -13 at the March 25 Council meeting. INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF DUBLIN AND FRANKLIN COUNTY, OHIO This Intergovernmental Agreement ( "Agreement') is made and entered into by and between the Franklin County Board of Commissioners (hereinafter referred to as the "County ") and the City of Dublin hereinafter referred to as the "City "). WHEREAS, the County receives Wireless 9 -1 -1 Government Assistance funds from the Public Utilities Commission of Ohio (prior to January 1, 2014) and the Ohio Department of Taxation (beginning January 1, 2014); and WHEREAS, the City is the recipient of 9 -1 -1 funds as approved by a resolution of the 9 -1 -1 Planning Committee on February 25, 2013; and WHEREAS, the County and the City desire to enter into this Agreement to provide for the distribution of the 9 -1 -1 funds in order for the City of Dublin to expeditiously acquire and pay for permissible wireless 9 -1 -1 expenditures as outlined in section 5507.57 (formerly section 4931.65) of the Revised Code; and WHEREAS, Section 307.15 of the Revised Code provides the requisite authority for the parties to enter into this Agreement and perform their respective obligations; and WHEREAS, this Contract has been authorized by Resolution No. of the Franklin County Board of Commissioners and Resolution No. 12 -13, passed on , 2013, by the City of Dublin. NOW THEREFORE, in consideration of the premises and the mutual promises covenants and conditions contained herein, the parties hereto agree to the following: 1. Franklin County shall disburse monies received from the Wireless 9 -1 -1 government assistance fund pursuant to the February 25, 2013 resolution of the Franklin County 9 -1 -1 Governing Board. The resolution and estimated dollar amounts are attached hereto as Exhibit A and incorporated herein by this reference. 2. The City covenants and agrees that in the utilization of the 9 -1 -1 wireless funds that it shall comport with any and all rules, regulations, and laws as required by the State of Ohio. 3. The County shall process payment directly to City on a monthly basis. 4. The parties agree that the City shall be the sole owner of any and all equipment and /or software purchased by the City with funds disbursed pursuant to this Agreement. Intergovernmental Agreement Page 2 5. With respect to 9 -1 -1 funds disbursed to the City, in the event that an authorized governmental agency or its agent having responsibility for conducting an audit disallows certain costs and requires that a refund be issued, the City shall be responsible for providing the refund amount in full. 6. This contract is subject to amendments, modifications, or alterations anytime, provided such amendments, modifications, or alterations are agreed upon in their entirety by all parties hereto, and executed in accordance with applicable provisions of the Ohio Revised Code. 7. This contract shall be construed, interpreted, and the rights of the parties determined, in accordance with the laws of the State of Ohio. A determination that any part of this agreement is invalid shall not invalidate or impair the force or effect of any other part thereof, except to the extent that such other part is wholly dependent for its operation upon the part so declared invalid. IN WITNESS WHEREOF, the parties hereto have hereunto set their hands to this agreement this day of 1 2013. John O'Grady, President Paula Brooks, Commissioner Marilyn Brown, Commissioner Approved as to Form: Marsha I. Grigsby City Manager City of Dublin Approved as to Form: By: Asst. Prosecuting Attorney By: City Attorney's Office FEBRUARY 25, 2013 RESOLUTION BY THE FRANKLIN COUNTY 9 -1 -1 PLANNING COMMITTEE TO APPROVE THE DISBURSEMENT OF THE WIRELESS 9 -1 -1 CHARGES IMPOSED UNDER SECTION 5507.42 (FORMERLY SECTION 4931.61) OF THE REVISED CODE TO THE SUBDIVISIONS THAT MAINTAIN WIRELESS ENHANCED 9 -1 -1 PUBLIC SAFETY ANSWERING POINTS (PSAPs) WITHIN FRANKLIN COUNTY FOR THE YEARS 2013 THROUGH 2016, INCLUSIVE. WHEREAS, a countywide 9 -1 -1 system has been formed for Franklin County in accordance with section 5507.03 (formerly section 4931.41) of the Revised Code; and, WHEREAS, 9 -1 -1 planning and technical advisory committees have been formed for Franklin County in accordance with section 5507.06 (formerly section 4931.42) of the Revised Code; and, WHEREAS, the 9 -1 -1 planning committee has adopted and implemented a final plan and established five PSAPs to provide wireless enhanced 9 -1 -1 services on a countywide basis; and, WHEREAS, current technology cannot handle the text, data, images, and video that are increasingly common in personal communications; and, WHEREAS, the Next Generation 9 -1 -1 (NEXTGEN) initiative is to establish the foundation for county -wide emergency communications services in a wireless mobile society; and, WHEREAS, the Planning Committee intends to meet the safety needs of the community by employing NEXTGEN technology; and, WHEREAS, the countywide 9 -1 -1 system will be upgraded to provide for NEXTGEN capabilities tied to the convergence of voice and data communications through voice - over- internet - protocol (VOIP) technology, such as including text messaging, email, and; and, WHEREAS, the five wireless PSAPs are maintained and operated by governmental subdivisions that have certified and paid costs and which may use disbursements received under section 5507.55 (formerly section 4931.64) of the Revised Code to pay subdivision costs of providing countywide wireless enhanced 9 -1 -1 services, including personnel costs; now therefore: On motion of Wi.11_ i?rl F. VP dra , J - r and seconded by HF:inz vonEcka.rtsberg , BE IT RESOLVED BY THE 9 -1 -1 PLANNING COMMITTEE, FRANKLIN COUNTY, OHIO: SIGNATURE (PAGE VOTING AYE THEREON: Pre i of th ard-bf Franklin County Commissioners F q',ty df Colum us Mayo O r/ s Ci ve Ciyor f, Dubfi Chief xec t a Officer P ar' ee ')( `ns k hoard of Trustees Chairperson VOTING NAY THEREON: EON: President of the Board of ]Franklin County Commissioners City of Columbus Mayor City of Grove City Mayor City of )(Dublin Chief Executive Officer Prairie Township Board of Trustees Chairperson Cc: 9 -1 -1 Planning Committee Members Regional Communications Coordinator County Administrator ruiel.dsl iui vvneiess y -1 -i ulsoursements for ZU13 - 2016 (PSAP Distribution Based on Combination of Wireless Calls Received and Estimated Population Served) 2013 j 2014 AVAILABLE CASH j - 2015 T - -- - -- -- -- 2016 - -- - - -- - - Beginning Cash Balance _ -- - 4 $ 1,53 $ 120,000.00 i $ 2 40,000 .00 i $_ 360,000.00 Estimated Receipts - $ 3,089 29_2 00 . $ 3,089 $_ 3,089, _292._00 $ --- — 3, 08_9,2 9 2.00 Available Cash -- - - - -- - - -- - - I $ 1 4 6 , 79 8.69 $ 3,209,292. $ 3,329,292.00 i $ 3,449,292.00 _ ._.._.._. --- - - - - -- - - - - -- -- -- - ..... EXPENSES - - �- -- - - - - - -- Co u my Expenses - ___ - _ -- -- ..__.. ....... - -- - Wireless Call Trunks - -- - -- - - - - -- . ..- - --- - - - - -- $ 30,000.00 $ 30,000.00 0 1 $ $ -- - - -- - _- Wireless Tariff Charges -- -- - - - - -- - -- $ 102,000.00 $ -- - -- - 102,000.00 ;$ -- Wireless 9 -1 -1 Coordinator Mapping Database $ 50,000.00 $ 50,000.00 j $ 50,000.00 $ . 50,000.00 Ma $ 50,000.00 $ 50,000.00 I $ 50,000.00 , $ 50,000.00 NextGen-- Network and Data Management $ $ $ 750,000.00 $ 7 County Subtotal - nt Expenses _ -_ Y 232,000AO . $_ 232,000.00 $ 850,000. $ 85 0,000.0 0 Reserves I -- - - - -- - - - - -- - - - -- - - --- - -- - - -- - - Reserve for Countywide NextGen Upgrade i $ 1,531,506.69 Contingency Reserve $ 12 0,000. 00 $ 120,000.00 ' $ 1 $ 1 20_,_0 00. 00 Subtotal - Reserves $ 1,6 51,506.69 $ 120,000.00 _ 120,0 00.00 I $ 120,000.00 AP Disb ursements* Columbus (78.0 %) _. -- - - -. .. - -- - - -- -- ..._. _ $ _..--- - 1,909,107.00 $ - - - -- -- -- 1,909,107.00 ; $ 1,379,393.00 $_ Dublin (4.5 %) _._.__...----- - - -._. __ - --- ---- --- - - -.._ - -- -- $ , 1 30,000 .00 - $ ----!---------- - - - - - -- - -- 130,000 $ - - - - -- - - 130, 000.00$ _1 ,379,39 3 . 0 . 0 130, Franklin County Sheriff (13.0 %) - - - -- - - - - -- - - - -- - -- -- . _ -- - -- -- -- $ - - -- -- 318,185.00 $ - - - -- - -- ; -- 318,1 $ 229 899.00 $ -- - - -- .. - -- 229,899.00 Grove City .3% Y —) - $ 130,000.00 $ 130,000.00 1 $ - -' - - -- - - } -- 130,000.00 $ .. - - -- - - 130,000.00 Westerville (2.2 %) $ 130,000.00 $ 130,000.00 i $ 130,000.00j 13 Subtotal - PSAP Disbursements $ 2,617,292.00 $ 2,617,292.00 $ 1,999,292.00 $ 1,999,292.00 TOTAL EXPENSES ; $ 4,500,798.69 $ 2,969,292.00 i $ 2,969,292.00 i $ 2,969,292.00 ENDING CASH BALANCE ! $ 120 000.00 ' $ 240,000 00 r$ 60,000.00 j $ 480,000 00 *Minimum disbursement of $130,000. No maximum disbursement. Prepared by: Franklin County Office of Management Budget February 25, 2013