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Home My WebLink AboutResolution 09-13RECORD OF RESOLUTIONS Inc.. Fon No 30065 Resolution No. 09 -13 Posed .20 A RESOLUTION DECLARING CERTAIN CITY -OWNED PROPERTY AS SURPLUS AND AUTHORIZING THE CITY MANAGER TO DISPOSE OF SAID PROPERTY IN ACCORDANCE WITH SECTION 37.08 OF THE DUBLIN CODIFIED ORDINANCES WHEREAS, the City of Dublin possesses certain vehicle and equipment assets used in the performance of its daily operations; and WHEREAS, these vehicle and equipment assets have reached the end of their useful life for City purposes; and WHEREAS, it has been determined that the City should maximize the return on investment by selling these assets; and WHEREAS, the City has chosen GovDeals as the vendor to implement an internet auction. NOW, TJUEREFORE, BE IT RESOLVED by the Council of the City of Dublin, State of Ohio, _� 7 of the elected members concurring: Section 1. The City Manager is hereby authorized to dispose of personal property, vehicle and equipment assets that have been declared as surplus through the use of internet auction. Section 2 . This auction will be conducted using a third -party contractor, namely: GovDeals, www.GovDeals.com Greg Thomas, Client Services Representative 5907 Carmichael Place Montgomery, Alabama 36117 Telephone No. (800) 613 -0156 The contract outlining the specifics of the terms and conditions under which this contractor will carry out this service to the City can be made available upon request to the Department of Finance. Section 3. The Council of the City of Dublin here by declares the property listed in the attached Exhibit as surplus and authorizes the City Manager to dispose of said property in a manner consistent with Section 37.08 of the Dublin Codified Ordinances. Section 4. This Resolution shall take effect and be in force upon passage in accordance with Section 4.04(a) of the Revised Charter. Passed this 84 day of 2013. ✓Gaff' U _ ,� Mayor Pres ding Officer ATTEST: C -� Clerk of Council City of Dublin Office of the City Manager 5200 Emerald Parkway • Dublin, OH 43017 -1090 Phone: 614- 410 -4400 • Fax: 614- 410 -4490 To: Members of Dublin City Council From: Marsha I. Grigsby, City Manager'" Date: March 7, 2013 Initiated By: Michelle Crandall, Director of Administrative Services Darryl Syler, Fleet Manager Memo Re: Resolution 09 -13 - Disposal of City -Owned Property (Vehicles and Equipment) Summary Section 37.08 of the Dublin Codified Ordinances requires City Council authorization for disposal of all motor vehicles or other property valued at $5000 or above. As Council is aware, a replacement schedule for vehicles and equipment is identified as part of the Capital Improvements Program (CIP). Before vehicles are taken out of service, an evaluation is completed as to current condition and maintenance history. If, after the evaluation, the vehicle is determined to have had minimal maintenance costs and staff believes the vehicle provides continued value to the City, the vehicle will be maintained as part of the City's fleet and the replacement schedule will be modified. Resolution No. 09 -13 authorizes the City Manger to dispose of certain vehicles and equipment that are no longer in service. The motor vehicles and pieces of equipment which Fleet has identified for auction are detailed in the attached Exhibit. Vehicles The following vehicles are identified for auction: The following vehicles(trucks) have been taken out of service due to mechanical issues and have been replaced with CNG vehicles: #3805, #4042, #4046, #4095, #4317, #4318, #4354, #4388, #4842, #4918, #4920, #4926, #4950, #4355, #4705, #2056, #2334, #2349, #2371, #2936, #2944, #2950, #2385, #2341, #3072, #3801, #3806, #3920, #3965, #3966, #4335, #4607, #4708, #4331, #3803, #3804, #5701. The following vehicles have been taken out of service due to their current condition and maintenance history: #4034, #4007, #4605, #3070, #3071, #3074, #3075, #2217, and #5901. The following police detective vehicles have been replaced due to condition factors: #1002, #1082, #1087, #1950 and the following Crown Victorias: #10826, #10827. Equipment The equipment identified for auction includes: • 3 ODB Leaf Vac's • 1 International Trailer • 1 Toro Mower Memo re. Resolution 09 -13 — Disposal of City -Owned Vehicles and Equipment 2/27/2013 Page 2 of 2 The vehicles and equipment will be sold by internet auction, as authorized by Section 37.08 of the Dublin Codified Ordinances. Upon approval of this resolution, bidding will open as soon as practicable after March 11, 2013 and will remain open the required minimum of two weeks. This information will be posted on the City of Dublin website, along with a link to take customers directly to the auction website at www.GovDeals.com Under the terms of the City's agreement with GovDeals, the City will pay a commission to GovDeals of 7.5% of sale proceeds; however, the City will incur no cost unless the items are sold. The GovDeals site is well -known among public entities and will provide a broad pool of prospective buyers for City surplus items. Recommendation Fleet recommends adoption of Resolution No. 09 -13 at the March 11, 2013 Council meeting. EXHIBIT Surplus Property Year Serial Number Make & Model Asset# Dept. Mileage Reason for Selling 1998 1FTYR14X1WPA92628 FORD RANGER 3805 GROUNDS 84,517 REPLACED BY 41124 CNG 2000 1GCGK24R3YR211942 CHEVROLET 2500 4042 GROUNDS 136,598 REPLACED BY 41108 CNG 2001 3B7KC26Z21M277846 DODGE 2500 4046 GROUNDS 86,884 REPLACED BY 41291 CNG 2000 1GCGK24R9YR210195 CHEVROLET 2500 4095 GROUNDS 65,623 REPLACED BY 41288 CNG 2003 1GCHK29UX3E262355 CHEVROLET 2500 4317 GROUNDS 138,279 REPLACED BY 41178 CNG 2003 1GCHK29U63E259226 CHEVROLET 2500 4318 GROUNDS 121,480 REPLACED BY 41125 CNG 2003 1GCHK29U73E260532 CHEVROLET 2500 4354 GROUNDS 150,583 REPLACED BY 41126 CNG 2003 1GCHC24U73E269249 CHEVROLET 2500 4388 GROUNDS 154,122 REPLACED BY 41179 CNG 1998 1FTRF271XWNCO3426 FORD F250 4842 GROUNDS 92,029 REPLACED BY 41149 CNG 1999 1FTPF2717XNB76565 FORD F250 4918 GROUNDS 69,500 REPLACED BY 41187 CNG 1999 1GCDT14XOX8200748 CHEVROLET S10 4920 GROUNDS 71,820 REPLACED BY 41127 CNG 1999 2FTZX172XXCB17121 FORD F250 4926 GROUNDS 94,320 REPLACED BY 41181 CNG 1999 1GCEK19T6XE229542 CHEVROLET 1500 4950 GROUNDS 79,450 REPLACED BY 41122 CNG 2000 1GBKC34F7YF506034 CHEVROLET 3500 4034 GROUNDS 34,974 REPLACED BY 41257 2000 1GBKC34FXYF505377 CHEVROLET 3500 4007 GROUNDS 31,736 REPLACED BY 41258 2003 3FTNF20L33MB40992 FORD F250 4355 GROUNDS 144,332 REPLACED BY 41186 CNG 1996 1FTEF25HXTLB59626 FORD F250 4605 GROUNDS 53,846 REPLACED BY 41249 1997 1FTDF1724VNC50185 FORD F150 4705 DCRC 88,117 REPLACED BY 41139 CNG 2000 2G1WF55K2Y9354712 CHEVROLET IMPALA 1002 POLICE 69,475 REPLACED BY FORD TAURUS 11332 2000 2G1WF55K5Y9350282 CHEVROLET IMPALA 1082 POLICE 89,888 REPLACED BY FORD TAURUS 11333 2000 2G1WF55KOY9353087 CHEVROLET IMPALA 1087 POLICE 103,331 REPLACED BY FORD TAURUS 11334 1999 2FAFP71W4XX214457 FORD CROWN VICTORIA 1950 POLICE 84,604 REPLACED BY FORD TAURUS 11389 2008 2FAHP71V18X176804 FORD CROWN VICTORIA 10826 POLICE 100,950 REPLACED BY CHEVROLET TAHOE 11214 2008 2FAHP71V18X176803 FORD CROWN VICTORIA 10827 POLICE 98,864 REPLACED BY CHEVROLET TAHOE 11226 2000 1GCGC33R6YF511156 CHEVROLET 3500 2056 STREETS 115,232 REPLACED BY 21114 CNG 2003 1FTNW20L93ED35291 FORD F250 2334 STREETS 113,906 REPLACED BY 21115 CNG 2003 1GCEK14V93Z269285 CHEVROLET 1500 2349 STREETS 87,391 REPLACED BY 21130 CNG 2003 1GTCS19X138207189 GMC SONOMA 2371 STREETS 32,794 REPLACED BY 21110 CNG 1999 1GCEK19T9XE245086 CHEVROLET 1500 2936 STREETS 66,742 REPLACED BY 21117 CNG 2000 1GCHK33F4YF448779 CHEVROLET 3500 2944 STREETS 111,869 REPLACED BY 21119 CNG 1999 1GNDT13WXXK227099 CHEVROLET BLAZER 2950 STREETS 64,809 REPLACED BY 21192 CNG Resolution No. 09 -13 Vehicles- Equipment Exhibit 1 3/8/2013 11:48 AM EXHIBIT Surplus Property 2003 1GCHK29U73E263205 CHEVROLET 2500 2385 STREETS 160,715 REPLACED BY 21129 CNG 2003 1GCEK14V73Z270869 CHEVROLET 1500 2341 STREETS 122,079 REPLACED BY 21146 CNG 2000 1J4FF28S7YL257770 JEEP CHEROKEE 3070 ENGINEER 50,510 REPLACED BY 31292 2000 1J4FF28S7YL257771 JEEP CHEROKEE 3071 ENGINEER 45,994 REPLACED BY 31296 2000 1J4FF28SOYL257772 JEEP CHEROKEE 3072 ENGINEER 77,139 REPLACED BY 31191 CNG 2000 1J4FF28S4YL257774 JEEP CHEROKEE 3074 ENGINEER 62,914 REPLACED BY 4411 2000 1J4FF28S6YL257775 JEEP CHEROKEE 3075 ENGINEER 49,986 REPLACED BY 31284 1998 1J4FJ28S1WL230480 JEEP CHEROKEE 3801 ENGINEER 66,180 REPLACED BY 31190 CNG 1998 1GTEK19M9WE547386 GMC 1500 3806 ENGINEER 86,472 REPLACED BY 31121 CNG 2000 1GCC19W7YK153169 CHEVROLET S10 3920 ENGINEER 92,530 REPLACED BY 31144 CNG 1999 1GCEK19T2XE243549 CHEVROLET 1500 3965 BLD.STND 47,760 REPLACED BY 31189 CNG 1999 1GCEK19T3XE243981 CHEVROLET 1500 3966 BLD.STND 69,510 REPLACED BY 31131 CNG 2217 1GTGG25R121118617 CHEVROLET G2500 2217 INFO TECH 33,134 REPLACED BY 5062 2003 1FTNW20L73EB14935 FORD F250 4335 FACILITIES 140,713 REPLACED BY 41180 CNG 1996 1FTEF25H3TLB59628 FORD F250 4607 FACILITIES 95,703 REPLACED BY 41147 CNG 1997 1FTEF2716VNC85300 FORD F250 4708 FACILITIES 86,383 REPLACED BY 41145 CNG 2003 1GCEK14V43Z272031 CHEVROLET 1500 4331 FACILITIES 108,934 REPLACED BY 41148 CNG 1998 1FTYR14XXWPA92630 FORD RANGER 3803 FACILITIES 95,824 REPLACED BY 21139 CNG 1998 1FTYR14X3WPA92629 FORD RANGER 3804 FLEET 78,671 REPLACED BY 21128 CNG 1997 1J4FJ28S2VL590520 JEEP CHEROKEE 5701 POLICE 76,153 NO LONGER NEEDED 1999 1J4FF28SOXL647642 JEEP CHEROKEE 5901 ADMIN 58,806 NO LONGER NEEDED EQUIPMENT 2002 2013111 ODB LEAF VAC 7076 STREETS 1032 HRS. REPLACED BY 71049 2004 12044122 ODB LEAF VAC 7422 STREETS 869 HRS. REPLACED BY 71050 2006 4064439 ODB LEAF VAC 7606 STREETS 528 HRS. REPLACED BY 71302 1990 1ZFUF2027M3000805 INTERNATIONAL TRAILER 8051 STREETS NO LONGER NEEDED 2006 260000276 TORO 4500 8630 GROUNDS 1700 HRS. REPLACED BY 81293 Resolution No. 09 -13 Vehicles- Equipment Exhibit 2 3/8/2013 11:48 AM