HomeMy WebLinkAboutOrdinance 18-13RECORD OF ORDINANCES
Inc.
Form No. 30043
18 -13 (Amended)
Ordinance No. Passed _ , 20
AN ORDINANCE AMENDING SECTIONS 32.60 THROUGH 32.61
AND SECTION 32.63 AND REPEALING SECTIONS 32.70
THROUGH 32.78 OF THE CODIFIED ORDINANCES OF THE CITY
OF DUBLIN, COMBINING THE DUTIES AND FUNCTIONS OF THE
PARKS AND RECREATION ADVISORY COMMISSION AND THE
COMMUNITY SERVICES ADVISORY COMMISSION INTO A NEWLY
CONFIGURED COMMUNITY SERVICES ADVISORY COMMISSION
WHEREAS, City Council has reviewed the duties, functions and assignments of the
Community Services Advisory Commission and the Parks and Recreation Advisory
Commission; and
WHEREAS, the efforts and dedication of the current and past members of the
Community Services Advisory Commission and the Parks and Recreation Advisory
Commission were instrumental in the progress they have made toward achieving
their goals and mission; and
WHEREAS, City Council has determined that it is appropriate to consolidate these
two Commissions in the spirit of providing an opportunity to members for meaningful
and purposeful service to the City; and
WHEREAS, City Council has determined it is desirable to maintain an advisory
committee of citizen experts who are capable of advising City Council on matters
related to the maintenance and enhancement of the City's public services, parks and
recreation services and natural resources; and
WHEREAS, City Council desires to amend Chapter 32 of the Codified Ordinances in
order to revise the duties and functions of the Community Services Advisory
Commission to incorporate the current duties and functions of the Parks and
Recreation Advisory Commission; and
WHEREAS, it is necessary to repeal Sections 32.70 through 32.78 (Parks and
Recreation Advisory Commission) of the Codified Ordinances of the City of Dublin.
NOW, THEE EFORE, BE IT ORDAINED by the Council of the City of Dublin, State
of Ohio, I I of the elected members concurring that:
Section 1. Sections 32.70 through 32.78 (Parks and Recreation Advisory
Commission) of the Codified Ordinances of the City of Dublin are hereby repealed.
Section 2. Section 32.60 (Establishment) of the Codified Ordinances of the City of
Dublin is amended to read:
"A Community Services Advisory Commission of the City of Dublin is
hereby formed to address and to make recommendations to Council on
community services, parks and recreation services, natural resources, and
related issues at the request of Council."
Section 3. Section 32.61 (Duties and Functions) of the Codified Ordinances of the
City of Dublin is amended to read:
"(A) The Community Services Advisory Commission shall perform the following
duties:
1. Provide feedback and /or make recommendations to City Council
regarding the City's high level of community services and parks and
recreation services offered by various City departments and divisions.
2. Provide feedback to and /or make recommendations to City Council
RECORD OF ORDINANCES
Dayton Legal Blank, Inc.
18 -13 (Amended)
Ordinance No.
Passed
concerning the programs /services of the various City departments and
divisions. Such programs /services may include, but are not necessarily
limited to: development and use of park lands and recreation
facilities; cultural programs; solid waste management; cemeteries;
environmental, natural resources (including trees and landscaping);
street and utility maintenance /services; telecommunications /cable
television; community health; community- oriented policing;
neighborhood watch; D.A.R.E. advocacy; and other issues /programs
as referred by City Council.
3. Monitor, evaluate and advise Council regarding the implementation
and maintenance of the Dublin Community Plan as it addresses
community facilities related to parks, recreation, open /green space
and cultural arts, and preservation of the natural environment.
4. Recommend to City Council policies concerning the regulation and
control of the planting, transplanting, maintenance and preservation of
trees, shrubs and landscaping in City-owned or controlled property,
and policies to preserve and enhance the natural environment of the
City.
5. Recommend to City Council programs promoting both community
involvement and the value of the City's natural environment, which
collectively enhance the City's high quality of life.
6. Recommend to City Council programs, initiatives and infrastructure
improvements promoting bicycling within the City.
7. Serve as a "sounding board" for City staff regarding the conduct and
delivery of programs /services as mentioned in Section (A)(2).
8. Give consideration to Council goals when making any
recommendation.
9. Perform such other duties and functions as assigned by Council.
(B) The Community Services Advisory Commission shall act solely in an
advisory capacity to Council, and all reports and proposals shall be made
to Council.
(C) The Community Services Advisory Commission shall call upon the City
Manager, and through the City Manager, any department of the City to
render assistance to the Commission as may be reasonably required.
Section 4. Section 32.63 (Membership) of the Codified Ordinances of the City of
Dublin is amended to read:
— "The Community Services Advisory Commission shall be comprised of as many
resident members as Council deems necessary to fulfill the duties of the
Commission, except that at no time shall the Commission have less than three
members as required by Section 7.02 of the Revised Charter of Dublin, Ohio. All
members shall be appointed by Council and shall serve three -year terms, subject
to alteration as Council deems necessary to accomplish a staggering of the
expiration of terms. Terms shall commence upon appointment and end on March
31 in the year of the completed term. Members shall serve in accordance with
Section 7.02 of the Revised Charter of Dublin, Ohio. Members shall not be
appointed from specific organizations or groups; however, Council shall endeavor
to appoint persons representative of all areas of community services and parks
Page 2
zo
RECORD OF ORDINANCES
Ordinance No
Inc.
Passed Page 3 20
18 -13 (Amended)
and recreation, including but not exclusive of, active and passive recreation,
cultural arts /activities, youth activities, senior citizens activities, sustainability,
natural resources and open space preservation."
Section 5 . This Ordinance shall be in full force and effect on the earliest date
permitted by law.
Passed this k day of ✓ V LG V(2C l_/ 2013.
Mayor Presi ing Officer
ATTEST:
('��?/
Clerk of Council
Office of the City Manager
Emerald Prkway* City of Dublin Pho 614 - 410.4400 • Fax:b614 --410 -4490 1090
To: Members of Dublin City Council
From: Marsha I. Grigsby, City Manager \�,`�y.,
Initiated By: Michelle L. Crandall, Director of Administrative Services
Fred Hahn, Director of Parks and Open Space
Matt Earman, Director of Recreation Services
Date: March 7, 2013
Re: Ordinance 18 -13 (Amended) - Combining PRAC and CSAC
Summary
Memo
Based upon comments from Council during the first reading of Ordinance 18 -13, amendments
have been made to the "Membership" section (32.63) to reflect Council's desire to appoint
members representing a broad cross - section of the community and a broad range of
expertise /interests. Although this language was included in the Parks and Recreation Advisory
Commission (PRAC) "Membership" section, it was not detailed in the Community Services Advisory
Commission Code sections. This amendment more closely reflects the language in the PRAC Code
section. No other changes have been made.
Recommendation
Staff recommends approval of Ordinance 18 -13 (Amended) at the second reading /public hearing
on March 11, 2013.
Office of the City Manager
5200 Emerald Prkway, City of Dublin Phone: 614 - 410.4400 • Fax:b614 -0410 -4490 1090
Memo
To: Members of the Dublin City Council
From: Marsha I. Grigsby, City Manager
Date: February 21, 2013
Initiated By: Michelle L. Crandall, Director of Administrative Services
Fred Hahn, Director of Parks and Open Space
Matt Earman, Director of Recreation Services
Re: Ordinance 18 -13 — Combining PRAC and CSAC
Summary
A goal in the establishment of all of Council's boards, commissions and task forces is to provide
meaningful assignments to the many community volunteers who dedicate their time and talent to
the City. Over the past few years, it has become challenging to provide assignments to both the
Community Services Advisory Commission (CSAC) and the Parks and Recreation Advisory
Commission (PRAC). As a result, staff has either brought forward presentations that are
"information only" or the Commission meetings have not been held each month. A secondary
effect of having an increased number of information only presentations is that it has been difficult
to achieve a quorum for several of these meetings.
The following is a summary of 2011 and 2012 meetings for CSAC and PRAC showing the number
of meetings held, the number of meetings with Council assignments and the number of meetings
with information only presentations.
Total Meetings Held 18 15
Meetings with Council Assignments 12 12
Meetings with Information Only 1 6 1 3
Total Meetings Held 18 14
Meetings with Council Assignments 1 3 12
Meetings with Information Only 15 12 I
Recommendation
Staff is recommending that Council combine the Parks and Recreation Advisory Commission and
the Community Services Advisory Commission into a newly formed Community Services Advisory
Commission, retaining the existing duties of each commission and adding a duty of responsibility
for reviewing and making recommendations related to community bicycling initiatives. Staff
further recommends that current members of both commissions, as well as those whose terms
expire on March 31, 2013 and are eligible for reappointment to PRAC or CSAC be given the
opportunity to remain on the newly formed Community Services Advisory Commission. Staff
recommends approval of Ordinance 18 -13 at the second reading /public hearing on March 11,
2013.
18 -13 (Amended)
AN ORDINANCE AMENDING SECTIONS 32.60 THROUGH 32.61
AND SECTION 32.63 AND REPEALING SECTIONS 32.70 THROUGH
32.78 OF THE CODIFIED ORDINANCES OF THE CITY OF DUBLIN,
COMBINING THE DUTIES AND FUNCTIONS OF THE PARKS AND
RECREATION ADVISORY COMMISSION AND THE COMMUNITY
SERVICES ADVISORY COMMISSION INTO A NEWLY CONFIGURED
COMMUNITY SERVICES ADVISORY COMMISSION
WHEREAS, City Council has reviewed the duties, functions and assignments of the
Community Services Advisory Commission and the Parks and Recreation Advisory
Commission; and
WHEREAS, the efforts and dedication of the current and past members of the Community
Services Advisory Commission and the Parks and Recreation Advisory Commission were
instrumental in the progress they have made toward achieving their goals and mission; and
WHEREAS, City Council has determined that it is appropriate to consolidate these two
Commissions in the spirit of providing an opportunity to members for meaningful and
purposeful service to the City; and
WHEREAS, City Council has determined it is desirable to maintain an advisory committee
of citizen experts who are capable of advising City Council on matters related to the
maintenance and enhancement of the City's public services, parks and recreation services
and natural resources; and
WHEREAS, City Council desires to amend Chapter 32 of the Codified Ordinances in order
to revise the duties and functions of the Community Services Advisory Commission to
incorporate the current duties and functions of the Parks and Recreation Advisory
Commission; and
WHEREAS, it is necessary to repeal Sections 32.70 through 32.78 (Parks and Recreation
Advisory Commission) of the Codified Ordinances of the City of Dublin.
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin, State of
Ohio, of the elected members concurring that:
Section 1. Sections 32.70 through 32.78 (Parks and Recreation Advisory Commission) of
the Codified Ordinances of the City of Dublin are hereby repealed.
Section 2. Section 32.60 (Establishment) of the Codified Ordinances of the City of Dublin
is amended to read:
"A Community Services Advisory Commission of the City of Dublin is hereby
formed to address and to make recommendations to Council on community
services, parks and recreation services, natural resources, and related issues at
the request of Council."
Section 3. Section 32.61 (Duties and Functions) of the Codified Ordinances of the City of
Dublin is amended to read:
"(A) The Community Services Advisory Commission shall perform the following duties:
1. Provide feedback and /or make recommendations to City Council regarding
the City's high level of community services and parks and recreation services
offered by various City departments and divisions.
2. Provide feedback to and /or make recommendations to City Council
concerning the programs /services of the various City departments and
divisions. Such programs /services may include, but are not necessarily
limited to: development and use of park lands and recreation facilities;
18 -13 (Amended) Page 2
cultural programs; solid waste management; cemeteries; environmental,
natural resources (including trees and landscaping); street and utility
maintenance /services; telecommunications /cable television; community
health; community- oriented policing; neighborhood watch; D.A.R.E.
advocacy; and other issues /programs as referred by City Council.
3. Monitor, evaluate and advise Council regarding the implementation and
maintenance of the Dublin Community Plan as it addresses community
facilities related to parks, recreation, open /green space and cultural arts,
and preservation of the natural environment.
4. Recommend to City Council policies concerning the regulation and control of
the planting, transplanting, maintenance and preservation of trees, shrubs
and landscaping in City -owned or controlled property, and policies to
preserve and enhance the natural environment of the City.
5. Recommend to City Council programs promoting both community
involvement and the value of the City's natural environment, which
collectively enhance the City's high quality of life.
6. Recommend to City Council programs, initiatives and infrastructure
improvements promoting bicycling within the City.
Serve as a "sounding board" for City staff regarding the conduct and
delivery of programs /services as mentioned in Section (A)(2).
8. Give consideration to Council goals when making any recommendation.
9. Perform such other duties and functions as assigned by Council.
(B) The Community Services Advisory Commission shall act solely in an advisory
capacity to Council, and all reports and proposals shall be made to Council.
(C) The Community Services Advisory Commission shall call upon the City
Manager, and through the City Manager, any department of the City to render
assistance to the Commission as may be reasonably required.
Section 4. Section 32.63 (Membership) of the Codified Ordinances of the City of Dublin is
amended to read:
"The Community Services Advisory Commission shall be comprised of as many
resident members as Council deems necessary to fulfill the duties of the Commission,
except that at no time shall the Commission have less than three members as required
by Section 7.02 of the Revised Charter of Dublin, Ohio. All members shall be appointed
by Council and shall serve three -year terms, subject to alteration as Council deems
necessary to accomplish a staggering of the expiration of terms. Terms shall commence
upon appointment and end on March 31 in the year of the completed term. Members
shall serve in accordance with Section 7.02 of the Revised Charter of Dublin, Ohio.
Members shall not be appointed from specific organizations or groups; however, Council
shall endeavor to appoint persons representative of all areas of community services and
parks and recreation, including but not exclusive of, active and passive recreation,
cultural arts /activities, youth activities, senior citizens activities, sustainability, natural
resources and open space preservation."
18 -13 (Amended) Page 3
Section 5 . This Ordinance shall be in full force and effect on the earliest date permitted
by law.
Passed this day of 1 2013.
Mayor - Presiding Officer
ATTEST:
Clerk of Council
COMMUNITY SERVICES ADVISORY COMMISSION
§ 32.60 ESTABLISHMENT.
A Community Services Advisory Commission of the City of Dublin is hereby formed to
address and to make recommendations to Council on community services, parks and recreation
services, natural resources and related issues at the request of Council.
(Ord. 17 -99, passed 3 -1 -99; Am. Ord. 04 -04, passed 2 -2 -04)
§ 32.61 DUTIES AND FUNCTIONS.
(A) The Community Services Advisory Commission shall perform the following duties:
(1) Provide feedback and /or make recommendations to City Council regarding the city's
high level of community services and parks and recreation services offered by various City
departments and divisions
(2) Provide feedback to and /or make recommendations to City Council concerning the
programs /services of the various departments and divisions .
Such programs services may include, but are not necessarily limited to: development and use of
park lands and recreation facilities: cultural programs; solid waste management; cemeteries;
environmental, natural resources (including trees and landscaping); street and utility
maintenance /services; telecommunications /cable television; community health; community -
oriented policing; neighborhood watch; D.A.R.E. advocacy; and other issues /programs as
referred by City Council.
(3) Monitor, evaluate and advise Council regarding the implementation and
maintenance of the Dublin Community Plan as it addresses community facilities related to
parks, recreation, open /preen space and cultural arts, and preservation of the natural
environment,
(4) Recommend to City Council policies concerning the regulation and control of the
planting, transplanting, maintenance and preservation of trees, shrubs and landscaping in city -
owned or controlled property, and policies to preserve and enhance the natural environment of
the city.
(5) Recommend to City Council programs promoting both community involvement and
the value of the city's natural environment, which collectively enhance the city's high quality of
life.
(6) Recommend to City Council programs, initiatives and infrastructure improvements
promoting bicycling within the City.
(76) Serve as a "sounding board" for city staff regarding the conduct and delivery of
programs /services as mentioned in division (A)(2) of this section.
(87) Give consideration to Council goals when making any recommendation.
(98) Perform such other duties and functions as assigned by Council.
(B) The Community Services Advisory Commission shall act solely in an advisory capacity
to Council and all reports and proposals shall be made to Council.
(C) The Community Services Advisory Commission shall call upon the City Manager, and
through the City Manager, any department of the city to render assistance to the Commission as
may reasonably be required.
(Ord. 17 -99, passed 3 -1 -99; Am. Ord. 04 -04, passed 2 -2 -04)
§ 32.62 MEETINGS.
The Community Services Advisory Commission shall meet as determined necessary by the
Chair. The Commission shall comply with Section 7.02 of the Revised Charter of Dublin, Ohio.
The Chair shall have responsibility to establish an agenda jointly with city staff for each meeting.
Minutes of all the Commission's activities shall be kept and forwarded to Council, and an annual
report covering its activities shall be prepared by the Commission each year.
(Ord. 17 -99, passed 3 -1 -99)
§ 32.63 MEMBERSHIP.
The Community Services Advisory Commission shall be comprised of as many resident
members as Council deems necessary to fulfill the duties of the Commission, except that at no
time shall the Commission have less than three members as required by Section 7.02 of the
Revised Charter of Dublin, Ohio. All members shall be appointed by Council and shall serve
three year terms, subject to alteration as Council deems necessary to accomplish a staggering
of the expiration of terms. Terms shall commence upon appointment and end on March 31 in
the year of the completed term. Members shall serve in accordance with Section 7.02 of the
Revised Charter of Dublin, Ohio. Members shall not be appointed from specific organizations or
groups; however, Council shall endeavor to appoint persons with expertise in the areas of
community services.- and parks and recreation including but not exclusive of, active and
passive recreation cultural arts /activities, Youth activities, senior citizens activities,
sustainability, natural resources and open space preservation."
(Ord. 17 -99, passed 3 -1 -99; Am. Ord. 15 -08, passed 3- 17 -08)
§ 32.64 ELECTION OF CHAIRPERSON/VICE CHAIRPERSON.
The Community Services Advisory Commission shall organize annually and elect a
Chairperson and a Vice Chairperson.
(Ord. 17 -99, passed 3 -1 -99)
§ 32.65 TASK FORCE.
(A) The Community Services Advisory Commission may recommend to Council the
formation of a task force(s) which shall operate under the direction and oversight of the
Community Services Advisory Commission. A "task force" shall mean:
(1) A subcommittee formed with the approval of City Council for the purpose of
assisting the Community Services Advisory Commission and /or city staff in analysis,
research /study, or assistance with special projects, programs or assignments given by or
approved by City Council.
(2) The task force membership may be comprised of volunteer residents /business
residents who have expertise, skills, talent and /or resources that lend itself to the collective
wisdom of the task force.
(3) When a task force(s) is formed it shall be for a predetermined period of time, as
approved by City Council or as extended by City Council.
(B) It is the intent of this subchapter to allow the Community Services Advisory
Commission to temporarily augment itself with volunteer expertise while not permitting the
proliferation of such task forces.
(Ord. 17 -99, passed 3 -1 -99)
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Note: Highlighted text below designates duties and functions incorporated into
ordinance 18 -13.
PARKS AND RECREATION ADVISORY COMMISSION
§ 32.70 ESTABLISHMENT.
A Parks and Recreation Advisory Commission of the city is hereby established to address
and to make recommendations to Council on park land /open space and recreation issues at
the request of Council, and also at the request of Council to serve as a fact - finding body on
behalf of City Council and its Public Services Committee concerning such issues.
(Ord. 95 -97, passed 9 -3 -97)
J§ 32.71 DUTIES AND FUNCTION.
The Parks and Recreation Advisory Commission shall have the following duties and
functions:
(A) Monitor, evaluate and advise Council regarding the implementation and maintenance
of the Dublin Community Plan as it addresses community facilities related to parks, recreation,
open /green space and cultural arts.
(B) Provide feedback and /or make recommendations to City Council regarding the
development of park lands and recreation facilities.
(C) Recommend to City Council policies concerning the operation and use of parks and
recreation facilities.
(D) Make recommendations to City Council regarding parks, recreation and cultural
programs for the city.
(E) Serve as a "sounding board" for city staff regarding the conduct and delivery of
recreation - related services and use of recreation - related facilities, the Community Recreation
Center, and lands.
(F) Give consideration to Council goals when making any recommendation.
(G) Perform such other duties and functions as assigned by City Council.
(Ord. 95 -97, passed 9 -3 -97; Am. Ord. 15 -99, passed 3 -1 -99)
i�)§ 32.72 CAPACITY.
The Parks and Recreation Advisory Commission shall act solely in an advisory capacity to
Council and all reports and proposals shall be made to Council.
(Ord. 95 -97, passed 9 -3 -97; Am. Ord. 15 -99, passed 3 -1 -99)
§ 32.73 ASSISTANCE TO COMMISSION.
The Parks and Recreation Advisory Board may call upon the City Manager, and through the
City Manager, any department of the city to render assistance to the Advisory Commission as
may reasonably be required.
(Ord. 95 -97, passed 9 -3 -97; Am. Ord. 15 -99, passed 3 -1 -99)
J§ 32.74 MEETINGS.
The Parks and Recreation Advisory Commission shall meet as determined necessary by the
Chair of the Commission. The Commission shall comply with Section 7.02 of the Revised
Charter of Dublin, Ohio. The Chair shall have responsibility to establish an agenda jointly with
city staff for each meeting. Minutes of all the Commission's activities shall be maintained and
forwarded to Council, and an annual report covering the Commission's activities shall be
prepared by the Commission each year.
(Ord. 95 -97, passed 9 -3 -97; Am. Ord. 15 -99, passed 3 -1 -99)
,J§ 32.75 MEMBERSHIP.
The Parks and Recreation Advisory Commission shall be comprised of as many resident
members as Council deems necessary to fulfill the duties of the Commission, except that at no
time shall the Commission have less than three members as required by Section 7.02 of the
Revised Charter of Dublin, Ohio. All members shall be appointed by Council and shall serve
three -year terms, subject to alteration as Council deems necessary to accomplish a staggering
of the expiration of terms. Terms shall commence upon appointment and end on March 31 in
the year of the completed term. Members shall serve in accordance with Section 7.02 of the
Revised Charter of Dublin, Ohio. Members shall not be appointed from specific organizations or
groups; however, Council shall endeavor to appoint persons representative of all areas of
recreation and cultural interest, including but not exclusive of, active recreation, both organized
and individual, passive recreation, cultural and social activities, youth, senior citizens,
neighborhood play areas, arts and crafts and open space preservation.
(Ord. 95 -97, passed 9 -3 -97; Am. Ord. 15 -99, passed 3 -1 -99; Am. Ord. 16 -08, passed 3- 17 -08)
§ 32.76 QUALIFICATIONS FOR APPOINTMENTS.
When making appointments to the Parks and Recreation Advisory Commission, City Council
should seek and consider recommendations from business, school districts, recreation, cultural
and athletic organizations. Council shall endeavor to appoint persons representative of all areas
of recreation and cultural interest, including but not exclusive of, active recreation, both
organized and individual, passive recreation, cultural and social activities, youth, senior citizens,
neighborhoods play areas, arts and crafts and open space preservation.
(Ord. 95 -97, passed 9 -3 -97; Am. Ord. 15 -99, passed 3 -1 -99)
§ 32.77 ELECTION OF CHAIRPERSON/VICE CHAIRPERSON.
The Parks and Recreation Advisory Commission shall organize annually and elect a
chairperson and vice chairperson.
(Ord. 15 -99, passed 3 -1 -99)
§ 32.78 TASK FORCE.
(A) The Parks and Recreation Advisory Commission may recommend to Council the
formation of a task force(s) which shall operate under the direction and oversight of the Parks
and Recreation Advisory Commission. A "task force" shall mean:
(1) A subcommittee formed with the approval of City Council for the purpose of
assisting the Parks and Recreation Advisory Commission and /or city staff in analysis,
research /study, or assistance with special projects, programs or assignments given by or
approved by City Council.
(2) The task force membership may be comprised of volunteer residents /business
residents who have expertise, skills, talent and /or resources that lend itself to the collective
wisdom of the task force.
(3) When a task force(s) is formed it shall be for a predetermined period of time, as
approved by City Council or as extended by City Council.
(B) It is the City Council's intent to allow the Parks and Recreation Advisory Commission
to temporarily augment itself with volunteer expertise while not permitting the proliferation of
such task forces.
(Ord. 15 -99, passed 3 -1 -99)