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HomeMy WebLinkAbout02-11-13 Council MinutesRECORD OF PROCEEDINGS Dublin City Council February 11, 2013 Mayor Lecklider called the Monday, February 11, 2013 Regular Meeting of Dublin City Council to order at 6:30 p.m. at the Dublin Municipal Building. ADJOURNMENT TO EXECUTIVE SESSION Mayor Lecklider moved to adjourn to executive session to discuss legal matters (to confer with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action), land acquisition matters (to consider the purchase of property for public purposes) and personnel matters (to consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official). Mr. Gerber seconded the motion. Vote on the motion: Vice Mayor Salay, yes; Mr. Gerber, yes; Mayor Lecklider, yes; Mrs. Boring, yes. (Mr. Keenan joined the session in progress.) The meeting was reconvened at 7:05 p.m. PLEDGE OF ALLEGIANCE Mrs. Boring led the Pledge of Allegiance. ROLL CALL Council members present were Mayor Lecklider, Vice Mayor Salay, Mrs. Boring, Mr. Keenan and Mr. Gerber. [Mr. Reiner and Ms. Chinnici - Zuercher were absent (excused).] Staff members present were Ms. Grigsby, Mr. Smith, Mr. Smith, Jr., Mr. McDaniel, Ms. Mumma, Mr. Somerville, Ms. Crandall, Mr. Wagner, Ms. Ott, Mr. Hammersmith, Mr. Hahn, Mr. Earman, and Ms. Gilger. PRESENTATIONS/ PROCLAMATIONS Update from Parents Encouraging Responsible Choices (P.E.R.C.) — Kathy Harter Kathy Harter, 7825 Holliston Court, Dublin noted that she is accompanied by Sue Hutras. Ms. Harter stated she is President of P.E.R.C., and Ms. Hutras is Past President. She thanked the City for their ongoing support. Several Council members have participated in their programs. Ms. Hutras distributed a brochure about PERC. PERC's mission is to empower parents, encourage and inform responsible choices for children in the community. PERC provides programming to help facilitate parent networking and provides useful tools to parents. They meet at the Dublin Schools central office on the third Wednesday of the month at 9:30 a.m., and all are welcome. Over the years, they have worked hard to bring community leaders together to work under the same "umbrella" in order to avoid duplication of programs. The umbrella of organizations includes Dublin A.C.T., Nationwide Children's Hospital, Dublin City Schools, including the guidance counselors, and Dublin parents. They would be pleased to have Council members attend their meetings. Their next program is "Healthy Lifestyles" — which involves fun, fitness, family and food to fuel it. It will be held on April 24 at the DCRC. Two sessions are held — one in the morning and one in the evening — to accommodate the interest. They thanked the City for providing the space at the DCRC Tallas at no charge to them. On a few occasions, they have had need for the Abbey Theater at the DCRC, which has been a cost for PERC. They request that Council eliminate this cost for PERC, if possible. They also appreciate the community support received, including from Tim Hortons who donated coffee and donuts. In terms of funding, they receive a grant from Dublin A.C.T. and from the Dublin PTOs. She encouraged everyone to go to the website — www.perc.dublin.oro and acknowledged Mr. Armstrong from Davis Middle School for his assistance with the web site. National Entrepreneurship Week — February 16 -23, 2013 Ms. Gilger stated that it is fitting that the Dublin Entrepreneurial Center will host an open house on Wednesday in their new facility. Ross Youngs of Biosortia Pharmaceuticals is one of the newest tenants at the DEC and staff invited him to accept the proclamation this evening. She pointed out that Mr. Youngs holds 75 patents and, since 1980, has been inventing products and technologies for a variety of industries. In 1988, he founded RECORD OF PROCEEDINGS Minutes of Dublin City Council _—M eeJin g February 11, 2013 Univenture, which was then spun off into several other companies. He was named "National Business Person of the Year" in 1998 by the Small Business Association. Univenture is a five -time "Inc. 500" company that has numerous technical and market recognitions. Mayor Lecklider asked that Mr. Youngs provide information about Biosortia Pharmaceuticals. Mr. Youngs stated they just moved this company to the Dublin Entrepreneurial Center. This company is focused on drug discovery. The unique advantage is that virtually all the drugs that come from natural products come from organisms on the planet – whether tree bark or microorganisms – and you can obtain them or grow them. But only one percent of all microorganisms on the planet can actually be cultured. The technology they have basically developed was done under a grant from the Advanced Research Project Administration of the Department of Energy through Algae Venture Systems. They developed a technology that allows them to go to the natural environment and obtain enough microorganisms to study them for secondary metabolites for the drugs they produce. This results in a 99 -fold increase in the ability to study natural products for drugs, which they believe is an amazing advancement. His experience as an entrepreneur suggests that overnight successes require years in the making. This start-up company is essentially four years in the making already. Mayor Lecklider presented a proclamation to Mr. Youngs in recognition of National Entrepreneurship Week in Dublin, Ohio. Mr. Youngs thanked Council for this recognition. He added that he has been a resident of Dublin since 1986 and is an entrepreneur with companies located in the city or region since 1988. From a business perspective, he congratulated the City of Dublin for their leadership and foresight in efforts to create an environment that is nurturing to start-up businesses. Any effort to coordinate knowledge and productively assist innovative, sustainable businesses will be of benefit to the community. Good ideas come and go; they succeed and fail. But the skills and experience required will become broader and deeper within the community -- improving the opportunity to realize the benefit and, ultimately, a return on investment. As a resident, he congratulates the City for their efforts to create a community with the diversity and the quality of services available to the residents and businesses. He also encourages the City's leadership to be mindful that any pursuit of opportunity to improve services should engulf best practices, with a drive to best in class as an objective. The residents of Dublin excel at all they do and appreciate and respect the culture of achievement. From the City services staff to the Dublin Schools staff, nothing makes residents prouder than knowing the staff and their leadership are working to build and deliver a culture of success with accomplishments of which everyone can be proud. He thanked Council and City staff for their hard work. Mayor Lecklider thanked Mr. Youngs for his positive comments. CITIZEN COMMENTS Wallace Maurer, 7451 Dublin Road announced that he has two upcoming piano concerts, one in Columbus and one in Dublin, and will have to devote time to preparation for them. For this reason, he will likely attend only portions of upcoming Council meetings. CONSENT AGENDA Mayor Lecklider noted that seven items are proposed for action on the consent agenda. He asked whether any Council member requests removal of an item for further consideration under the regular agenda. Hearing no requests, Mayor Lecklider moved approval of actions requested for the seven items on the consent agenda. Mr. Gerber seconded the motion. Vote on the motion: Vice Mayor Salay, yes; Mayor Lecklider, yes; Mr. Keenan, yes; Mr. Gerber, yes; Mrs. Boring, yes. Approval of Regular Meeting Minutes of January 28, 2013 RECORD OF PROCEEDINGS Minu tt1S_0 f Dublin City Council 11, 2013 Ordinance 11 -13 (Introduction /first reading) Petitioning the County Commissioners of Franklin County, Ohio for Annexation of Approximately 2.232 Acres of Land, Located on Cosgray Road, to the City of Dublin. (Second reading /public hearing February 25 Council meeting) Ordinance 12 -13 (Introduction /first reading) Petitioning the County Commissioners of Franklin County, Ohio for Annexation of Approximately 3.779 Acres of Land, Located on Cosgray and Shier -Rings Roads, to the City of Dublin. (Second reading /public hearing February 25 Council meeting) Ordinance 13 -13 (Introduction /first reading) Petitioning the County Commissioners of Franklin County, Ohio for Annexation of Approximately 0.258 Acres of Land, Located on Cosgray and Shier -Rings Roads, to the City of Dublin. (Second reading /public hearing February 25 Council meeting) Ordinance 14 -13 (Introduction /first reading) Authorizing the City Manager to Execute Necessary Conveyance Documentation to Acquire a 0.046 Acres, More or Less, Permanent Multi -use, Utility, Grading and Drainage Easement and a 0.007 Acres, More or Less, Temporary Easement from John R. Wernz. (Second reading /public hearing February 25 Council meeting) Ordinance 15 -13 (Introduction /first reading) Enacting New Chapter 37, Contracting and Competitive Bidding, of the Codified Ordinances of the City of Dublin, and Declaring an Emergency. (Second reading /public hearing February 25 Council meeting) Resolution 05 -13 (Introduction /Vote) Authorizing the City Manager to Enter into Memorandums of Understanding with the Franklin County Board of Elections for Use of Municipal Property in the Administration of Public Elections. SECOND READING /PUBLIC HEARING - ORDINANCES Ordinance 03 -13 Authorizing the City Manager to Enter into a Master Memorandum of Understanding with the Central Ohio Community Improvement Corporation for Land Reutilization. Ms. Mumma stated that staff recommends passage of this MOU with Franklin County and the Central Ohio Community Improvement Corporation, which is now the county's designated land bank. This is an extension of a program adopted by Council in 2008. If there are properties in Dublin in Franklin County that the county plans to foreclose upon because of delinquent taxes, the MOU gives the City the first right to acquire the property. It does not obligate the City to purchase or acquire the property. The goal is to return blighted, abandoned, vacant, tax delinquent properties into productive use. Staff does not expect this system to be utilized frequently in Dublin, but believes it is important to have in place, should the need arise. Vote on the Ordinance: Mayor Lecklider, yes; Mr. Gerber, yes; Mr. Keenan, yes; Mrs. Boring, yes; Vice Mayor Salay, yes. Ordinance 04 -13 Declaring the Improvement to Certain Parcels of Real Property to be a Public Purpose and Exempt from Taxation; Establishing a Municipal Public Improvement Tax Increment Equivalent Fund and Providing for the Collection and Deposit of Service Payments into that Fund; Specifying the Public Infrastructure Improvements Directly Benefitting the Parcels; and Authorizing Make -Whole Compensation Payments to the Dublin City School District and the Tolles Career & Technical Center. (Franklin County) Ms. Mumma stated that at the last meeting, staff discussed the establishment of this tax increment financing area in the properties surrounding the two buildings purchased by RECORD OF PROCEEDINGS Min ute s of Dub lin_ City Council _February 11, 2013 Me etir . Ohio University for the Heritage College of Osteopathic Medicine. She offered to respond to any questions. Vote on the Ordinance: Mayor Lecklider, yes; Mr. Keenan, yes; Mr. Gerber, yes; Vice Mayor Salay, yes; Mrs. Boring, yes. Ordinance 05 -13 Declaring the Improvement to Certain Parcels of Real Property to be a Public Purpose and Exempt from Taxation; Establishing a Municipal Public Improvement Tax Increment Equivalent Fund and Providing for the Collection and Deposit of Service Payments into that Fund; Specifying the Public Infrastructure Improvements Directly Benefitting the Parcels; and Authorizing Make -Whole Compensation Payments to the Dublin City School District and the Tolles Career & Technical Center. (Union County) Ms. Mumma stated that this is tax increment financing legislation related to the same parcels for Union County. Vote on the Ordinance: Mrs. Boring, yes; Mr. Gerber, yes; Mayor Lecklider, yes; Vice Mayor Salay, yes; Mr. Keenan, yes. Ordinance 07 -13 Authorizing the City Manager to Execute Necessary Conveyance Documentation to Acquire a 0.130 Acre, More or Less, Permanent Multi -Use, Utility, Grading and Drainage Easement and a 0.031 Acres, More or Less, Temporary Easement from James D. and Molly B. Nester. Ms. Ott stated that this involves temporary and permanent easements necessary for construction of Phase 2 of the Dublin Road South multi -use path. This section Ties between Hertford Lane and Rings Road. Last fall, the first phase of the path from Tuttle to Hertford was installed. The property interests needed from the Nesters will be acquired at their appraised value. Mr. Keenan asked if there are other acquisitions needed for this portion of the path. Ms. Ott responded that the remaining one for this section, involving the historic home at 5701 Dublin Road was the topic of a first reading tonight under the consent agenda. With acquisition of those easements, staff will be prepared to bid Phase 2 in the next 60 days. Ms. Grigsby added that Ms. Ott and Mr. Sweder of Engineering have worked closely with the residents to keep them updated on this project. Having all of the acquisitions completed by the end of February for the next phase is the result of their efforts, and she commended them. Mr. Keenan stated that he is hopeful of a similar experience with property owners along the Brand Road multi -use path. Ms. Ott responded that she received some of the appraisals today and will be meeting with those property owners. Vote on the Ordinance: Mrs. Boring, yes; Mr. Gerber, yes; Mr. Keenan, yes; Mayor Lecklider, yes; Vice Mayor Salay, yes. Ordinance 08 -13 Authorizing the City Manager to Enter into a Lan d John W. McKitrick for Property Necessary for the (Emerald 8) from Dublin Road to Sawmill Road. Mr. McDaniel stated that he has no additional information respond to any questions. Exchange Agreement with Emerald Parkway Extension to share tonight. He offered to Vote on the Ordinance: Vice Mayor Salay, yes; Mayor Lecklider, yes; Mrs. Boring, yes; Mr. Gerber, yes; Mr. Keenan, yes. Ordinance 09 -13 Authorizing the City Manager to Execute an Emergency Mutual Aid Agreement with Various Jurisdictions Working in Conjunction with Franklin County. RECORD OF PROCEEDINGS Minuted Dublin City Council February 11, 2013 Meeting Page 5 Mr. Somerville stated that this ordinance was discussed at the January 28 Council meeting. It relates to the emergency mutual aid agreement for the provision of law enforcement services to and from Dublin's neighboring partners within Franklin County. He offered to respond to any questions. Vote on the Ordinance: Mr. Gerber, yes; Vice Mayor Salay, yes; Mrs. Boring, yes; Mayor Lecklider, yes; Mr. Keenan, yes. Ordinance 10 -13 Authorizing the City Manager to Execute a Mutual Aid Agreement for Law Enforcement with Various Jurisdictions Working in Conjunction with Franklin County. Mr. Somerville stated that this mutual aid agreement will allow the City to enter into cooperative agreements with other signatory law enforcement agencies across Franklin County. It will also promote the Central Ohio regional enforcement concept, where entities can share services for large -scale investigations and events. This effectively makes the emergency mutual aid agreement more formal and official, allowing the City more flexibility in working with its neighbors. He offered to respond to any questions. Vote on the Ordinance: Mr. Keenan, yes; Mr. Gerber, yes; Vice Mayor Salay, yes; Mrs. Boring, yes; Mayor Lecklider, yes. INTRODUCTION/ FIRST READING — ORDINANCES Ordinance 16 -13 Authorizing the Provision of Certain Incentives to Careworks to Induce it to Retain and Expand an Office and Associated Operations and Workforce within the City, and Authorizing the Execution of an Economic Development Agreement. Mr. Gerber introduced the ordinance. Ms. Gilger noted that representatives of CareWorks will be present for the second reading. The company is currently housed in two facilities along Glendon Court, off Emerald Parkway. Their expansion over the past several years has been significant. They are in the process of negotiating a lease extension through 2019. In order to do so, they are in need of additional square footage in both buildings to accommodate the growth in employees. When they were evaluating facilities, CareWorks looked at several facilities in other communities where the growth could be accommodated under one roof. What Dublin is proposing is a three -year, 15 percent performance incentive for the company to retain its jobs and to grow the number to 860 jobs. It is capped at $395,000 over that term. CareWorks is currently under an existing economic development agreement with the City that continues through 2014 with its current lease and headcount. They have been exceeding growth expectations. She offered to respond to questions. Mr. Keenan asked if the fiber portion is a renewal of existing fiber provided to CareWorks. Ms. Gilger responded it is a renewal, and runs with the lease term. There will be a second reading /public hearing at the February 25 Council meeting. INTRODUCTION /PUBLIC HEARING — RESOLUTIONS Resolution 06 -13 Adopting an Access Policy for the Dublin Recreation Center and Community Pools. Mr. Gerber introduced the resolution. Mr. Earman stated that the policy as drafted will ensure that the Dublin facilities remain as safe as possible for patrons and residents. The prohibition included in the access policy is designed to limit access to certain areas of the Recreation Center, including the restricted pass areas beyond the check -in desk and also at the two outdoor community pools. This policy will not prevent all risk associated with certain individuals accessing the City's facilities, but is a proactive measure to do what is possible with the resources available to implement this policy. For the defined areas, this policy will limit the access of sex RECORD OF PROCEEDINGS Mi of _Dublin City Council February 11, 2013 Meeting Page F offenders. In 2012, the City initiated a photo identification requirement to access the Recreation Center. This will enhance that requirement and will allow use of the information collected from those identification cards to the registered sex offender database. Upon a positive match associated with this check, staff will work with the Dublin Police division to verify the positive match and use discreet measures to either remove the individual from the facility or communicate with the individual regarding future access points into those facilities. He offered to respond to any questions. Vice Mayor Salay stated she assumes a photo identification comes up on the computer when a membership card is scanned at the Rec Center. Staff can view that image on the computer. Mr. Earman responded that is correct. Vote on the Resolution: Mr. Keenan, yes; Mr. Gerber, yes; Mrs. Boring, yes; Vice Mayor Salay, yes; Mayor Lecklider, yes. Resolution 07 -13 Approving an Amendment to the Agreement between the City of Dublin and the Dublin Soccer League, and Authorizing the City Manager to Execute the Amendment. Mr. Gerber introduced the resolution. Mr. Earman stated that the amended agreement presented to Council tonight includes a variety of items that are in need of being addressed and opportunities for the City to enhance some of the foundations on which the community soccer program is based. He acknowledged that the Dublin Soccer League provides a very robust, successful program for the recreation component of the soccer community. They do an excellent job of administering and delivering the program. He thanked them for their efforts in creating this program. He noted the following: • Soccer is a very popular program for youth in Dublin and can bring controversy in certain situations, based on its popularity. Those continuing issues prompted the need to make some changes to the existing structure. • The model for the soccer program currently in place is a triangular model with the recreation component as its foundation. Recreational soccer is the primary service to the community and the City's number one obligation to the community in terms of soccer youth recreation programs. It contains the majority of the number of players who are participating in the sport. There are approximately 2,400 players currently in this segment. • Above that level on the model is the middle tier and the elite levels of play. • The arrows on the slide indicate how players move in and out of the various levels. • There are four organizations currently providing services in the Dublin community at various levels and competing for resources and players. • The amendment takes the recreation program and separates it from all of the competitive soccer programs, allowing the recreation program provided by Dublin Soccer League (DSL) to focus solely on that recreational program without the influence of all of the other higher levels of competitive play. With DSL focusing their programming and services on only recreational soccer, he believes the delivery of those services will be stronger. • A couple of years ago, staff learned that the Dublin Schools were working toward offering a soccer program as part of their Community Education Program. Recently, they announced they would begin to offer that program to the community in the fall for ages nine through 14. This will be a middle tier component, slotted above recreational play at a slightly higher fee than recreational, but slightly less than the elite program. It will include non - exclusionary tryouts, which means every child can play, regardless of their skill level. They would be placed on teams according to their level and slotted and carded into MOSSL based on their abilities to play. • The intent is that the Dublin Schools will work with the elite clubs and select soccer levels in the community to develop the upper section of the triangle model. RECORD OF PROCEEDINGS IiauSe�o Dublin City Council Mettz • What the Dublin Schools are proposing to do would take effect in the fall of 2013. The amendment to the agreement is timely so that they can actually begin that program and so that other issues can be addressed. • The amendment provides a focus on the recreation program; it continues to build the existing partnership of the City with the Schools and the Community Education Program; and sets a foundation for a more community -based program, allowing these organizations to work together at the above recreation level play. • The Schools are hoping to open up their league play and any partnership they develop to using their school fields. As everyone is aware, the City fields are near capacity. This will help to address the current capacity issues for the soccer fields. • In addition, the agreement includes an enhancement to the stringent background checks currently required. The agreement increases the background checks to include all personnel, administrators, Board of Directors, coaches, anyone affiliated with each of these organizations – regardless of their supervision or being alone with children – and ensures they qualify for risk management background checks with those parent organizations. • Included in this agreement are qualifiers for the general recreation program under which Dublin Soccer League delivers its programs that may conflict with a couple of their existing programs. These include the middle school soccer program, the high school soccer program and the DSX program. They feel strongly, and staff supports that DSL would continue to offer these programs. These are current programs in place, and he assumes it would be in the best interests for them to continue with those programs. • It is important to note that this agreement would be effective for the fall season of 2013, with the exception of the background checks, which staff anticipates will be implemented as quickly as possible. • Throughout the soccer community, there are a variety of organizations existing and this amendment does not exclude any organization; it does not require a parent or child to choose a specific organization, regardless of level of play. All of the organizations that currently exist have options to partner with the Schools. They also can opt to stand alone and operate under the individual aspects of their current operation. The City will continue to ensure that the youth playing for each of those organizations are still accommodated for fields, so long as those additional resources are available above the needs of the recreation program. He noted that Mary Ann Grimes, Community Education Coordinator, Dublin Schools is present and will comment regarding their program. Stephen Smith, Jr. provided procedural background. Council approved a three -year agreement with Dublin Soccer League in July of 2012. What staff is requesting is to amend that agreement as Mr. Earman has described. This amendment must be reviewed and approved by both City Council and by the DSL Board. There will be opportunities to testify regarding this matter tonight as well as at the DSL Board meeting. Mary Ann Grimes, Community Education Coordinator, Dublin City Schools thanked the City of Dublin for the opportunities in partnership for the Community Education Program. For Healthy Dublin, the classes have been combined and it has been a pleasure to work with the City staff on these combined classes. The rate at which community education is growing and the strength of the community education programming is increasing each day. This soccer program is an extension of the Community Education Program. They also initiated club volleyball. The Dublin Schools have great facilities and want them to be utilized as much as possible. They have an affordable, expert level of coaching to head up the programs. They want to make the middle tier soccer program affordable, at a high level of play within the middle school range. As with club volleyball, they will work closely with the middle school group and will use the resources available. They are also working with the elite clubs and the City of Dublin. They hope to build on the strength of Dublin City Schools and the City of Dublin, becoming stronger and reducing the travel requirements for the players and resulting in a lower cost than what is charged by the club teams. This has tremendous potential for growth for all the Dublin youth and they are excited about providing this programming. Mayor Lecklider invited public testimony. RECORD OF PROCEEDINGS ----------- Minutes Qf Dublin City Council Meeting Karri Stearns, 7269 Coventry Woods Drive, Dublin stated that she appreciates the support the City has provided to Dublin Soccer League over the years. The existing structure of the DSL works very well and is validated through the numbers of participants and feedback of coaches and players. The DSL supports the proposed amendments related to risk management and background checks and believes the safety of the children is paramount. However, there are issues of concern in the remainder of the proposed amendments. They have concerns with duplication of services, noting that the City is giving way to the production of soccer programs within the City, which directly compete with the ones already established and successful. These programs as proposed will inevitably negatively impact the Dublin Soccer League. She does not believe Council is aware of the fact that the proposed program by the Schools is not capable of being sustained as a "middle tier program." Any "no cut" and "no tryout' sport in the Dublin community will attract the same children that are served through the DSL. DSL serves any and all children, which means it is not a more competitive middle tier program. The DSL is well established and well regarded in Dublin, serving over 2,400 children and families. She does not believe there is need to fix a program that is not broken. Middle tier soccer also exists within the Dublin United program and over 450 families in the community will attest to that. Middle tier is also offered through DSX. Therefore, it is a contradictory statement to say that the City wants to start a new middle tier program with the Schools but will continue to support the DSX program, which is an existing middle tier program. This is simply confusing. As a member of the DSL Board of Directors, she stated that the Board and staff of DSL have never been in support of this program, nor have they been made aware that this was happening. Their Board was "kept in the dark' and is very disappointed with the way this is being handled. At a minimum, they respectfully request that this matter be tabled, pending further discussion by this Council. Natalie Stellini, 5545 Adventure Drive. Dublin stated she currently serves as Vice Chair of the Dublin Soccer League Board. Mr. Earman mentioned that the City already has four soccer organizations in place in Dublin — Dublin Soccer League for recreational soccer; Dublin United for middle tier soccer; and Club Ohio and Ohio Premier, the select soccer programs. It is her understanding that the new program to be offered by Dublin Schools is working with Ohio Premier. Ms. Grimes has noted that there are many great coaches in the community, and she is likely referring to the OP coaches and the OP influence on the school program. Her question is: where will the funding to pay the coaches come from? Will these professional coaches be paid? In terms of the middle, elementary and high school fields, they are already utilized by Dublin Soccer League, by the middle tier Dublin United and by clubs as well. There are no additional fields or new fields being built. She believes this service will take away many DSL representatives who will go to the programs offered by the Schools. This is a duplication of services. She is totally supportive of the risk management amendments. The DSL Board also supports removing the club representatives from the Board for a vote. DLS has no agreements with the clubs yet is still to provide all relevant representation to accommodate and legitimize the organizations, including player carding, field scheduling, field preparation and equipment, lining the fields. DSL is providing many administrative responsibilities, yet would have no ties to the club. Should these services be provided for free, or will DSL be given a fee for their administrative services? If there is no contract, what is DSL going to receive for all of the services provided for the clubs? There was discussion of high level, no cut soccer, but if it is high level soccer for middle tier, there would be cuts. The only way to achieve a high level is to have tryouts and have cuts. In terms of travel, what league would this team play in? If it is MOSSL, the teams will travel over an hour to scheduled games during the week. She requests that the amendments be separated into two separate portions: risk management as one vote, and the new proposal regarding the Schools in a separate vote. Further, she requests that the second proposal be tabled for further discussion in order to address questions, logistics, travel locations, costs for the program, whether it is cost effective and whether it is needed. Mayor Lecklider asked Mr. Earman to respond to the comments about administrative services absent an agreement. Mr. Earman responded that there is current language in the agreements with the clubs and that does include an administrative fee associated with those services. He would expect that those types of fees would still be applied. Mayor Lecklider asked what will occur if there is no agreement. RECORD OF PROCEEDINGS Mi nutes_Qf Dublin City Council Meeting Mr. Earman responded that DSL would continue to do the administrative services, but it is the intent that these club organizations would work directly with the Schools within the current agreement the City has with the Schools for the Community Education Program. This would allow those fees to be transferred to DSL for those services. It is a formality, but could be solidified. Jason Burton, 3622 Niahtsaring Court, Hilliard stated that he coaches two teams in Dublin United, U -11 and U -9 boys. On behalf of both teams and the parents, they are 100 percent opposed to that portion of the resolution, which creates another middle tier organization. They believe that Dublin United is the best mechanism for middle tier soccer. Creating another middle tier program will only cause confusion among parents about the best route for their children. Mrs. Boring asked Mr. Earman for clarification about the relationship with Dublin United. She recalls that the agreement with this group was severed last year. Mr. Earman responded that the agreement with Dublin United was severed between the Dublin Soccer League and Dublin United. Dublin United's nonprofit status changed last year, which resulted in their disqualification from the agreement. Those formal arrangements have been severed. However, recognizing the number of youth in this program, the City is currently permitting them use of the fields but they are paying for the fields per the fee ordinance. Mrs. Boring asked him to confirm that Dublin United is not currently under the umbrella of the Dublin Soccer League. Mr. Earman responded that is correct. Wayne Fassett, 6562 Weston Circle East, Dublin stated that he is a resident of Dublin since 2004 and has three boys, ages 12, 10 and 8 playing soccer through DSL. All three began at the recreational level and then moved to Dublin United, where the program worked well for their family. It required limited travel, with many games scheduled in Dublin, with reasonable costs. There are minimal administrative costs involved for Dublin United, and only the referees are paid. As a parent, he knows that most of the monies go back to benefit the kids -- not the coaches. His oldest son is now playing on an Ohio Premier team. He has experienced all three levels of soccer. He does not see the need to create another middle tier offering; he does not know what this new program can offer that Dublin United is not already offering. He respectfully requests that this amendment be tabled. It does not include any details on the structure of elite or club teams, who they would report to, or how they would be organized. It does not flesh out the entire picture. As a parent, coach and Board member of Dublin United, he completely supports the risk management amendments for anyone involved in soccer. He believes that portion should be pulled out of this amendment and handled separately. As a coach who struggles to find green space for his teams to play, turning the program over to the Schools who are focused on educating the children will not create any additional field space. He asked that this item be tabled to allow for more discussion regarding how all the children can best be served. The 2,400 children in the recreation program deserve to have their time, but so do the other kids in Dublin. In Dublin United, 96 percent of the participants are Dublin residents and they deserve equal access to the fields. Vice Mayor Salay asked for clarification — Council must approve the amendments and then the DSL Board must also approve the amendments? Stephen Smith, Jr. responded that the previous agreement from July 2012 provides that the agreement may be modified upon approval by all the parties, which would be Dublin City Council and Dublin Soccer League. Anything approved by Council tonight will have to be approved by the DSL Board as well. Rodd Reinhart, 6417 Newqrange Drive. Dublin stated that he is a Dublin parent and youth coach speaking in support of Dublin United. His family has participated in all the Dublin soccer programs — DSL for 8 years, Ohio Premier, Locker Soccer, and Club Ohio. All of the programs are good. The programs as now structured are working. Adding the Schools program will result in more confusion. This is their family's fourth year in Dublin United and he has served as an assistant coach and head coach. It has been a positive experience, and offers great competition. The Dublin United people have also developed the Ohio Champions League, which is a middle tier soccer league — generally consisting of Olentangy, Dublin, Worthington, and northwest Columbus area. His daughter's team RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting played 19 games in the fall and they traveled a total of three hours outside of Dublin. The league is also divided into tiers, and provides competition on various levels. The coaching and officiating for the price is excellent. The coaches are dedicated, volunteer parents. Dublin United is more than willing to assist any coach who needs help. The coaches help develop the teams with the parents, and the children can play with their friends. Their players are generally DSL players who are now ready for a middle tier level. The Dublin United Board has a great network of officials, with quality staff teaching the children the game and good sportsmanship. He is not aware of what the Schools' middle tier program costs will be, but the costs for Dublin United are $445 for 35 games and 40 plus practices. This includes indoor training and excellent referees. The organization of Dublin United and the work ethic of the Board are excellent. They work to provide a good experience for both parents and players and maintain excellent communication. They survey the parents regularly to learn what can be improved upon. No one from the City Recreation Services has asked him about his experience as a parent of a soccer player. He is certain that the e -mail list for all the Dublin United parents is readily available, and he would have provided input about his satisfaction with the current program. No one knew about this proposal until this afternoon; if they had, they would have been present to testify tonight. He asked that Council table this matter, seek input from Dublin middle tier soccer parents about their experience, and not try to fix something that is not broken. Sue Hutras, 7834 Silver Rose Court, Dublin stated that she serves on the board of Dublin United and has for the past three years, and has been a volunteer coach for the past seven years. Her three children have played and continue to play with Dublin United. She has invested a substantial amount of time and energy into Dublin United as she believes in what the organization has to offer the community. Volunteers have committed countless hours into building this organization over the past eight years. She believes this proposal is an insult to all those volunteers who are Dublin residents and who have worked hard for Dublin United. Why were they not made aware of this proposal until today? Why would the City of Dublin put a program into place as a duplication of a volunteer organization already in existence? She has many unanswered questions and would appreciate Council tabling this proposal to allow all interested parties time for review. She does support the risk management portion of the proposal to keep the children safe. She does not understand why their group was not contacted. Mr. Keenan asked for clarification about the group being contacted. Is she speaking as a board member for Dublin United? Ms. Hutras responded that is correct. Mrs. Boring clarified that Dublin United is not part of Dublin Soccer League. Mr. Earman responded that is correct. Mr. Keenan asked for clarification — was Dublin United part of the DSL prior to the loss of their 501(3)(c) status by Dublin United? Mr. Earman responded that they were. Chris Clinton was called, but was not present to testify. Tony Lafond, 2224 Cloverdale Court, Columbus, Dublin School District stated that his children have played for both DSL and Dublin United. He has either played or coached soccer for 40 years and both of these organizations are outstanding, serving the needs of their players. There are two distinct differences between the two: DSL is recreational and Dublin United is a middle tier league. The parent trying to find a team for their child doesn't care about all of these distinctions — they want their child to learn, to have fun, and to build confidence in their skills. With the middle school model, there is an effort to group everyone together. The model as proposed separates the recreational from the middle tier, and moving both up or down in levels would not be an option. He currently has a 13 -year old at Davis Middle School. Dublin United is very flexible and is adaptable for all the players and mindful of the various conflicts with other sports. Including another structured middle tier will increase the number of conflicts for the youth athletes. He does not believe that a middle school child should have to make these choices. With the model of the Dublin United, the coaches schedule the games when the players are available. In the end, the decision should be what is in the best interests of the kids. Mayor Lecklider asked Mr. Earman to respond about the opportunities for someone to go from recreational to middle tier and then back to recreational soccer. RECORD OF PROCEEDINGS M inluteso f Dublin City Council M Mr. Earman responded that the model presented is an illustration of the structure that would change. Currently, the DSL Board consists of representatives of each of the respective clubs who are voting members of the Board. The model was more of an illustration that DSL and the recreation component would be structured solely with eligible members from that recreation league. There would still be the ability for a player to go from any level of program, up to middle tier as well as back to recreational. The Dublin United middle tier program is a successful program with good attributes and some issues — similar to all other organizations. What is being proposed is not something that would replace an existing program, but instead would acknowledge the Dublin Schools' interest in creating a middle tier soccer program as part of its Community Education Program. Dublin staff believes that is a good component and value to the community that will add another service. There will be additional fields made available. Currently, there are no games being played consistently on Dublin School fields. They don't use the middle school or high school stadiums. The Schools are looking to opening up those resources to this program, which would be beneficial to the entire community — not just one organization. Mayor Lecklider stated that Mr. Earman has indicated that there would be no reason why a child could not go from recreational to middle tier in this middle school system and then go back to recreational. Mr. Earman responded that both of these programs are required to accept any eligible player for any level of play. They could certainly move back and forth in these tiers. Vice Mayor Salay asked him to confirm that these would not be school teams, per se. Mr. Earman responded that this would not be interscholastic play. It is simply administered by the Schools as part of the Community Education Program. Jim Sanders, 8080 Townsend Road. Dublin stated that he is in agreement with all of the testimony provided to Council tonight. He has four children who have come through the Dublin soccer programs. He has two questions. How was this perceived need identified? No one has surveyed him as a parent and one who has a right to know what the Schools are doing. He does not see the need for this, which is a duplication of programming. Was there market research done? If so, he would like to review the data. He questions the intelligence of anyone identifying MOSSL as a middle tier league. Children who play MOSSL have experienced rough play, with tripping, elbowing and bloody noses. He has had two children who experienced several injuries as a result of hard hits in MOSSL. Mayor Lecklider asked Mr. Earman to address the safety issues raised by Mr. Sanders. Mr. Earman responded that he is not aware of any reports that have labeled any play in MOSSL to result in injuries above and beyond what is acceptable at any competitive level. The level of play at the high end of MOSSL is more intense, but MOSSL has multiple levels of play in their structure and the teams are scheduled accordingly. Lauri Mullins, 7758 Quetzal Drive. Dublin stated that she is attending tonight due to concerns with the proposal, and she is joined by many coaches and friends from Dublin United who have already testified about the same concerns. Her main concern was that this could take away a program that has been great for her family. Her children have developed their skills through this program, which is flexible enough to allow for them to have other interests. She does not want this program, which has worked well to be replaced by something else. This program is working; it is not broken. She understands how the Schools club volleyball program fits in, as there is nothing offered between the DYA volleyball and club level volleyball. She believes that the Community Education Program accommodates many needs for a one -time program to pique interest — such as cooking or dog training, etc. She does not see a club organization for soccer as a place where residents want the Schools to be involved. She knows that Dublin United has worked a long time to develop and tweak their organization, and they continually seek parent involvement and feedback. She questions how the Schools' Community Education Program could initiate this program so quickly. All soccer organizations in Central Ohio have a sign -up period in May — whether for recreational programs, tryouts, or for middle tier programs. Much more lead time is needed for this new program — maybe a 2014 implementation is realistic versus fall of 2013. Vice Mayor Salay asked if the proposed school program will eliminate the Dublin United program. RECORD OF PROCEEDINGS Min Dublin City Council �uT_ , 7 February 11, - 2013 Mr. Earman responded it will not. Vice Mayor Salay stated that Dublin United can therefore continue to exist and continue to have field space in Dublin for their teams. Nothing is being taken away from Dublin United — correct? Mr. Earman confirmed that is accurate. There is no intention for Dublin United to be eliminated. This is not a replacement of an existing organization, but rather an enhancement to the existing partnership the City has with Dublin Schools. The Schools are coming to the table with fields for their programs, and everyone is aware of the field capacity issues that exist. For DSL to recognize Dublin United as a component of their organization and for the City to provide Dublin United with subsidized fields, Dublin United needs to have its 501(c)(3) nonprofit status reinstated. Mr. Gerber asked if Dublin United has made any efforts to remedy the situation of their nonprofit status. Mr. Earman responded he cannot speak on behalf of the organization, but Ken McMahon is present from Dublin United and can respond. Mayor Lecklider noted that Mr. McMahon is on the sign -up sheet to testify tonight. Ryan Bunner, 2408 Sonnington Drive, Dublin School District stated that he is a coach for Dublin United and also for a Club Ohio team. He has a five -year old who will play in DSL in the fall, and therefore he is very knowledgeable about all three levels. The biggest problem is that he currently has a team who are in MOSSL, which is predominantly a select level league. He believes that Council needs to determine whether this new program would fit best in MOSSL. There will be rec level teams playing in MOSSL and risking injuries. There are tiers in MOSSL, and the less competitive a player is, he /she moves to a lower level and travels more. Those children in the Dublin system will therefore be traveling further throughout Franklin county to games. The outcome of all of this will be to weaken the existing system and push the players out to the other communities. Mayor Lecklider asked Mr. Earman to address the comments about the various levels. Mr. Earman has indicated that the proposed school program will not eliminate Dublin United. At which level would the school program compete, assuming the continued existence of the Dublin United organization? Mr. Earman responded he cannot speak to all of the details in terms of the Schools' plans, but he is aware that the preliminary discussions envisioned they would compete in the MOSSL league. Where they are placed in that league depends upon the level of play for each of those teams. He cannot speak to other options that the Schools are exploring, if any. Tracy Owens, 6008 Trafalgar Lane, Dublin stated that the field use is limited, based on his experience as a coach in DSL for five years. This is his first year as a coach in Dublin United. The DSL does a fantastic job, and offers great programs. However, it is difficult to find fields for practice. They have even practiced at the Ballantrae park. In terms of the price difference between the leagues, all the coaches in Dublin United in 2013 are required to have a coaching license. Last summer, he completed a licensing class, and the cost of that is reimbursed by the league. He is therefore a better coach than he was in years past because of this training, which includes concussion prevention and identification. It is a great asset to be a volunteer and to be encouraged, if not required, to obtain a license and become a better coach. Mayor Lecklider asked for clarification about his comments about being encouraged and not required to obtain a coaching license. Mr. Owens stated that the license is not required, but has been encouraged up to this point. This is the first year that it will be required for all coaches in Dublin United and licensed at the E level. The level goes up as one coaches older players. Tad Shilling, 4920 Galway Drive, Dublin stated that in 2005, he became involved in middle tier soccer. He was approached as a result of the DSL choosing not to support GOYSL. In order to continue to exist in Dublin, GOYSL was required to establish a board. He is the president of that Board and has been president of the Dublin middle tier soccer organization, which has recently become Dublin United soccer organization. He chose to be involved because he wanted to see the GOYSL program continue. Over the past RECORD OF PROCEEDINGS Minutes of Dublin City Council M eetin g Held 20 several years, the program has continued to grow and expand, and countless volunteer hours have been invested by the Board. They understand that this is "all about the kids' and the residents of the City of Dublin's desire to provide a good middle tier program for their children. They realized there was a deficiency in the gap between DSL and the club programs and the concern with children having to go to other communities to play. In terms of program costs, the Dublin United program cost is very competitive and effective. He believes this proposal should be tabled to allow for more discussion, as the residents only learned of this proposal this morning. Joe Proctor, 4857 Avondale Ridge Drive. Dublin stated he has been involved with soccer his entire life. He has lived in Dublin 14 years and has five children. He is familiar with soccer at the rec level, the middle tier level and the club or elite level. His interest is as a Board member of Dublin United. He clarified the point about value. As a parent, recreational soccer costs are in the vicinity of $100. Dublin United cost is $445, inclusive of uniforms. As a parent with children now in Ohio Premier soccer, the costs for one is $2,000. So there is a large price difference involved. What is being proposed is a redundant service. The language indicates that "all coaches within DSL are directed to encourage the participation of their players in Dublin City Schools interscholastic sports programs. No coach shall interfere in any manner with any child's participation in the Dublin City Schools interscholastic sports." This is a redundant service and a direct competitor to what Dublin United is offering. It would be a travesty to create a fifth entity that is directly competitive with what already exists. At the middle tier level, the Dublin United program is working very well and has been since 2005, with continued growth. He asks that Council ensure they have full information before making any decisions on this. There is much at stake. He asked that Council table this matter. stated that he has served as Director of Dublin United since it began. He does surveys frequently, as he worked for IBM for 27 years and that was a typical practice with customers. This philosophy has been incorporated into what Dublin United does. Some coaches mentioned the idea of a "sister teams" concept. The issue he has with adding another organization is that it may result in the loss of some of the sister teams. Those who go to the school program will play in MOSSL. Some others who play for Dublin United will play in the Ohio Champions League, but they won't be playing against each other. What happens at the higher levels of MOSSL is that the A teams play around the outerbelt. The weaker teams are typically in cities such as Zanesville, Chillicothe, Newark, Athens — with a smaller pool of players — and that is where these kids would play. Ohio Champions League and Dublin United teams for the most part play fairly locally. Add to this is the DSX program, which is part of DSL, and another middle tier program. For a parent, it is confusing to understand all of these programs and what they offer for the player — DSX, DSL, the School program, Dublin United, Club Ohio, Locker Soccer, etc. He understands why the Schools want to have the middle tier program, but this has already been established by Dublin United in 2005. The volleyball program established by Dublin Schools Community Education Program has worked very well. Regarding the topic of the 501(c)(3) status, Dublin United did lose their status because a treasurer in their organization filled out the wrong tax form. They are working to have this restored, and a couple of weeks ago heard from the IRS that there are 300,000 organizations that lost their 501(c)(3) status. Dublin United is in the queue and have no reason to believe they will not regain this status. This is the reason that they lost their agreement with the City in the first place, and is the only reason. He noted that OYAA lost their status a few years and it required 14 months to regain it. Dublin United is following the same path they followed, with an accounting firm with power of attorney working directly with the IRS. He thanked all of the Dublin United supporters who attended tonight. Greg Wenger, 5687 Lismore Court. Dublin stated that he supports what has been said tonight. He has coached in DSL and with Dublin United the past two years. He supports Dublin United as a middle tier program. It sounds like there is some competition between Dublin United and DSL for this middle tier slot. Dublin United is set up as a coach select program, and the coach is expected to understand the skill levels of the players. The benefit of this is that a similar team can exist year to year, and the players' skills can be developed over several years. As a parent, he appreciates the sense of togetherness that comes as a result of supporting everyone in this program — the kids know and play with their friends. He has also been part of a team where there are tryouts, and there is more of a sense of competition between the players versus a team feeling. For elementary RECORD OF PROCEEDINGS Minutes of Dublin City-Council February 11, 2013 __Meet Page 14 school in particular, he sees the benefit of Dublin United and the opportunity to play with their friends, have fun, with less pressure. He requested that Council table this proposal. Mayor Lecklider called for testimony from Chris Clinton, but he did not come forward. Mayor Lecklider asked Ms. Grimes to come forward to respond to some questions. He noted that his family has personally experienced all three levels of play in Dublin. Other Council member families have experience with the various levels of soccer as well. For clarification, he asked about Dublin United coaches and whether there is any reason why these coaches could not continue to participate as coaches in the program administered by the Dublin Schools? Ms. Grimes stated that would be fine. The Schools will have co- directors in place who will operate the Community Education Program and they will have expertise in soccer. She would defer to the current high school soccer coaches regarding these matters, but the Dublin United coaches would be welcome to be part of the new Schools program. Mayor Lecklider asked if the Schools have given any consideration to a requirement that the coaches maintain a coaching license. Ms. Grimes responded that they would follow the same rules in place at Dublin City Schools, with an FBI background check, fingerprinted within Dublin City Schools, and Board approved. Mayor Lecklider noted that there was a question in the testimony tonight about the funding and expenses for the Schools' operation of this new program. Ms. Grimes responded that she cannot speak to this topic. Mayor Lecklider asked her to respond to the issue of the opportunity for players to play multiple sports in conjunction with the Schools soccer program without conflicting schedules. Ms. Grimes responded that all Dublin Schools students in the middle school age group want to do many activities. The program will be flexible and will provide opportunities for the players to do other activities as well in the middle school age group. Mayor Lecklider asked Ms. Grimes for her assessment regarding the Schools' ability to make this transition. Ms. Grimes responded that she expects this to be a smooth transition, given all the entities in place and the field resources available. It can be very cost effective, and there is expertise in coaching available as well as partnering opportunities with an elite program. Mayor Lecklider asked Ms. Grimes if the children will have the ability to continue to play together, even though they may not attend the same school. Children may currently play on teams together, but do not attend the same school in Dublin. Ms. Grimes responded that this should not be an issue. Middle school soccer programs are not recognized by Ohio High School Athletic Association, and therefore they will not have uniforms with middle school names. Therefore, friends from Sells, Karrer, Grizzell and Davis who want to play together and have similar skill levels can be on the same team. Mrs. Boring noted that this is a community education program, not a school activity, so it is somewhat different in formation. Ms. Grimes responded that is correct. Vice Mayor Salay asked for what period of time the School District has been contemplating this program. Ms. Grimes responded that it has involved two years of meetings and discussion regarding club activities and club sports. She has been Community Education Program Coordinator for three years in August, and for 2 -1/2 years, they have focused much time on the soccer issues and development of this program. Vice Mayor Salay asked for confirmation that the Schools believe they are prepared to implement this as scheduled. Ms. Grimes responded that they are making great strides, and many things are in place for this spring, leading into the fall programs. Vice Mayor Salay asked if the Schools' program will be comprised of volunteer coaches. Ms. Grimes responded affirmatively. Mr. Gerber stated that he has served on Council for six years, and this is the first opportunity he has had to be involved in soccer program discussions. His question relates to how the Schools will go about making this transition. Much testimony tonight has RECORD OF PROCEEDINGS Minu lu-QL Dublin City Council February 11, 2013 Meeti Page 15 indicated there are three tiers, and the Schools are proposing a middle tier soccer program. In view of the fact that there is an existing system in Dublin, have the Schools reached out to these other groups about this transition? Have the Schools met with Dublin staff and with the residents present tonight from the other middle tier soccer programs to discuss this transition? Ms. Grimes responded that she has met with Mr. Earman on many occasions, has met with DSL Board members and has had multiple meetings with Ohio Premier. They will use the elite clubs as expertise coaches and trainers. Mr. Gerber asked Ms. Grimes if she has met with these coaches and Board members who are testifying tonight. Ms. Grimes responded she has met with Board members from DSL. Mr. Gerber stated that he is trying to understand what communication has taken place. To him, the word "transition" means change. Have the changes been discussed with DSL Board members and coaches? Ms. Grimes responded that her meetings have been with DSL Board member Chris Northup, a representative of Ohio Premier, the Coffman girls soccer coach, and the Jerome girls soccer coach. Since last spring, this group has been meeting regarding this transition. Mr. Keenan stated that the City is a proponent of this new program, but where are the DSL Board members who support this? Regardless of Council's vote, this proposal must still go to the DSL Board for final approval. He has not heard the other proponents of this proposal, aside from Dublin staff and the Schools. Mr. Earman stated that there are members of the audience who support this program and they are welcome to speak if they desire to do so. Personally, he has had discussion with individuals who are in support of this proposal and who serve on the Dublin Soccer League Board. The two DSL Board members present tonight who have testified are not in support of this proposal. Mr. Gerber stated that he supports the City policy regarding the priority of recreational soccer. The City has worked collaboratively with the Dublin Schools on many programs, and has a policy in place to expand upon that wherever possible. However, Dublin always strives to bring all parties together to sort out the issues prior to having the proposal reviewed at Council. He has heard testimony tonight indicating that some only learned of this proposal today. The new program may be a good one to pursue, but it seems to make more sense for all involved parties to meet and discuss the issues — and then return to Council. Mrs. Boring stated that her view on this matter is different. For many years, Dublin has committed that it would support recreational soccer programming. What she is hearing tonight is that Dublin United believes they will be negatively impacted by this new offering. However, there are lots of choices available and children should have different opportunities provided to them. No one is taking away anything from Dublin United. She is a strong supporter of recreational soccer. She does not believe further discussion on this matter will be fruitful. As a taxpayer, she thanked the Schools for this new program, as the facilities funded by taxpayers will be better utilized. The City and Schools collaborating is a tremendous outreach that will work well. She has heard nothing that would indicate negative impacts to Dublin United. She understands that the Schools program may be in competition with the Dublin United program, but does not see that as a problem. She will continue to be a recreational soccer program supporter. She thanked Ms. Grimes for being present tonight. Vice Mayor Salay acknowledged that she had a phone conversation today with both Ms. Stearns and Ms. Stellini. At that point, she thought the issue should perhaps be tabled. However, after listening to the testimony tonight, she has a better understanding and believes the issue is fear of change to an existing program. Successful organizations who perform well in a cost effective fashion will continue to be successful. She believes that the City should be involved in recreational programming and that the other tiers are best left to the professionals. The City's partnerships with the School District in the past have been very beneficial to the community. If something changes and this new soccer program does not work out, it will not continue. She does not see this proposal as taking RECORD OF PROCEEDINGS M inute s of Dublin City Council February 11, 2013 Meetin Page 16 away from Dublin United, but enhancing the soccer offerings in the community, while allowing the City to maintain its focus on recreational soccer. Mayor Lecklider asked Mr. Earman to confirm that what is being proposed will not result in the elimination of Dublin United and that Dublin United may continue to exist in its present form. Mr. Earman responded that is correct. Mayor Lecklider invited Ms. Stellini or Ms. Stearns to clarify their position. Ms. Stellini stated that what Ms. Grimes indicated is correct — that she has had numerous conversations with the ex- Chairman of the Board of DSL, Chris Northup. However, Mr. Northup has recently resigned from the Board. The Dublin Soccer League Board has never had a discussion about this — it was not brought to the Board by Mr. Earman or by Mr. Northup. Vice Mayor Salay added that the proposal will be brought to the DSL Board for a vote, and if the Board does not want to enter into that agreement, it will not move forward. Is that correct? Ms. Stellini asked for clarification. If the DSL Board votes against this proposal, will the program not go forward at the Schools? Stephen Smith, Jr. clarified that the proposal under discussion is an amendment to the current agreement between DSL and the City of Dublin. The current agreement may be amended upon approval of both parties. If Dublin City Council approved the proposal tonight, it would then go to the DSL Board for a vote. The provision calls for mutual agreement of the parties. However, in the current agreement in place with DSL, the School is already named as the City's preferred provider of this, so there is nothing to prevent the Schools from moving forward with their program, given that they have the fields and access to the players. But the amendment to the agreement as proposed tonight requires two votes — both Council and the DSL. Ms. Stellini stated that many have mentioned use of the School fields. Her experience is that the stadiums are not available for most school sports at the present time, and it is unlikely they can provide stadiums for community sports. In fact, there seems to be a preference for scheduling of boys' sports over girls' sports in the stadiums. Mayor Lecklider asked Ms. Grimes to respond, as it would be illegal for preference to be given to one gender over another under Title IX. Ms. Grimes responded that Athletic Directors are responsible for scheduling activities on the fields. She operates all of the scheduling for the Community Education programs and has encountered no problems in scheduling fields and stadiums as needed. Ms. Stellini added that for a player in MOSSL, MOSSL schedules the fields. Her question is whether the fields will be available when MOSSL schedules the play. If the School fields are not available, they will have to play at Darree Fields. Mr. Keenan commented that soccer has always been a controversial and emotional topic. Given that there are two Council members not present tonight, and the fact that more information is needed, he is not comfortable with supporting this as proposed. Mrs. Boring asked Mr. Smith what options are available to Council in regard to the proposed Resolution. Stephen Smith, Jr. responded that Council could approve the Resolution as drafted, table it, disapprove it, or split the consideration of the background checks and the amendments related to the Schools soccer program. Mrs. Boring moved to approve Resolution Vice Mayor Salay seconded the motion. Vote on the motion: Mr. Keenan, no; Mr. Salay, yes; Mrs. Boring, yes. 07 -13, as recommended by staff. Gerber, no; Mayor Lecklider, no; Vice Mayor Mayor Lecklider moved to split the consideration (one portion relates to background checks /risk management issues and one portion relates to the Schools and middle tier soccer programming) and to approve the background checks /risk management portion. Mr. Keenan seconded the motion. RECORD OF PROCEEDINGS Mimuses_of Dublin City Cou Meetine LEGAL BLANK, INC.. Stephen Smith, Jr. clarified that his understanding is that Council desires to vote tonight on the sections in the proposed resolution that relate to background checks /risk management issues. The other matters could then be considered at a future date. Mayor Lecklider noted he is proposing this motion because two Council members are not present tonight, and because both had anticipated that only the risk management portion of the proposal would be voted upon tonight. He is not suggesting the other portion be tabled indefinitely — it will indeed come back for the full Council's consideration. Stephen Smith, Jr. noted that approving this portion of the resolution will still require that the agreement with Dublin Soccer League be amended to include the background checks /risk management items. Council indicated their understanding. Mrs. Boring asked if this portion is enacted, what will happen with the remainder of the proposal. Mr. Smith responded that Council disapproved the Resolution as proposed by staff with a previous motion tonight. Council is currently considering a motion to enact the background checks /risk management portions of the agreement. Mr. Gerber stated that a separate motion to reconsider the remaining portion would be in order, should Council want to bring this back at a later date when all members are present. Vote on the motion to split the consideration and to approve the amendments related to background checks /risk management: Mrs. Boring, yes; Vice Mayor Salay, yes; Mayor Lecklider, yes; Mr. Gerber, yes; Mr. Keenan, yes. Mayor Lecklider moved to reconsider the remaining portions of Resolution 07 -13. Mr. Gerber seconded the motion. Vote on the motion: Mr. Gerber, yes; Mr. Keenan, yes; Mrs. Boring, yes; Mayor Lecklider, yes; Vice Mayor Salay, yes. Mr. Gerber moved to table consideration of the remaining portions of Resolution 07 -13. Mr. Keenan seconded the motion. Vote on the motion: Vice Mayor Salay, yes; Mayor Lecklider, yes; Mrs. Boring, yes; Mr. Keenan, yes; Mr. Gerber, yes. Mrs. Boring asked that staff ensure that a meeting is held with all of the DSL Board members to update them on this matter prior to scheduling the next hearing. Mr. Earman responded that he will share that message with the DSL Board again, as he did at the last meeting. Mrs. Boring asked for clarification. Did Mr. Earman introduce this topic to the DSL Board? Mr. Earman responded that he informed the DSL Board at their meeting last week that this matter was scheduled for the Council meeting tonight. STAFF COMMENTS There were no staff comments. COUNCIL COMMITTEE REPORTS /COUNCIL ROUNDTABLE Mr. Gerber: 1. Commented that he appreciates the economic development update prepared by Mr. McDaniel and Ms. Gilger. It appears that the City is making good efforts to engage the business community. In regard to the Bridge Street District, has there been any consideration to some type of task force, comprised of business leaders in the community, to gather their input and provide them an opportunity for participation? They may have some good ideas and he believes they do want to participate in this fashion. Mr. McDaniel responded that he will take this under advisement and discuss it with Mr. Foegler and Ms. Grigsby. This is a good suggestion. 2. Noted that he has read many articles about Community Investment Corporations. In view of the upcoming investments in the Bridge Street District and other areas of the City, it might be something to consider going forward. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Mr. McDaniel responded that the City has had a study done in regard to CICs and other options, but not particularly related to the Bridge Street District. Dublin has had CICs in the past. The study was very helpful in looking at options and tools available to the City. Mr. Gerber clarified he is not advocating them, but simply suggesting they be explored if appropriate. Ms. Grigsby stated that the City has used the CICs in the past, and years ago, they were fairly active. The last time they were used was in 1996 with projects related to the Cardinal development. Mrs. Boring: 1. Noted that she has discussed some ideas for goal setting with Vice Mayor Salay. She has suggested an informal survey be done of Council about what members like or dislike about the retreats, how they can be improved, what members want to see happen, and subjects to be addressed. The City Manager would also participate in this survey, based on the needs of staff for input from Council. When the results are brought back to Council, perhaps Council can determine how they want to proceed. If there are no goals to be added due to the major goals already in place and underway, perhaps workshops can be held to discuss topics of interest. Vice Mayor Salay added that this would be a collaborative effort where all of Council and Ms. Grigsby could discuss goal setting, gathering input to go forward. There is a sense of being at a "crossroads" in terms of the evolution of the goal setting process, and it may be worthwhile to modify it in some manner. Mr. Gerber agreed. He added that in previous years, Council has met on a Thursday evening, followed by an all -day Friday session. Perhaps there is another format — over a couple of evenings — or having a meeting and a follow -up session a couple of weeks later. Mrs. Boring stated that the survey can be a useful tool for planning the next retreat. Mr. Keenan commented that the Charter has not been reviewed or updated in many years. He recalls some housekeeping items that may warrant discussion. He suggested that Legal staff review any housekeeping items that should be considered. Mr. Smith recalled that over the years, there are some items that have been brought up for future consideration. Mrs. Boring suggested the Legal staff provide such a report for the goal setting. Mr. Gerber asked if any new dates have been proposed for the retreat, considering that the spring season is often busy for Council members. Ms. Grigsby responded that the community survey began this week and the results should be available by the end of February. Staff suggests that the information and ideas from the survey can be explored at a retreat. Mrs. Boring agreed that dates should be established as soon as possible. Mr. Gerber stated that at one time, he recalls the goals were tied to the budget process — goals were established early in the year and were integrated in the budget for the year. Ms. Grigsby stated that a budget calendar was adopted years ago, and it provided for Council goal setting in the first quarter of the year. At that time, there was a focus on capital investment and the goals established were used to develop the CIP for the following year as well as the operating budget. Mayor Lecklider agreed that setting the retreat dates should be a priority. It does seem that the date will be driven in part by Council's responses to the survey about the format for the retreat. The first step is to have the survey completed. Mrs. Boring stated that she will contact Mr. Ott about this tomorrow. Mrs. Boring continued: 2. Asked Ms. Ray for an update on a session scheduled tomorrow morning. Ms. Ray stated that tomorrow morning, a presentation is scheduled at the DCRC to provide an introduction and overview of the Bridge Street Code requirements to a variety of local architects and designers. Council members are welcome to attend. To date, approximately 20 architects have responded as attending. The session will take place from 7:30 a.m. to 10 a.m. Mrs. Boring thanked staff for making this effort to educate the design community. RECORD OF PROCEEDINGS Minu a of Dublin City Council M eeti ag-- - February 11, 2013 Vice Mayor Sala y thanked Council for her birthday gift certificate, which she is enjoying! Mayor Lecklider wished Ms. Grigsby a belated Happy Birthday! The meeting was adjourned at 9:36 p.m. i Officer Clerk of Council