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Home My WebLink About030-88 Ordinance RECORD OF ORDINANCES National Graphics Corp" Cols" O. ~ Form No, 2806-A Ordinance NO.n :}0-8_8 Un Passed nmnmnnnnmnm__n m19n AN ORDINANCE TO ADOPT THE PROPOSED OPERATING BUDGET AND CAPITAL PROGRAM FOR THE 1988 FISCAL YEAR WHEREAS, Section S.04(B)(S) of the Dublin City Charter requires the City Manager to prepare and submit the proposed annual budget and capital program to City Council; and WHEREAS, City Council has received and reviewed this proposed budget; and WHEREAS, the Administration has incorporated all corrections and modifications as required by City Council's review process in the attached budget document, NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin, State of Ohio, 6 of the elected members concurring: Section 1. That the 1988 Operating Budget attached as Exhibit "A" be, and hereby is, approved. Section 2. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law. Passed this 21st day of March , 1988, ~ Mayor - Presiding Officer Attest: '- ---~L?U!j!/j /1} z,t~l,L.,?j Clerk of Courrcil r Sponsor: City Manager I IWl!bv certify that copies of this Ordinance/Resolution were ,w'~' 0, r' . n:, lilf O:Jbl1n in accordance w:th Sect:on 731.25 of the Oh~o Rcv:seJ '~.,); c, 4~'~ ~'. ",' ~f CouncU, blin, Ohio .. 1988 BUDGET CITY OF DUBLIN, OHIO COUNCIL Michael L. Close, Mayor Barbara A. Maurer Jan Rozanski, Vice-Mayor A. C. Strip David Amorose Daniel Sutphen Joseph Jankowski, Jr. Frances Urban, Clerk of Council - City Manager - Timothy C. Hansley Director of Law - Stephen J. Smith Director of Finance - Nanette J. Prushing Director of Planning and Development - Patrik Bowman Director of Parks and Recreation - Janet Jordan .' Director of Personnel - David L. Harding City Engineer - Paul Willis Acting Chief of Police - Jay Vance Superintendent of Maintenance - Danny L. Johnson , 1988 BUDGET SUMMARY PAGE PROPOSED FUND NO. PROGRAM '88 BUDGET TOTALS - 2 City Council $ 66,500 4 Administration 252,050 6 Finance Administration 141,000 8 Division of Taxation 335,350 10 Department of Law 115,000 12 Mayor's Court 66,900 14 Planning/Development 350,900 16 Bureau of Lands and Buildings 157,500 18 Miscellaneous 583,270 20 Reserve for Contingencies/Transfers 5,650,000 TOTAL GENERAL FUND $7,718,470 22 Division of Street Maintenance $ 690,500 TOTAL STREET FUND 690,500 24 Division of Highway Maintenance $ 20,000 TOTAL HIGHWAY MAINTENANCE FUND 20,000 26 Division of Cemeteries $ 54,500 TOTAL CEMETERY FUND 54,500 28 Bureau of Recreation $ 265,200 30 Bureau of Parks 199,000 32 Earlington Pool 102,400 TOTAL PARKS/RECREATION FUND 566,600 34 Division of Engineering $1,099,400 TOTAL BUILDING/ENGINEERING FUND 1,099,400 36 Division of Police $1,312,000 TOTAL POLICE FUND 1,312,000 38 Division of Water $ 454,160 TOTAL WATER FUND 454,160 40 Division of Sanitary Sewers $1,015,000 TOTAL SANITARY SEWER FUND 1,015,000 42 TOTAL DEBT, TRUST, AND CONSTRUCTION FUNDS 1,506,200 44 TOTAL GENERAL CAPITAL IMPROVEMENT FUND 9,667,800 TOTAL BUDGETED EXPENDITURES - 1988 $24,104,630 MINUS INTERNAL TRANSFERS (6,012,400) TOTAL EXPENDITURES $18,092,230 REVISED 4/13/88 I 0 ~~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -~~ r') 0 0 0 0 0 0 0 ..::t ..::t 0 0 -0 ...... ~~u Lf) Lf) r') 0 ...... 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H ~ ~ ...:l .e I:l:lc:t:: ~ tn ~ - ~ Co-' 0 H~ 0 O~ < .q H tl ~ ~ Co-' ~ Co-' tn E-i ~ = ~~ :z; - :z; ~~ .e ~ ~ 0 E-i ~ H ~ H ~ ~ ~ E-i ~ ~~ tl i Q c:t:: c:t:: E-i H tn ~ ~ ~ ~ ~ ..J ~lI.l ~ ! tn U H :z; ~E-i ~ H ~ H :Z;O E-i ~ ~ > ~ E-i E-i ~ =:;l ~ ~ c:t:: ~ ~ Co-' tn tn U ~ U tn tn I:l:l Co-' tn E-i tn II CITY OF DUBLIN BOND PAYMENT SCHEDULE 1988 DATE ------------------- OF INTEREST ORD RES ORIGINAL OIS PRINCIPAL INTEREST ISSUE RATE # It AMOUNT PRINCIPAL PAYMENT PAYMENT ------------------------------------------------ ------------------------------ UNVOTED BONDS (G,O.) -------------------------------- 11 SEWER 11-01-75 7.75'1. 51-75 41-75 200000 115000 5000 8912,50 * COFFMAN-SAWMILL WATERLINE 04-15-78 5.507. 20-78 10-78 509405 276900 rJ400 152:'9.50 OLD DUBLIN WATERLINE 12-01-79 7.125'1. 102-78 52-79 487249 319249 24000 22746.50 * WATER TOWER CONSTRUCTION 05-01-83 8.6257. 16-83 09-83 859000 690000 45000 59512.50 * POST ROAD WATERLINE 05-01-83 8,6257. 18-83 09-8"3 575000 465000 25000 40106,25 * FRANTZ/POST/33 05-01-83 8.6257. 17-83 09-83 545000 435000 25000 37518.75 * GLICK ROAD IMPROVEMENTS 11-01-85 8.8757. 62-85 28-85 20??oo 190000 10000 16862.50 * FRANTZ ROAD BLVD, 11-01-85 8. 875% 60-85 27-85 59??oo 565000 30000 50143.75 AVERY ROAD WATERLINE 11-01-85 8.875'1. 61-85 26-85 383000 365000 2??oo 32393.75 * MUNICIPAL BUILDING EXPANSION 11-0t-8S 8,8757. 59-85 25-85 80??oo 760000 40000 67450.00 -------- ------------------------------ 5148654 4181149 247400 350876.00 SPECIAL ASSESSMENT BONDS -------------------------------- RIVERFOREST WATERLINE 10-03-77 5.50'1. 58-77 35-77 181950 90000 10000 4950.00 COFFMAN-SAWMILL WATERLINE 04-15-78 5,50'1. 20-78 10-78 143678 78100 6600 4295.50 OLD Dl~LIN WATERLINE 12-01-79 7.1257. 102-79 52-79 312715 200751 16000 142.03.50 PHASE I I SEWER 07-01-81 10.8757. 32-81 32-81 400000 280000 20000 30450,00 SHIER RINGS WATERLINE 09-01-87 7.3757. 82-77 96-87 95623 95623 3623 7052,20 --------- ------------------------------ 1133966 744474 56223 61051. 20 VOTED BONDS (G,O,) -------------------------------- # 1 SEWER <05-07-68) .. 12-01-74 7.125'1. 52-74 29-74 100000 58000 401..)() 4132.50 12 SEWER ( 11-02-76) 07-01-79 6,507. 56-79 34A-79 225000 170000 5000 11050,00 --------- ------------------------------ 325000 228000 9000 15182.50 VOTED SPECIAL ASSESSMENT -------------------------------- #1 SEWER (05-07-74) 04-15-78 5,257. 19-78 09-78 652095 355000 30000 18637.50 ----- ------------------------------ 652095 355000 30000 186:37, 50 DUE NOTES DATE ----------------------------------------- WATER TOWER CONSTRUCTION 07-21-88 5.25''< 70-87 NIA 2200000 2200000 BONDS 115500,00 SWIMMING POOL CONSTRUCTION 12-09-88 6,007. 137-87 N/A 1200000 1200000 BONDS 72000,00 ------- ------------------------------ 3400000 3400000 o 187500.00 -------- ----------------------------- -------- ------------------------------ TOTAL BONDS ~ NOTES 10659715 8908623 342623 633247.20 III 1988 BUDGET - CITY OF DUBLIN, OHIO REVENUE COMPARISONS 1986 1987 1988 GENERAL FUND Actual Actual Budget General Property Tax $ 215,900 $ 245,600 $ 359,000 Local Government Monies 95,600 110,400 101,000 Cigarette Tax 700 700 500 Liquor Licenses 7,700 10,400 5,000 Inheritance Tax 21,000 48,800 -0- (won't certify) Permits and Licenses (Zoning Applications) 25,600 30,500 9,500 Municipal Court Collections 86 , 100 148,000 80,000 Interest on Investments 145,100 201,800 75,000 Miscellaneous Receipts (Reimbursements) 2,100 22 ,000 1,000 Transfers From Other Funds- Building/Engineering -0- -0- 300,000 Rent 6,400 800 -0- Income Tax 2,317,800 4,351,900 4,950,000 CATV Franchise Fe~ 10,000 14,200 10,000 Hotel-Motel Tax -0- -0- 250,000 TOTAL RECEIPTS - GENERAL FUND $ 2,934,000 $ 5, 185 , 100 $ 6,141,000 . T\I 1988 BUDGET - CITY OF DUBLIN, OHIO REVENUE COMPARISONS Total Resources 1986 1987 1988 (includes Actual Actual Budget Beginning Balancf GENERAL FUND (See preceeding page) $ 2,934,000 $ 5,185,100 $ 6,141,000 $ 8,191,000 Cemetery Fund 27,400 19,600 10,000 66,500 Street Fund - State Motor Vehicle License & State Gas Tax 218,500 231,500 177 ,000 - Miscellaneous Receipts & Transfers 273 , 600 312,300 205,000 STREET TOTAL 492,100 543,800 382,000 737,000 State Highway Improvement Fund 20,100 21,300 14,000 40 , 300 Parks & Recreation 258,700 335,700 480,000 583,300 Safety/Police Operating 885,200 979,600 1,192,000 1,455,500 Water Fund 298,700 373,800 196,500 591,500 Sewer Fund 317,200 300,500 165,000 1,146,500 Building/Engineering (Permits and Engineering Inspection Fees) 566,200 669,000 326,500 1,233,300 Capital Improvement Fund - Notes -0- -0- 4,400,000 - Permissive Tax -0- -0- 360,000 - Income Tax -0- -0- 1,500,000 - Transfer -0- -0- 3,500,000 TOTALS -0- -0- 9,760,000 9,760,000 Avery Water Tank Construction 100,000 Swimming Pool Construction 195,000 General Obligation Bond Fund 825,500 707,000 912,400 1,026,200 Special Assessment Bond Fund 206,000 196,800 167,000 314,000 Trust and Agency 324,500 254,900 90,000 169,800 TOTALS $ 7,647,700 $ 9,587,100 $19,836,400 $25,609,900 REVISED 4/13/88 V 1988 PROPOSED OPERATING BUDGET - .. CITY OF DUBLIN, OHIO +-----------------------------------------------------------------------------------+ I DEPARTMENT/DIVISION/BUREAU: City Council I 1-----------------------------------------------------------------------------------1 I STATEMENT OF FUNCTIONS: I 1 I I The legislative powers of the City, as provided by the Charter of the City of 1 Dublin and the Constitution of the State of Ohio, are vested in the City Council. 1 The Council consists of seven members elected for terms of four years each. All 1 members of Council must be residents of Dublin at the time of their nomination and I throughout their term of office. I 1 Council officers consist of the Mayor and the Vice-Mayor. The Mayor is the I ~eremonial head of the City government and presides at all Council meetings. The rice-Mayor performs these duties in the absence of the Mayor. Council meetings are held on the first and third Mondays of each month. City Council's responsi- bilities include reviewing, deliberating, and passing legislation as prescribed by the Charter and the laws of the State of Ohio applicable to municipalities. Council establishes long-range policies for the City. A Clerk of Council is appointed by the Council and serves at its pleasure. The Clerk of Council keeps an-ac~urate and complete journal of the proceedings of I Council and performs such other duties as the Council requires. I I I ______________________________________________________-----------------------------1 OBJECTIVES AND ACTIVITIES: I I I _ To continue to be responsive to the needs and concerns of the citizens of I I Dublin. 1 I _ To conduct all regular and special meetings in a professional and responsible I 1 manner. I I I I I I 1 1-----------------------------------------------------------------------------------1 1 1 1987 1 1988 I 1 PERSONNEL DATA: .- I CURRENT NUMBER I PROPOSED I -------------------------------------------------+----------------+--------------- I I Mayor I 1 I 1 I Vice-Mayor I 1 I 1 I Councilmember I 5 I 5 I Clerk of Council I 1 I 1 I I 1 I I I I 1 I 1 1 1 I I 1 I I I 1----------------------------------------------------------------------------------- 1 NOTES AND ADJUSTMENTS: 1 I I I I I I I I I I I I I +-----------------------------------------------------------------------------------+ (1) . 1988 BUDGET - CITY OF DUBLIN, OHIO FUND: GENERAL 1986 1987 1988 LEGISLATIVE ACTIVITIES (A01-07-7B) Actual Actual Budget Sub-Total PERSONAL SERVICE 2110 Salaries & Wages $21,049 $24,224 $41,000 2120 Employee Benefits 3,642 5,450 8,000 $ 49,000 OTHER EXPENSE 2200 Travel Expenses for Training -0- 6,997 10,000 220A Local Travel/Training Expense -0- 601 5,000 2410 Office Supplies 2,031 2,472 2,500 17,500 TOTALS $26,721 $39,744 $66,500 - BUDGET SUMMARY _ Account 220A includes funding for the Council goal-setting retreat and the professional facilitator. - Account 2110 reflects the increase in salaries for Councilmembers. .. (2) . +-----------------------------------------------------------------------------------+ I DEPARTMENT/DIVISION/BUREAU: City Manager and Administrative Offices 1----------------------------------------------------------------------------------- I STATEMENT OF FUNCTIONS: I I The City Manager is the chief administrative officer of the City and admin- I isters all functions and responsibilities that are within his scope of powers and I duties as outlined in the Dublin City Charter, which has been adopted by a vote I of the citizens. He is responsible for the day-to-day operations of the City. I His duties include budget preparation and administration, execution of contracts, I and attendance at all City Council meetings. I I The Director of Personnel and Purchasing, as designated by the City Manager, I is responsible for the recruiting, testing, hiring, training and performance eval-I ation for all City employees. The Director handles all duties associated with _he establishment of a centralized purchasing system. He also is in charge of che City's Risk Management Program. ----------------------------------------------------------------------------------- OBJECTIVES AND ACTIVITIES: - - - To provide leadership and direction for Staff. - To be responsive to needs of community and to keep citizens informed by developing publications conveying structure and activities of the City organization. - To provide for the needs of Staff by setting up a comprehensive personnel system. - To protect the City by continuously evaluating and improving the City's insur- ance program and by looking into other risk management areas. - To facilitate citizen involvement and requests for service. ----------------------------------------------------------------------------------- PERSONNEL DATA: I 1987 I 1988 - POSITION TITLE I CURRENT NUMBER I PROPOSED I 1--------------------------------------------------+----------------+--------------- 1 0, I I I r;ity Manager I 1 I 1 Jirector of Personnel and Purchasing I 0 I 1 ~dministrative Assistant I 1 I 1 I Administrative Clerk I 1 I 1 I Clerk Typist I 1 I 1 I Administrative Intern I 0 I 1 I I I I I I I I I I I I 1----------------------------------------------------------------------------------- I NOTES AND ADJUSTMENTS: I I I 1 I I I I I I I I I I I I I +-----------------------------------------------------------------------------------+ (3) . 1988 BUDGET - CITY OF DUBLIN, OHIO FUND: GENERAL CITY MANAGER 1986 1987 1988 Administrative Offices (A01-07-7A) Actual Actual Budget Sub-Total PERSONAL SERVICE 2110 Salaries & Wages $ 83,577 $133,801 $157,580 2120 Employee Benefits 17,472 30,890 40,970 $198,550 OTHER EXPENSE 2200 Conference and Trip Expenses for Training -0- -0- 3,500 220A Reimbursement for Business Expenses -0- -0- 2,000 234B Professional Services (Testing, Insurance Consulting, etc.) -0- 10,771 10,000 2370 Legal Advertising (Employment, Bids, etc.) 3,758 9,996 15,000 2390 Memberships and Subscriptions -0- -0- 3,500 239A Other Misc. Contractual Svc. -0- -0- 1,500 2410 Off ice Supp lies 4,198 6,798 9,500 2440 Small Tools & Minor Equipment -0- -0- 1,000 46,000 CAPITAL OUTLAY 2520 Office Equipment -0- -0- 7,500 7,500 TOTALS $109,004 $214,318 $246,050 BUDGET SUMMARY This budget includes funds to add the position of Director of Personnel and Purchasing. REVISED 4/13/88 (4) +-----------------------------------------------------------------------------------+ I DEPARTMENT/DIVISION/BUREAU: Department of Finance I 1-----------------------------------------------------------------------------------1 I STATEMENT OF FUNCTIONS: I I I 1 The Finance Director is appointed by the City Manager subject to approval by I I City Council and is the Chief Fiscal Officer. The Director is responsible for the' I administration of the City's financial records. Periodic reports are furnished I , concerning the financial condition of the municipality. All debt financing for I I the City, such as bonds and notes are the responsibility of this office. The I I Director also has authority over the income tax collection program and processes I I the City's payroll. , I I I The Finance Director is charged with recording all receipts and expenditures I f City funds, internally examining and auditing accounts of the various depart- I lents and examining all claims against the City. , I I I I 1 I I I I I I I - I , I I I I I 1---------------------------------------------------------------------------________ I OBJECTIVES AND ACTIVITIES: I I - To help maintain a fiscally sound government and to conform to regulations by I improving methods for financial planning and capital improvement planning, and I by converting to a new system of accounting. 1 I I I 1------------------------------------------------------------------------___________ I PERSONNEL DATA I 1987 I 1988 I POSITION TITLE .. I CURRENT NUMBER I PROPOSED :------------------------------------------------+----------------+---------------1 I I I I Director of Finance I 1 I 1 I I Finance Clerk 1 1 I 2 I I Finance Clerk (Part-Time) I 1 , 1 I I I I I I I I I I I I I I I I I I I 1 I I I I I I I I I 1--------------------------------------------------------------------_______________1 I NOTES AND ADJUSTMENTS: I , I I I I I I 1 I I I I I I I I +-----------------------------------------------------------------------------------+ (5) . 1988 BUDGET - CITY OF DUBLIN, OHIO FUND: GENERAL DEPARTMENT OF FINANCE 1986 1987 1988 Finance Administration (A01-07-7D) Actual Actual Budget Sub-Total PERSONAL SERVICE 2110 Salaries and Wages $ 49,629 $ 63,870 $ 85,000 2120 Employee Benefits 10,163 12,122 22,500 $107,500 OTHER EXPENSE 2200 Travel Expenses for Training -0- -0- 2,500 2310 Utilities (Telephone Modem) -0- 297 500 2340 Computer Maintenance Contract_ 2,599 4,490 6,000 234A Appraisal Services -0- -0- 12,000 2390 Memberships and Subscriptions -0- -0- 500 239A Other Misc. Contractual Svc. -0- -0- 1,500 2410 Office Supplies 4,446 3,854 5,000 2440 Other Expense - Materials & Equipment -0- -0- 500 28,500 CAPITAL OUTLAY 2520 Office Equipment 10,881 7,645 5,000 5,000 TOTALS $ 77,718 $ 92,277 $141,000 BUDGET SUMMARY This budget proposes the addition of a Finance Clerk position. It also includes expenses which were previously charged elsewhere to this budget for better record-keeping. REVISED 4/13/88 (6) +-----------------------------------------------------------------------------------+ DEPARTMENT/DIVISION/BUREAU: Division of Taxation 1 ----------------------------------------------------------------------------------- STATEMENT OF FUNCTIONS: The primary function of this Division is to administer the City Income and Hotel/Motel Tax Ordinances by insuring the highest degree of voluntary compliance within a framework of effective and efficient tax administration. The Division of Taxation is responsible for the collection of all tax reve- nues, refunds, audits, and compliance projects and other duties as assigned. This office mails and processes approximately 4,000 annual returns and estimated tax forms. In addition, withholding forms are received and processed for over 2,000 companies. The processing includes the receipting and posting of collected funds into the City Treasury and conducting preliminary and final audits to insure that I all tax obligations have been fulfilled. The tax administrator works closely with I all local Hotels/Motels to insure compliance with the law affecting these I businesses. I I I - ----------------------------------------------------------------------------------- OBJECTIVES AND ACTIVITIES: _ To affect an orderly transistion to mandatory filing by all residents. - To develop, implement and monitor ongoing compliance projects. _ To maintain prompt processing timeframes on all returns and refunds. - Remain active in community affairs 1----------------------------------------------------------------------------------- I PERSONNEL DATA I 1987 I 1988 I POSITION TITLE I CURRENT NUMBER I PROPOSED - -------------------------------------------------+----------------+--------------- I I fax Administrator I 1 1 1 1 Finance Clerk I 0 I 1 I I I I I I I 1 1 I 1 1 I I I I I 1 I I I I I I I I 1 I I 1-----------------------------------------------------------------------------------1 I NOTES AND ADJUSTMENTS: 1 1 1 I 1 I I I I I I I 1 I I I I +-----------------------------------------------------------------------------------+ (7) . 1988 BUDGET - CITY OF DUBLIN, OHIO FUND: GENERAL DEPARTMENT OF FINANCE 1986 1987 1988 Division of Taxation (A01-07-7J) Actual Actual Budget Sub-Total PERSONAL SERVICE 2110 Salaries and Wages $ 15,414 $ 24,325 $ 46,200 2120 Employee Benefits 3,969 6,340 13,500 $ 59,700 OTHER EXPENSE 2200 Travel Expenses for Training -0- -0- 1,500 2320 Postage 1,768 5,506 6,000 2340 Computer Maintenance Contract 14,260 4,360 5,000 234A Payment to Visitor/ Convention Bureau -0- -0- 62,500 234B Payments to Community Organi- zations and/or City projects approved by Council -0- -0- 187,500 2390 Memberships and Subscriptions -0- -0- 150 2410 Office Supplies 1,976 5,246 8,000 270,650 CAPITAL OUTLAY 2520 Office Equipment -0- -0- 5,000 5,000 TOTALS $ 37,386 $ 45,778 $335,350 BUDGET SUMMARY REVISED 4/13/88 (8) +-----------------------------------------------------------------------------------+ DEPARTMENT/DIVISION/BUREAU: Department of Law 1 ----------------------------------------------------------------------------------- STATEMENT OF FUNCTIONS: This Department is administered by the Director of Law and provides legal representation to City Council, the City Manager, the administrative departments, and the various Boards and Commissions. The Law Director is appointed by the City Manager with the approval of City Council. Currently this position is filled on a contractual basis. Periodically, other legal counsel is retained for specialized problems or legal work such as general obligation and revenue bonds, councilmanic notes and the like. The Director of Law prepares ordinances, resolutions, legal opinions, contracts, agreements and legal documents. He also advises City officials of pending legislation affecting municipal operations. In addition, either he or one I of his assistants prosecutes all criminal cases which come before the Dublin I Mayor's Court. I I I 1 1 I - I I I I I ______________________________________________________-----------------------------1 OBJECTIVES AND ACTIVITIES: ----------------------------------------------------------------------------------- PERSONNEL DATA I 1987 I 1988 - POSITION TITLE I CURRENT NUMBER I PROPOSED ------------------------~-------------------------+----------------+--------------- I I Director of Law I 1 I 1 Assistant Director of Law I 2 1 2 I I I I 1 I I I I I 1 I I I I I ----------------------------------------------------------------------------------- NOTES AND ADJUSTMENTS: I I I I I +-----------------------------------------------------------------------------------+ (9) .. 1988 BUDGET - CITY OF DUBLIN, OHIO FUND: GENERAL 1986 1987 1988 Department of Law (A01-07-7A) Actual Actual Budget Sub-Total OTHER EXPENSE 2340 Contract Legal Services $ 54,299 $ 75,158 $ 80,000 234A Special Legal Fees (Bond Counsel, etc.) -0- 22,061 35;000 TOTALS $ 54,299 $ 97,219 $115,000 BUDGET SUMMARY REVISED: 3/15/88 (10) +-----------------------------------------------------------------------------------+ I DEPARTMENT/DIVISION/BUREAU: Mayor's Court 1 1----------------------------------------------------------------------------------- I STATEMENT OF FUNCTIONS: 1 I The Mayor's Court serves as the judicial branch of the City. The Mayor hears I misdemeanor cases on the second and fourth Tuesday of every month at 5:30 P.M. in 1 Council Chambers. The Mayor's Court Clerk is responsible for collecting fines, I preparing the court docket, and for processing all parking violations. I I 1 I - ----------------------------------------------------------------------------------- OBJECTIVES AND ACTIVITIES: 1 - To maintain high levels of accuracy in court records. I - To enforce court orders. 1 - To assist the public. I I I I I 1 I 1 1-----------------------------------------------------------------------------------1 I PERSONNEL DATA I 1987 1 1988 1 I - POSITION TITLE I CURRENT NUMBER I PROPOSED 1 ,________________________________________________+____------------+---------------1 I I ~ayor (presiding as Judge) 1 1 I 1 Clerk of Court I 1 1 1 Probation Officer/Bailiff I 0 1 1 I I I 1 I I I I I I I 1 I I ----------------------------------------------------------------------------------- NOTES AND ADJUSTMENTS: I I I I I I I I I I I +-----------------------------------------------------------------------------------+ (11) . 1988 BUDGET - CITY OF DUBLIN, OHIO FUND: GENERAL 1986 1987 1988 Mayor's Court (A01-07-7C) Actual Actual Budget Sub-Total PERSONAL SERVICE 2110 Salaries and Wages $ 19,885 $ 22,299 $ 40,000 2120 Employee Benefits 5,098 6,015 12,400 $ 52,400 OTHER EXPENSE 2340 Contractual Services (Prisoner Boarding) -0- 7,654 8,000 234A Contractual Services (Prosecutor, Municipal Court) -0- 2,500 2,500 2410 Office Supplies 3,465 2,983 3,000 241A Witness Fees/Refunds -0- 365 1,000 14,500 - TOTALS $ 28,448 $ 41,817 $ 66,900 BUDGET SUMMARY: Funds are included to add a Probation Officer/Bailiff to relieve a sworn police officer from these duties. (12 ) . +-----------------------------------------------------------------------------------+ I DEPARTMENT/DIVISION/BUREAU: Department of Planning and Development 1----------------------------------------------------------------------------------- I STATEMENT OF FUNCTIONS: I I This department is headed by a Director appointed by the City Manager. The I department is responsible for the economic development function of the City, and I coordinates the City's planning and development related activities. The depart- I ment serves as staff to the Planning and Zoning Commission. I I Specifically, the activities of this department relate to the following func- I tional areas: review of development proposals; capital improvement programming; I updating of plans and development control regulations; project analysis; code .nforcement; mapping; and project coordination. - -----------------------------------------------------------------------------------1 OBJECTIVES AND ACTIVITIES: - To be responsive to citizens in regards to planning and development by implementing a citizen participation process. - To plan the orderly, high quality growth of the City by conducting specific detailed studies of the northeast and southwest planning areas, coordinating the implementation of the capital improvement program, hiring staff for code enforcement and zoning, and refining, printing, and submitting to Council the Community Plan. ----------------------------------------------------------------------------------- PERSONNEL DATA I 1987 I 1988 - POSITION TITLE I CURRENT NUMBER I PROPOSED .' -------------------------------------------------+----------------+--------------- I I Director of Planning and Development I 1 I 1 Zoning Administrator I 1 I 1 Code Enforcement Officer I 1 I 2 Landscape Architect I 1 I 1 Planning Intern I 1 I 1 Administrative Clerk I 0 I 1 I I I I I I I I I I -----------------------------------------------------------------------------------1 NOTES AND ADJUSTMENTS: I I I I I I I I I I I I I +-----------------------------------------------------------------------------------+ (13 ) . 1988 BUDGET - CITY OF DUBLIN, OHIO FUND: GENERAL Department of Planning 1986 1987 1988 and Development (A01-04-4A) Actual Actual Budget Sub-Total PERSONAL SERVICE 2110 Salaries and Wages $ 75,481 $106,170 $156,700 2120 Employee Benefits 18,822 26,262 44,000 $200,700 OTHER EXPENSE 2200 Travel Expenses for Training -0- -0- 4,000 2330 Rents and Leases -0- -0- 15,200 2340 Forester Services 450 1,449 -0- 234A Traffic Engineering Services -0- -0- 10,000 2350 Zoning Code Revisions/ Master Plan 4, 500 97,253 97,500 2390 Memberships & Subscriptions -0- -0- 500 2410 Office Supplies 3,222 4,321 5,000 2420 Other Expense (Graphics, Photo., etc.) 1,083 3,497 5,000 137,200 CAPITAL OUTLAY 2520 Office Equipment -0- -0- 13,000 13,000 TOTALS $103,559 $238,951 $350,900 BUDGET SUMMARY: This budget proposes funding for an additional Code Enforcement Officer to place a higher emphasis on this activity. Also, because of the move to a new facility, a new clerk's position was needed and the costs of utilities increased. REVISED: 3/15/88 (14) +-----------------------------------------------------------------------------------+ I DEPARTMENT/DIVISION/BUREAU: Bureau of Lands and Buildings I 1----------------------------------------------------------------------------------- I STATEMENT OF FUNCTIONS: I I This Bureau is the direct responsibility of the Superintendent of Maintenance I who works under the direction of the City Manager. The cost of cleaning and main- I taining the City Building are reflected in this budget. This program also covers I items such as insurance, taxes, and minor painting and building renovations. I I I I I I I I I I - I ----------------------------------------------------------------------------------- OBJECTIVES AND ACTIVITIES: _ To upgrade the maintenance of the City Building to reflect a positive and professional image to the Community which we serve. - To redesign and renovate the existing City Council Chamber. ----------------------------------------------------------------------------------- PERSONNEL DATA I 1987 I 1988 - POSITION TITLE I CURRENT NUMBER I PROPOSED ------------------------~-------------------------+----------------+--------------- I I Building Custodian I 1 I 1 I I I I I I I I I I I I I I I I I I I I I I I I ----------------------------------------------------------------------------------- NOTES AND ADJUSTMENTS: I I I I I +-----------------------------------------------------------------------------------+ (15) . 1988 BUDGET - CITY OF DUBLIN, OHIO FUND: GENERAL Department of Public Grounds Division of Maintenance 1986 1987 1988 Bureau of Land & Buildings (A01-07-7E) Actual Actual Budget Sub-Total PERSONAL SERVICE 2110 Salaries and Wages $ 7,237 $ 13,925 $ 15,000 2120 Employee Benefits 1,426 3,272 5,000 $ 20,000 OTHER EXPENSE 2310 Utilities 19,338 15,329 25,000 231A Real Estate Taxes -0- 6,203 15,000 2320 Communications 11 ,811 17,428 15,000 2320 Rents and Leases 236 484 2,000 2340 Municipal Building- Expansion/Renovation 280 7,163 25,000 2350 Equipment/Facilities Maint. 6,821 7,774 8,000 2360 Insurance 19,979 109,804 15,000 2410 Office Supplies 3,759 4,660 5,000 2420 Operating Supplies 3,759 4,660 5,000 2430 Equipment/Building Repairs 3,133 5,447 5,000 2440 Other Expense- Materials & Supplies -0- -0- 2,500 122,500 CAPITAL OUTLAY 2520 Building Equipment 3,517 24,973 15,000 15,000 TOTALS $ 79,846 $222,466 $157,500 BUDGET SUMMARY: Funds are budgeted to modify the layout of the City Council Chamber and to undertake other minor renovations to the City Building. REVISED: 3/15/88 (16) +-----------------------------------------------------------------------------------+ I DEPARTMENT/DIVISION/BUREAU: Miscellaneous Accounts I 1-----------------------------------------------------------------------------------1 I STATEMENT OF FUNCTIONS: I I I I These accounts of the General Fund are utilized to record those expenses I I which occur during the budget year which do not organizationally fall under any 1 1 particular department or division. I I I 1 I I 1 I I I I 1 I 1 1 - ----------------------------------------------------------------------------------- NOTES AND ADJUSTMENTS: 1 I I I +-----------------------------------------------------------------------------------+ .. (17) . 1988 BUDGET - CITY OF DUBLIN, OHIO FUND: GENERAL (A01) 1986 1987 1988 MISCELLANEOUS ACCOUNTS Actual Actual Budget Sub-Total 01-lC-2310 Street Lighting Utilities $ 41,753 $ 44,004 $ 50,000 02-2B-2300 County Health Department Contract 39,023 46,538 49,000 05-5F-2340 Contractual Services (Refuse Collection and Disposal) 128,581 184,318 293,400 07-7G-2340 County Auditor's and Treasurer's Fees 41,951 51,245 50,000 07-7G-234A State Examiner's Fees -0- 7,152 9,000 07-7G-234B Miscellaneous Professional Fees -0- -0- 25,000 07-7G-234C County Wide Disaster Services -0- -0- 870 07 -7G-23 60 Insurance (General Liability, Excess General Liability, Auto., Public Official Liability -0- -0- 100,000 07-7G-2390 Memberships & Subscriptions (NLC, MORPC, OML, etc) -0- -0- 6,000 TOTALS $251,308 $333,257 $583,270 BUDGET SUMMARY: Insurance costs which were previously charged to other accounts have been consolidated under (7G-2360); Account (7G-234B) is the cost of printing and public relations assistance in publishing an overall report and/or a new resident's guide. REVISED: 3/15/88 (18) +-----------------------------------------------------------------------------------+ DEPARTMENT/DIVISION/BUREAU: Reserve for Contingencies/Transfers 1 ----------------------------------------------------------------------------------- STATEMENT OF FUNCTIONS: Funds are appropriated to these accounts to be held for any unforeseen expenses during the current fiscal year. In the event that an expenditure is required, a transfer is approved by City Council to the credit of the proper fund or account, or the expenditure is charged directly to the Contingency Account. Specifically, City Council has determined that certain awards for civic, city, or community involvement are appropriate and will be a proper charge to this account. The purchase of coffee as an employee benefit and to support the civic meetings held at the City Building is reflected here. Donations for other I civic activities may be charged here after the Finance Committee of Council I reviews the request, recommends approval, and City Council approves the requested I amount. I I I I - I I I 1----------------------------------------------------------------------------------- 1 NOTES AND ADJUSTMENTS: I I I 1 I I ( 1 1 +-----------------------------------------------------------------------------------+ .. (19) .. 1988 BUDGET - CITY OF DUBLIN, OHIO FUND : GENERAL RESERVE FOR CONTINGENCIES AND TRANSFERS 1986 1987 1988 (A01-07-7X) (A01-0707T) Actual Actual Budget Sub-Total 271A Transfer to Special Assessments Fund $ 30,000 $ 20,000 $ 20,000 271B Transfer to Safety Fund 581,000 625,000 800,000 271C Transfer to Street Maintenance Fund 264,500 300,000 200,000 271D Transfer to Parks and Recreation Fund 200,500 225,000 400,000 271E Transfer to General Bond Retirement Fund 431,487 505,905 640,000 271F Transfer to Capital Improvement Fund -0- -0- 3,500,000 2300 Contingencies 53,870 33,965 90,000 TOTALS $1,561,357 $1,709,870 $5,650,000 BUDGET SUMMARY: REVISED: 3/15/88 (20) +-----------------------------------------------------------------------------------+ DEPARTMENT/DIVISION/BUREAU: Division of Maintenance (Street Maintenance Program) I ----------------------------------------------------------------------------------- STATEMENT OF FUNCTIONS: The Division of Maintenance is the direct responsibility of the Superinten- dent of Maintenance, who reports to the City Manager. The particular work pro- gram of Maintenance involves the maintenance, repair and improvement of all City streets, excluding the state highways. This involves erecting and repairing all street signs and traffic control signs within the public right-of-way. It also covers all street line painting, such as crosswalks, center lines, and school markings. Snow plowing, street salting, fall leaf pick-up, fire hydrant maint- <:!nance, and the maintenance and repair of the storm sewer system are charged to .his budget category. The costs of maintaining the City owned vehicles and the maintenance of vari- ous municipal buildings are reflected in this account. - ----------------------------------------------------------------------------------- OBJECTIVES AND ACTIVITIES: - To keep up with the growth of the City and demand for services by increasing staff, constructing a new maintenance building, and purchasing more equipment. - To attain cost efficiency by providing more in-house services, instead of con- tracting out. I I I I -----------------------------------------------------------------------------------1 PERSONNEL DATA I 1987 I 1988 I - POSITION TITLE I CURRENT NUMBER 1 PROPOSED I -------------------------------------------------+----------------+--------------- I I 3uperintendent of Maintenance I 1 I 1 I Maintenance Foreman I 1 I 2 I Maintenance Worker I 5 1 7 I Maintenance Worker (seasonal) I as needed I as needed I I 1 I I I I 1 1 I 1 I I I ----------------------------------------------------------------------------------- NOTES AND ADJUSTMENTS: +-----------------------------------------------------------------------------------+ ( 21) " 1988 BUDGET - CITY OF DUBLIN, OHIO FUND: STREET MAINTENANCE AND REPAIR Department of Public Grounds 1986 1987 1988 Division of Maintenance (B01-06-6B) Actual Actual Budget Sub-Total PERSONAL SERVICE 2110 Salaries & Wages $156,810 $180,812 $300,000 2120 Employee Benefits 36,216 40,008 70,000 $370,000 OTHER EXPENSE 2140 Uniforms and Clothing 1,947 1,561 4,000 2200 Travel Expenses for Training -0- -0- 500 2310 Utilities (includes electric for traffic signals) 10,197 9,041 20,000 - 2320 Communications 1,535 2,650 8,000 2330 Rents and Leases -0- 2,705 3,000 2340 Street Sweeping Contract -0- -0- 20,000 2350 Repair Contracts (includes traffic signals) 6,935 15,421 25,000 2360 Insurance/Bonding 5,000 7,000 10,000 2420 Operating Supplies 76,053 92,816 100,000 242A Street Salt -0- -0- 50,000 2430 Equipme~t Repair/ Maintenance 30,141 27,191 45,000 2440 Tools, Traffic Signs, Sma 11 Equipment 16,900 25,451 30,000 315,500 CAPITAL OUTLAY 2520 Minor Street Repair Equipment -0- -0- 5,000 5,000 TOTALS $341,734 $404,654 $690,500 BUDGET SUMMARY: Funds are proposed to add three full-time positions primarily due to the added responsibility gained from growth and from the change to city status. Contractual street sweeping is also requested. (22) . +-----------------------------------------------------------------------------------+ DEPARTMENT/DIVISION/BUREAU: Division of Maintenance (Highway Maintenance Program) 1 ----------------------------------------------------------------------------------- STATEMENT OF FUNCTIONS: This program is identical to the street maintenance program as outlined on page 21, except this covers work performed on the various State highways located within the City. The monies utilized for this section are from the State Highway Maintenance and Repair Fund which is generated by gasoline tax revenues, and can only be spent for this limited purpose. I I 1 I - ----------------------------------------------------------------------------------- NOTES AND ADJUSTMENTS: +-----------------------------------------------------------------------------------+ .. (23) .. 1988 BUDGET - CITY OF DUBLIN, OHIO FUND: STATE HIGHWAY IMPROVEMENT FUND Department of Public Grounds Division of Highway 1986 1987 1988 Maintenance (B02-06-00) Actual Actual Budget Sub-Total 6E-2310 Utilities $ 1,607 $ 1,592 $ 3,000 6E-2350 Maintenance of Equipment 3,367 4,069 7,000 6B-242A Street Salt -0- -0- 5,000 6B-2430 Maintenance and Repair Supplies 344 -0- 5,000 TOTALS $ 8,385 $ 5,661 $20,000 - .. (24) . +-----------------------------------------------------------------------------------+ DEPARTMENT/DIVISION/BUREAU: Division of Cemeteries 1 ----------------------------------------------------------------------------------- STATEMENT OF FUNCTIONS: The Division of Cemeteries is under the direction of the Superintendent of Maintenance. He has the responsibility of properly maintaining the City Ceme- tery. This includes accountability for all burial and plot ownership records. - ----------------------------------------------------------------------------------- OBJECTIVES AND ACTIVITIES - To continue to perform all routine maintenance in a highly professional manner. - To make improvements which will enhance the overall appearance of this facility. I 1 -----------------------------------------------------------------------------------1 PERSONNEL DATA 1 1987 1 1988 - POSITION TITLE o. I CURRENT NUMBER I PROPOSED -------------------------------------------------+----------------+--------------- I 1 Maintenance Worker (Seasonal) I as needed 1 as needed I 1 I I I I I 1 I I I I 1 I 1 I 1 1 1 1 1 I 1 1 ----------------------------------------------------------------------------------- NOTES AND ADJUSTMENTS: +-----------------------------------------------------------------------------------+ (25) . 1988 BUDGET - CITY OF DUBLIN, OHIO FUND: CEMETERY Department of Public Grounds 1986 1987 1988 Division of Cemeteries (B03-02-2A) Actual Actual Budget Sub-Total PERSONAL SERVICE 2110 Salaries and Wages $ 5,584 $ 8,231 $12,000 OTHER EXPENSE 2430 Repair and Maintenance Supplies 2,211 7,322 7,500 CAPITAL OUTLAY 2520 Construction of Stone Fence -0- -0- 35,000 TOTALS ~ $ 7,794 $15,553 $54,500 .. (26) . +-----------------------------------------------------------------------------------+ I DEPARTMENT/DIVISION/BUREAU: Division of Parks & Recreation (Bureau of Recreation) I 1----------------------------------------------------------------------------------- 1 STATEMENT OF FUNCTIONS: 1 1 This Division is headed by a Director who is appointed by the City Manager. I The Bureau of Recreation coordinates programs and activities for all members of 1 the Community; youth, adults and senior citizens. Programs are scheduled at 1 schools and City-owned facilities. Projects for 1988 include: opening a new I municipal pool; continuation and improvement of senior citizen's outings; and I additional arts and crafts classes. I I I 1 1 1 1 1 - 1 1 I 1----------------------------------------------------------------------------------- I OBJECTIVES AND ACTIVITIES 1 1 - To provide quality recreational opportunities. 1 - To computerize recreation registration to better serve the public. I - To provide continuing education and training for the Recreation Staff. I - To increase participation in recreation programs by promotion through 1 brochures and pamphlets and increasing the number of programs offered. 1 - To ensure accessibility for citizens of Dublin. I 1----------------------------------------------------------------------------------- I PERSONNEL DATA 1 1987 I 1988 1 - POSITION TITLE 1 CURRENT NUMBER 1 PROPOSED ------------------------------------------------+----------------+--------------- )irector of Parks and Recreation I 1 1 1 lecreation Supervisor 1 1 1 1 1 Clerk/Typist I 1 1 1 I Office Assistant (part-time) 1 1 1 1 I Senior Citizen Program Coordinator (part-time) 1 1 1 1 ISEASONAL STAFF: I I I Playground program I I I (Supervisor, Leaders, Daycamp Counselors) 1 as needed 1 as needed I Skating Rink Staff I as needed 1 as needed I Open Gym Supervisor 1 as needed 1 as needed I Softball Supervisor I as needed I as needed 1----------------------------------------------------------------------------------- 1 NOTES AND ADJUSTMENTS: I I I I I I I I +-----------------------------------------------------------------------------------+ (27) ., 1988 BUDGET - CITY OF DUBLIN, OHIO FUND: PARKS AND RECREATION Department of Public Grounds Division of Parks & Recreation 1986 1987 1988 Bureau of Recreation (B04-03-3A) Actual Actual Budget Sub-Total PERSONAL SERVICE 2110 Salaries and Wages $ 53,396 $ 75,875 $ 90,000 2120 Employee Benefits 7,395 13 ,022 16,000 $106,000 OTHER EXPENSE 2200 Travel for Training -0- 2,312 4,000 2310 Utilities for Building ,2,542 2,312 4,000 2320 Communications 4,169 4,987 7,000 2330 Rents and Leases 3,981 3,696 6,500 2340 Professional Services 15,746 20,562 46,000 2360 Insurance 2,437 -0- -0- 2390 Professional Memberships -0- -0- 700 2410 Office Supplies 4,673 2 , 143 4,500 72 , 700 241A Recreation Supplies (Includes Concessions) -0- 3,735 10,000 3F-2300 Sports Leagues & Equipment 25,345 34,917 36,000 3G-2300 Special Events 9,545 8,517 10,000 3H-2300 Senior Citizen's Activities 6,490 5,195 9,000 31-2300 Contingencies 4,426 3,468 7,000 3R-2300 Refunds 1,526 3,250 5,000 77 ,000 CAPITAL OUTLAY 2520 Office Furniture and Equipment -0- 1,299 9,500 9,500 TOTALS $141,673 $187,406 $265,200 REVISED 4/13/88 (28) +-----------------------------------------------------------------------------------+ DEPARTMENT/DIVISION/BUREAU: Division of Parks and Recreation (Bureau of Parks) ----------------------------------------------------------------------------------- STATEMENT OF FUNCTIONS: The Bureau of Parks is under the direction of the Parks Maintenance Super- visor who reports to the Director of Parks and Recreation. It is his responsi- bility to insure that all City parks and public open spaces are properly equipped and well-maintained. This includes placement, inspection, and repair of play- ground and various recreational equipment. Also, the fertilization, watering, and mowing of City-owned green areas fall under his jurisdiction. The upkeep of various park structures is within the duties of the Supervisor. I I I I I I - I I I I -----------------------------------------------------------------------------------1 OBJECTIVES AND ACTIVITIES I I - To improve the appearance of all City parks by adding both staff and equip- I ment to enhance the City's ability to respond to the increased acreage I under the responsibility of this program. I I I ----------------------------------------------------------------------------------- PERSONNEL DATA I 1987 I 1988 - POSITION TITLE I CURRENT NUMBER 1 PROPOSED ------------------------~------------------------+----------------+--------------- !ark Maintenance Supervisor I 1 I 1 Park Horticulturalist (part-time) I 1 I 1 I Park Maintenance Worker 1 1 I 3 1 Seasonal Maintenance Workers I as needed I as needed 1 I I I 1 I 1 I 1 1 1 I I 1 I 1 I I 1 1 I 1----------------------------------------------------------------------------------- I NOTES AND ADJUSTMENTS: I I I I I I I I I I I I I I +-----------------------------------------------------------------------------------+ (29) . 1988 BUDGET - CITY OF DUBLIN, OHIO FUND: PARKS AND RECREATION Department of Public Grounds Division of Parks and Recreation 1986 1987 1988 Bureau of Parks (B04-03-3B) Actual Actual Budget Sub-Total PERSONAL SERVICE 2110 Salaries and Wages $ 45,235 $ 74,155 $ 80,000 2120 Employee Benefits 5,492 8,681 16,000 $ 96,000 OTHER EXPENSE 2310 Utilities 6,499 8,431 10,000 2350 Maintenance of Parks .8,341 13,088 32,500 2360 Insurance 3,000 1,466 5,000 2420 Operating Supplies 5,360 6,389 14,500 2430 Vehicle Maintenance 4,595 6,634 9,000 71,000 CAPITAL OUTLAY 2520 Park Maintenance Equipment 10,949 13 ,969 17,000 252A Purchase and Plant Street Trees -0- -0- 15,000 32,000 TOTALS $ 89,471 $132,814 $199,000 REVISED 4/13/88 (30) +-----------------------------------------------------------------------------------+ DEPARTMENT/DIVISION/BUREAU: Division of Parks and Recreation (Earlington Pool) I ----------------------------------------------------------------------------------- STATEMENT OF FUNCTIONS: The swimming pool under construction at the new Earlington Park is scheduled to open in June, 1988. A seasonal pool manager, who reports to the Director of Parks and Recreation, will be in charge of this program. ~ ----------------------------------------------------------------------------------- OBJECTIVES AND ACTIVITIES - To operate a swimming facility which meets all state requirements and which provides an enjoyable experience to all user groups. ----------------------------------------------------------------------------------- PERSONNEL DATA I 1987 1 1988 - POSITION TITLE .. 1 CURRENT NUMBER I PROPOSED .------------------------------------------------+----------------+--------------- 1 I SEASONAL STAFF: I I Pool Manager I 0 I 1 Pool Lifeguard I 0 I 12 Office Worker 1 0 I 2 Concession Worker I 0 I 5 I I I I I I 1 1 I I ----------------------------------------------------------------------------------- NOTES AND ADJUSTMENTS: I I I I I I +-----------------------------------------------------------------------------------+ (31) . 1988 BUDGET - CITY OF DUBLIN, OHIO FUND: PARKS AND RECREATION Department of Public Grounds Division of Parks & Recreation 1986 1987 1988 Earlington Pool (B04-03-35) Actual Actual Budget Sub-Total PERSONAL SERVICE 2110 Salaries and Wages $ -0- $ -0- $ 40,000 $ 40,000 OTHER EXPENSE 2200 Travel for Training -0- -0- 1 ,400 2310 Utilities (water, electric, gas) -0- -0- 20,000 2340 Miscellaneous Contractual Services -0- -0- 5,000 2410 Office Supplies -0- -0- 2,000 241A Concession -0- -0- 14,000 241B Pool Chemical~ and Supplies -0- -0- 15,000 57,400 CAPITAL OUTLAY 2520 Office Furniture -0- -0- 5,000 5,000 TOTALS -0- -0- $102,400 - (32) .. +-----------------------------------------------------------------------------------+ I DEPARTMENT/DIVISION/BUREAU: Department of Public Grounds, Division of Engineering I 1----------------------------------------------------------------------------------- I STATEMENT OF FUNCTIONS: I 1 This Division is under the direction of the City Engineer and provides such I engineering services as drafting, surveying, and consultation on proposed pro- I jects to the various City departments. The Engineer is charged with enforcing I the subdivision regulations and with establishing and enforcing standards for all I work in the public right-of-way. The City Engineer is called on to provide advice I and information to City Council and the Planning and Zoning Commission. 1 The building inspectors, who are a part of this division ensures that all 1ewly constructed buildings in Dublin meet all local, state, and national codes which are applicable. I I I I - I I I I -----------------------------------------------------------------------------------1 OBJECTIVES AND ACTIVITIES I I - To maintain City infrastructure by establishing a maintenance program for I sewers, manholes, streets and highways. I - To ensure the provision of water and sewer services will be in line with the I growth of the City by studying the feasibility of a regional water treatment I plant, and a regional sewage treatment plant. I - To encourage the prompt construction of the Upper Scioto West Branch Sewer. I I -----------------------------------------------------------------------------------1 PERSONNEL DATA I 1987 I 1988 I - POSITION TITLE .. I CURRENT NUMBER I PROPOSED I -------------------------------------------------+----------------+---------------1 City Engineer I 1 I 1 I Building Inspection Administrator 1 1 I 1 I Building Inspector I 3 1 3 1 Electrical Inspector 1 1 I 1 I Residential Plan Review/Drafting Technician I 1 I 1 I Chief Engineering Inspector I 1 1 1 I Engineering Technician 1 1 I 1 I Engineering Inspector I 4 1 4 1 Clerk/Typist I 1 I 2 I College Intern 1 0 I 2 I I I I -----------------------------------------------------------------------------------1 NOTES AND ADJUSTMENTS: I I I I I I I I I +-----------------------------------------------------------------------------------+ (33 ) . 1988 BUDGET - CITY OF DUBLIN, OHIO FUND: BUILDING/ENGINEERING Department of Public Grounds 1986 1987 1988 Division of Engineering (B09-04-4B) Actual Actual Budget Sub-Total PERSONAL SERVICE 2110 Salaries and Wages $183,610 $281,977 $ 435,100 2120 Employee Benefits 36,158 48,933 126,100 $ 561,200 OTHER EXPENSE 2200 Travel Expenses for Training/Local Travel 4,417 9,016 5,000 2310 Utilities/Building Expenses 3,841 3,304 5,000 2330 Rents and Leases -0- -0- 30,300 2340 Refunds 384 2,782 5,000 234A Commercial Plan Review -0- -0- 35,000 2350 Contract Engineering Inspections 28,693 37,660 41,700 2360 Contract Building Inspections 37,622 18,068 20,000 236A Insurance (Automobile) -0- -0- 2,000 2410 Office Supplies 5,389 13,004 28,000 2430 Vehicle Maintenance 1,568 3,538 6,200 178,200 CAPITAL OUTLAY 2520 Office Equipment 2,434 15,487 30,000 252A Purchase of Vehicles -0- -0- 30,000 60,000 TRANSFERS 2710 Transfer to General Fund -0- -0- 300,000 300,000 TOTALS $ 304,117 $ 433,770 $1,099,400 BUDGET SUMMARY: The costs of moving to a new building are reflected under both "Rents" and "Utilities". Personnel costs are dramatically higher due to the need to add positions related to the continuing building boom in Dublin. REVISED 4/13/88 (34) +-----------------------------------------------------------------------------------+ I DEPARTMENT/DIVISION/BUREAU: Police Division, Department of Safety I 1-----------------------------------------------------------------------------------1 I STATEMENT OF FUNCTIONS: I I I I This Division is under the direct supervision of the Chief of Police. I 1 The primary responsibility of the Patrol Bureau is the maintenance of public I order. This involves the protection of constitutional guarantees, the enforce- I ment of the law, the provision of services necessary to reduce crime, and to I respond to other needs of the Community. I The Detective Bureau handles all criminal investigation activity, including ident ifying, collecting, and preserving all evidence which could lead to the prosecution of the person(s) responsible for a criminal act. The Division works in cooperation with area Police agencies, and State and Federal authorities in gathering information on criminal activity. Other func- tions include: appearing as witnesses in court cases and planning for long- range needs and betterment of the Division. - ----------------------------------------------------------------------------------- OBJECTIVES AND ACTIVITIES - To provide efficient services and protection for the Community. - To provide an increased level of advanced training for staff. - To increase patrol of streets, highways, business districts, in an effort to reduce the incidence of crime. I - To computerize all police records to better serve the public. I I I 1----------------------------------------------------------------------------------- I PERSONNEL DATA I 1987 I 1988 I - POSITION TITLE h I CURRENT NUMBER I PROPOSED -------------------------------------------------+----------------+--------------- Po lice Chief I 1 I 1 Police Lieutenant I 2 I 2 Police Sergeant I 5 I 6 Police Officer I 12 I 16 Police Clerk I 1 I 1 Clerk/Typist I 0 I 1 I I I I I I I I I I ----------------------------------------------------------------------------------- NOTES AND ADJUSTMENTS: c;'h~--ch/J .J;I-t?-~~ !/ . -./Z;Vj' I I I 1 I I I I I I +-----------------------------------------------------------------------------------+ (35) . 1988 BUDGET - CITY OF DUBLIN, OHIO FUND: POLICE OPERATING FUND Department of Safety 1986 1987 1988 Division of Police (B08-01-1A) Actual Actual Budget Sub-Total PERSONAL SERVICE 2110 Salaries and Wages $ 463,856 $ 598,753 $ 750,000 2120 Employee Benefits 132,048 156,413 250,000 $1,000,000 OTHER EXPENSE 2140 Uniforms 8,393 15,873 44,000 2310 Utilities/Building Expenses 18,448 16,849 20,000 2320 Communications; by Contract 34,900 36,641 47,000 2340 Auditor Deductions 8,958 3,485 4,000 2350 Training (recruit & in-service) 5,668 6,282 20,000 2360 Liability Insurance/Bonding 8,896 39,384 21,000 2410 Office Supplies 8,212 11,292 11,500 2420 Operating Supplies- (including accreditation) 38,435 5,886 16,000 2430 Vehicle Maintenance -0- 28,224 50,000 243A Equipment Maintenance -0- 2,977 3,500 237,000 CAPITAL OUTLAY 2520 Purchase of Capital Equipment (includes vehicles) 35,962 10,627 75,000 TOTALS $ 763,776 $ 932,687 $1,312,000 BUDGET SUMMARY: This budget also has much higher personnel costs related to the need to add positions due to growth and also because of the recently negotiated labor contract. REVISED: 3/15/88 (36) +-----------------------------------------------------------------------------------+ I DEPARTMENT/DIVISION/BUREAU: Department of Public Utilities, Division of Water I 1-----------------------------------------------------------------------------------1 I STATEMENT OF FUNCTIONS: 1 I I I This work program is under the supervision of the City Manager, The City 1 I Engineer and the Director of Finance. I I I I Under this work program falls the budgeting and fiscal control function, I I planning and design of all new construction and improvements of the water I I distribution system which is tied to the City of Columbus system under a service 1 I contract. The City Manager and the City Engineer work in cooperation with architects, engineers, consultants, and builders and developers in planning improvements to I the Dublin portion of the system. I I I I I - 1 I I 1----------------------------------------------------------------------------------- I NOTES AND ADJUSTMENTS: I I I I I I I I +-----------------------------------------------------------------------------------+ - (37) .. 1988 BUDGET - CITY OF DUBLIN, OHIO FUND: WATER Department of Public Utilities 1986 1987 1988 Division of Water (E01-05) Actual Actual Budget Sub-Total 5C-2310 Utilities $18,722 $19,908 $40,000 5C-2340 Refunds -0- 1,580 5,000 5C-2350 Maintenance of Equipment 3,970 91,833 50,000 5J-2300 Hydrant Maintenance and Repair 30,893 40,281 50,000 5T-2710 Transfer to General Obligation Debt Fund 33,991 51,991 52,400 JW-2300 Waterline Payback Agreements 10,394 7,431 6,760 5W-2560 Waterline Constru~tion 69,003 347,720 250,000 TOTALS $166,975 $560,743 $454,160 .- (38) . +-----------------------------------------------------------------------------------+ DEPARTMENT/DIVISION/BUREAU: Depart. of Public Utilities, Div. of Sanitary Sewers I ----------------------------------------------------------------------------------- STATEMENT OF FUNCTIONS: This work program is under the supervision of the City Manager with assist- ance from the City Engineer and the Director of Finance. . Under this work program falls the budgeting and fiscal control function, planning and design of all new construction and improvements, the recommendation of all new equipment and material, and accountability for work done by contract for the Division. The Administration works in cooperation with architects, engineers, consultants, builders and developers, and with the City of Columbus who provides wastewater treatment under a service contract. - ----------------------------------------------------------------------------------- NOTES AND ADJUSTMENTS: +-----------------------------------------------------------------------------------+ .. (39) . 1988 BUDGET - CITY OF DUBLIN, OHIO FUND: SANITARY SEWER Department of Public Utilities 1986 1987 1988 Division of Sanitary Sewers (E02-05) Actual Actual Budget Sub-Total 5C-2310 Utilities $ 10,850 $ 12,015 $ 20,000 5C-2340 Refunds -0- 870 5,000 5C-234A Contract Services (Engineering Fees, West Branch Sewer) -0- -0- 650,000 5C-2350 Pump Station Maintenance 111,141 15,740 40,000 5J-2300 Equipment Maintenance 4,673 20,852 50,000 5W-2560 Sewer Line Construction -0- -0- 250,000 TOTALS - $154,573 $ 49,476 $1,015,000 .. (40) . +-----------------------------------------------------------------------------------+ DEPARTMENT/DIVISION/BUREAU: Debt Service, Trust Funds, and Construction Funds I -----------------------------------------------------------------------------------1 STATEMENT OF FUNCTIONS: 1 I These funds reflect the cost of paying the principal and interest on various I outstanding bond issues and of reimbursing developers for the cost of installing I certain public improvements. Generally, the City chooses to finance a project I when it can be recognized that there is a great and pressing need and that its I benefit will be of long duration. I I Also, shown on this budget page are funds which reflect the costs of two 1 active construction projects begun in 1987 and which should be completed in 1988: The water tower in Avery Park and the new Earlington Swimming Pool. - ----------------------------------------------------------------------------------- NOTES AND ADJUSTMENTS: +-----------------------------------------------------------------------------------+ .. (41) . . 1988 BUDGET - CITY OF DUBLIN, OHIO FUND: GENERAL OBLIGATION BOND RETIREMENT (Cot-03) Accounts 1986 1987 1988 (3B, 5A, 6A, 7E, 2610, 2620, & 2340) Actual Actual Budget Sub-Total Retirement of Debt $868,016 $781,652 $965,960 TOTALS $868,016 $781,652 $965,960 FUND: SPECIAL ASSESSMENTS (H01-05-5A) 2610/2620 Retirement of Debt $167,682 $371,168 $155,240 TOTALS $167,682 $371,168 $155,240 FUND: TRUST AND AGENCY FUND (G05-05) 5S-2300 Sewertap Payback Agreements $222,609 $323,879 $ 75,000 5W-2300 Watertap Payback Agreements 69,873 47,116 15,000 TOTALS $292,482 $370,995 $ 90,000 FUND: AVERY WATER TOWER CONSTRUCTION FUND (D08-07) - 7T-2710 Transfer to General Obligation Bond Fund $ -0- $ -0- $100,000 TOTALS $ -0- $ -0- $100,000 FUND: SWIMMING POOL CONSTRUCTION FUND (D09-03) 3D-2510 Additional Pool Construction Costs $ -0- $ -0- $195,000 TOTALS $ -0- $ -0- $195,000 REVISED 4/13/88 (42) +-----------------------------------------------------------------------------------+ DEPARTMENT/DIVISION/BUREAU: General Capital Improvements I -----------------------------------------------------------------------------------1 STATEMENT OF FUNCTIONS: I I This fund is created by City Council and has as its express purposes: the 1 purchase of equipment, apparatus, property, construction of buildings, struc- I tures, roads and other public improvements as needed. A major portion of the I City Earnings Tax is credited to this fund each year. I I I - ----------------------------------------------------------------------------------- NOTES AND ADJUSTMENTS: +-----------------------------------------------------------------------------------+ .. (43) . 1988 BUDGET - CITY OF DUBLIN, OHIO 1988 FUND: GENERAL CAPITAL IMPROVEMENTS (010) Budget CAPITAL OUTLAY STREET MAINTENANCE - Ongoing Street Resurfacing Program $ 580,000 STORM SEWER IMPROVEMENT - Storm Sewer Construction (Old Dublin) 204,000 SANITARY SEWER IMPROVEMENTS - Cosgray Sewer Extension 340,000 NEW STREET CONSTRUCTION AND ENGINEERING - Muirfield Drive Extension - Frantz Road Extension - Blazer Parkway Rehab. - Dublin Road/Marion Street Bridge - Various Engineering Studies 3,595,300 WATER SYSTEM IMPROVEMENTS - Avery Tower Booster Station - Waterline Extensions: - Dublin Road - Brand Road - Avery Road - Shier-Rings Road 1,250,000 PARKS AND RECREATION - New Park Improvements: - Indian Run Meadow Subdivision - Earlington Subdivision - Llewellyn Farms Subdivision - Avery Park Improvements - Bike Path Projects 831,000 CITY MAINTENANCE DIVISION - Purchase of Land for New Facility - Construction of Facility - Purchase of Equipment 1,560,000 PUBLIC ACQUISITION - Purchase of Street Rights of Way and Land for Other Municipal Purposes 700,000 OTHER - Purchase of Miscellaneous Office Equipment/Office Renovation 50,000 - Disaster Sirens 87,500 - Purchase of Miscellaneous Vehicles and Equipment 220,000 - Other Projects as Determined by City Council $ 250,000 TOTALS $9,667,800 REVISED 4/13/88 (44) ~ "",.-- MEMORANDUM TO: Members of City Council FROM: Timothy C. Hansley, City Manager! SUBJECT: Revised Budget Sheets DATE: March 16, 1988 Attached please find the budget sheets which have been changed based on your meeting of March 15, 1988. In addition, two other line items have been changed based on new information. The changes are as follows: PAGE # BUDGET CHANGES 10 add $15,000 (legal fees for proposed merger) 14 revise 2310 and 2330 by a $14,100 reduction (to offset change on pg. 34) 16 add $10,000 to 231A due to purchase of additional park land 16 reduce 2360 from $50,000 to $15,000 (to offset change on pg. 18) 18 add $35,000 to 07-7G-2360 (to offset change on pg. 16) 20 add $40,000 to 2300 (to cover cost of emergency repair to traffic signal) 34 reduce 2310 from $29,300 to $5,000 (to correct error) 34 reduce 2330 from $43,900 to $30,300 (to offset change on pg. 14) 34 add $10,000 to 2410 (includes costs due to move and additional personnel) 36 reduce 2140 from $50,000 to $44,000 (see attached break-down) 36 reduce 2360 by $10,000 (this coverage was included on pg. 18) 44 add $304,800 for additional projects _. ,- DETAILED BREAKDOWN OF POLICE DIVISION BUDGET SUBACCOUNT 2140 1 Chief of Police $1,500.00 (new issue) 2 Lieutenants $1,200.00 5 Sergeants $3,000.00 12 Patrol Officers $7,200.00 4 New Officers $6,000.00 (new issue) Increased issue per "88" contract - 1 summer shirt/1winter shirt/1 pro pants $84.30/0fficer x 14 Officers reflected = $ 1,180.20 $200 investment by City on leather jackets per 1988 contract = $ 3,800.00 Replacement of damaged uniform parts by City (Re-certification of body armor) = $ 2,250.00 Yearly badge repair = $ 500.00 Drycleaning - Patrol $11,414 Chief & Detectives 5,400 = $16,814.00 *Figures reflect 1988 contract of 9 cleanings per Officer per week. Figures also reflect (4) new Officers not getting out of school until 6-1-88 and new Chief being hired around that same time period. *Drycleaning rates: Patrol Bureau Winter Coat $4.50 - twice a year Shirt 1. 20 - four Pants 1.60 - five Ties 1.00 Detective Bureau Sports Jacket $2.90 - 1 week Pants 2.55 - five Shirts 1.60 - four Topcoat 4.50 - twice a year Total projected cost for this line item $44,000.00