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HomeMy WebLinkAbout11-05-12 Council MinutesRECORD OF PROCEEDINGS Minutes of Dublin City Council _ Meeti W1 ON LEGAL BLANK. INC.. FORM NO 10148 November 5, 2012 Held 20 Vice Mayor Salay called the Monday, November 5, 2012 Regular Meeting of Dublin City Council to order at 6:15 p.m. at the Dublin Municipal Building. Council members present were Vice Mayor Salay, Mrs. Boring, Ms. Chinnici - Zuercher, Mr. Gerber, Mr. Keenan and Mr. Reiner. Mayor Lecklider arrived at 6:20 p.m. ADJOURNMENT TO EXECUTIVE SESSION Vice Mayor Salay moved to adjourn to executive session to discuss legal matters (to confer with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action), land acquisition matters (to consider the purchase of property for public purposes), and personnel matters (to consider the employment of a public employee or official). Mrs. Boring seconded the motion. Vote on the motion: Mr. Reiner, yes; Mr. Gerber, yes; Mr. Keenan, yes; Mrs. Boring, yes; Ms. Chinnici - Zuercher, yes; Vice Mayor Salay, yes. The meeting was reconvened at 7:00 p.m. PLEDGE OF ALLEGIANCE Members of Troop 185, Dublin Community Church led the Pledge of Allegiance. ROLL CALL Present were Mayor Lecklider, Vice Mayor Salay, Mrs. Boring, Ms. Chinnici - Zuercher, Mr. Gerber, Mr. Keenan and Mr. Reiner. Staff present were Ms. Grigsby, Mr. Smith, Ms. Mumma, Chief von Eckartsberg, Ms. Crandall, Ms. Puskarcik, Ms. Ott, Mr. Hammersmith, Mr. Langworthy, Mr. Hahn, Mr. Harding, Mr. Thurman, and Ms. Kennedy. PROCLAMATIONS /SPECIAL RECOGNITION • Veterans Week — November 5 -12, 2012 Mayor Lecklider presented a proclamation in recognition of Veterans Week to Commander Jeff Noble, Lance Corporal Wesley Davids American Legion Post 800, Dublin, Ohio. Commander Noble thanked City Council for the recognition and invited everyone to ceremonies in observance of Veterans Day that will take place at 11 a.m. on Monday, November 12 at Dublin Veterans Park. CITIZEN COMMENTS There were no citizen comments on items not on the agenda. CONSENT AGENDA Mayor Lecklider noted that five items are proposed for action on the consent agenda. He asked whether any Council member requests removal of an item for further consideration under the regular agenda. Hearing none, Mayor Lecklider moved approval of actions requested for the five items as proposed on the consent agenda. Vice Mayor Salay seconded the motion. Vote on the motion: Mr. Reiner, yes; Vice Mayor Salay, yes; Mr. Keenan, yes; Ms. Chinnici - Zuercher, yes; Mrs. Boring, yes; Mr. Gerber, yes; Mayor Lecklider, yes. 1. Approval of Regular Meeting Minutes of October 22, 2011 Council Meeting 2. Ordinance 67 -12 (Introduction/ First Reading) Adopting the Annual Operating Budget for the Fiscal Year Ending December 31, 2013. (Finance Committee of the Whole operating budget RECORD OF PROCEEDINGS Minutes of Dublin City Council November 5, 2012 Page Held 20 workshops on November 7 and 14; second reading /public hearing December 10 Council meeting) 3. Resolution 62 -12 (Introduction/ vote) Accepting the Lowest /Best Bid for the 2013 South Landscape Maintenance. 4. Resolution 63 -12 (Introduction/ vote) Accepting the Lowest /Best Bid for the 2013 North Landscape Maintenance. S. Resolution 64 -12 (Introduction/ vote) Accepting the Lowest /Best Bid for the 2013 Facilities Landscape Maintenance. SECOND READING /PUBLIC HEARING - ORDINANCES Ordinance 64 -12 Amending Chapters 51 and 52, Establishing Capacity Charges for the Sanitary Sewer and Water Systems. Ms. Mumma stated that staff is requesting approval of this ordinance, which is related to water and sewer capacity charges and tap fees. The changes are outlined in the memo, and were discussed at the CIP hearings in August and at the Finance Committee meeting on October 8. The majority of the fees for various tap sizes have not been increased in a number of years. The fee for the 3 /4 -inch tap was increased by $100 in 2009; fees for the one inch to six -inch tap size have not increased since 1992; and the 8 -inch to 16 -inch tap fees were established in 1995 and have not been revised since that time. Staff is requesting approval, as recommended by the Finance Committee on October 8. There were no questions and no public testimony. Vote on the Ordinance: Mr. Reiner, yes; Mr. Keenan, yes; Mrs. Boring, yes; Ms. Chinnici - Zuercher, yes; Vice Mayor Salay, yes; Mr. Gerber, yes; Mayor Lecklider, yes. Ordinance 65 -12 Amending Chapter 35 of the Codified Ordinances to Revise the Fee and Service Charge Revenue /Cost Comparison System and Establishing a Schedule of Fees and Service Charges for City of Dublin Services. Ms. Mumma stated that this ordinance was reviewed at the October 8 Finance Committee meeting. It is the annual review of the cost of services comparison, which establishes the fee schedule for the coming year. Mr. Keenan noted that there was a previous suggestion that the update be reviewed on a biennial basis in view of the small number of changes. Ms. Mumma responded that prior to investing staff time next year and initiating the process, staff will bring forward a recommendation to Council about the timing interval for the cost study in future years. Vote on the Ordinance: Vice Mayor Salay, yes; Mayor Lecklider, yes; Mr. Gerber, yes; Mrs. Boring, yes; Mr. Keenan, yes; Mr. Reiner, yes; Ms. Chinnici- Zuercher, yes. Ordinance 66 -12 (Amended) Amending Chapter 153 of the Dublin Code of Ordinances (Zoning Code) to Modify Sections 153.078 through 153.083 (Fence Code), and Relocating Hedge Definition to Section 153.002 (Definitions). (Case 12- 058ADM) Mr. Smith stated that following the last Council meeting discussion, and taking into consideration all of the comments by various Council members, staff did some further research, concluding that in order to determine a way to have live vegetation as fence RECORD OF PROCEEDINGS u of Dublin City Council 10148 November 5, 2012 Page 3 material would not be an enforceable ordinance. It would be one that would be difficult to enforce, if it could be enforced at all, and probably would be declared void for vagueness under a standard by the Court. Therefore, based upon that, and after conversation with Mr. Gerber and Mrs. Boring, it is the Legal staff recommendation that if Council intends to remove the live vegetation issue from the fence code that Council would do so. There are two separate references to this in the Code, as Vice Mayor Salay pointed out. At the same time, Mr. Reiner moved to add a new permitted material -- cellular vinyl -- for fences and requested that this be included in the modifications as proposed by staff, per Council's direction to draft these amendments in July. If Council concurs with all of this, it is Legal staff's recommendation to remove the live vegetation in the version presented, and make the changes suggested by Mr. Reiner. Mrs. Boring clarified that in the ordinance where it states, "other natural materials" — the phrase "excluding live vegetation" will be incorporated. Mr. Smith agreed. Vote on the Ordinance as amended: Mayor Lecklider, yes; Mr. Keenan, yes; Ms. Chinnici - Zuercher, yes; Mr. Reiner, yes; Mr. Gerber, no; Vice Mayor Salay, yes; Mrs. Boring, yes. INTRODUCTION/ FIRST READING - ORDINANCES Ordinance 68 -12 Amending the Annual Appropriations for the Fiscal Year Ending December 31, 2012. (Request to dispense with public hearing) Vice Mayor Salay introduced the ordinance. Ms. Mumma stated that this is routine legislation that relates to TIF funds that are funding sources for many capital improvement projects. Payments are received from the county semi - annually and are used to fund improvements in those TIF areas throughout the year. • This ordinance appropriates those dollars received from the payments in lieu of taxes to the appropriate expenditure accounts to pay for the projects previously approved — either as part of the CIP or in subsequent legislation approved by Council. • In addition, the ordinance includes an appropriation for the bond proceeds. • It was necessary to unappropriate monies in the sewer fund as the original 2012 appropriations were more than needed and the fund needs to be balanced at year -end. Mr. Reiner moved to dispense with the public hearing. Ms. Chinnici - Zuercher seconded the motion. Vote on the motion: Ms. Chinnici - Zuercher, yes; Mrs. Boring, yes; Mr. Reiner, yes; Mayor Lecklider, yes; Mr. Gerber, yes; Mr. Keenan, yes; Vice Mayor Salay, yes. Vote on the Ordinance: Mr. Gerber, yes; Mr. Reiner, yes; Vice Mayor Salay, yes; Mrs. Boring, yes; Mayor Lecklider, yes; Mr. Keenan, yes; Ms. Chinnici - Zuercher, yes. OTHER Tree Replacement Fee Waiver Request for 6200 Wilcox Road (Master Maintenance, Inc.) Mr. Keenan moved to set aside the Council denial of the fee waiver request from the October 22, 2012 meeting and to set the fee waiver request for a de novo hearing at the November 19, 2012 Council meeting. His motion is based on the fact that the City did not provide notice of the October 22, 2012 hearing to the applicant or their representative. Mr. Gerber seconded the motion. Mr. Smith noted that legal counsel for Master Maintenance, Mr. Cline, is present and is in agreement with the motion. RECORD OF PROCEEDINGS Minutes of Dublin City Council_ Meeting 10,4E November 5012 Mayor Lecklider pointed out that the lack of notice to the applicant was inadvertent. Ms. Grigsby confirmed that is correct. Mrs. Boring noted that the agenda is published as required and this matter was included on the agenda. Ms. Grigsby responded that is what is legally required, but the City's practice is to notify the applicant of the schedule hearing by either phone or e-mail. Vote on the motion: Mr. Reiner, yes; Mr. Keenan, yes; Ms. Chinnici - Zuercher, no; Mr. Gerber, yes; Mrs. Boring, no; Mayor Lecklider, yes; Vice Mayor Salay, yes. Mayor Lecklider asked the Law Director to provide information on how this matter will proceed on November 19. Mr. Smith responded that at the November 19 meeting, staff will present a report and the applicant's representative, Mr. Cline, will make a presentation on behalf of Master Maintenance. • Community Plan Website Demonstration Mr. Langworthy noted that he will present this item, as Mr. Goodwin is attending the Cramer's Creek Homeowners Association meeting and has not yet arrived at the Council meeting. He noted that Mr. Goodwin has led this project, with assistance from Brandon Brown of the GIS department and from Community Relations. • Staff provided a memo to Council several months ago indicating that staff was considering switching the Community Plan to an all website -based format. • He opened the Community Plan website, and demonstrated how to access various chapters and areas. • The first page shows the recent updates, and describes the amendment process underway. At the bottom of the page, there is a contact where comments can be made online. • He reviewed the special area plans and the various locations throughout the City. • The website is completely interactive. As part of the amendment process, the new text is shown in blue, with strikeouts in red. This enables one to view the existing Community Plan as well as the updates. • For the future land use map, the site reflects various activities /actions that have taken place. • Some of the land use classifications are changing, and are reflected in blue and red. • Staff believes that users will be able to navigate through the City website very easily, and it will be much more useful and accessible as the process continues. He offered to respond to questions. He added that this is a very innovative undertaking, and he is not aware of another entity that has utilized this approach. Ms. Chinnici - Zuercher asked if there is also a "clean" version of the Plan without the blue and red text. Mr. Langworthy responded there will be such a version at some point soon. Mr. Keenan commented that he is hopeful that staff has protocol in place in terms of keeping this updated. This could be challenging. Mr. Langworthy responded that he will consult with Legal staff on this matter. One issue with adopting the Community Plan by ordinance is that any Plan amendments must also be adopted by ordinance. Staff would like to identify a way to do some minor changes, such as name changes, without an ordinance process. RECORD OF PROCEEDINGS Minutes of Dublin City Council Nte etine November 5, 2012 _ Page Held 20 Mr. Keenan stated that in terms of land use, as development takes place, the website will be updated. Mr. Langworthy responded that is correct. It will be a "living" document. Mr. Gerber stated that this is a fantastic idea. During the last Community Plan update, there were many residents who did not understand what a Community Plan is and its purpose in regard to specific properties. Is there some language on this website to explain clearly what a Community Plan is and what it is intended to do? Mr. Langworthy responded affirmatively. The introductory portion will give instructions on how to use the Plan and what sections may be applicable to specific land. Mr. Langworthy added that Justin Goodwin has done excellent work in leading this project and commended him on his efforts. STAFF COMMENTS Ms. Griosbv reported that at the recent joint meeting of Council and Planning & Zoning Commission, there was discussion about providing an update to Council on next steps in the process. She received an e-mail from Mr. Foegler late this afternoon indicating the consultant team has been confirmed and will consist of Keith Myers of MKSK Studios for the urban design; Greg Comfort of EMH &T for the roadway, river floodplain, engineering and utility portion; architect Brian Jones for the architectural design framework as well as future graphics and renderings; and Paul Endres of EndreStudio in California. Staff will be identifying timeframes for availability of Council and Planning & Zoning Commission for the next discussions. Staff will provide a report to Council about the project so Council can determine whether updates will be done at Council meetings or if there will be need for special meetings. Staff is moving forward with the plan, as discussed at the joint meeting on October 29. Recommendations of Special Committee for KIA Recognition Mr. Gerber, Chair, Special Committee for KIA Recognition stated that he, Mr. Keenan and Mr. Reiner have met over the past few months regarding this initiative. Ms. Ott and Mr. Hahn have supported this effort with research and various concepts and comparables about what other communities are doing. The Committee is making two recommendations, as outlined in the report: 1. Establishment of a memorial and columbarium at the Dublin Cemetery. 2. Adoption of a policy regarding protocol and criteria for the individuals killed in action in military service who would be recognized at this Dublin memorial. He added that the Committee is continuing to review costs and design for the project. The Committee is requesting at this point that Council accept the recommendations of the concept of a memorial and columbarium at the Dublin Cemetery, together with the policy related to the criteria upon which individuals would be recognized. Staff will bring forward information at a later date regarding the design and costs. Mr. Gerber moved adoption of the recommendations of the Special Committee. Mr. Keenan seconded the motion. Mrs. Boring asked for clarification of whether there will be two separate motions regarding the recommendations, or if a single vote on the two recommendations is requested. Mr. Gerber stated his intent was to handle both with one motion. Vote on the motion: Ms. Chinnici - Zuercher, yes; Vice Mayor Salay, yes; Mayor Lecklider, yes; Mrs. Boring, yes; Mr. Gerber, yes; Mr. Keenan, yes; Mr. Reiner, yes. Mayor Lecklider thanked the Committee and staff for their work on this matter. Draft Policy for Dedication of Park Facilities, Amenities and Features Ms. Grigsby stated the staff report was drafted in response to Council's request for additional information on dedication policies related to park facilities, amenities and features. The attachment to the memo provides a recommended policy, based upon RECORD OF PROCEEDINGS Mmt es-of Dublin City Council FORA NO 10119 November 5, 2012_ M - research and review by staff. Ms. Crandall, Mr. Hahn and Ms. Ott worked on this matter and are available to respond to any questions. Mrs. Boring stated that she is uncomfortable with the policy as drafted, as it places Council in a position of determining whether an individual qualifies for such recognition. She was hoping for something such as a Legacy Tree program, with an area in each park for this recognition. Anyone who desires to honor another individual could participate. As drafted, Council would be in the uncomfortable position of deciding who qualifies for this recognition program. There are many questions that arise for her. Ms. Crandall responded that there is currently a Legacy Tree program in place. This draft policy was provided in response to Council's request to have an expanded approach to this, with the ability to have park amenities dedicated in memory of or in honor of an individual. The policy would cover those from the past that someone would like to honor as well as celebrating those who are living. Mayor Lecklider stated that, theoretically, someone could then propose the naming of a park amenity for an individual who died 10 or 20 years ago. Ms. Crandall responded that is possible, particularly if they had some historical significance to the City. Mayor Lecklider asked for clarification. On page 2, it appears there are two levels of criteria and in Section 5 on page 3, it indicates, "in the event the criteria in this policy are not met, Dublin City Council may, in its sole judgment, select to dedicate a park facility, amenity or feature." This seems to be an alternative, is that correct? Ms. Crandall responded that staff included two fairly broad categories, after review of policies from several other communities. Staff wanted to give Council the discretion for dedication in a case where the criteria were not necessarily met. Mayor Lecklider asked for an example of such a case, without naming individuals, of the exceptional individual category. Ms. Crandall responded it could be someone who has been a long -time supporter of the City's park system, or donated land in the past for parks, or an exceptional community leader who has died. The intent was to have this be a broad category. Mayor Lecklider asked for examples of potential naming possibilities in this exceptional individual category. Ms. Crandall responded that it would actually be a dedication — not naming of a facility or feature. It would be in dedication to or in honor of — and could be items such as a gazebo, soccer field, water feature, bench, water fountain, etc. Mr. Keenan stated that this would consist of a recognition plaque at those facilities — not necessarily renaming a park or a structure. Ms. Crandall responded that is correct. Mayor Lecklider asked if the City would pay for that plaque. Ms. Crandall responded that the policy provides for the requestor to pay the cost, similar to the Legacy Tree program; however, the City could also be the requestor. Mayor Lecklider asked for examples of the second level of categories. Ms. Crandall responded that this category is for historic events, places, and persons. It would include military personnel killed in action, or an historical figure within the City. It could include someone from Dublin who achieved an Olympic gold medal. This is a broad category, allowing for many possibilities. Mayor Lecklider asked how this process would commence. Would the individual approach staff with the request or petition Council? Ms. Crandall responded that the policy envisions the person would contact staff so that staff could review the request, based on the criteria, and bring it forward to Council with a recommendation. Vice Mayor Salay asked if the policy provides that each dedication request would be forwarded to Council. RECORD OF PROCEEDINGS Minutes of D ublin City Coun Meetin.- DAYTON LEGAL BLANK. INC.. FORM NO. I DIQ ovember 5, 2 012 Held 20 Ms. Crandall confirmed that is correct. Vice Mayor Salay stated that would result in many requests for these dedications that would all require review by Council. Ms. Crandall commented that staff believes the policy as drafted would not result in significant numbers of requests. There is an existing Legacy Tree program that many people do utilize. Staff also considered the concept of implementing a park or public space bench program as well, and this would be handled internally by staff. Ms. Chinnici - Zuercher stated that this would be helpful. Items such as bike racks or park benches could be handled through a staff process. Other larger requests could be brought to Council for review. Personally, she would be interested in reviewing some definition that staff is considering. Ms. Crandall responded that the term "amenities" could be removed from the policy and those requests could be handled at the staff level. The requests related to facilities could be handled at the Council level. Ms. Chinnici - Zuercher stated this would be acceptable, in her opinion. She added that, in view of the recent Penn State situation, in terms of question B (whether a name will engender a strong and positive image) -- will there be some provision to remove a dedicated item if something negative transpired in the future? Vice Mayor Salay and Mr. Keenan agreed that this should be considered Mr. Keenan stated that he is not prepared to act upon this policy tonight, but would prefer to have more time to review it. He agrees with Mrs. Boring that the version as drafted places Council in a difficult position. Ms. Grigsby stated that is fine. Staff wanted to bring forward a draft to Council to obtain feedback. Another aspect for consideration relates to the issue Ms. Chinnici - Zuercher has raised about Penn State. In terms of having benches available for dedication through a staff review process, staff could add more substantial items to the list, such as gazebos or playground structures. Staff will work on this draft policy and bring it back for Council review when ready. Mayor Lecklider asked if Council wants to table this item indefinitely, based on these comments. Ms. Chinnici - Zuercher responded that in view of the dedication request pending before Council, she would not support tabling the matter indefinitely. She believes it should be scheduled for the next meeting agenda. Ms. Grigsby stated that, based upon this discussion, staff will review additional information and options. If Council members have any comments to share, she asked that they provide them to staff. Staff will include these in the evaluation for the next update on this policy. It was the consensus of Council to postpone this item to the November 19 Council meeting. 1016111i1404tl #1111Z111ail'144 Ms. Chinnici - Zuercher: 1. Reminded Council members of the Finance Committee operating budget workshop on Wednesday, November 7 at 6:30 p.m. in Council Chambers. 2. Attended an Ohio Municipal League Board meeting last week. Most of the discussion centered on the introduction of House Bill 601, the municipal income tax uniformity bill. Even though Rep. Grossman and others had indicated there would not be an introduction of this legislation this fall, there was an introduction. The draft did not include any of the compromises that the Committee has been working on. The OML Board confirmed the staff's recommendation of not supporting the Bill as written. She is hopeful that Ms. Gibson can provide an update at an upcoming Council meeting about this RECORD OF PROCEEDINGS Minu S�s� f _Dublin City Council November 5, subject — the main issues and how the bill has been introduced in terms of addressing the issues. 3. Noted a question in regard to the report on the Historic District parking study. Why is the City investing funds, as outlined on page 3, for overtime expenses for enforcement of the existing three -hour parking limitations when the employees of the Historic Dublin businesses are largely using the public parking space for longer periods than the three hours allowed? Why is the City responsible for using tax dollars to do this when the business owners are not taking steps to ensure their employees are not using these spaces? These business owners requested rules be imposed for two -hour parking limitations, and later requested the time period be increased to three hours to accommodate their customers. The report indicates that many of the violators are employees of these same businesses. The City provided lighting in the Indian Run parking lot, constructed a walking path to access it, and invested monies in improving the area so the employees would use the Indian Run parking lot. She is not supportive of continued expenditures for parking enforcement, given that the business owners are not willing to enforce the rules with their employees. She asked staff to comment. Mrs. Boring added that the reserve spaces in front of the library lot are never utilized. Why is the City setting these spaces aside if they are not being used? Ms. Grigsby stated that Mr. Tyler continues to work with the business owners to encourage them to have their employees park at the Indian Run lot. The City is also considering changing the number of time limited spaces — so that there are fewer unlimited time spaces in the Darby lot. After a person is cited for violating the parking restriction, this will change the behavior. Only periodic enforcement may be needed in the future, once the patterns are changed. Mr. Langworthy added that staff has alternated between continued enforcement and random enforcement. City staff have often observed Historic Dublin business employees parking in the Darby lot and walking to their place of employment. They have followed up with the restaurant owners. This is an ongoing process, and there is a lot of discontent with that individual policy. For this reason, staff believes the best approach might be to attempt to change behavior by issuing citations. Mr. Reiner stated this has always been an issue of enforcement. Does staff plan to do more enforcement? Mr. Langworthy responded that he has asked that all spaces in the Darby lot be time limited and that the enforcement hours be extended beyond 5 p.m. Extending the enforcement past 5 p.m. will allow ticketing of those who arrive at 3 or 4 p.m. and park for three hours, which falls into the evening peak. This will require some additional enforcement provisions, and staff is considering options for training some additional persons to do enforcement. Ms. Chinnici - Zuercher stated that she is in agreement with this approach. She knows the situation is unlikely to be resolved, and it is discouraging that the City continues to help the private sector resolve this problem when the private businesses are not helping themselves. 4. Noted that, consistent with the e -maii from Ms. Grigsby with the tree dedication policy, on November 20 at 4 p.m. the Christmas Tree dedication to Dr. Ken Carpenter will take place in front of Indian Run elementary along Bridge Street. Everyone is welcome to participate. Mrs. Boring: 1. Congratulated John Nichols of Shared Vision and his wife on the birth of their baby girl. RECORD OF PROCEEDINGS Minutes of D ublin _C1ty C ouncil Meeting 2. Commented that she attended the Ohio University Heritage College of Osteopathic Medicine reception. She was impressed with the enthusiasm of the Ohio University officials who attended. She thanked staff for the partnerships they have created to make this project a reality, as it appears it will be a wonderful collaboration. 3. Commented that the improvements made to the Dublin Arts Center landscaping are wonderful. Two individuals, Dave Amorose and Anthony Amorose, have donated extensive labor hours to this project. They have a personal interest, as Eleanor Gelpi, the original owner of the home, was their aunt and was a strong supporter of the arts. She suggested that Council send them a thank you letter for their hard work on this project. Their donated labor resulted in having more funds available for purchase of plant materials. Mr. Reiner added that they have put extensive work into this project, and it was a monumental undertaking to landscape all around the building. The results are outstanding. Kudos to both Dave Amorose and Anthony Amorose! Mr. Keenan: 1. Echoed Mrs. Boring's comments about the Ohio University reception. There were a huge number of health care professionals from the entire Central Ohio area, including various hospitals, working together with the goal of having more primary care physicians available. It is an excellent project, and everyone is looking forward to the opening. 2. Noted that he has had two calls from residents about traffic congestion on Dublin Road southbound traveling to eastbound Emerald Parkway bridge, with traffic backing up to north of Brand Road. Mr. Hammersmith responded that this was the result of the Glick Road closure in Shawnee Hills. It resulted in diversion of traffic onto other roadways and this congestion. Mr. Gerber 1. Asked if Dublin Road South will reopen as scheduled on November 16. Mr. Hammersmith responded that staff discussed this today. The culvert work is essentially complete, with minor details being finalized. What staff is attempting to stage now is the work on the bikepath in that area. The ditch enclosure is progressing, although last week's rain impacted the operations. The 16"' is the target date, but if a couple of more days will help with the path installation, staff would like to proceed with that. Much of the timeline is weather dependent. Mr. Gerber stated that he has had many calls from residents about this. 2. Agreed that the Ohio University event was fantastic. The President of Ohio University, Mr. McDavis, is an excellent speaker, and he is very enthusiastic about the project. It was interesting to see all of the allied physician and medical groups who also attended. Vice Mayor Salav: 1. Requested an update on the Cosgray /Shier -Rings roundabout project. Mr. Hammersmith responded that the striping was done today. The truck apron paver installation began today and is progressing. They hope to open the roundabout within about a week. There were delays resulting from utility relocation and the impacts of the hurricane. The project has gone very well and is nearly complete. 2. Noted that the Administrative Committee is responsible for annual performance evaluations for the City Manager and Clerk of Council. They hope to complete these in a timely manner this year and will need to meet to determine how to proceed, and then present a plan to the rest of Council. Mayor Lecklider: 1. Recognized Justin Goodwin, Senior Planner, who is leading the digital Community Plan Update project, shared earlier tonight by Mr. Langworthy. RECORD OF PROCEEDINGS Dublin City Council November 5, 2012 Page 10_ Mr. Goodwin responded that staff is very excited about how the digital Plan is coming together and is receiving positive feedback from those who have viewed the Plan. It will make the Plan much more accessible to the community. 2. Reminded everyone of the Veterans Day ceremonies on Monday, November 12 at 11 a.m. at the Grounds of Remembrance in Dublin Veterans Park. 3. Encouraged everyone to vote tomorrow and wished the students in the audience an enjoyable day off tomorrow. He encouraged the students of voting age to vote as well. The meeting was adjourned at 8:05 p.m. or —, it • O fficer Clerk of Council