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HomeMy WebLinkAbout05/07/1990 RECORD OF PROCEEDINGS Minutes of Meeting Dublin_City_Council Meeting DAYTON LEGAL BLANK CO.. FORM NO. 10148 Hel 19 The regularly scheduled meeting of the Dublin City Council was called to order by Nlayor Jan Rozanski at 7:30 P.M. on Monday, May 7, 1990. A° The Pledge of Allegiance and posting of colors were led by members of Cub Scout Troop i85 under the leadership of Mr. Jud Wells. ~r.r The members of Cub Scout Troop 185 introduced themselves, and Mrs. King thanked them for their valuable assistance in the recycling program begun April 7, 1990 behind the Kroger store on Bridge Street. She presented a check for $185.50 to the scouts, proceeds from the sale of the recyclables. Mrs. King also thanked Mr. Punnio, Manager of the Kroger's store in Dublin. Mayor Rozanski expressed, on behalf of Council, thanks and appreciation to the scouts and Mr. Punnio. Police Chief Ron Ferrell introduced three new police officers present at the meeting: Laura Gibson, formerly a police officer with the City of Grandview; Joseph Stritmatter, formerly a deputy with the Union County Sheriff's Department; K. C. Jones, formerly with the Ohio State University Police Department. Mr. Kevin Rickenbacher, formerly with the Ohio State University Police Department was not able to be present. Chief Ferrell explained that all four police officers are already trained, and at present are assigned to field training officers but will be on thei own in approximately two months. Mayor Rozanski welcomed the new police officers and congratulated them ~ on being selected, following the extensive selection process as used by the City of Dublin. X11° Mayor Rozanski read a Proclamation from the Office of the Mayor commemorat ing the American Legion Auxiliary Poppy Day sales to be held on May 18, 19 1990. A representative of the American Legion Auxiliary was present to receive the Procloamation. Roll Call Members of Council present at the meeting were: Mr. Amorose, rir. Campbell, Mrs. King, Ms. Maurer, Mayor Rozanski, Mr. Strip, and Mr. Sutphen. Mr. Hansley, City Manager, and Mr. Smith, Law Director, were also present as were the following members of City Staff: Mr. Bowman, Nis. Brown, Nis. Clarke, Chief Ferrell, Mr. Foegler, Mr. Hahn, Mr. Harding, Mr. Hicks, Mr. Johnson, Mr. Jones, Ms. Jordan, Mr. Mack, Mrs. Metz, Ms. Newcomb and Mr. Willis. Mr. Amorose moved to approve the minutes of the April 16, 1990 meeting of Council. Mr. Sutphen seconded the motion. Vote - Mayor Rozanski, yes; Mr. Strip, yes; Mr. Amorose, yes; Mr. Sutphen, yes; Mr. Campbell, yes; Nis. Maurer, abstain; Mrs. King, yes. A Update on Sewer Situation - Mr. Terry Foegler ~rri Mr. Foegier had the following comments: 1. Had a meeting on May 2, 1990, prior to the press conference, with Mr. Shank, Director of the Ohio EPA. Present were staff members of the EPA, the City of Dublin, and the City of Columbus. 2. Involved the recommendation of an improvement that would have increas d the City's capacity to 14 MGD. 3. After flow testing, the City of Columbus determined that, at this time, all they could safely allocate to the City of Dublin's improve- ment would be 9.5 MGD. 4. The Permit to Install the proposed improvements was issued by the Ohio EPA, with the condition that for the time being there will be only 9.5 MGD capacity. 5. Recommended that the City of Dublin provide and install a telemetry system to be connected to Dublin's pump satation, and meter the East Branch collector, and which could increase the capacity of the nmm~a havnnri 9.5 MGD if_ the capa~i_ty_ existed in the area #..~..,~.K,.„o..„_. __w,. RECORD OF PROCEED[NGS Minutes of Dublin Gi.ty .council .Meeting _ _ Meeting DAYTON LEGAL BLANK CO., FORM NO. 10148 Held Mav 7, 1990 - 19 Page Two 6. The 9.5 MGD is a theoretical number, and consulting engineers as well as the Ohio EPA believe it may be a rather conservative figure. 7. The Ohio EPA suggested that Dublin explore the possibility of additio al storage capacity, and, as well, continue the search and solution for sources of I&I. 8. If Dublin does not either find sufficient I&I or locate additional capacity, the ban will be kept in effect. 9. Columbus offered to make use of their resources in the area of equip- ment, video inspection, and some crews to assist Dublin in solving the I&I problem. Dublin accepted the offer. 10. The contract to construct the proposed improvements has not been awarded; however, a contractor has been selected and the award could be made on a moment's notice with additional authorization from Council. 11. With regard to the capacity of the east branch collector, the City of Dublin has two pieces of correspondence, dated 1973 and 1989, that indicate that the available capacity in the east branch was 19 MGD. Now that meters have been installed at various points on the collecto system, the City of Columbus is indicating that the true available capacity in the line is 9.5 MGD. 12. With regard to holding tanks, the EPA indicated htat if the City of Dublin awarded the contract for the proposed improvements that holdin tanks would be viewed more positively. 13. Important to note that the Ohio EPA only regulates sewage disposal as ~ it relates to things other than single or two family development. The single or two family development is under regulation by the Frank in County Board of Health as regards holding tanks. 14. The Ohio EPA estimates that last year the total volume of sewage spilled was approximately 10 million gallons from July through February. If the 9.5 MGD lift station had been in place the volume spilt would be less than half a million gallons. 15. The consulting engineers and others have indicated that the odds of finding enough I&I to reduce it to the current pumping capacity from 11 or 12 down to 5.5 is extremely remote. The odds of finding 2,3,4 million is much more likely than it is 6, 7, 8 million. 16. With the improvements, however, it becomes an increment that is much more likely to be solvable. 17. As regards the 9.5 MGD figure, part of the formula that Columbus had used was to reserve 2.2 MGD for future growth and development, being based on the proposed expansion of the Shire Cove and Hayden Run lift stations. 18. The Ohio EPA suggested using the 9.5 figure and let the telemetry determine the precise available capacity in the east branch. 19. The average flow per day is around 1.7 to 2 million gallons per day. Mrs. King asked how much storm water had to be eliminated before getting down to the standard I&I that other systems have. Mr. Foegler said that would be impossible to preduct. He did note, how- ever, by way of illustration the one repair done on Dublin Road, the pressure which occurred in the openings and holes in the line, could be anywhere from 3 to 700,000 gallons per day. He also said that a number of suspicious sources of inflow have been ii.i identified, but that quantifying them is somewhat difficult. Mr. Foegler said that a number of potential problem areas have been located and that staff will be meeting with the engineers on Wednesday and analyzing and prioritizing those problem areas and letting contracts or repairing some of those areas such as: approximately 50 manholes which are acting as area-wide drains; about 10 laterals presumed to be down- spouts, etc. Mayor Rozanski requested that Mr. Willis prepare an updated report on repairs made or not made on downspouts connecting into the sewer system discovered while smoke testing. RECORD OF PROCEEDINGS Minutes of _ _ _ Meeting _ Duhli:n City Council Meeting DAYTON LEGAL BLANK CO., FORM NO. 10148 Hel Niay 7 , 1990 1J Page Three ~ Mr. Foegler commented that the Ohio EPA is requiring a monthly report on exactly what is taking place as regards the I&I resolution - estimate of volumes, correction action, etc. Ms. Maurer noted that initially the City of Dublin, in correspondence and contract, was told by the City of Columbus that there was a 19 MGD capacity in the east branch sewer. She also wondered if there is an on- going inflow reduction plan in other surrounding communities as well. Mr. Foegler said that clearly the largest user in the area is the City of Dublin, noting that it was his understanding that Upper Arlington has some rather substantial I&I problems and that the zoo may be contributing to the problem, and that Columbus is looking into the zoo situation. Mr. Foegler also said that the line flattens out and has far less flow in the area from Bethel Road to Lan Road; because of that reduced slope the capacity of the line is severely reduced. Mr. Willis said that there are sections of Columbus that flow into the sewerline, that come in at or above the restriction point. Ms. Maurer wondered whether tt:e City of Columbus did not have scme respor.si~ility Lo require other users to lim,.t their flow. Mr. Foegler said that the EPA m<~de it very clear that they now view it as a regional problem, not just a Dublin problem; that if in fact Dublin does the improvements, continues to find sources of I&I, puts the telemetr system in place and the east branch sewer capacity is coaxed out, and if ~ spills still continue that they would then strongly consider a connection ban on everything to the north of Bethel Road. \r. With regard to the west branch sewer, Mr. Foegler said that staff of the City of Columbus have indicated that it is a high priority project in thei capital improvement program. Mr. Foegler also said that the scope of service of Burgess and Niple has been expanded to include evaluation of construction standards as well as inspection procedures. Comments from Citizens (For items not on the agenda.) Dr. Joseph Banks of Upper Arlington was present at the meeting, represent- ing owners of land on the west side of Sawmill Road just north of Summit View Road. Dr. Banks said that it was their understanding from talking with the Planning Staff that with the acceptance of the 481 acre Schottenstein development that the City planners have told homeowners in the area that t re would be no multi-family or commercial development along Sawmill Road nort of the Schottenstein development. Dr. Banks said that they objected since they had plans to develop a small, low density project similar to Weybridge in Muirfield; two homes per unit with a small New England-type commercial strip along Sawmill Road. He also noted that one of the entrances would be off of Summit View. ~ It was noted by Mayor Rozanski that the rezoning request would come before Council at a Public Hearing on either May 21, 1990 or June 4, 1990. Mrs. Banks noted the close proximity of a power plant to the site, as well as the fact that the area to the north of their property in Delaware County is zoned industrial. Mrs. King suggested that development in Dublin on the west side of Sawmill Road be examined; that Dublin does not want, necessarily, to duplicate what is in Columbus on the east side of Sawmill Road. Ms. Maurer suggested that the 481 acre site be referred to as the North- east Quadrant, and that the name of one owner not be used to designate same. RECORD OF PROCEEDINGS Minutes of Dublin city council Meeting .Meeting DAYTON LEGAL BLANK CO.. FORM NO. 10148 May 7, 1990 19 Hel - Page Four Ordinance No. 35-90 - Ordinance Appropriating Fee Simple Interest in Property Located at 5235 Rings Road. Third Reading. rrrr Mr. Smith reported that he had had a meeting with the attorney for the landowners and informed him that since they have not made the City a count r offer or completed their appraisal that it would be his recommendation that Council go ahead and pass the Ordinance. He also said that his office would file the deposit with the court and continue to negotiate while the case is pending. Vote - Mrs. King, yes; Mr. Campbell, yes; Mr. Amorose, yes; Mr. Strip, yes Mayor Rozanski, yes; Mr. Sutphen, yes; Ms. Maurer, yes. Ordinance No. 37-90 - Ordinance Amending Certain Sections of the City Compensation Plan. Second Reading. There will be a third and final reading of the Ordinance at the next regularly scheduled Council meeting. Ordinance No. 38-90 - Ordinance to Accept Lowest/Best Bid for Gateway Project. Second Reading. Mr. Bowman requested that Council pass the Ordinance as an emergency since landscaping materials would need to be ordered before it gets too late in the season. With regard to lighting and what needs to be done to prevent road accident at that intersection, Mr. Bowman said that Staff would suggest two lights- one at the northern apex of the island and one about 150' to the west of `,r„ the first light. It was noted that a police report had been requested on the number of accidents in the area, but that it had not yet been received. It was also noted that lights would cost approximately $4500 each - the pole, wires, luminaries, etc. Mr. Roy Lovell, a resident of the area, said that Ms. Newcomb had contacte him and familiarized him with the plans; that he was in complete agree- ment and was happy to see this development. Mr. Lovell, however, suggested trying to camouflage the lights, and briefly described several accidents that had occurred at that intersection. Mr. Amorose moved to do away with the three time reading rule and treat as an emergency. Ms. Maurer seconded the motion. Vote on the motion - Mr. Amorose, yes; Mr. Strip, yes; Mrs. King, yes; Mr. Sutphen, yes; Ms. Maurer, yes; Mr. Campbell, yes; Mayor Rozanski, yes. Vote on Ordinance - Mayor Rozanski, yes; Mr. Amorose, yes; Mr. Sutphen, yes; Mr. Campbell, yes; Mr. Strip, yes; Ms. Maurer, yes; Mrs. King, yes. Ordinance No. 39-90 - Ordinance Authorizing the City Manager to Enter into a Lease Agreement for Additional Space at 5131 Post Road. Second Reading. w~ Mr. Smith reported that there is some question relative with whom to negotiate the lease, the Scherer Company or the Daimler Group but that that decision should be made shortly and at that time the lease will be renegotiated and copies of said lease be made available to Council members. There will be a third reading of the Ordinance on May 21, 1990. Mr. Strip said that he was not happy with the lease (portions of it). Ms. Maurer suggested leasing on a month to month basis since Mr. Foegler was anxious to move into the building, but Mr. Strip noted that once one moves in that it becomes difficult to negotiate a lease. RECORD OF PROCEEDINGS MlriUtes Of Dublin City Council Meeting Meetlrig DAYTON LEGAL BLANK CO.. FORM NO. 101 Held May 7, 1990 19 Page Five Ordinance No. 43-90 - Ordinance Amending OPrdinance No. 61-89, et.al., Establishing Location and Amount of Cash on Hand. Second Reading. ~••r Ms. Maurer moved to waive the three time reading rule and treat as an emergency. Mr. Amorose seconded the motion. Vote on the motion - Mr. Strip, yes; Mr. Sutphen, yes; Mayor Rozanski, yes Mr. Campbell, yes; Ms. Maurer, yes; Mr..Amorose, yes; Mrs. King, yes. Vote on the Ordinance - Mrs. King, yes; Mr. Strip, yes; Mr. Amorose, yes; Mr. Sutphen, yes; Ms. Maurer, yes; Mayor Rozanski, yes; Mr. Campbell, yes. Resolution No. 15-90 - Resolution of Intent to Continue to Permit the Dublin Counseling Center to Use Building at 5614 Post Road. Second Readin . There will be a third and final reading of the Resolution at the next regular meeting of Council on May 21, 1990. Resolution No. 17-90 - Resolution for the City of Dublin to Join the Water Rate Coalition. Second Reading. Mr. Strip moved to table the Resolution indefinitely. Mr. Amorose seconded the motion. Vote on motion to table - Mr. Amorose, yes; Ms. Maurer, yes; Mr. Strip, yes; Mr. Sutphen, yes; Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski, ~ yes. Ordinance No. 45-90 - Ordinance to Accept an Annexation of 557.0± Acres from Washington Township to the City of Dublin, Ohio. First Reading. Mr. Amorose introduced the Ordinance. Mr. Hansley reported that the Washington Township trustees are requesting that Council have three readings of the Ordinance. Mr. Smith said that annexation ordinances normall do have three readings. It was noted that of the 557 acres approximately 35% to 40% will be developed as commercial. Mr. Strip requested written information regarding likely usages of the acreage. Mr. Amorose requested that the present zoning, as well as anticipated zonings, be included in the information prepared for members of Council. Mrs. King requested that a map of the acreage be made available to Council members. There will be a second reading of the Ordinance on May 21, 1990. Ordinance No. 46-90 - Ordinance Accepting the Lowest/Best Bid for Two Single Axle Dump Trucks. First Reading. Mr. Amorose introduced the Ordinance. A~"" Mr. Harding commented as follows: the lowest/best bid was received from err Bob McDorman Chevrolet in the amount of $83,196.00 for two new single 1991 axle dump trucks; earlier this year Council authorized the expenditure of $100,000 for the purchase of these vehicles in the existing fleet which are presently utilized for snow removal operations; it is the objective of the Division of Maintenance to utilize the two 1978 vehicles in other capacities where reliability and dependability are not critical concerns. There will be a second reading of the Ordinance on May 21, 1990. RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO.. FORM NO. 10148 Hel May 7 , 1990 19 Page Six Ordinance No. 47-90 - Ordinance Amending Section 12 A. of Ordinance No. 17-90. First Reading. err Mrs. King introduced the Ordinance. Mr. Harding noted that there had been a typing error in the original Ordinance and that this Ordinance recommends that Section 12 ("EXEMPT AND NON-EXEMPT JOB CLASSIFICATIONS") Subsection A. be amended to include the following "Exempt" category: Recreational - Seasonal Full-Time Maintenance Personnel and Summer Recreation Staff. Mr. Amorose moved to waive the three time reading rule and treat as an emergency. Mrs. King seconded the motion. Vote on the motion - Mr. Sutphen, yes; Mr. Strip, yes; Mayor Rozanski, yes Ms. Maurer, yes; Mrs. King, yes; Mr. Campbell, no; Mr. Amorose, yes. Vote on the Ordinance - Mr. Amorose, yes; Mr. Sutphen, yes; Mr. Campbell, yes; Mr. Strip, yes; Mrs. King, yes; Mayor Rozanski, yes; Ms. Maurer, yes. Resolution No. 18-90 - Resolution Approving O.D.O.T. Improvements on S.R. 745 and 257. First Reading. Mr. Amorose introduced the Resolution. It was noted that this would be resurfacing of S.R. 745 and 257 from 161 ~ north to the Delaware county line, including the islands of the township along Dublin Road. ~r Mr. Willis reported that the sale date would be June 5, 1990, so the Resolution should be passed as an emergency. With regard to the curbs, Mr. Willis said that the plan will be simply to lay a thinner adjacent to the curbs so that the curbs will not be too high. Mr. Sutphen asked about the status of the plans for the 1990 road improvements in the City. Mr. Willis said that that information will be shared with Council as soon as it is available. Mr. Amorose asked about a bike lane northbound on the east side of 257. Mr. Willis said that there is not enough room within the existing right- of-way to include a bike lane along 257. He also said that as they recently were reviewing the 481 acres being rezoned on the east side of 257 that staff was looking at the possibility and considering options for perhaps allowing bike paths to be installed along the east side away from the street right-of-way on land that would be, perhaps, at the top of the cutbacks and away from traffic (similar to what has been done along Dublin Road). Mr. Amorose said that that was very important as these pieces of property come in beofre the Planning and Zoning Commission - that those bike paths be requested. He noted that Mr. Bash has given the City the easements along Riverside Drive in the Tuller Road area. Ms. Maurer moved to waive the three time reading rule and treat as an emergency. Mr. Strip seconded the motion. Mr. Willis added that the resurfacing on S.R. 257 would continue north of the Delaware county line to S.R. 750. Vote on emergency nature - Mr. Sutphen, yes; Mrs. King, yes; Mr. Strip, yes; Mayor Rozanski, yes; Ms. Maurer, yes; Mr. Amorose, yes; Mr. Campbell, yes. Vote on the Resolution - Mayor Rozanski, yes; Mr. Sutphen, yes; Mr. Campbe 1, yes; Mrs. King, yes; Mr. Amorose, yes; Mr. Strip, yes; Ms. Maurer, yes. ~ T RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO.. FORM NO. 1014 May 7, 1990 19 Held Page Seven Discussion Regarding Proposed Bridge Location Mr. Bowman said that new information was available; that the consulting engineering firm has looked at the Tuller Road alternative, the hooking with Tuller Road and extending it west along the south side of I-270. Mr. Dwight Sparks and Mr. John Stains were at the meeting to present information and answer questions. Mr. Sparks said that it would not be possible to run the bridge diagonally under the I-270 bridge between the pillars because there will be additional lanes added to I-270. He also said that if one would put it through adjacent spans rather then between pillars that there would be an extremely sharp 13 degree curve. Mr. Sparks said that the plan of Planned Communities was to begin with four lanes from the west and go under I-270 with two lanes. To put four lanes under I-270 would require a very drastic channel change with walls on both sides rather than a wall on just one side. He noted that they felt that this alternative would be very undesirable in that the curves would be so tight that any volume of traffic would not be able to be handled. Mr. Bowman affirmed that to have any more than two lanes would require a very, very drastic treatment of the stream bed. Describing another scheme, Mr. Sparks mentioned an option of going under I-270, but would mean closing off one direction of I-270, putting traffic on the other side, completing one bridge, moving traffic back, closing the other side and building that structure, and also creating two bridges ~r over I-270. An alternative with a slight variation on the above was mentioned - crossing I-270 at an angle, giving preference to coming from Coffman Road with a four lane highway, a turning lane, and having a continuous, fairly decent high speed facility out to S.R. 745 and a connection across the river to Tuller Road with Frantz Road being brought up as being a secondary feature of the option. It was noted that this plan would change the intersection emphasis. Another possible scheme mentioned was one with an overpass rather than an underpass; however, in passing over I-270 there would have to be 17' of vertical clearance, and a hill of approximately 20' on the other side of Indian Run. Mr. Bowman said that he felt that if an overpass was appealing at all that it would be better to put it between O.C.L.C. and Walkswagen rather than at the stream location. Mr. John Stains discussed cost figures in general, noting that in one plan the additional cost to the City could be as much as 32 million dollars. Mr. Bowman said that he felt that the City should consider carefully the Frantz Road and Post Road intersection as well as the extension of Shawan Falls Drive, reviewing configurations of roadways and signals that would make that intersection work better, necessitating additional cost to the City. Mr. Strip again said that he was hopeful that at the next meeting or two that Council could begin the process of elimination of alternatives and focus on one, two or perhaps three alternatives. Mayor Rozanski suggested that a memo be prepared for Council with a synopsis of the alternatives present at this meeting, a map and an opinion, from an engineering standpoint, which would be the best alternative of those presented at the meeting. RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO.. FORM NO. 10148 Hel May 7 , 1990 19 Page Eight Mr. Bowman said that once a choice of location was made that then an amendment could be made to the Thoroughfare Plan, noting that the location r.. of connecting roads could also be controversial. Mr. Amorose wondered if perhaps Council should be considering two bridge crossings, selecting a primary site and a future site. It was noted that the current bridge over 161 needs to be studied also, and the possibility of seven lanes, leave it at four lanes, loops, etc., and it was also noted that this would involve a great deal of expense as well. Discussion Regarding Solid Waste Advisory Committee Mrs. King noted that members of Council had received a brief statement of goals for the proposed Solid Waste Advisory Committee. She said that she would recommend that Council expand the scope of the proposed group; that the services of the Dublin Tree and Landscape Advisory Commission be utilized as they are already looking into the compost issue. There was a brief discussion on the number of persons selected to serve on the Committee and it was the general consensus that 7 or 9 might be a good number. Ms. Maurer recommended moving forward, get an article in the paper and solicit applications from residents of the Dublin communities who would be interested in serving on the Committee. Ms. Maurer moved to adopt the May 1 recommendation and add "any other err. goals hereinafter that Council might wish to add". Mr. Sutphen seconded the motion. Vote - Ms. Maurer, yes; Mr. Amorose, yes; Mr. Sutphen, yes; Mrs. King, yes; Mr. Campbell, yes; Mr. Strip, yes; Mayor Rozanski, yes. Discussion Regarding Bright Road Waterline Questionnaire Mr. Foegler referred to the expanded survey to be sent to residents of the area in questipn; the incorporation of additional questions relating t specific concerns raised by Mr. Amorose at the last Council meeting. Mr. Amorose said that he wanted to broaden the scope of the questionnaire to allow people to give a little more thought to the safety issue, fire protection, as well as considering the real cost of having well water (replacement of pumps, softeners, holding tanks, hot water tanks, e.g.). Following discussion as to the best way of distribution, it was decided to mail the questionnaire by regular mail to affected residents. It was suggested that there by an opportunity for residents to add their own individual comments at the end of the questionnaire. Mrs. King also suggested that mention of the questionnaire could be made in the City Manager's newspaper column or a published notice in the newspaper saying that the City had distributed such a questionnaire and encourage residents to respond. ~1.r Presentation by Dublin Soccer League Mr. James Sturm, a member of the Dublin Soccer League Board of Directors, had the following comments: 1. The Dublin Soccer League is a non-profit organization made up of Dublin community members. 2. In the last three years the league has doubled in size to 2200 children and 200 adult players and their families. RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting DAITON LEGAL BL4NK CO.. FORM NO. 1014 Held May 7, 1990 19 Page Nine ~ 3. Requesting Council consideration of a proposal to build a restroom and concession stand building in the center of Avery Road Park. err. 4. The proposal is that the City of Dublin would provide building materials and utilities to the building; the soccer league would provide the design work and all the labor to build the building. 5. The building, in appearnace, will look very similar to what was built two years ago at the baseball area at the north end of Avery Park - split face block, shingle roof construction. 6. An estimate of approximately $40,000 has been completed as to the projected cost of materials. 7. In addition to providing a much needed permanent concession stand and storage area for the soccer league, the building will also provide restrooms, which will be available to the entire community and will make the center portion of Avery Park which includes the shelter house and the area north, the woods and other areas that are normally used for picnic activity to be more useful by providing restroom facilities in that area. 8. The proposal was presented to the Parks and Recreation Committee,in principal, and they gave an initial positive reaction . Mr. Amorose asked by a second concession stand was needed, recalling the first one being built two years ago at a cost of $100,000. Mr. Sturm noted that the first stand was built in the center of the baseball diamonds and since the soccer fields tend to be south, the first stand is not very useful to them. He noted that the soccer league is in need of a permanent stand and that it would provide restrooms in the central portion of the major park in jyr,,,, the City of Dublin as well. Responding to a question from Mr. Amorose, Mr. Sturm said that he did not believe that any sort of temporary modular construction would meet build- ing code in that particular area. Mr. Amorose also suggested that perhaps as far as sanitary, that perhaps holding tanks would be better rather than trying to do some type of aeration system or leech bed; that the water table in the area is extremely high; that there may be no percolation for the effluent. Mr. Sturm said that they had considered that possibility and that the drawing does show two tanks in the proposed septic field; that test borings will have to be made before decision on the type of sanitary system to put in is made. Mr. Sturm said that the proposed facility would be between the present temporary wooden structure and the shelter house. It was noted that since the building will be built on City land that it will belong to the City, the City thus being responsible for the insurance on the building. Ms. Jordan pointed out that though the City would own the building, the soccer league would own the equipment in the building. Mr. Sturm said that the restrooms would be available from April 1st through November and also said that they could make the rest of the stand available for use if it was so requested. r.~ Mr. Amorose asked if heating the building had been considered so that it might be used year round. Ms. Jordan said that it is easier to drain the pipes, winterize, etc., rather then having to insulate, install a furnace, install sprinklers, etc; that it is easier and less expensive to declare and use it as a seasonal building. Mr. Strip suggested that there could be a security problem if they were left open all year. RECORD OF PROCEED[NGS Minutes of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO.. F012M NO. 1014 Hel May 7 , 1990 19 Page Ten ~w Ms. Jordan referred to another memorandum from she and Mr. Hahn regarding additional lighting of facilities at Avery Road Park. fir. She reported that there was a $50,000 line item in the capital improve- ments budget this year to provide utilities (electric, water and sanitary) to the proposed concession stand. At the present time the electricity will cost approximately $17,000, the water $7,000, but to date no cost figure has been obtained for the sanitary. Ms. Jordan suggested that whatever balance remains of the $50,000 that was appropriated be used to offset a portion of the requested $40,000 for materials for the concession stand. Mr. Strip suggested, children notwithstanding, that this is a business item and should be treated as a business item, and that Ms. Jordan get the remaining figures and come back to Council with an appropriate ordinance - for the lighting of the athletic facilities as well. Mr. Sturm said that they would not begin construction until the first part of July and that they would anticipate a 60 day building time frame. Council agreed to the idea in concept and appropriate legislation will be presented to Council at the meeting on May 21, 1990. Comments from Staff Chief Ferrell 1. D.A.R.E. Graduation - May 31, 1990, 7:00 P.M. at the High School Performing Arts Center. Council is invited. Irrw Mr. Bowman 1. Reported that based on a series of meetings staff has had with people from Old Dublin that there is a good deal of momentum towards forming an Old Dublin Community Corporation. Welcomed interest, input and ideas from members of Council. Most Council members felt it was a great idea. Ms. Maurer mentioned that when there were Council members on the Convention and Visitors Bureau that there was an issue regarding their ability to vote, suggesting that perhaps Council could appoint people who would represent Council as an alternative. An option suggested was using the existing Community Improvement Corporation, said group not having met in two years but who do have funds available. Ms. Maurer noted that that group, she felt, had served its particular purpose of approving bonds but that its constituency was probably not prepared for the investment of a great deal of time, and also mentioned that the C.I.C. had four Council members as part of that group. Mr. Bowman said that he would report back to Council with a specific proposal. rrr. Comments from Citizens Mr. Roy Lovell 1. Reported that he supported the gateway project on Frantz Road/Dublin Road/Hayden Run Road. 2. Prior to leaving for Florida for an extended period this year, he advised the Police Department that they would be gone and asked if they would check their home. Upon returning his neighbors informed him that indeed the Dublin Division of Police did check his home regularly, impressing his neighbors, and expressed his thanks and appreciation to the Dublin Division of Police. RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meetlrig DAYTON LEGAL BLANK CO.. FORM NO. X0148 Hel May 7 , 1990 lg Page Eleven Mrs. King 1. Presented to Mr. Danny Johnson and Mr. Gary Hicks Ninja turtle hats for the workers who had been working extra hours in the rain, etc. to try to find the source(s) of the I&I. She expressed appreciation and thanks for all the good work. Mr. Sutphen 1. Reminded Council that there will be a meeting with the Washington Township Trustees at Station 93, Monday, May 14, 1990 at 7:30 P.M. Mrs. King pointed out that that time is when the Concord Township Trustees have their regularly scheduled meeting and that they were disappointed that the would not be able to attend. Mr. Amorose 1. Announced that eacy year the Ohio Chapter of the Ohio Society of Land cape Architects recognizes outstanding examples of service, design, commun - cations, planning and analysis through its awards program. He further announced that the City of Dublin is the recipient of the 1990 Honor Award, the chapter's highest design award for the Dublin Landscape Code. The award will be presented on Friday, May 11, 1990 at the ASLA Award Banquet in Dayton, Ohio. Mr. Amorose also pointed out that Mr. John Reiner of Dublin and Oakland Nursery worked very hard on Dublin's Landscape Code and has ~ been very active in the Ohio Chapter of the Landscape Architects. Ms. Maurer.. 1. Announced that the Goal Setting Meeting for Council would be held beginning at 5:30 P.M. on Friday, May 18, 1990 at the Chamber of Commerce Buidling. Said that she and Mrs. King as members of the Council Goal Setting Committee had met with Mr. Lorz, Mr. Hansley, Chief Ferrell and Ms. Jordan, discussing ways in which the staff has had input into the process as to their goals. She noted that they also felt that Council should use this meeting to review their 1990 goals in light of the changes that have been caused by costs resulting from the sewer situation. She noted that the meeting would also be an opportunity for Council to bring in some of their 1991 goals. 2. Just returned from a conference in Seattle, Washington called"Your City's Kids". Two very good ideas were presented with one being the establishingment of a youth commission which would be a group of young people appointed by Council to advise Council on things that Council is doing, suggesting that perhaps they could be involved in the community center concept planning. Another idea presented was that of a "Kid's Place", a concept which focuses on making a city accessible for children. 3. Referred to the letter received by Council members from a group called Dublin Citizens for Positive Action which had not signature or names, saying that she is not inclined to pay attention to communication(s) not signed or groups not identified. Mr. Strip 1. Said he was hopeful that the City Engineer could, by the next Council meeting, can provide engineering information, etc. for the extension of Muirfield Drive 2. The persons involved with the school levy campaign have invited members of Dublin City Council and Staff to a post election party at the central administration building on Coffman Road; 7:30 P.M. Tuesday, May 8, 1990. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting _ Meeting DAYTON LEGAL BL4NK CO., FORM NO. 10148 May 7, 1990 19 Held Page Twelve Mayor Rozanski 1. Thanked Mr. Johnson and his staff for all their long hours and excellent work performed on a recent evening when the lift station overflowed. Announced that he would entertain a motion to adjourn to Executive Session in order to discuss legal matters. Said that Council would probably take action and would reconvene to take that action. Mrs. King moved to adjourn to Executive Session at 10:30 P.M. Ms. Maurer seconded the motion. Vote - Mr. Amorose, yes; Mr. Campbell, yes; Mrs. King, yes; Ms. Maurer, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Sutphen, yes. Mr. Strip moved to reconvene to regular session. Ms. Maurer seconded the motion. Vote - Mayor Rozanski, yes; Mr. Amorose, yes; Mrs. King, yes; Mr. Strip, yes; Mr. Campbell, yes; Mr. Sutphen, yes; Ms. Maurer, yes. Mr. Strip moved to empower legal counsel to take appropriate action to seek a stay of the connection ban order. Mr. Sutphen seconded the motion. Vote - Ms. Maurer, yes; Mr. Sutphen, yes; Mr. Campbell, yes; Mr. Strip, yes fir.. Mrs. King, yes; Mr. Amorose, yes; Mayor Rozanski, yes. Mayor Rozanski adjourned the meeting at 12:54 A.M. or - Presid' Officer ir.r Jerk of Co ncil