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HomeMy WebLinkAbout04/16/1990 RECORD OF PROCEEDINGS Minutes of Dublin city Council Meeting Meeting DAYTON LEGAL BLANK CO., FORM NO. 10148 Held April 16, 1990 19 Vice-Mayor David Amorose called the meeting to order at 7:35 P.M. on Monday, April 16, 1990. ~ Mr. Sutphen led the Pledge of Allegiance. Members of Council present were: Mr. Amorose, Mr. Campbell, Mrs. King, Ms. Maurer, Mr. Strip and Mr. Sutphen. Mayor Rozanski arrived at 7:45 P.M. Mr. Hansley, City Manager, and Mr. Banchefsky, Assistant Law Director, were present as were the following members of City staff: Mr. Bowman, Ms. Brown, Chief Ferrell, Mr. Foegler, Lt. Geis, Mr. Harding, Mr. Hicks, Mr. Johnson, Ms. Jordan, Mr. Mac, Mr. McDaniel, Mrs. Metz, Ms. Newcomb and Mr. Willis. Ms. Maurer moved to approve the minutes of the April 2, 1990 meeting of Dublin City Council. Mrs. King seconded the motion. Vote - Mr. Strip, yes; Mr. Campbell, abstain; Mr. Sutphen, yes; Mr. Amorose, yes; Mrs. King, yes; Ms. Maurer, yes. Correspondence There was no objection to the request for a C1, C2 liquor permit by United Dairy Farmers, the store being located at the corner of Muirfield Drive and Tara Hill Drive. Update on the Status of the Sewage Issue Mr. Foegler had the following comments: 1. On April 13th the application for the Permit to Install was Yr.r submitted, (the lift station and the force main). 2. The EPA is conducting their detailed review of the plans, specifi- cations and calculations and are hopeful of completing those in a two week period. 3. On April 6th was submitted the detailed program and schedule for addressing the I & I problem. 4. A series of meetings has been conducted with the City of Columbus as well regarding the capacity issue on the east branch, and Dublin was told to go ahead and proceed with the design as the City is doing it at this point. 5. Relative to improvements noted that Council had adopted, a Resolution of Intent to appropriate up to 1.5 million dollars for sewer improvements. 6. Assuming EPA approves after plan review the City would like to be in a position to possibly award a contract in early May and Council does not meet again until May 7th. 7. Would also like to be in a position to possibly order the equipment. 8. Regarding the I & I problem; the major component most recently being the video inspection program. 9. To date, approximately 3Z miles of sewer has been inspected and video taped, including the entire 36" line that serves Muirfield. 10. A variety of problems will need attention, have been identified, will need to be corrected, but nothing major has been found. Mrs. King reported that she had been getting good feedback on the work the City has been doing to address the problem of excess rain water causing overflows into the Scioto, commending those involved in addressing the problems and also communicating well with all of the parties concerned. Mrs. King also commented regarding the purchase of major expensive equipment which then the EPA could conceivably say will not work and not fit into the design as approved, wondering how that dilemma would be solved. Mr. Foegler said that that question had been raised in meetings with the EPA and that the City will not order the equipment until the EPA says there is no problem with the City so doing. RECORD OF PROCEEDINGS 1VI1riUtE?S Of .Dublin City Council Meeting 1Vleetirig DAYTON LEGAL BLANK CO., FORA1 NO. 10148 Held_April 16, 1990 19 Page Two Mr. Foegler further said that the City would only contemplate ordering equipment if in fact a contract had not been fully signed or let, but if all other approvals were on line - EPA, City of Columbus, Corps of Engineers. Mrs. King said that she had received several letters which said that the EPA had told Dublin last year that expanding the lift station would not work, and that Dublin went ahead and did it anyway and now the City is going to expand the station a second time. Mr. Foegler said that it was his understanding that the calculations on the overflows last year did not clearly estimate how much sewage was being lost because at that time the system was not metered. After the flow meters were installed, the City was able to determine the true amount of the overflow taking place. Now the overflows are being measured and the City of Dublin, the EPA and others are quite confident that this is the logical way to proceed. Mr. hansley said that he felt that the public needs to realize that the City entered into a Consent Order on September 22, 1989 with the EPA, and that that Order specifically told the City of Dublin to expand the lift station and that part of that same order was to, in the wintertime, smoke test, flow test and to take other measures to located the I & I. He said that the City of Dublin did not know officially or unofficially that the City was expected to do anything except locate, try to locate the I & I and in the meantime to upgrade the lift station by two or three times. rrr Mr. Foegler commented that the City would hope to begin construction by May 1; contract documents at present are being shared with certain contractors, and hopefully the improvements will be up and on line by July 17, 1990. He noted that the longest lead time would be the generator, but that if everything else was on line perhaps the City could borrow a generator for a week or two. Mr. Strip expressed a hope that perhaps the press might want to do a his- torical analysis of what the City has done to the present to find a solutio to the problem, as well as a listing of funds spent for same. Mr. Foegler said that the inflow problem may not have been solved to the magnitude that the City would like, but that there were a number of problems that needed to be corrected such as manholes being repaired, etc. Mr. Foegler also said that the consultant from Burgess & Niple who has been involved with the I & I problems in many states commented that he has "never seen anyone as energetic and as dedicated and as involved in solving the problem head of a sewer maintenance program as the City has with Danny Johnson". Mr. Campbell read a portion of a letter received by Mr. Foegler from Donald J. Gaitten, Jr., Executive Director, Associated Builders and Contractors, Inc. Central Ohio, said portion which stated• "based on discussions I have had with Tim Kelton of the Ruscilli Construction Companies and other similar discussions, our membership feels that you are doing an outstanding job negotiating such an agreement with the Ohio EPA and that the City is genuinely committed to resolving the issue in the very near term. We commend your efforts in this regard and offer whatever assistance this organization may offer in obtaining a timely resolution." Mr. Campbell also read a portion of a letter which he had written in response to letters he had received from persons adversely affected by the ban. "No group is more frustrated with the delay in solving the sewer problem then Dublin City Council. Whether the relation between the inability to reach an agreement with Columbus and the sewer rap ban is actual or perceived is subject to question, but you should know that Dublin City Council is taking every step possible to resolve both issues. RECORD OF PROCEEDINGS 1VIinUteS Of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK GO.. FORM NO. 10148 Held April 16, 1990 19 Page Three The Council has expended enormous amounts of money and staff and professio 1 time to resolve the sewage spill problem to protect the river and satisfy rr"' the EPA and has committed to further such expenditures. At the same time, we are in the process of continuous negotiation with Columbus to reach a n water and sewer agreement. Of course, an agreement requires both parties to agree. In other words, we are trying to achieve both short and long term solutions to benefit current and future residents of Dublin. We realize that any delay in the resolution of these issues causes hardship to the real estate and development communities, among others; therefore, we will continue to do all that is possible to alleviate this impact witho adversely affecting future generations of Dublin citizens." He mentioned that he had received a number of letters basically indicating that the City was doing nothing, ignoring both the discussions with Columbus on the water and sewer agreements as well as failing to try to protect the river and satisfy the EPA. Mr. Campbell noted that in reading through materials regarding this situation, past and present, that virtually every recommendation that was made had been followed. He noted that ongoing discussions are being held with the City of Columbus regarding the water and sewer contracts Mrs. King said that she felt that it was important to note that the City has spent over a million dollars to find the I & I problem and to increase the capacity of the pump station prior to the issuance of the EPA ~s connection ban, noting that over $500,000.00 was spent on the manhole rehabilitation program alone. rrr Ms. Maurer suggested that the Mayor and staff respond to the letters from concerned people, informing them of the City's approach to solving the problem as well as empathizing with those who are suffering as a result of the ban. Mayor Rozanski said that he and Mr. Foegler had recently spoke to a group of realtors here in Dublin, giving them accurate information and answering their questions. He noted that the group was appreciative of receiving factual information regarding the ban as well as learning how the City was planning to solve the problem. Mr. Hansley announced that there would be two informational meetings on the sewerage issue as well as the proposed bond issues-one on Wednesday, April 18 at 4:00 P.M. and one on Thursday, April 19 at 11:00 A.M. to which community leaders such as developers and real estate .people had been specifically invited. Comments from Citizens for Items Not on Agenda Ordinance No. 23-90 - Ordinance Approving Payback Agreement with Dublin Building Systems. Third Reading. Vote - Mr. Campbell, yes; Mr. Amorose, yes; Mrs. King, yes; Ms. Maurer, yes; Mr. Sutphen, yes; Mr. Strip, yes; Mayor Rozanski, yes. Ordinance No. 24-90 - Ordinance Authorizing the City Manager to Execute a Lease with the City of Columbus as Regards 7.562 Acres in the Vicinity of Griggs Reservoir. Third Reading. Vote - Mr. Amorose, yes; Mr. Sutphen, yes; Mr. Campbell, yes; Mr. Strip, yes; Mrs. King, yes; Mayor Rozanski, yes; Ms. Maurer, yes. Ordinance No. 25-90 - Ordinance Amending the Annual Appropriations. Third Reading. Vote - Mr. Strip, yes; Mr. Campbell, yes; Mayor Rozanski, yes; Mrs. King, yes; Mr. Sutphen, yes; Ms. Maurer, yes; Mr. Amorose, yes. RECORD OF PROCEEDINGS M1riUte5 Of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO.. FORM NO. 10148 Held April 16, 1990 19 Page Four Resolution No. 12-90 - Resolution Agreeing to Change in Boundary Line Along North Side of Tuttle Crossing Boulevard West of Frantz Road. Third Reading. Mr. Amorose moved to table Resolution No. 12-90. Mr. Strip seconded the motion. Vote - Mrs. King, yes; Mayor Rozanski, yes; Mr. Amorose, yes; Mr. Strip, yes; Ms. Maurer, yes; Mr. Sutphen, yes; Mr. Campbell, yes. Resolution No. 13-90 - Resolution Authorizing Regulation of Traffic on Muirfield Drive and Other Roads in Muirfield During the Annual Memorial Tournament. Third Reading. Mr. John Hines, Vice-President, General Manager of Muirfield Village Golf Club and Executive Director of the Memorial Tournament had the following comments: 1. Apologized for not being present at the previous Council meeting. 2. Said that the Memorial Tournament structure has a general chairman with eight vice-chairmen overseeing a total of 51 subcommittees made up of 2500 volunteers. 3. Noted the parking and traffic information guide which will go out to all ticket purchasers, and mentioned additional problems being created due to the closing of the O'Shaughnessy Dam Bridge. 4. All the various police agencies involved have been working closely with Lt. Geis of the Dublin Division of Police (Franklin County P*~ Sheriff's Department, Delaware County Sheriff's Department, State Highway Patrol, Ohio Department of Transportation, etc.) ~.r 5. Approximately 200 Shriners will assist with parking and other securit measures, rather than contracting with a rental police agency which has been done in the past. 6. Have acquired for one week a low frequency radio station with a range of 4 to 5 miles to broadcast weather reports, traffic conditions and other pertinent information. 7. A letter has been sent to all Muirfield residents with two resident parking stickers enclosed. The parking stickers include a place for name and address as well as a parking hotline number. 8. Will have two tow trucks and two tow lots - one near the pool area on Glick Road and one near Ashbaugh Road. 9. Additional guests of residents stickers can be picked up prior to the Tournament at the Muirfield Marketplace. Additional No Parking signs will also be available. 10. Improvements have been made to the parking lots. Mayor Rozanski said that the reason that Council had requested that Mr. Hines be present at the meeting was to respond to residents' concerns and complaints. Mrs. King commented that she thought that everyone was proud that the Tournament is part of the Dublin community. She also said that she felt that the Tournament did a superb job on litter control. Mrs. King did have a concern, however, and that was that she felt that it should be continually emphasized that the rules will be uniformly applied and enflorced. Mrs. King also noted that there is a pipe under Glick Road that is complet ly clogged up with debris - from the 11th hole of the Country Club course to the 12th hole at the Muirfield Village Golf Course, and that it is not draining properly. Mr. Sutphen said that there has been in years past a blatant disregard for the use of the bike paths as cart paths, especially the one which connects the one Country Club with the other. RECORD OF PROCEEDINGS Minutes of .Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO., FORM NO. 10148 Held April 16, 1990 19 Page Five Mr. Hines said that that problem has been addressed by the Tournament Committee; that they will make certain that the hospitality tents do not have golf carts; that they agreed with the Association that the only "bike path" that would perhaps have to be used would be the path from the superintendent's office to the other country club; that that person would be an official of the Tournament with proper identification; that all golf carts are assigned and will be used for official business only; that information will be communicated to as many people as possible. Mr. Strip said that he felt that there was a minimum of inconvenience to the residents and also suggested that the Tournament Committee meet perhap once again with the representatives of the Muirfield Association and address their concerns. Mr. Hines said that they had met four or five times with the Association, and that he thought that all concerns had been addressed to the satisfac- tion of the membership. He said that the aim of the Tournament was to be good neighbors and that they try very hard to keep disruption and inconvenience to a minimum. Mr. Hines was asked by Mr. Sutphen and Mr. Campbell how the Tournament Committee planned to address Mrs. Headlee's problem, said problem being a great number of cars using her driveway and lawn to turn their cars around, sometimes as many as 25 to 30 cars an hour. Mr. Campbell suggested perhaps using bed tax monies to hire some special enforcement people for situations such as this. Mrs. Headlee expressed her concerns and said that this year she would not use horses to barricade her driveway or place flags on her lawn. Mr. Hines said that he thought that the Tournament could certainly aid in having someone at the end of Mrs. Headlee's driveway. Ms. Maurer moved to pass the Resolution as an emergency. Mr. Amorose seconded the motion. Vote - Mr. Strip, yes; Ms. Maurer, yes; Mr. Campbell, yes; Mayor Rozanski, yes; Mr. Amorose, yes; Mr. Sutphen, yes; Mrs. King, yes. Vote on the Resolution - Ms. Maurer, yes; Mrs. King, yes; Mr. Strip, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Campbell, yes; Mayor Rozanski, yes Resolution No. 14-90 - Resolution Authorizing City of Dublin to Participat in Cooperative Purchase Agreement with the Ohio Department of Transporta- tion. Third Reading. Mr. Sutphen moved to treat the Resolution as an emergency. Mr. Amorose seconded the motion. Vote on the motion - Ms. Maurer, yes; Mayor Rozanski, yes; Mr. Amorose, yes; Mr. Campbell, yes; Mr. Sutphen, yes; Mrs. King, yes; Mr. Strip, yes. Vote on the Resolution - Mr. Campbell, yes; Mr. Strip, yes; Ms. Maurer, ye ; Mrs. King, yes; Mr. Sutphen, yes; Mayor Rozanski, yes; Mr. Amorose, yes. Ordinance No. 35-90 - Ordinance Appropriating Fee Simple Interest in jy,,,~, Property Located at 5235 Rings Road. Second Reading. There will be a third reading of the Ordinance at the next regularly scheduled Council meeting. Ordinance No. 37-90 - Ordinance Amending Certain Sections of the City's Codified Ordinances. First Reading. Compensation Plan. Mr. Sutphen introduced the Ordinance. RECORD OF PROCEEDINGS Minutes of Dublin city council Meeting Meeting DAYTON LEGAL 6lA NK CO., FORM NO. 10148 Held April 16, 1990 19 Page Six Mr. Harding noted that this Ordinance was amending Sections 7. and 15. of Ordinance No. 17-90, regarding vacation accrual and usage for new employees of the City as well as making more plain some language in Section 7. impacted by said amendment. There will be a second reading of the Ordinance on May 7, 1990. Ordinance No. 38-90 - Ordinance to Accept Lowest/Best Bid for Gateway Project. First Reading. Mrs. King introduced the Ordinance. Mr. Bowman reported that this would be the second of the gateway projects; that staff has worked with a design committee that was formed with Mr. Amorose and other persons on the Tree and Landscape Advisory Committee on the project; that the bid was $3,000.00 less than the estimate; that the bids are good for 60 days; that the lowest and best bid was received from Riepenhoff Landscape, Inc. in the amount of $23,626.00. Mr. Bowman also said that staff would request that the Ordinance be passed as an emergency at one of the three readings. Ms. Mary Newcomb noted that the area is located at Frantz Road, Dublin Road, Hayden Run Road; that the area already has mounding and evergreens on it; that some revisions were made to the stone wall area; that additional deciduous shrubs were incorporated that will act as a continua- tion of the stone wall; that there will be a sand blasted limestone "Welcome to Dublin" sign; that there will be an area that has some perennials and ornamental grasses. ~ Mayor Rozanski addressed a concern, noting that sometimes when people at night are heading south down Dublin Road that they do not negotiate the turn and end up going up the mound to the top of the mound and then back down to Hayden Run Road - the stone wall and sign would be right in the path of that wayward vehicle and someone could get hurt. Various types of lighting were discussed which could be placed on or near the project such as lights on the sign, some street lighting perhaps. Mr. Bowman said that staff would investigate lighting possibilities prior to the next Council meeting. It was suggested that perhaps reflectors could be placed on the lines on the road and berm. Mrs. King said that she did not particularly like the City of Dublin sign at S.R. 161 and Sawmill Road. Mr. Bowman said that the sign would be the last element; that it would be a separate contract and would be investigated further but that it would certainly not be in the style of the sign at S.R. 161 and Sawmill Road. At Mayor Rozanski's request, Chief Ferrell said that his staff would prepare a report regarding the number of accidents occurring at that intersection. Mr. Strip mentioned the gateway project presently underway at S.R. 161, Frantz Road and Post Road, mentioning the unsightliness of the area just across the street from the project with weeds, dandelions, etc. He also mentioned the median strip along U.S. 33 and wondered if and when that would be improved. Mr. Bowman said that the committee had been discussing the area, specifically from the interstate to Frantz Road, and working on a plan to improve the area along with the widening of Bridge Street as approved by Council There will be a second reading of the Ordinance at the Council meeting on May 7, 1990. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO., FORM NO. 10148 Held April 16, 1990 19 Page Seven 1~ Ordinance No. 39-90 - Ordinance Authorizing the City Manager to Enter into a Lease Agreement for Additional Space at 5131 Post Road. First Reading. Mr. Amorose introduced the Ordinance. Mr. Foegler recallsed that approximately two and one half years ago the City leased approximately 5000 square feet at 5131 Post Road for the Planning and Zoning and Building and Engineering Divisions. Since that time a number of positions have been added to those divisions and that additional space is needed. This Ordinance would allow the City to lease 2700 additional square feet on the first floor of that building to be occupied by the staff of the Planning and Zoning Division. Mr. Foegler noted that the lease attached to the Ordinance was the same as the existing lease, and that he and the Law Director's office were negotiating to improve the terms of the lease. It was noted that the cost per square foot would start off at the same rate that is presently being paid, and that that rate is very similar to that being paid for the Police Division at Discovery Boulevard. Mr. Amorose said that he felt that the maintenance of the building and the area could be greatly improved, such as the fact that the dumpster is constantly overflowing, papers are blowing, the curbs are filthy, the lawn has more weeds and bare spots and tree limbs, odors in the lobby, complaints regarding the restrooms, etc. Mr. Foegler said those items are being negotiated and that perhaps the fir.. cost per square foot could be reduced and the City hire its own janitorial service. Also being negotiated are modifications to the existing leased space as well as both leases running concurrently, not separately. Mr. Strip said that he would not want to vote on a lease whose terms are still being negotiated. Mayor Rozanski recommended holding the Ordinance over for a second reading to allow the Law Director and Mr. Foegler to work out the terms of the lease and make a copy of that lease available to Council for review prior to the next meeting. There will be a second reading of the Ordinance at the Council meeting on May 7, 1990. Ordinance No. 40-90 - Ordinance Authorizing Emergency Contracts for Repair of Sewerlines. First Reading. Mr. Sutphen introduced the Ordinance. Mr. Foegler distributed to members of Council a memorandum from Burgess & Niple which described briefly a problem encountered in a sewerline. He said that Dublin Road would be closed for one day the following week to repair that line. Monies appropriated via this Ordinance would be ~ used to correct the problem. Mr. Foegler also said that he wanted to make Council aware that this $100,000.00 is just a first allotment that will be requested to set aside funds to correct sewerline problems encountered. Mr. Amorose moved to waive the three time reading rule and treat as an emergency. Mr. Sutphen seconded the motion. Vote on the motion - Mr. Sutphen, yes; Mr. Amorose, yes; Mrs. King, yes; Mr. Strip, yes; Mr. Campbell, yes; Ms. Maurer, yes; Mayor Rozanski, yes. Vote on the Ordinance - Mayor Rozanski, yes; Mr. Sutphen, yes; Ms. Maurer, yes; Mr. Amorose, yes; Mr. Campbell, yes; Mrs. King, yes; Mr. Strip, yes. RECORD OF PROCEEDINGS MiriUtE'S Of Dublin City Council Meeting Me2tirig UAYTON LEGAL BLANK CO., FORM NO. 10748 Held April 16, 1990 19 Page Eight Ordinance No. 41-90 - Ordinance Authorizing Acquisition of Easement - Lift Station Improvements. First Reading. Illrri Mrs. King introduced the Ordinance. Mr. Foegler said that this would allow the acquisition of a temporary easement for the location of the new pump station improvements which had been negotiated by the Law Director's office. The temporary, it was noted, would mean until the ultimate solution is in place, the west bank interceptor sewer. Mr. Amorose moved to waive the three time reading rule and treat as an emergency. Mrs. King seconded the motion. Vote on the motion - Mr. Amorose, yes; Mr. Campbell, yes; Mrs. King, yes; Ms. Maurer, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Sutphen, yes. Vote on the Ordinance - Ms. Maurer, yes; Mrs. King, yes; Mr. Amorose, yes; Mr. Sutphen, yes; Mr. Strip, yes; Mr. Campbell, yes; Mayor Rozanski, yes. Ordinance No. 42-90 - Ordinance Amending Annual Appropriations. First Reading. Mr. Sutphen introduced the Ordinance. Mrs. Metz explained that the first part of the Ordinance dealt with the need for an attachment to the sewer vacuum machine. She noted that the original machine was ordered for $132,000.00 and that this attachment Irr~ which was obtained from a separate vendor cost $14,630.00 for a total of $146,630.00 and also noted that the original Ordinance for the purchase of the sewer vacuum machine stipulated that the amount was not to exceed $140,000.00, hence the need for the amendment of the annual appropriations ordinance. Mrs. Metz reported that the second part of the Ordinance deals with the sale of notes; the notes to be retired matured on April 5, 1990 and that the amended appropriations need to be made after the new notes are sold, such sale also taking place on April 5, 1990. She said that in order to prevent these accounts from appearing to be overdrawn, that the Ordinance needed to be passed as an emergency. Responding to a question from Mr. Amorose, Mr. Johnson reported that the attachment is actually a small four wheel drive vehicle on tractor skids that will be able to go into areas that are too small for the large sewer vacuum machine. The smaller vehicle will have 500' of hose which will be attached to the larger machine. Mrs. King moved to waive the three time reading rule and treat as an emerg ncy. Mr. Sutphen seconded the motion. Vote on the motion - Mr. Sutphen, yes; Mr. Amorose, yes; Ms. Maurer, yes; Mrs. King, yes; Mr. Strip, yes; Mr. Campbell, yes; Mayor Rozanski, yes. ~ Vote on the Ordinance - Mr. Campbell, yes; Mayor Rozanski, yes; Mr. Sutphen, yes; Mr. Strip, yes; Mr. Amorose, yes; Ms. Maurer, yes; Mrs. King, yes. IYr Ordinance No. 43-90 - Ordinance Amending Ordinance No. 61-89, et.al., Establishing the Location and Amounts of Cash on Hand. First Reading. Mrs. King introduced the Ordinance. Mrs. Metz explained that the Ordinance established a cash box in the Parks and Recreation Department for program registration purposes. There will be a second reading of the Ordinance at the Council meeting on May 7, 1990. RECORD OF PROCEEDINGS 1VIiriUteS Of Dublin City Council Meeting Meeting DAYTON LEGAL 6LANK CO. FORM NO. 10148 Held April 16, 1990 I9 Page Nine Resolution No. 15-90 - Resolution of Intent to Continue to Permit the Dublin Counseling Center to Use the Building at 5614 Post Road. First Reading . Mr. Sutphen introduced the Resolution. Mr. Strip suggested changing Section 1. to read as follows: "That the Dublin Counseling Center may continue to use the 5614 Post Road location through December 31, 1990, provided, however, that the City may cancel such use at anytime for any reason by giving 60 days written notice thereof." There will be a second reading of the Resolution on May 7, 1990. Resolution No. 16-90 - Resolution Regarding Statement of Services - 7.129 Acres in Washington Township. First Reading. Ms. Maurer introduced the Resolution. Mr. Hansley noted that the acreage is directly across the street from the service complex which would allow the squaring off of the boundary in the area. Mr. Louis Weil was present, representing the petitioners, and it was noted that the hearing before the Franklin County Commissioners would be the first week in May, prior to the next Dublin City Council meeting. ~ Mrs. King wondered if the Council could approve the annexation of any property during the time period when the City cannot technically provide ~ sewer services. Mr. Hansley said that the Commissioners do have a right to table any action and that they could choose to take that course of action. It was noted that the area is presently zoned Limited Industrial and that the petitioners would like to have similar zoning in Dublin. Responding to a question from Mr. Amorose, Mr. Weil said that they would be willing to bring the property up to Dublin standards. Mr. Amorose moved to waive the three time reading rule and treat as an emergency. Ms. Maurer seconded the motion. Vote on the motion - Mrs. King, yes; Mr. Amorose, yes; Ms. Maurer, yes; Mr. Sutphen, yes; Mr. Strip, yes; Mr. Campbell, yes; Mayor Rozanski, yes. Vote on the Resolution - Mr. Sutphen, yes; Mrs. King, yes; Mr. Campbell, yes; Mr. Amorose, yes; Mayor Rozanski, yes; Mr. Strip, yes; Ms. Maurer, yes. Resolution No. 17-90 - Resolution for the City of Dublin to Join the Central Water Rate Coalition. First Reading. Mr. Sutphen introduced the Resolution. ~ Mr. Hansley reported that the Resolution was a request from the Central Ohio Mayors and Municipal Officials Council to join with the Central Ohio Water Rate Coalition to jointly negotiate a uniform contract with the City of Columbus. Mrs. King said that she was struck by the very constructive tone of the accompanying material and the Resolution itself; that it was not adversarial, and said that she thought that if it promotes good communi- cation that everybody will benefit. Mr. Strip commented that although he was all for the idea, he was not so sure that now would be the right time for the City of Dublin to join the coalition, noting that Dublin was in a slightly different bargaining stance, and that perhaps Council should have a second reading and then perhaps might even want to table it. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO., FORM NO. 10148 Held. April 16, 1990 19 Page Ten Mr. Campbell made the following general comments regarding Dublin's negotiations with Columbus regarding the water and sewer contracts: ~nr 1. The general community is very impatient that the City is not reaching some resolution, that nothing is happening. 2. Council perhaps needs to try and reveal that things are happening. 3. Asked Mr. Hansley if there was anything that Council should be doing to help to step up the pace of the negotiations, perhaps weekly meetings, for example. 4. Wondered if perhaps part of the problem is that the two negotiating groups have to go back and talk to somebody else all the time. 5. Perhaps one or two members of Dublin City Council and one or two members of Columbus City Council should take part in the negotiations to step up the pace. 6. Perhaps some citizens are thinking that there are personality issues involved. 7. Dublin needs to aggressively seek a solution privately, and somewhat aggressively publicly. 8. Need to start leeting people know what is happening. 9. There is a lot of misinformation out in the community. 10. Asked Mr. Hansley where he thinks we are, and what can be done to bring the matter to a final conclusion. Mr. Hansley reported that two weeks ago he had begun the process of informing developers, realtors, e.g., of where the City started, where ~r the City is presently and what the goal is in negotiations on the pending contracts, noting that the contracts do not expire until 1994 and 1996. He also commented that staff was beginning to inform the community regarding the City's short term and long term goals, to inform the community that Dublin's position is not unreasonable and what the position of the City is and will be - the short term goals being the connection ban and present service needs; the long term goals being in the areas of growth patterns, annexation policy, quality of life, etc. Mr. Hansley noted that of the 20 or so issues involved initially in the negotiation process that probably 16 to~18 have been resolved, but that in Columbus's form of government of two separate entities it takes a little longer to pass information on and to get a consensus of direction. He reported that the "ball is back in their court", waiting for their reaction to language suggested for the one or two issues that have not been resolved. Mr. Campbell noted that in Columbus with regard to litigation that they have what is called Settlement Week, getting the parties together, face to face, to meet until the issues are resolved. Ms. Maurer said that she felt that it was appropriate to educate the peopl who are writing letters of concern with correct- information. Ms. Maurer also noted that Council had agreed with regard to negotiations with Columbus that Council would set the policy and that the City Manager would be the agent in those negotiations with Columbus. She also noted that Dublin cannot control everything in a situation such as this, including the City of Columbus's form of government. Ms. Maurer said that she felt that it would not be wise at the present ~ time for the City of Dublin to join the Central Ohio Water Rate Coalition since it would separate the water and sewer issues, and thus defeat some o the progress that has been made in the negotiations, conflicting with the process Dublin has entered into with the City of Columbus. Mrs. King agreed that the time was probably not right with regard to the Central Ohio Water Rate Coalition, but stated that she was pleased to see its tenor. RECORD OF PROCEEDINGS Minutes of Dublin .city .council Meeting Meeting OAYT N LEGAL BLANK GO., FORM NO. 10748 Held April 16, 1990 19 Page Eleven ~ Mrs. King also said that she shared Mr. Campbell's interest in bringing the negotiations with Columbus to a closure, stating that Dublin would not want to lose the current forward momentum of those negotiations. Mrs. King said that the realtors and developers do have a stake in the negotiations, but that each citizen of Dublin does also; that if there is information to be shared that the citizens of Dublin have a right to that information. Mrs. King commented that she does not favor involving Council members in the negotiating process. There will be a second reading of the REsolution at the Council Meeting on May 7, 1990. Ordinance No. 44-90 - Ordinance Authorizing the City Manager to Accept a Proposal for the Expansion of the Sanitary Sewer Lift Station, Installa- tion of a new 24" Force Main. First Reading. Mr. Amorose moved to add Ordinance No. 44-90 to the agenda. Ms. Maurer seconded the motion. Vote - Mr. Campbell, yes; Mayor Rozanski, yes; Mrs. King, yes; Mr. Sutphen yes; Mr. Strip, yes; Mr. Amorose, yes; Ms. Maurer, yes. Mr. Foegler asked that Council pass the Ordinance as an emergency since Council would not be meeting until May 7th, and since, hopefully, EPA approval would be received by the end of April and thus contracts could be awarded the first week in May. fr.r He noted that Council earlier, at a previous meeting, had passed a Resolution of Intent regarding the expansion of the sanitary sewer lift station and installation of a 24" force main. The Ordinance would approve the allocation of a million 500 thousand dollars for a temporary solution until the west branch sewer is built. The money would be spent for design services, easements and actual construction. Mr. Foegler said that the City had detailed construction drawings, speci- fications, and that Columbus had specifically specified an odor control system, generators by brand name, etc. Ms. Maurer moved to waive the three time reading rule and treat as an emergency. Mr. Sutphen seconded the motion. Vote on the motion - Ms. Maurer, yes; Mr. Amorose, yes; Mr. Strip, yes; Mr. Sutphen, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Campbell, yes. Vote on the Ordinance - Mr. Strip, yes; Mr. Campbell, yes; Ms. Maurer, yes Mayor Rozanski, yes; Mr. Amorose, yes; Mr. Sutphen, yes; Mrs. King, yes. Other s': Request for Approval of Final Plat - Heather Glen, Section 2 Mr. Bowman commented as follows: 1. Heather Glen, Section 2 is a single family subdivision in the south- west portion of the City of Dublin. 2. Section 2 is 32.4 acres. 3. It is zoned Planned Low Density Residential. 4. The applicant is proposing with Section 2 that 118 Lots be added to the subdivision. 5. Parkland is being dedicated on a number of lots per phase format. 6. In this phase 7.137 acres will be added to an existing 4.5 acres of parkland, RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO.. FORM NO. 10148 Held April 16, 1990 19 Page Twelve 7. A bike path is being constructed along the main street through the subdivision, a street called Heather Glen Drive. The path will be continued southward, and cross park frontage. 8. The street layout is exactly as it has been from the time of prelimin ry plat approval. 9. Buffering between the streets and the industrial as discussed in Section 1 will be done in this section as well. 10. This section of the subdivision is within the Cramer Creek tributary. 11. There will be a temporary diversion of this phases's sewer up to the Cosgray Sewer to the north. The details have been worked out and the engineers have accounted for this temporary diversion of the sani ary sewerline. 12. When Heather Glen Drive is hooked to Wilcox Road, portions of Wilcox Road will be vacated, the rest being vacated when the road is finally hooked up and when the entire subdivision is done. 13. The Planning Commission recommended approval. 14. Staff recommends approval with the following conditions: A. Park to be kept free of debris and dedicated after being improve , consistent with agreement with Parks Director. B. Electric lines to be underground where applicable by Code. C. Utilities and roadways to be installed in compliance with Code and/or rezoning agreement (all applicable conditions from Preliminary Plat). D. Street name of Clover Grove Court to be changed in compliance wi h request of Fire Department; to be changed to Haddler Drive. E. Street trees to be submitted to and approved by staff. F. There is the necessary bike easement show on the Plat. Staff would like a note on the plat to delineate specifically what that is. G. The applicant has been discussing with the Engineer the need or possible need for a drainage ditch on the section of Wilcox Road and that is yet to be determined. Mr. Jason Coffey of R. D. Zande said that the retention in the park will be separate. Mr. Strip moved to approve the Final Plat, Heather Glen, Section 2. Ms. Maurer seconded the motion. Vote - Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Strip, yes; Mr. Campbell, yes; Mayor Rozanski, yes; Ms. Maurer, yes; Mrs. King, yes. Update on the Bright Road Waterline Mr. Foegler asked for Council's reaction to the proposed letter and questionnaire prepared by staff to be distributed to the residents in the Bright Road waterline area. He also asked that Council verify the method of distribution, said distribution to be done by Mr. Leimenstoll, a resident of the area. ~ Mr. Amorose said he was opposed to that method of distribution because that individual is very opposed to the waterline; therefore, it would be inappropriate to have him involved in said distribution. irrr Mr. Amorose said that he would also suggest rewriting the questionnaire - stimulating thought and gatherine more information with questions such as - how old is the well and the system?; do you treat your water?; do you have a softener?; do you have an iron filter?; do you have concerns about the health and safety of the water?; have you had it tested?; what is the hardness of the ;water?; when was the equipment installed?; how long ago did you have to replace the equipment?; is there a concern about fire protection in the neighborhood?, for example. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting' DAYTON LEGAL BLANK CO.. FORM NO. 10148 Held April 16, 1990 19 Page Thirteen Mr. Foegler said that it was staff's understanding that Council wanted a "straw poll", whether or not people wanted the waterline.. ~ Ms. Maurer said that she was interested in getting some very factual information on the health, safety and welfare issues. Mayor Rozanski recalled that it was the direction of Council to staff to find out who really wanted water and who did not want water, not the quality of the wells and the maintenance cost of the wells. Mr. Foegler said that staff would prepare a much broader, more detailed questionnaire and let Council review it before it is distributed to the citizens. Comments from Staff Mr. Harding 1. Introduced Ms. Sandra Puskarcik, the new Special Events/Public Information Coordinator. He reported that Mrs. Puskarcik is presently the Public Relation's Director with the Goodwill Rehabilitation Center in Central Ohio and would be officially joining the staff on July 16, 1990. Mr. Bowman 1. Had met with Mr. Neil Query of Sherex who said that Sherex is interested in participating with the City of Dublin in improving `A the piece of ground out in front of their building at Rings Road and Frantz Road. The plans are not yet formulated, but are still in a very early stage Have been considering doing something in conjunction with Earth Day. Said he thought that this would be an ideal spot for park and public laces pieces. Recalled that the land was originally donated to the City of Dublin by Sherex and Western Electric when Rings Road was realigned. It was deed restricted specifically for open space. Said that Mr. Query told him that chemical companies generally are trying to have a long term program in conjunction with Earth Day and that they would like to work with the City over a five year period. Several members of Council agreed that it would be an ideal site for a piece of sculpture. Mr. Bowman said that the Arts Council would probably be brought in on the project as well. He said that he would report back to Council there were more definiti ideas to present. Ms. Jordan 1. Reported that the Earth Day tree planting will be on Friday, April 12, 1990 at 5:30 P.M. in Indian Run Meadow Park. The Arbor Day tree planting will be at the library this year on Friday, April 27, 1990 at 5:30 P.M. Y~rr Seedlings will also be given away. On May 1, 1990 there will be a groundbreaking for the Leatherlips scupture at Scioto Park. 2. Announced that Mr. Ito has arrived in Dublin at the invitation of the Dublin Parks and Recreation Department to help design a Japanese garden at Donegal Cliffs Park. Part of his professional fees are being supported by the Ohio ARts Council and he will be here for nine days, working cooperatively with the Scioto Design Group, and using their studio space to work in. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO., FORM NO. 10148 Held April 16, 1990 19 Page Fourteen Mr. Johnson rrrr 1. The new street sweeper has arrived and will probably be on line in a week or two. 2. A report was given to Mr. Foegler and Mr. Hansley regarding the video screening, said report will be shared with members of Council. Ms. Newcomb 1. Reported that the municipal parking lot on High Street in Old Dublin is under construction. Council Roundtable Discussion Mrs. King 1. Expressed the hope that the specifics on the S.R. 745 (Dublin Road) closing if necessary to close a portion of it in order to do the repair work on the sewer are well publicized. ~2. Thanked staff, noting the recent installation of a light at S.R. 745 and Brand Road. 3. Thanked staff for the very courteous and prompt resolution of the building issue at Indian Run Methodist Church, noting that the congregation was very appreciative of being able to be in the ~ building for Palm Sunday and Easter Sunday. 4. Noted that Mr. Johnson and his staff are addressing the problem of fir. the erosion north of Glick Road and said that there is a more serious erosion problem right around the corner at Concord Road also. 5. Council tonight appropriated a million and a half dollars towards the resolution of the overflow problem and the City has already spent a million dollars. Council is treating the problem very seriously. The City wants to focus on constructive solutions to the problem but am always wondering how it happened and how can the City prevent it from ever happening in the future. Commented that if there would be some liability involved that she would be interested in pursuing it. 6. Commented positively on the new educational tape heard by those who call City Hall and are put on hold, thanking specifically Mr. Harding and Mr. McDaniel. 7. Deanna Hershey, a former reporter with the Delaware Gazette asked to be remembered to members of Council. 8. Thanked all those involved with the recycling project on April 7th. Mr. Campbell 1. Thanked Council and staff for their help and support in his first 100 days as a member of the Dublin City Council. Commented that at his first meeting he had said that he thought that ir.. Council should be decisive, efficient, active and fair, and that it appeared that Council does try to do those things as best they can Appreciated the fact that there is not as much emergency legislation as well as no maps, etc. on the walls of the Council Chambers. Members of Council have to guard against getting satisfied. 2. Received a letter from a resident of Donegal Cliffs who said that under no circumstances will citizens of that subdivision stand for a bridge behine their subdivision RECORD OF PROCEEDINGS Minutes. of Dublin ,City Council Meeting Meeting DAYTON LEGAL BL4NK GO., FOftM NO. 10148 Held April 16, 1990 19 Page Fifteen ~ Regarding the bridge issue, Council needs to be decisive and yet be very sensitive and in his opinion stated that he felt that a mid-summer decision seems to be realistic so that Council can get all of the necessary information and carefully consider all of the variables. Suggested perhaps setting a July deadline. Said that Council will have to minimize the adverse impact and at the same time get the best bridge the City can get for the most reason- able price, and which will do the most good as regards traffic flow. Mr. Amorose 1. The Dublin Kiwanis will continue to work and support the Dublin Sprin Park. 300 bags of mulch have been donated and the Kiwanians will spend May 12th down there getting the park cleaned up, etc. 2. Commented on the memorandum from Mr. Hoffman which stated that the City had received a fee of $294.87 from Powell and $155.56 from New Albany for income tax collection. Said he was concerned about the wisdom of the City of Dublin getting into the income tax collection business with other municipalities. Mrs. Metz said that those collections were for the month of March which is generally a low collection month. Ms. Maurer 1. Goal setting has been scheduled for May 18, 1990. Said that she and Mrs. King would meet with the department heads to get their input on how Council can better integrate the whole goal setting process with the staff's desires and goals for next year. At that meeting Council will also need to take a look back at Council's 1990 goals, there having been some real "jolts" to the goals and priorities with the sewer situation. 2. The first recycling drop-off was successful to the degree that having recycling drop-offs can be. 3. Mr. Ralph McNemar and she attended a seminar recently focused on the issue of yard wastes. House Bill 592 requires that municipalities remove the yard waste from the waste stream to be dealt with by the communities. Suggested that the Recycling Advisory Council ought to have a broader scope; that it ought to be a solid waste management committee of Council; that that committee ought to be established and begin its work as soon as possible. Mrs. King said that she agreed with Ms. Maurer; that the scope of the committee/council should be expanded to include composting, Also commented that the proposal that Council accepted last year regarding solid waste management included the concept of recycling activities within City Hall through such items as recycling paper and aluminum cans as well as looking into practicing what we preach in terms of having a philosophy of procurement that reflects buying ~ things made out of recycled material. Mrs. King and Ms. Maurer mentioned that there were a number of people in the community who were involved with waste management and very knowoledgeable. Mr. Amorose said that he thought it would be important to have a representative of the green industry on the committee/council also. 4. Asked if the west edge of Dublin Road that was redone when the waterline was put in is finished, chiefly in the area south of I-270 south toward town. Mr. Willis said that there is still some cleanup work on the project that was held over the winter, some final patching, etc. RECORD OF PROCEEDINGS MiriUteS Of ,Dublin City Council Meeting Me@tirig DAYTON LEGAL BLANK CO. FO RM NO. IOI48 Held April 16, 1990 19 Page Sixteen Ms. Maurer said that the berm is broken and that it would nice to have it repaired prior to the Memorial Tournament. rr Mr. Strip 1. Said that he would like at the next Council meeting or so at least eliminate two or possibly three potential bridge sites whe he said he sensed had no support from either Council, engineering, the public, etc. and then concentrate on those sites not eliminated from consideration, focusing on one or two locations. 2. Council in the past year, several times, made a heavy commitment to the completion of the extension of Muirfield Drive. Asked what the Planning Director had done to procure anything at all that would permit the City to at least break ground in 1990. Wanted the message understood that efforts on the project must be coordinated so that the project can get underway. Asked if anyone on staff had made contact with the landowners in 1990. Mr. Bowman said that he had met with Mr. Albright, representative of the landowners. The design of the connection, Mr. Willis said, has been underway for approximately six to eight weeks and should be completed shortly. Mr. Bowman said that things have been slowly coming together but ~ that they are not complete. ~r+ Mayor Rozanski 1. Wondered about the status of the legislation regarding the Tuller Road assessment. Mr. Hansley reported that the Law Director's office was continuing to work with the landowner on the matter, meeting again as recently as the past week. 2. Asked the City Engineer about progress on the street repaving plan for 1990. Mr. Willis said that he has staff working on it and that the project should be ready for advertising in mid-May. Also said that Council would see the list prior to going out for bids. Mr. Amorose moved to adjourn to Executive Session to discuss land matters and a personnel matter. Mr. Strip seconded the motion. Vote - Mr. Amorose, yes; Mr. Campbell, yes; Mrs. King, yes; Ms. Maurer, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Sutphen, yes. At 11:09 P.M. Mayor Rozanski said that Council would adjourn to Executive Session; that there would be no action taken and therefore Council would not be reconvening into regular session. Yrnr ayor - Presi g Officer Clerk of C un it