47-08 ResolutionRECORD OF RESOLUTIONS
DaylOn Legal Blank. InC., Form No. 30045
Resolrrtirnt Nn.
47-08
Pcrssec! , 20
A RESOLUTION ACCEPTING THE LOWEST AND BEST
BID FOR THE 2008 STREET MAINTENANCE PROGRAM
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Dublin Charter and Chapter 37 of the
Dublin Code, for the 2008 Street Maintenance Program; and
WHEREAS, Council has determined that bid submitted by Strawser Paving
Company, Inc. constitutes the lowest and best bid; and
WHEREAS, Council has determined that there may be a legitimate need to declare
the relocation of the utilities in connection with the above-referenced project as a
"single source" procurement, for reason that the company owning the utilities in
question has the exclusive rights to relocate such utilities.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
State of Ohio, ~ of the elected members concurring:
Section 1. That the bid submitted by Strawser Paving Company, Inc., with the
removal of Glick Road guardrail work, in the total amount of 52,729,640.44 is hereby
accepted.
Section 2. That the City Manager is hereby authorized to enter into contracts with
Strawser Paving Company, Inc. for performance and completion of the 2008 Street
Maintenance Program pursuant to the Advertisement, Proposal and Contract
Documents for said project on file in the office of the City Engineer.
Section 3. This Resolution shall take effect and be in force upon passage in
accordance with Section 4.04(a) of the Revised Charter.
Passed this ~~ day of , 2008
Mayor -Presiding Officer
Attest:
Clerk of Council
Office of the City Manager
5200 Emerald Parkway • Dublin. OH 43017
Phone: 614-410-4400 • Fax: 614-410-4490
CITY OF DtiP.LIIF
TO: Members of City Council
FROM: Jane S. Brautigam, City Managet~~' >,~_ S (L)am-,.,,< ~~,,,,~
DATE: June 26, 2008
INITIATED BY: Paul A. Hammersmith, P.E., Director of Engineering/City Engineer
Kenneth B. Richaz~dson, P.E., Engineering Manager- Desisn
RE: Resolution 47-08 -Bid for 2008 Street Maintenance Program
Background
Memo
On June 24, 2008 four (4) bids were received, publicly opened and read for the 2008 Street Maintenance
Program. Staff has reviewed all bids. The Engineer's estimate was $2,950,000. The 2008 budgeted funds
for construction of this project are $2.947,000. The Strawser Paving Company, Inc. submitted the lowest and
best bid of $2,840,169.94. A summary of the bids is listed below.
Bidder
Strawser Paving Co., Inc.
Decker Constmction Co.
Kokosing Constmction Co.
Shelly and Sands, Inc.
Catetrorv
Annual Street Maintenance
Annual Road Side Improvement
Annual Bikeway Maintenance
Parkins Lot Maintenance
Total
Bid as Read Bid as Read Corrected Bid
Over (~) or Under (-) 8neinccr's Psiima~e
52,840,169.94
53.072.873.49
53.117568.15
53,184,038.50
2008 Budget
$ 2,442,000.
$ 85,000.
$ 40,000.
$ 380,000.
$ 2,947.000.
-3.7%
+4.29c
+5.790
+7990
Bid Amount
$2,264,169.94
$ ]76,000.00
$ 49,000.00
$ 351,000.00
$ 2,840,169.94
The program this year- includes resurfacing on several streets throughout the City. Attached is a City map
highlighting the sheets to be improved in red. Streets to be improved are:
Perimeter Drive (Avery-Muirfield Drive to west of Wall Street)
Perimeter Loop Road (Avery-Muirfield Drive to Perimeter Drive)
Village Parkway (Tulles Road to Sawmill Road excluding the new roundabout)
Tulles Road (Village Parkway to Dublin Center Drive)
Hard Road (Claddaugh Lane to Sawmill Road)
Grandee Cliffs Drive - Jenmar Court
Finlaris Drive - Tanera More Court- Little Minch Court
The pavers at the Caplestone Lane entrance will be repaired. The Bomanite stamped concrete at the
intersection of Rings Road and Paul Blazer Parkway will be removed and replaced with red brick pavers over
a concrete base similar in appearance to the brick pavers in the truck apron at the Avery Road/Tuswell Drive
roundabout. Cost to repair the intersection is $113,000.
Memo to Council re Res. 47-08 Bid for 2008 Street Maintenance Program
June 26, 2008
Page 2 of 2
For 2008, 5300,000 was budgeted for the OCLC bikepath connection. OCLC is currently working on plans
to redevelop their campus, and therefore, the OCLC bikepath connection was placed on hold until the
campus plans are finalized. The $300,000 allocated for this connection is being used to fund design work for
a bikepath along Dublin Road south of Historic Dublin and a bikepath along Brand Road from Muirfield
Drive to Dublin Road, as discussed in the April 3 memo prepared by Fred Hahn.
A portion of the gravel parking lot at the 5800 building will be paved with asphalt. The fleet maintenance
building parking lot will be reconstructed and paved.
A copy of the 2008 Street Maintenance Program construction drawings has been placed in the Council
Planning Room for your review. This is the first time in several yeazs there are no improvements planned for
Dublin Road.
Staff has thoroughly reviewed the Strawser Paving Company, Inc. bid. Previous experience with Strawser
Paving Company, Inc. has been favorable, including these recent projects: 2003, 2004, 2006, and 2007
Street Maintenance Programs.
The Glick Road guardrail replacement work of $110,529.50 as bid will not be performed. Those funds will
be re-allocated to the installation of guardrail along Avery-Muirfield Drive at U.S. 33/S.R. 161. Removal of
the $110,529.50 reduces the lowest and best bid to 52,729,640.44.
Recommendation
Staff recommends approval of Resolution 47-08 accepting the lowest and best bid, with the removal of the
Glick Road guardrail work, of Strawser Paving Company, Inc. in the amount of $2,729,640.44 and
authorizing the City Manager to enter into a contract with Strawser Paving Company, Inc. for this project.