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HomeMy WebLinkAbout49-08 ResolutionRECORD OF RESOLUTIONS Inc.. Form No 30045 Resnlcrtiolz No. 49-08 Passed , ~0 A RESOLUTION ACCEPTING THE LOWEST AND BEST BID FOR THE 2008 SIDEWALK MAINTENANCE PROGRAM IN THE CITY OF DUBLIN, OHIO WHEREAS, formal advertising and competitive bidding procedures have been conducted, pursuant to Section 8.04 of the Dublin Charter and Chapter 37 of the Dublin Code, for the 2008 Sidewalk Maintenance Program; and WHEREAS, Council has determined that the bid submitted by Shelly and Sands, Inc. constitutes the lowest and best bid received; and WHEREAS, Council has determined that there may be a legitimate need to declare the relocation of the utilities in connection with the above-referenced project as a "single source" procurement, for reason that the company owning the utilities in question has the exclusive rights to relocate such utilities. NOW, THEREFARE, BE IT RESOLVED by the Council of the City of Dublin, State of Ohio, ~ of the elected members concurring: Section 1. That the bid submitted by Shelly and Sands, Inc. in the total amount of $133,802.30 is hereby accepted. Section 2. That the City Manager is hereby authorized to enter into contracts with Shelly and Sands, Inc. for performance and completion of the 2008 Sidewalk Maintenance Program pursuant to the Advertisement, Proposal and Contract Documents for said project on file in the office of the City Engineer. Section 3. This Resolution shall take effect and be in force upon passage in accordance with Section 4.04(a) of the Revised Charter. Passed this /sue day of , 2008 Mayor -Presiding Officer Attest: Clerk of Council Office of the City Manager 5200 Emerald Parkway • Dublin, OH 43017 Phone: 614-410-4400 • Fax: 614-410-4490 CITY OF Dt~BLIN TO: Members of City Council FROM: Jane S. Brautigam, City Manager _ ~" ~S~ DATE: June 26, 2008 INITIATED BY: Paul A. Hammersmith, P.E., Director of Engineering/City Engineer Kenneth B. Richardson, P.E., Engineering Manager- Design RE: Resolution 49-08 -Bid for 2008 Sidewalk Maintenance Program Background Memo On June 25, 2008 three (3) bids were received, publicly opened and read for the 2008 Sidewalk Maintenance Program. Staff has reviewed all bids. The Engineer's estimate was $125,000. The 2008 budgeted funds for construction of this project are $125,000.00. Shelly and Sands, Inc. submitted the lowest and best bid of $133,802.30. A summary of the bids is listed below. Bidder Bid as Read Bid as Read Corrected Bid Over (+) or Under (-) Engineer's Estimate Shelly and Sands, Inc $133,802.30 +7.0 Columbus Asphalt Paving, Inc $150,808.90 +18.8 Decker Construction Co. $164,773.14 +31.8 All bids received were higher than the Engineer's estimate. We believe this is due to the substantial rise in gas, diesel, and concrete prices. The low bid received was from Shelly and Sands, Inc. in the amount of $133,802.30. Staff has thoroughly reviewed the Shelly and Sands bid. Previous experience with this company has been favorable, including the following projects: 1996 Street Maintenance Program; Frantz Road/S.R. 161/Post Road Intersection; and S.R. 161 Improvements -Dale Drive to Sawmill Road. For Council reference and review, a reduced set of project construction drawings has been placed in the Council Planning Room. The 2008 Sidewalk Maintenance Program will focus on commercial and residential areas where repairs are necessary but will not require removal of street trees. Recommendation Staff recommends approval of Resolution 49-08 accepting the bid of Shelly and Sands, Inc. and authorizing the City Manager to enter into a contract for this project.