48-08 ResolutionRECORD OF RESOLUTIONS
Blank. Inc.. Form No. 30045
Re.~nlcrtiorr Nn
48-08
Passed _ . 20
A RESOLUTION ACCEPTING THE LOWEST AND BEST
BID FOR THE HIRTH ROAD ROUNDABOUT PROJECT
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Dublin Charter and Chapter 37 of the
Dublin Code, for the Hirth Road Roundabout project; and
WHEREAS, Council has determined that the bid submitted by Columbus Asphalt
Paving, Inc. constitutes the lowest and best bid; and
WHEREAS, Council has determined that there may be a legitimate need to declare
the relocation of the utilities in connection with the above-referenced project as a
"single source" procurement, for reason that the company owning the utilities in
question has the exclusive rights to relocate such utilities.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
State of Ohio, _~ of the elected members concurring:
Section 1. That the bid submitted by Columbus Asphalt Paving, Inc. in the total
amount of $168,169.25 is hereby accepted.
Section 2. That the City Manager is hereby authorized to enter into contracts with
Columbus Asphalt Paving, Inc. for performance and completion of the Hirth Road
Roundabout project pursuant to the Advertisement, Proposal and Contract Documents
for said project on file in the office of the City Engineer.
Section 3. This Resolution shall take effect and be in force upon passage in
accordance with Section 4.04(a) of the Revised Charter.
Passed this ~ day of , 2008
Mayor -Presiding Officer
Attest:
Clerk of Council
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017
Phone: 614-410-4400 • Fax: 614-410-4490
f,1TY OF DUBLIN
TO: Members of City Council
FROM: Jane S. Brautigam, City Manage SSB
DATE: June 26, 2008
IlvITIATED BY: Paul A. Hammersmith, P.E., Director of Engineering/City Engineer
Kenneth B. Richardson, P.E., Engineering Manager- Design
RE: Resolution 48-08 -Bid for Hirth Road Roundabout Project
Background
Memo
On June 25, 2008 four (4) bids were received, publicly opened and read for the Hirth Road Roundabout
project. Staff has reviewed all bids. The Engineer's estimate was $130,000. The Columbus Asphalt Paving,
Inc. submitted the lowest and best bid of $168,169.25. A summary of the bids is listed below.
Bidder Bid as Read Bid as Read Corrected Bid
Over (+) or- Under- O Engineer's
Estirnnte
Columbus Asphalt Paving, Inc. $168,169.25 +29.4%
Decker Construction Co. $173,995.66 +33.8% $175,971.15
McDaniel's Construction Corp., Inc. $175,439.15 +35.0%
Strawser Paving Company, Inc. $177,924.00 +36.9%
All bids received were higher than the Engineer's estimate. Our estimates were lower for excavation,
embankment, topsoil and the masonry entry features. Overall, we believe the substantial rise in gas and
diesel prices are reflected in the bids.
Staff has thoroughly reviewed the Columbus Asphalt Paving, Inc. bid. Previous experience with Columbus
Asphalt Paving, Inc. has been favorable, including these projects: Southwest Area Traffic Calming Plan -
Phases 2, 3 and 4.
The timing of this project is tied to the Tuttle Crossing Boulevard improvements currently being constructed.
The existing full access Hirth Road intersection with Tuttle Crossing Boulevard will become aright-in, right-
out only intersection when Tuttle Crossing Boulevard is completed this fall. Staff has worked with the City
of Columbus, Franklin County Engineers, and the residents of the Dublin Woods subdivision to provide
access from Britton Parkway in addition to the Hirth Road/Tuttle Crossing Boulevard intersection. This
project provides a simple roundabout to connect Hirth Road to Britton Parkway. This project will be funded
from the Permissive Tax Fund. An appropriation ordinance will be prepared at a later date.
For Council reference and review, a reduced set of project construction drawings has been placed in the
Council Planning Room.
Recommendation
Staff recommends approval of Resolution 48-08 accepting the bid of Columbus Asphalt Paving, Inc. and
authorizing the City Manager to enter into a contract for this project.