35-08 ResolutionRECORD OF RESOLUTIONS
Dayton Legal Blank, Inc., Form No 30055
35-08
Resnhztirnz No. Passed , 20
A RESOLUTION ACCEPTING THE LOWEST
AND BEST BID FOR THE AVERY-MUIRFIELD
DRIVE /POST ROAD ROUNDABOUT PROJECT
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Dublin Charter and Chapter 37 of the
Dublin Code, for the Avery-Muirfield Drive /Post Road Roundabout project; and
WHEREAS, Council has determined that bid submitted by Complete General
Construction Company constitutes the lowest and best bid; and
WHEREAS, Council has determined that there may be a legitimate need to declare
the relocation of the utilities in connection with the above-referenced project as a
"single source" procurement, for reason that the company owning the utilities in
question has the exclusive rights to relocate such utilities.
NOW, THERE~RE, BE IT RESOLVED by the Council of the City of Dublin,
State of Ohio, of the elected members concurring:
Section 1. That the bid submitted by Complete General Construction Company in the
total amount of $ 2,246,486.40 is hereby accepted.
Section 2. That the City Manager is hereby authorized to enter into contracts with
Complete General Construction Company for performance and completion of the
Avery-Muirfield Drive /Post Road Roundabout project pursuant to the Advertisement,
Proposal and Contract Documents for said project on file in the office of the City
Engineer.
Section 3. That this Resolution shall take effect and be in force on the earliest date
permitted by law.
Passed this day of , 2008.
Mayor -Presiding Officer
Attest:
~Z~i,~4~
Clerk of Council
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017
Phone: 614-410-4400 • Fax: 614-410-4490
f,ITI' QF DLBLIV
To: Members of Dublin City Council
From: Jane S. Brautigam, City Manage~Y,~ S , ~~,~~
Initiated by: Paul A. Hammersmith, P.E., Director of Engineermg/Clty Engineer
Kenneth B. Richardson, P.E., Engineering Manager -Design
Date: May 29, 2008
Re: Resolution No. 35-08 -
Avery-Muirfield Drive /Post Road Roundabout Bid Acceptance
Summary
Memo
On May 28, 2008 five (5) bids were received, publicly opened and read for the Avery-Muirfield
Drive/Post Road Roundabout project. Staff has reviewed all bids. For Council reference and
review, a reduced set of project construction drawings has been placed in the Council Planning
Room.
The Engineer's estimate was $1,800,000.00. All bids received were above our estimate. We
believe the recent dramatic rise in oil prices were reflected in the bids and probably accounted
for an additional 10 percent in the bid proposals. Another area which exceeded our bid estimate
was the AEP conduit installation. We estimated about $200 per foot based on our research for
the AEP conduit installation to be performed with this project. The Complete General
Construction Company bid was about $320 per foot. The AEP conduit installation is therefore
$300,000 above our bid estimate, however, we believe this is reasonable and consistent with the
other bid proposals received.
The Complete General Construction Company submitted the lowest and best bid of
$2,246,486.40. In consultation with our legal staff, the bid submitted by S.E.T., Inc. of
Lowellville, Ohio has been rejected. S.E.T., Inc.'s experience statement does not contain
experience in this particular type of work or in substantive urban highway work generally. A
summary of the bids is listed below.
Bidder
S.E.T., Inc.
Complete General Constr.Co.
McDaniels Constr. Co.
George J. Igel & Co., Inc
Trucco Constr. Co.
Bid as Read Bid as Read Corrected Bid
Over (+) or [hider (-) Engineer's
Estimate
$ 2,031,509.09 +12.9%
$ 2,246,486.40 +24.8%
$ 2,309,583.26 +2g.3%
$ 2,328,401.35 +29.4%
$ 2,336,933.43 +29.8%
Memo to Council re Resolution 35-08 -Avery-Muirfield/Post Rd Roundabout Bid
May 29, 2008
Page 2
This project consists of a two-lane roundabout to replace and upgrade the existing signalized
intersection ofAvery-Muirfield Drive/Post Road. Traffic will be maintained on Avery-Muirfield
Drive throughout the project, however, the roundabout must be constructed in two phases. The
first phase will construct the east side of the roundabout and the Post Road approach on the east.
The second phase will construct the remaining portion of the roundabout and the Post Road
approach on the west. Through traffic on Post Road will be detoured to Perimeter Drive.
This project also installs electrical and telecommunications conduit along a 2,500-ft section of
Post Road from Avery-Muirfield Drive to Holt Road. AEP is scheduled to remove the power
poles in late August. The electrical conduits installed along Post Road are designed to handle
future electrical circuits for the area. The scheduled completion date is October 3, 2008,
weather permitting.
The interior of the roundabout will have landscape elements similar to the recently constructed
Avery Road/Tuswell Drive Roundabout. There will be dry-laid stone retaining walls and a steel
box sculpture. Parks and Open Spaces will bid and manage the soft landscaping of the project in
October.
Staff has thoroughly reviewed the Complete General Construction Company bid. Previous
experience with Complete General Construction Company has been favorable, including these
recent projects: Glick/Avery/Manley Roundabout; Muirfield/Brand Roundabout; Brand
Road/Bristol Pkwy Bikepath Tunnel; and Dublin Road/River Forest Road Bikepath Tunnel.
As you will recall, this project will be funded through the Perimeter Center and Ruscilli TIF
Districts.
Recommendation
Staff recommends approval of Resolution 35-08 accepting as the lowest and best bid, the bid of
Complete General Construction Company in the amount of $2,246,486.40 and authorizing the
City Manager to enter into a contract with Complete General Construction Company for this
project.