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HomeMy WebLinkAbout03/19/1990 RECORD OF PROCEEDINGS Minutes of Meeting Dubin_Cty Council Meeting DAYTON LEGAL BLANK CO.. FORM NO. 10148 Hel March 19 1990 19 Mayor Rozanski called the regularly scheduled meeting of the Dublin City Council to order at 7:34 P.M. on Monday, March 19, 1990. ~ Mrs. King led the Pledge of Allegiance. rr.r Members of Council present were: Mr. Amorose, Mr. Campbell, Mrs. King, Ms. Maurer, Mayor Rozanski, Mr. Strip and Mr. Sutphen. Mr. Hansley, City Manager, and Mr. Smith, Law Director, were also present as were the following members of City Staff: Mr. Bowman, Ms. Brown, Chief Ferrell, Mr. Foegler, Ms. Grigsby, Mr. Harding, Mr. Hicks, Mr. Johnson, Mr. Jones, Mr. Mack, Mr. McDaniel, Mr. McNemar, Mrs. Metz and Mr. Willis. Mr. Amorose moved to approve the minutes of the March 5, 1990 meeting of Council. Mrs. King seconded the motion. Vote - Mr. Amorose, yes; Mr. Campbell, yes; Mrs. King, yes; Ms. Maurer, abstain; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Sutphen, yes. Mrs. King moved to approve the minutes of the March 10, 1990 meeting of Council with the following correction to the last line on page two; "and wondered about the management aspect" to be substituted with "wondered whether we had sufficient staff to handle the task". Ms. Maurer seconded the motion to amend. Vote - Mrs. King, yes; Ms. Maurer, yes; Mr. Campbell, yes; Mr. Sutphen, yes; Mayor Rozanski, yes; Mr. Amorose, yes; Mr. Strip, yes. Vote on the Minutes - Mr. Campbell, yes; Mr. Sutphen, yes; Mayor Rozanski, yes; Mr. Amorose, yes; Mr. Strip, yes; Mrs. King, yes; Ms. Maurer, yes. Comments from Citizens. sir.. None. Correspondence. None. Ordinance No. 16-90 - Ordinance to Accept Lowest/Best Bid for Municipal Parking Lot. Third Reading. Ms. Maurer moved to treat the Ordinance as an emergency measure. Mr. Sutphen seconded the motion. Vote on the motion to treat as an emergency - Mrs. King, yes; Mr. Sutphen, yes; Mr. Campbell, yes; Ms. Maurer, yes; Mr. Amorose, yes; Mr. Strip, yes; Mayor Rozanski, yes. Vote on the Ordinance - Mr. Sutphen, yes; Mayor Rozanski, yes; Mrs. King, yes; Mr. Strip, yes; Mr. Campbell, yes; Mr. Amorose, yes; Ms. Maurer, yes. Ordinance No. 17-90 - Ordinance Adopting New Compensation Plan. Third Reading. Council decided to proceed with the rest of the meeting and then go into Executive Session to discuss Ordinance No. 17-90, planning to reconvene i at the end of the Executive Session to vote on the Ordinance. rr.u Ordinance No. 23-90 - Ordinance Approving Payback Agreement with Dublin Building Systems. First Reading. Mr. Sutphen introduced the Ordinance. Mr. Smith noted that this was the formal Nestle's agreement that had been discussed previously by Council - $12,000.00 to bring the waterline across property owned by The Ohio State University from Adria Labs to this property, as well as $27,000.00 for oversizing the sewerline. Mr. Smith also said that when the property is developed, the property ` currently owned by The Ohio State University, that the City would enter int an agreement to allow the City to recover its costs. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO.. FORM NO. 10148 Held March 19, ' 990 19 Page Two There will be a second reading of the Ordinance at the Council meeting on Monday, April 2, 1990. Yr+r Ordinance No. 24-90 - Ordinance Authorizing the City Manager to Execute a Lease with the City of Columbus as Regards 7.562 Acres at Griggs Reservoir. First Reading. Mrs. King introduced the Ordinance. Ms. Jordan explained that this property will be developed as a park, being referred to as the Kiwanians River Park project, the Wetlands area, locate directly behind the Quarry Place project. The land, she said, was leased from the City of Columbus in the early 198s, but at the time the Quarry Place project went in, the lease was broken and this Ordinance would allow Dublin to re-lease the property for the purpose of developing the park. There will be a second reading of the Ordinance on April 2, 1990. Ordinance No. 25-90 - Ordinance Amending the Annual Appropriations. First Reading. Mr. Amorose introduced the Ordinance. Mrs. Metz pointed out that Sections 1. and 2. addressed the appropriation o funds to the Village of Powell and New Albany Income Tax Funds - Powell, $2,400.00; New Albany, $24,000.00; and that Section 5. addressed the appropriation of $192,000.00 in the Service Complex Construction Fund for additional costs to construct and furnish said facility, noting that the additional appropriation is the balance of unexpended funds from the proceeds of the sale of notes for this purpose. She further explained that the monies collected from Powell and New Albany go into separate accounts and then after retaining 4% for administrative costs, the money is used to pay back refunds, etc.; that it is not advancing money on behalf of the City. There will be a second reading of the Ordinance on April 2, 1990. Mr. Strip moved to add to the agenda Ordinances 26-90, 27-90, 28-90, ' 29-90, 30-90 and Resolutions 14-90 and 15-90. Mr. Amorose seconded the motion. Mr. Rozanski noted that the above ordinances and resolutions were not advertised in the paper; therefore, a motion is needed to add them to the agenda. Vote on the motion - Mr. Sutphen, yes; Mr. Strip, yes; Mayor Rozanski, yes; Ms. Maurer, yes; Mrs. King, yes; Mr. Campbell, yes; Mr. Amorose, yes. Ordinance No. 26-90 - Ordinance Providing for Issuance of Notes - $2,400,000.00 for Service Complex. First Reading. Mr. Amorose introduced the Ordinance. !r* Mrs. Metz explained that Ordinances 26-90 through 30-90 are for notes that are coming due on April 5, 1990, and that it has been decided to roll them over for another nine months. She noted that it had originally been anticipated to issue bonds but that because of the sewer connection ban that it had been decided to roll them over for nine months. Mr. Amorose moved to waive the three time reading rule and treat as an emergency. Ms. Maurer seconded the motion. Vote on the motion - Ms. Maurer, yes; Mrs. King, yes; Mr. Amorose, yes; Mr. Sutphen, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Campbell, yes. RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting DAITON LEGAL BLANK CO., FORM NO. 10148 Hel March 19, 1990 19 Page Three Vote on the ORdinance - Mr. Campbell, yes; Mr. Amorose, yes; Mr. Sutphen, yes; Mrs. King, yes; Mr. Strip, yes; Ms. Maurer, yes; Mayor Rozanski, yes. err.. Ordinance No. 27-90 - Ordinance Providing for Issuance of Notes - $2,200,000.00 for Water System Improvement Notes, Series 1990-1. First Reading. Mr. Sutphen introduced the Ordinance. Mrs. Metz noted that the City has received a bid from Fifth/Third Bank for the notes at a rate of 6.4%. Mr. Sutphen moved to waive the three time reading rule and treat as an emergency. Mrs. King seconded the motion. Vote on the motion - Mayor Rozanski, yes; Mr. Amorose, yes; Ms. Maurer, yes; Mr. Sutphen, yes; Mrs. King, yes; Mr. Strip, yes; Mr. Campbell, yes. Vote on the Ordinance - Mr. Strip, yes; Mayor Rozanski, yes; Mr. Campbell, yes; Mr. Amorose, yes; Mrs. King, yes; Ms. Maurer, yes; Mr. Sutphen, yes. Ordinance No. 28-90 - Ordinance Providing for Issuance of Notes - $1,550,000.00 for Water System Improvement Notes, Series 1990-2. First Reading. Mr. Amorose introduced the Ordinance. Ms. Maurer moved to waive the three time reading rule and treat as an ~Irrr emergency. Mr. Amorose seconded the motion. Vote on motion - Mr. Amorose, yes; Mr. Campbell, yes; Mrs. King, yes; Ms. Maurer, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Sutphen, yes. Vote on the Ordinance - Mayor Rozanski, yes; Mr. Campbell, yes; Mr. Amorose, yes; Mr. Sutphen, yes; Mrs. King, yes; Mr. Strip, yes; Ms. Maurer, yes. Ordinance No. 29-90 - Ordinance Providing for Issuance of Notes - $1,200,000.00 for Swimming Pool Construction. First Reading. Mr. Strip introduced the Ordinance. Ms. Maurer moved to waive the three time reading rule and treat as an emergency. Mr. Strip, seconded the motion. Vote on the motion - Mayor Rozanski, yes; Mr. Amorose, yes; Mrs. King, yes; Mr. Strip, yes; Mr. Campbell, yes; Ms. Maurer, yes; Mr. Sutphen, yes. Vote on the ORdinance - Mr. Strip, yes; Mayor Rozanski, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Ms. Maurer, yes; Mr. Campbell, yes; Mrs. King, yes. Ordinance No. 30-90 - Ordinance Providing for Issuance of Notes - r~.. $455,000.00 for Frantz Road Improvements. First Reading. Mrs. King introduced the Ordinance. Mrs. King moved to waive the three time reading rule and treat as an emergency. Mr. Sutphen seconded the motion. Vote on the motion - Mr. Sutphen, yes; Mr. Campbell, yes; Mrs. King, yes; Mr. Strip, yes; Mr. Amorose, yes; Ms. Maurer, yes; Mayor Rozanski, yes. Vote on the Ordinance - Mr. Amorose, yes; Mr. Sutphen, yes; Mayor Rozanski, yes; Mr. Campbell, yes; Ms. Maurer, yes; Mr. Strip, yes; Mrs. King, yes. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO.. FORM N0. 10148 Helms March 19, 1990 19 Page Four ~ Ordinance No. 31-90 - Ordinance Authorizing Purchase of a Sewer Vacuum Machine. First Reading. Ms. Maurer introduced the Ordinance. Mr. Harding noted that Council had recently authorized the purchase of inspection equipment for the sanitary sewer system; that during the course of said inspection it might become necessary to clear blockages within the system, and that in order to clear those blockages that a sewer vacuum machine would be necessary. Mr. Harding also noted that the cost of the machine will be approximately $140,000.00 and not $120,000.00 as is written in the Ordinance. He said that there are funds available in the 1990 budget for the purchase of the equipment - $90,000.00 was budgeted and that the remainder of the funds will come from the money saved with the purchase of a front end loader. Mr. Harding requested that Council waive the formal bidding and advertisin requirements and authorize the purchase of the equipment on an emergency basis. Mr. Harding said that the City had been planning to go through the formal bidding process, but that in light of the circumstances with the sewer connection ban, the EPA and the expedited time frame for identifi- cation of the infiltration/inflow problem that it would be necessary to purchase the equipment on an emergency basis. It was noted that the possibility of renting the equipment had been pursued, but that none were available, and it was also noted that the .equipment would be used on an ongoing basis for maintenance of the City's `w approximately 130 miles of sewerline. Mr. Johnson reported that the machine that is available is a demonstrator with a number of "extras" but that he would try to negotiate the price. He also commented that after placing an order it normally takes approximately one year to have one built and delivered; that each machine is custom built. Mr. Strip moved to waive the three time reading rule and treat as an emergency, and to amend to ordinance to read "at a cost not to exceed $140,000.00. Mr. Sutphen seconded the motion. Vote on the motion - Mr. Sutphen, yes; Mr. Campbell, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Amorose, yes; Mrs. King, yes; Ms. Maurer, yes. Vote on the Ordinance - Mr. Strip, yes; Mr. Sutphen, yes; Ms. Maurer, yes; Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Amorose, yes. Ordinance No. 32-90 - An Ordinance Authorizing the Purchase of Additional Safety Equipment for the Sewer Inspection Program. First Reading. Mrs. King introduced the Ordinance. Mr. Harding referred to Council's passage of Ordinance No. 22-90 which ~ was for the purchase of sewer inspection equipment plus some ancillary and related equipment, some of which was safety equipment. He reported that Mr. Johnson had learned since that time that in addition to the safety equipment previously authorized that, for safety regulation purposes, that it will be necessary to purchase additional gas meters, two in number at a cost of $18,640.00, and that the money will be appropriated from the Capital Improvement Tax Fund to the particular account number involving capital equipment purchases. Mr. Strip moved to waive the three time reading rule and treat as an emergency. Ms. Maurer seconded the motion. RECORD OF PROCEED[NGS Minutes of puh 1 iz~ City Council. Meet n;g Meeting DAYTON LEGAL BLANK CO.. FORM NO. 10148 March 19, 1990 19 Hela - Page Five Vote on the motion - Mrs. King, yes; Mr. Campbell, yes; Mayor Rozanski, 1r~.r yes; Mr. Strip, yes; Mr. Amorose, yes; Ms. Maurer, yes; Mr. Sutphen (out of the room). Vote on the Ordinance - Ms. Maurer, yes; Mr. Amorose wondered if some schooling for the use of the gas meters would be included and Mr. Johnson said it would, yes; Mr. Strip, yes; Mayor Rozanski, yes; Mr. Campbell, yes; Mrs. King, yes; Mr. Sutphen, yes. Resolution No. 12-90 - Resolution Agreeing to Change in Boundary Line Along North Side of Tuttle Crossing Boulevard West of Frantz Road. First Reading.. Mr. Amorose introduced the Resolution. Mr. Bowman noted that this is a Resolution very similar to the one that Council recently passed regarding a similar situation in the Sawmill Road area; that would transfer a small portion of road right-of-way (Tuttle Crossing) from the City of Dublin to the City of Columbus for maintenance and police services on Tuttle Crossing Boulevard. He also noted that most of the road right-of-way is in Columbus, a small portion is in Dublin and a very small portion is in the county; that the county will transfer and annex to the City of Columbus their portion so that the entire roadway from Frantz Road to the west side of the Tuttle Crossing interchange will all be in the City of Columbus; that Columbus would be responsible for maintenance as well as the development of all signals from Frantz Road through the interchange. Discussion followed regarding whether or not there would be a problem with Columbus identification signage as there is in the Sawmill Road area just south of I-270, the area where Columbus put a sign in the right-of-way on the Dublin side. It was noted that as a result, Dublin will lose control over the traffic signalization in the Tuttle Crossing/Frantz Road area. Mr. Bowman said that the agreement is that Columbus will pay for the signal. Mr. Bowman responding to a question from Mr. Amorose, said that the expectation would be that anything annexed would be for right-of-way purposes only, that it would be public property and not taxed. The Borror building stays in the City of Dublin. Mr. Sutphen wondered if the City of Columbus could be required to put curbs in on the north side of the road. Discussion followed regarding the four way stop signs put in place by Columbus at the intersection of Frantz Road and Tuttle Crossing Boulevard; put up without proper notification, etc. Mr. Bowman said that Columbus is undergoing a signal warrant study at that intersection. Mayor Rozanski said that when Frantz Road was boulevarded that he was under the assumption that there was going to be a continuous right land 1~.r added, not just marked on the present pavement. Mr. Willis said that the action being considered (Resolution No. 12-90) in no way interferes with the future ability of Dublin to put in a continuous right turn lane and to have two southbound lanes when the City of Columbus does their improvements south of the intersection. Mr. Willis also said that he felt that the City of Dublin should work and cooperate with the City of Columbus, letting them know what Dublin is planning to do, etc. RECORD OF PROCEEDINGS Minutes of Dublin city council MEeting Meeting DAYTON LEGAL BLANK CO., FORM NO. 10148 March 19, 1990 Held 19 Page Six Ms. Maurer recalled that one of the promises made by the City of Columbus to the citizenry of Dublin, if they defeated the merger, was that they ~rw would work on these roads, cooperate with Dublin, etc. With regard to the curb and gutter, Mayor Rozanski said that the Borror Corporation and Edwards Company representatives had told him that the reason they curbed the south side of Tuttle Crossing was because of the close proximity of the apartment project to the right-of-way, noting that the apartments sit much lower than the road, and that there just was not sufficient room and elevation to get a Swale and drainage ditch on that side of the road. Mr. Hansley reported that a cost analysis, if the City wanted to do that work, had been given to members of Council about six weeks ago. With regard to sign placement at the intersection, Ms. Maurer suggested that bed tax funds might be used to put in gateway-type arrangements on either side of Frantz Road to denote that "this is Dublin". Mr. Bowman said that on Frantz Road the Dublin corporation line starts south of Tuttle Crossing. There was additional discussion regarding signage and curbs, and Mr. Strip wondered if perhaps Dublin should not ask Columbus to do the curbs. Mr. Bowman commented that Mr. Edwards had built the greater share of the road, with Columbus supplying some materials, and that he felt that the money had just not been budgeted. Mayor Rozanski said that there will be a second reading of the Resolution on April 2, 1990, and requested that Mr. Bowman supply additional ~..r information regarding Council's concerns and questions. Resolution No. 13-90 - Resolution Authorizing Regulation of Traffic on Muirfield Drive and Other Roads in Muirfield During the Annual Memorial Tournament. First Reading. Mr. Amorose introduced the Resolution. Mr. Sutphen reported that the Council Safety Committee had met with Chief Ferrell and Lt. Geis to discuss the traffic plans. He noted that there would be three separate readings of the Resolution so that all interested parties will have an opportunity to express concern or ask questions. Chief Ferrell said that Mr. Johnson's staff will be doing the signage in accordance with State regulations. As regards the closed lane and cars remaining after dark, Chief Ferrell said that the lane will be marked with more signage, and that after dark cars that remain will be towed. Mr. Sutphen noted that the Memorial Tournament will also be broadcasting up-to-date traffic and weather reports on their own information radio station - the FCC license for this station is currently being processed. Mr. Hansley said that staff hopes to be able to use the new voice siren system for purposes of informing people of changes, in the event of a heavy rain, for example. Mr. Campbell asied if Mrs. Catherin Headlee's concerns had been addressed regarding tournament attendees turning around in her driveway, some parking on her lawn. Chief Ferrell said that Lt. Geis had called her, noting that it is a problem she has had for years, and that the only solutions would probably be to barricade her driveway or have a security guard there in place the entire time of the tournament. Ms. Maurer said that she had a similar problem with cars using her drive- way as well, but that she puts two benches across the driveway with a sign saying "Turn at Limerick Lane" and that people generally respond to that. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting' DAYTON LEGAL BLANK 00.. FORM NO. 10148 Held March 19, 1990 19 Page Seven ~ Mr. Hansley said that he thought Lt. Geis had told Mrs. Headlee that he would request that the Tournament consider placing a private security guard in her driveway. Mr. CAmpbell said that he though the turnarounds occur when people are leaving the Tournament and are being directed in one direction by a police officer and rather than argue with the officer will go down the road, turn around (Mrs. Headlee's driveway) and come back in the other direction. Mrs. King said that last year Muirfield Drive was re-blacktopped because there was real concern about the drop-off on either side; that very nice work had been done with gravel put in there to bring the level of the berm up to the level of the pavement and wondered if there were any concerns that this parking in the middle will tear that up. Mr. Johnson said that he did not think that it should present too great a problem but that it should be decided who will be responsible for repairs if it becomes necessary. There will be a second reading of the Resolution at the next regularly scheduled Council meeting. Resolution No. 14-90 - Resolution Authorizing City of Dublin to Participat in Cooperative Purchasing Agreement with Ohio Department of Transportation. First Reading.. Mr. Amorose introduced the Resolution. Mr. Harding said that the Resolution authorizes the City to request participation in the Ohio Department of Transportation's Cooperative Purchasing Program; that under Section 5513.01(B) of the Ohio Revised Code, political subdivisions can participate and contract through the Ohio Department of Transportation the purchase of certain equipment and materials. He noted that the City currently participates in another similar but different program; the City has been participating in the Ohio Department of Administrative Services program. Mr. Harding said that the chief benefit of these types of programs is that it eliminates staff of having to go through the laborious task of developing bid specifications, going through a lengthy competitive bidding process. Mr. Amorose asked if the City could take these same specs and still bid it out ourselves. Mr. Harding replied that if the State would be willing to share those specifications with the City, that yes, Dublin could take those specs, advertise and take competitive bids. There will be a second reading of the Resolution on April 2, 1990. Resolution No. 15-90 - Resolution of Intent to Appropriate Funds for ~ Improvements to Sanitary Sewer System. First Reading. Mr. Sutphen introduced the Resolution. Mr. Foegler reported that this piece of legislation involves addressing the particular proposed improvements that staff is recommending at this ti , said improvements involving wholesale changes to the pumps at the City lift station and also a major installation of a force main at the Scioto River. He went on to say that what the City needs to do at this time is to demonstrate clearly to the citizens, the OEPA as well as to the development community, the commitment to solving the problem. The fund to which the improvements will be charged will be discussed by staff, and a recommendation will be made to Council. RECORD OF PROCEEDINGS Minutes_of Dublin City Council Meeting. Meeting DAYTON LEGAL BLANK CO.. FORM NO. 10148 Held March 19, 1990 19 Page Eight Mr. Foegler went on to highlight aspects of the memorandum he prepared for members of Council. rrrr 1. The video equipment that was authorized has been ordered and should be here by the end of the week. 2. With training and receipt of other equipment required, everything sho d be on line by April 2nd. 3. After conducting interviews, staff selected the firm of Burgess and Niple to be the lead consulting firm on addressing the inflow/ ilfiltration problem. 4. All the firms interviewed, including Burgess and Niple, suggested value in keeping Woolpert Consultants on as a sub-consultant so that the firms could jointly evaluate things that had been done to date, procedures utilized, rationale for decisions made, types of testing, etc. 5. Burgess and Niple will also play a major role in helping to manage the video inspection program; identifying target areas, making sure the information is being kept properly, and providing a constant prioritization in areas that need to be looked into. 6. Met with representatives of OEPA, there being two primary purposes to that meeting - one being to discuss formally areas that had been presented informally by phone, and to discuss the gray areas within the connection ban; e.g., A. there were a series of single-family building permits which had been approved but not picked up; B. areas of commercial construction where foundation permits had been issued; Iir.., C. suggestions of interim measures such as holding tanks, adjacent drainage basins, etc. 7. The issues were presented to the OEPA staff and it was a constructive, positive meeting. 8. Were told that the items presented would need to be researched. 9. The OEPA said that they would have a response by tomorrow, Tuesday, March 20, 1990. 10. The second aspect of the meeting related to proposals for a specific set of improvements. 11. Woolpert Consultants early last week did an analysis and concluded tha the existing pumping capacity at the lift station should be around 5.5 million gallons per day. 12. They looked at a series of modifications to the pumps and generators and the force main itself, and concluded that replacing that part of the force main itself on the east side of the Scioto River as well as improving the pumps and generators, that the capacity could be increased from 5.5 million gallons per day to 14 million gallons per day. 13. The project could be done in a 60 day construction period; design time could probably be done in two weeks. 14. If the river crossing could be done as the next phase, it would bring the total capacity of the improvements up to 18 million gallons per ~ day. 15. The highest recorded flow at the pump station (a large storm last July) was 11.7 million gallons per day. ~"r 16. With the improvements to the lift station and the force main on the east side of the river, the City could virtually handle any storm situation, as well as possibly a small amount of growth. 17. With the 18 million gallons per day the City should have a substantial margin, not only for inflow but for future growth. 18. The proposal was presented to the OEPA, and the general areaction was quite positive. 19. Two concerns were raised - should the City take the staged approach of leaving the force mains in through the river temporarily, they wanted the City to make sure that there was sufficient data to show that the lines could handle the added pressure, and that appears to be positive at this point. RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting DAYTON LEGAL BIANK CO., FORM NO. 10148 Held March 19, 1990 19 Page Nine ~w.i 20. The second concern raised was whether adequate capacity exists at the east branch sewer to handle 18 million gallons per day. r.. 21. The City of Columbus needs to evaluate the capacity of the line and do some additional studies. They asked, and Dublin offered the use of its consulting engineering firm to assist. 22. The City of Columbus indicated that their initial thoughts are that what problems exist with capacity of that line are probably more downstream than they are in the area where Dublin would be tying in. 23. If Dublin takes the staged approach and puts in the pumps and a portion of the force main and leaves the river crossing for later, oversizing of the pumps and generators would be required. 24. If the entire project could be done at once, it would be more efficient and a better engineered project; the pumps and generators would be sized in accordance with the ultimate force main that would be pumping. 25. Were the OEPA to make the interpretation that the connection ban be lifted at the time the City of Dublin would initiate the construction of the improvements, staff would recommend that the City do the entire project at once, including the river crossing. 26. If the position of the OEPA is that they want to see improvements installed capable of handling the inflow being put into the system, staff would recommend the staged approach. 27. It would probably be a 120 day construction time to do the entire project, 60 days to do the first part of the staged approach. 28. Staff is estimating to do the entire improvement project including engineering and any land acquisition required to cost approximately 1.5 million dollars. ~r. Mr. Sutphen had a concern about using the word "intent" in the Resolution, wondering whether a stronger word should not be used, noting that the word intent could be subject to different interpretations. Mr. Hansley said that he and staff, specifically the Finance Director, would need to sit down and discuss various funding options available in order to make an appropriate recommendation to Council - perhaps funding the project from the current Capital Improvement Fund which would necessitate delaying some other projects; perhaps float debt against the Sewer Fund which is close to a zero balance and then raise tap in fees, assess a surcharge, devising some type of revenue producting activity from sewer funds, or perhaps there is a third option. Mrs. King suggested changing the word "intent" to "commitment". Mr. Strip said that though he is committed to solving the problem, he said that he would like more information before the City spends 1.5 million dollars this quickly, on this short notice - that spending this amount of money on this project will satisfy the OEPA. Mr. Foegler said that the OEPA will not guarantee anything - only that if the City continues to have more spills, the City will continue to be sued and will have to correct those spills. ~ Mayor Rozanski said that staff and Council were under the assumption that the pump station capacity was approximately 7 million gallons per day, not 5.5 million gallons per day, as had been stated this evening. Mr. Foegler said that the same method of conservative calculation that produced the 5.5 million number are the calculations that produced the 14 and 18 numbers. He further said that the 5.5 number is consistent with what Woolpert calculated the capacityh levels as being, and is consistent with Columbus's information of what is being discharged on a maximum basis at a high flow period. Responding to a concern of Ms. Maurer's, Mr. Foegler said that the numbers are based on peaks; that eventually the data will be changed to cubic feet per second and not million gallons per day. Ms. Maurer wondered about the configuration of the line and how the City can make an improvement on the east side of the river and improve the capacity. RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK 00., FORM NO. 10148 Held March 19, 1990 19 Page Ten Mr. Foegler siad that when you have pumps pushing sewage through a force main you have a certain amount of friction loss based on the diameter of ~ the line; the smaller the line the more friction there is. He also said that the more of the line that you replace with 24" or larger line, you dramatically reduce the overall friction loss for the whole line and therefore its capacity increases dramatically. Ms. Maurer said that she had talked with people involved in the initial laying of the line across the river in 1973 and that they said that they had to close up part of the river to put that line it. She asked if there was any new technology that would avoid that. Mr. Foegler said that the consultants are evaluating that at present, and will be presenting the available options to staff next week. Mr. Strip said that it appeared to him that Dublin was spending funds to deal with the problem and not with solving the problem, and questioned the wisdom of said procedure. Mr. Hansley said that that was his frustration - that in his opinion the Consent Order said that the OEPA would give the City a year, year and a half, two years to solve the inflow/infiltration problem, find the source, do a quick fix to the pumps to raise the capacity, and if in the meantime there were some spills, the City would pay the fines. Now, for whatever reason, the OEPA has changed their mind, saying that the want Dublin to do both - find the inflow/infiltration problem, and in the meantime, take quick action to deal with the problem. ~ Mr. Foegler said that the City is faced with two options - either solve v the inflow/infiltration problem and wait for that to get the ban lifted or proceed with handling the problem so that there are no more spills. Mr. Smith said that one of the things that the OEPA was told was that Dublin will do whatever it takes to rectify the situation, and he also said that some of the improvements can be utilized ultimately when the final solution is forthcoming with "the west branch" and that if the money is not spent the ban will not be lifted. Mr. Smith said that it is the hope of the attorneys that will engineer- produced design plans that discussions can be held with the OEPA, at which point the ban will be lifted. Mr. Campbell said that he felt that there was a perception within the development ocmmunity that Dublin is not doing enough, but that he felt that the community must realize that there has been a lot of effort made by the City, with a lot of money being spent. Mr. Campbell also said that the City should recognize that the west branch sewer, which will be a permanent solution, is years away. He also noted that Dublin, even if the inflow/infiltration problem is found, will want to increase sewer capacity so that the City can continue to grow. Mrs. King said that she believed that the central aspect of the problem is that Dublin has an inflow/infiltration problem, and as a result, has s• an overflow problem. She went on to say that the real reason the City is doing these improvemen is because Dublin is committed to cleaning up the river and not having anymore overflows. If the development community benefits, that is a nice side issue, but meanwhile the City of Dublin and the people can be proud that the right thing is being done. Mayor Rozanski said that it was his understanding that no system is free of inflow/infiltration, and that the City would be extremely lucky to stop half of the inflow/infiltration. Mayor Rozanski wondered how the City, should inflow be found, be able to correct it quickly without having to go out for bids. ~ RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Melting DAYTON LEGAL BLANK CO.. FORM NO. 10148 Hel March 19, 1990 19 Page Eleven ~ Mr. Foegler said that. the idea would be to have a series of relationships with some pre-selected contractors based on some generic bidding; that 1r.. the engineering department be in a position to inspect, and that the construction work is done behind the videotaping as soon as possible. Mr. Hansley said that legislation is being prepared that will allow the City to get a contractor in immediately to repair an inflow/infiltration problem as soon as it is found. Mayor Rozanski asked about the ongoing manhole rehabilitation program. Mr. Foegler said that it was his understanding that 2500 manholes have been inspected and approximately 500 have been repaired. Mr. Willis reported that about 50 manholes have not been located and that perhaps the video camera will be able to locate some of those "missing" manholes. Mr. Hansley said that if anybody is aware of any manholes that were missed or need to be repaired that they contact him, Mr. Willis or Mr. Johnson. Mrs. King moved to amend the Resolution by striking the word "intent" in the title of the Resolution and in Section 2. and inserting the word "commitment", waive the three time reading rule and treat as an emergency. Mr. Sutphen seconded the motion. Vote on the amendment - Mrs. King, yes; Mayor Rozanski, yes; Mr. Strip, yes; Ms. Maurer, yes; Mr. Sutphen, yes; Mr. Campbell, yes; Mr. Amorose, yes. Vote on waiving the three time reading rule and treating as an emergency - Mrs. King, yes; Mr. Amorose, yes; Mr. Campbell, yes; Mayor Rozanski, yes; lrw Mr. Sutphen, yes; Mr. Strip, yes; Ms. Maurer, yes. Vote on the Resolution - Mr. Strip (a reluctant yes); Mr. Amorose, yes; Mrs. King, yes; Mr. Campbell, yes; Mayor Rozanski, yes; Mr. Sutphen, yes; Ms. Maurer, yes. Comments from Staff Mr. Smith 1. Reported that Dublin's Council was notified this date that at 12:30 P.M. tomorrow the OEPA has a press conference about Dublin, but that staff does not know what the press conference will be about. Mr. William Brown will be attending the press conference for the City of Dublin. Mr. Campbell 1. Regarding the "gray area" questions. Asked whether there was ever an interpretation on whether there was a prohibition on commencing construction. Mr. Smith said that it was his position, Mr. Brown's position and Mr. Zateslo's position that this is not a building ban; that they do not believe that the OEPA can impose a building ban. It is a connection ban. Stated, though, that in some cases it translates into a building ban because some lenders will not loan money to builders and developers even if they have a building permit because of the connection ban. Said that rather then the City issuing building permits that the City would prefer to get an interpretation, following discussion, from the OEPA. If the interpretation is that it is a connection ban and not a building ban the City will be advising people that they may be at risk if they are issued a building permit; that they will be signing a special agreement; that engineering will be done in such a way whereby the tap area will be stubbed and left open until the connection can be made. The City has no intention of maintaining an adversarial position in the matter. . _ A RECORD OF PROCEEDINGS M1riUteS Of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO.. FORM NO. 10148 Helcl March 19, 1990 19 Page Twelve Chief Ferrell 1. Announced that representatives of the Dublin Police Division will be presenting their case and answering questions regarding accreditation with eleven other cities from the United States in Albuquerque, New Mexico on Friday and Saturday. Mr. Johnson 1. Said that the street sweeper should arrive in three to four weeks, and that a section by section maintenance program will be initiated. Mr. Foegler 1. Reported that on this date representatives from the district office of BOCA arrived to begin their review of the Building Department that the City requested, and that it will be a one week process dealing with procedures, process, qualifications, structural organization, etc Mayor Rozanski said that two persons had reported to him on this date that the Building Department was not answering their phones. Mr. Willis said that he was surprised by the comment. Mr. Bowman 1. Encouraged all households to participate in the census, noting that the information compiled will be useful to the City in terms of demographic information, planning, etc. Ms. Jordan ~Irr 1. Thanked the various City departments and private interests that helped to make the St. Patrick's Day activities so successful. Mayor Rozanski said that he had heard nothing but praise regarding the parade. Mrs. King said that everybody loved the parade. She noted that a shorter route was used and that some people almost missed seeing the parade. She suggested that if the shorter route is used in the future that perhaps signs indicating "Parade Route" could be used. Comments from Citizens Mr. Ted Lenker 1. Suggested that if the OEPA is going to agree to reinstate the issuance of building permits in Dublin that Dublin not tie a number of restrictions into the issuance of the permits. 2. Asked about the status of the issues being discussed by Columbus and Dublin; have they been resolved. 3. Wondered if Columbus is in complete agreement with Dublin as regards the construction of the sewer. mow, 4. Wondered who is working with the Corps of Engineers. 5. Noted that the developers in the community are anxious to know the rrrr status of the ban, reading different things in the newspapers. 6. Suggested the City needs some good, positive P.R. Mayor Rozanski said that the City is trying to get the word out, but cannot control what is printed in the newspapers or broadcast on radio and television. Mr. Foegler said that a press release describing the status of the situtation was prepared and Faxed to television and radio stations as well as the print media, but was not used. Mrs. King suggested verbally inviting representatives to Council meetings, for example, establishing a relationship with news directors, enhancing credibility and increasing chances of getting coverage. RECORD OF PROCEEDINGS Minutes of Dublin City ,Council Meeting Meeting DAYTON LEGAL BLANK CO.. FORM NO. 10140 Held March 19, 1990 19 Page Thirteen Council Roundtable Discussion Mr. Campbell 1. Thanked the Parks Department, and Janet Jordan and Patty Rinella in particular, for their fine work in organizing the St. Patrick Day parade and other activities. 2. Regarding the proposed compensation plan - was glad to see that there had been changes made with regard to education allowances. 3. Suggested that Council consider over the next few months the possibility of including, perhaps allowing some type of educational allowance for members of the Planning and Zoning Commission. Mrs. King 1. Requested that Council set a time for the bridge location hearing in order to discuss the feasibility of the I-270 alternative, where the connector roads are going to be, and what the cost of those might be. Ms. Maurer said that she felt that this was an important issue to be resolved prior to the May election; that residents would like to have the issue resolved, wondering how it will affect their property values, among other things. Mayor Rozanski said that he felt it more important to make an informed, proper decision rather than a "rushed" decision. Mrs. King suggested that Council schedule a time at the April 2nd ~1r. Council meeting or on the following Monday to have the opportunity for additional discussion and exchange of ideas, as well as have questions answered for people. Mr. Amorose said that residents present at the East Dublin Civic Association meeting would like staff to take a look at crossing the river at Tuller Road - what the options would be, how the connections would work; as well as the proposed connection north of I-270, how will it connect up to Hard Road, etc. Mr. Bowman said that he is still very supportive of the location north of I-270; that the question mark is the timing of the decision on an approach. from Riverside Drive to Sawmill Road; that it is more than just a roadway; that it is also a land use package, working with the neighborhood as well as with the property owners. It was agreed to have the hearing on Monday, April 2, 1990. Mr. Campbell said that he would be arriving late to that meeting, arriving around 9:15 P.M. It was agreed that Council would like information about a south route as well as information on connectors for all four alternatives. It was also agreed that the consultants who had worked on the proposal would be present at the meeting. Mr. Bowman said that he thought that the relocation of Bright Road is a good idea and that with discussion and information regarding the connectors more people would be impacted. It was agreed that a possible Tuller Road connection would be presented as well. 2. Lauded the City's efforts in working with the OEPA; that Dublin needs to recognize that we are still the premier community in Central Ohio; that no other community has as much open space, golf courses, miles of bikeway, etc; that Dublin has the ability, the people, and the resources to do the job; that the problem will be solved and that Dublin will continue to have the premier community in Central Ohio. RECORD OF PROCEEDINGS Dublin City Council Meeting Minutes... of _ _ Meeting DAYTON LEGAL 9LANK CO., FORM NO. 10149 Held March 19, 1990 19 Page Fourteen Mr. Sutphen r.r 1. Thanked everybody who assisted in the successful St. Patrick's Day activities. Mr. Amorose 1. Wondered about the shortened draft report regarding the Billingsley Ditch area which was in Council members' packets and was told that a copy of the complete report is available in the Clerk's office. Mayor Rozanski referred to a recent article in the newspaper which noted that Columbus is recommending a major storm water detention project which may have an effect on the Billingsley Ditch area, perhaps affecting 10% to 15% of the flow of Billingley Creek. 2. Congratulated the Mayor for his first place finish at the Pancake Eating Contest. Ms. Maurer 1. Announced the first scheduled recycling drop-off behind the Kroger ~ store on West Bridge Street from 9:00 to 12:00 A.M. on Saturday, April 7, 1990. 2. Said that she was concerned regarding the results of the signal warrant study done on Frantz Road and Rings Road, saying that she ~ believed that the intersection did indeed need to be signalized. 3. Said that she was very proud of the Police Department at all levels it as regards the accreditation process. Chief Ferrell suggested that if the accreditation process were successful, that the press take time to cover and report the story. Mayor Rozanski 1. Thanked Ms. Maurer, saying that a great deal of credit should go to her for the police accreditation; that she initiated the idea in Dublin. 2. Thanked the staff, Mrs. Amorose, the Building Department and Mr. Mack for their efforts in making the pre-St. Patrick's Day party such a success as well as the Byers family for the use of their property. Mr. Strip moved to adjourn to Executive Session to discuss personnel matters and pending litigation. Mrs. King seconded the motion. Vote - Mr. Amorose, yes; Mr. Campbell, yes; Mrs. King, yes; Ms. Maurer, yes Mayor Rozanski, yes; Mr. Strip, yes; Mr. Sutphen, yes. Council reconvened into open session at 11:40 P.M. Mr. Campbell expressed a desire to set the record straight, saying that ~ it was his understanding that there was a misconception within City Staff based upon articles in the paper, that he is opposed to personnel getting raises. Mr. Campbell said that he has no problem with employees within the City who have the job getting raises, even if it is 6% across the board raises. His problem, he said, was with the concept that the City has to, because time passes, raise the brackets to keep up with other cities. He thanked Mr. Harding for preparing the requested figures and information and said quite frankly that he was amazed that there are not more people working in the public section with the salaries that people get, particularly at the lower levels. He said that his concerns were in the entry level positions - that a RECORD OF PROCEEDINGS M1nUteS of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO.. FORM NO. 10148 He1cL. March 19, 1990 19 Page Fifteen "bare bones" minimum job pays $16,000 plus 35 discretionary days after six months, including vacation time, sick time, funeral time, personal leave. Employees, he noted, also receive longevity pay after four years and thereafter. Mr. Campbell said that he checked with various private sector employers and that they do not meet the system being provided in Dublin for lower level employees. Mr. Campbell went on to say that he felt that the existing employees are doing a good job and that they should get raises as time goes by, particularly merit raises, and that employees should be promoted more from within the City, giving good employees an incentive to stay with the City. Mr. Campbell said that he was concerned about across the board bracket increases next year; raises per person he had no problem with. Mr. Strip suggested that in addition to the other cities he checked with that perhaps Mr. Harding should have checked with the State and with the private sector for comparison purposes. Mr. Strip also noted that in checking with the State and the private sector that salaries for entry level positions are all over the board. Mr. Harding said that the City does put some restrictions on vacations; that an employee cannot schedule vacation until mid-point during the probation period which is three months; that no vacation can be taken during the first three months of employment; that vacation days can be used after the third month and the end of the first year of employment, ilirr with approval. Mr. Harding also commented regarding the 6% across the board increase. He recalled that Council did agree in the police contract to adjust their pay schedule by 6% this year, 6% next year and 62% the third year, and based on an impression that he had received from Council the past couple of years, that it was Council's desire to try to be equitable with the non-union personnel. Mr. Campbell again said that he had no problem with raises, merit raises or inflation raises, but that he had a real problem with raising the brackets just because a year had gone by. Mr. Hansley noted that should the City next year raises the police salaries 6% and the non-union, for example, 3% to 4%, that some departments might be desirous of getting a union to represent them, threatening binding arbitration. Mayor Rozanski wondered why the low end of the bracket always has to be raised; why not raise the higher end. Mr. Harding said that every pay structure has a design to it and that in most cases the spread between minimum and maximum in a particular bracket is $6,000 to $7,000, and if you would continue to raise the upper end, leaving the bottom end constant, there is no structure or design. Mrs. King moved to amend the plan to require that all new first year employees are eligible to take vacation only after they have worked for the City for six months, and that during the second 6 months of their original year, tenure with the City, that they receive five days of vacation, said amendment to be effective the day that the Ordinance is signed.. It was agreed that prior service with other cities will be recognized. Mr. Strip seconded the motion. Ms. Maurer said that she felt that a policy had been established to treat the non-uniformed personnel the same as uniformed personnel and that she felt that there was an issue of comparable worth involved also. i RECORD OF PROCEEDINGS M1nUteS Of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK GO.. FORM NO. 10148 Held March 19, 1990 19 Page Sixteen The danger and responsibility of the position of police officers were also discussed. W1rr The issue of four personal days was mentioned, and it was noted that the number of personal days was increased to avoid having another holiday where all the City offices would be closed. Vote on Mrs. King's motion to amend - Ms. Maurer, no; Mr. Sutphen, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Amorose, yes; Mrs. King, yes; Mr. Campbell, yes. Vote on Ordinance No. 17-90 - Mr. CAmpbell, yes; Mrs. King, yes; Mr. Amorose, yes; Mr. Strip, yes; Mayor Rozanski, yes; Mr. Sutphen, yes; Ms. Maurer, yes. Mrs. King moved to amend the plan to eliminate double time payment for seasonal workers who work holidays. Mr. Strip seconded the motion. Vote - Mr. Sutphen, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Amorose, yes; Mrs. King, yes; Mr. Campbell, yes. Mayor Rozanski adjourned the meeting at 12:05 A.M. fir., ~r.i or - Presi g Officer C erk of Co nci