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HomeMy WebLinkAbout02/05/1990 RECORD OF PROCEEDINGS l0/Iiriut`s of Dublin City Council Meeting Meeting UA-rf0!V LEGAL BLANK CO., FORM NO. 10148 February 5, 1990 Held 19 Mayor Rozanski called the meeting to order at 7:30 P.M. Mr. Strip led the Pledge of Allegiance. ~ Members of Council present were: Mr. Amorose, Mr. Campbell, Mrs. King, Ms. Maurer, Mayor Rozanski, Mr. Strip and Mr. Sutphen. j~ Mr. Hansley, City Manager, and Mr. Stephen Smith, Law Director were also present as were: Mr. Bowman, Ms. Clarke, Chief Ferrell, Ms. Grigsby, Mr. Harding, Mr. Johnson, Ms. Jordan, Mr. Mack, Mr. McDaniel, Ms. Metz and Mr. Willis. Mr. Sutphen moved to approve the minutes of the January 15, 1990 meeting of Council. Mrs. King seconded the motion. Vote - Mayor Rozanski, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Strip, yes; Mr. Campbell, yes; Mrs. King, yes; Ms. Maurer, yes. Mr. Amorose moved to approve the minutes of the January 22, 1990 meeting of Council. Mrs. King seconded the motion. Vote - Mr. Campbell, yes; Mr. Strip, yes; Mayor Rozanski, yes; Mr. Amorose yes; Mrs. King, yes; Ms. Maurer, yes; Mr. Sutphen, abstain. Correspondence There were no objections to a request for a single day liquor permit submitted by the Dublin Chamber of Commerce for an event to be held at 6801 Federated Boulevard on May 16, 1990. A Mayor Rozanski presented framed certificates and expressed the apprecia- tion of Council, staff, and the residents of the City of Dublin to the following individuals who worked long hours, with dedication, as representatives of the City of Dublin on the Merger Commission - Mr. Joel Campbell, Mr. James Manus, Mr. George Bell, and Mrs. Elaine Wall. Mrs. Wall and Mr. Bell were not able to be present. Mr. Amorose presented a certificate and spoke words of appreciation to Mayor Rozanski for his efforts on the Merger Commission, representing the City of Dublin as well. Mayor Rozanski noted that the document prepared by the Merger Commission is being reviewed and used as a model throughout Ohio for other mergers that are pending. Ordinance No. 101-89 - Ordinance Providing for a Change of Zoning on a 5.0 Acre Tract Located on the North Side of Perimeter Loop Drive. Third Reading. Mr. Sutphen suggested that the applicant consider a sprinkler system, even though the square footage of the buildings at the present time does not legally required such a system. He noted that when the buildings are expanded the sprinkler systems will be required, and that it might be cheaper to install them now than to do the installation later. Responding to a question regarding lighting from Mr. Amorose, Ms. Clarke said that there will be two types of lighting on the site - that in the regular parking area which will be the same fixture that will be used ' in the rest of Perimeter Mall, but that for the display area the standard ~„r "shoebox type" Light would be used. Vote on the Ordinance - Ms. Maurer, yes; Mr. Amorose, yes; Mrs. King, yes; Mr. Strip, yes; Mayor Rozanski, yes; Mr. Sutphen, yes; Mr. Campbell, yes. Ordinance No. 03-90 - Ordinance Authorizing City Manager to Enter into Agreement with M.O.R.P.C. Relative to Issue Two and H.B. 381. Second Reading. Mr. Hansley explained that this is a new contract with M.O.R.P.C. for administration of Issue 2 funds. RECORD OF PROCEEDINGS ~iZlnut~s Of Dublin City Council Meeting Meeting D>'rT-'J!J LEGAL BLANK CO., FORM NO. 70148 Held February 5, 1990 19 Page Two It was determined that the words "City of Dublin" referred to Dublin as it is in the three counties and not limited to Dublin/Franklin County. There will be a third reading of the ordinance at the next regularly scheduled Council meeting on February 19, 1990. Ordinance No. 04-90 - Ordinance Allowing Exemption to Storm Water Drainage Requirements of the City of Dublin. Second Reading. There will be a third and final reading of the Ordinance on February 19, 1990. Ordinance No. OS-90 - Ordinance Amending Hotel/Motel Bed Tax Ordinance. Second Reading. Ms. Maurer moved to amend the Ordinance as follows: Delete Section 1. Section 2. should read as follows (becoming Section 1.) Revenues referred to in Section 182.02(e)(2)(B) shall be used primarily to promote activities within the City of Dublin and shall not be expended for travel and related costs which are used to take residents out of the city, unless Council determines that there is a case where special circumstances make it appropriat . An exception to this Section may be made if the City of Dublin allocates funds to a Dublin "Sister City" organization to be used, among other purposes for activities in relation to a "Sister City" which has been officially designated as such by an ordinance or resolution of this Council. ~ Mr. Sutphen seconded the motion. Vote on the amendment - Ms. Maurer, yes; Mr. Amorose, yes; Mayor Rozanski, yes; Mrs. King, yes; Mr. Campbell, yes; Mr. Sutphen, yes; Mr. Strip, yes. There will be a third reading of the Ordinance at the Council meeting on February 19, 1990, Ordinance No. 06-90 - 1990 Annual Appropriations Ordinance. Second Reading. Mr. Sutphen moved to add the Ordinance to the agenda. Mr. Amorose seconded the motion. Vote - Mr. STrip, yes; Ms. Maurer, yes; Mr. Amorose, yes; Mayor Rozanski, yes; Mr. Sutphen, yes; Mrs. King, yes; Mr. Campbell, yes. Mrs. King moved to waive the three time reading rule and pass as an emergency. Mr. Amorose seconded the motion. Vote - Mrs. King, yes; Mr. Amorose, yes; Mr. Campbell, yes; Mr. Sutphen, yes; Mayor Rozanski, yes; Ms. Maurer, yes; Mr. Strip, yes. Vote on the Ordinance - Mr. Strip, yes; Ms. Maurer, yes; Mayor Rozanski, yes; Mr. Sutphen, yes; Mr. Campbell, yes; Mr. Amorose, yes; Mrs. King, yes. ~.s Resolution No. 08-90 - Resolution of Necessity - Bright Road Waterline. Wrrr First Reading. Mr. Sutphen introduced the Resolution. Mr. Willis said that the purpose of the Resolution is to enable the City to construct the Bright Road waterline to service Bright Road as well as the Macbeth, Macduff, Gradee Cliffs and Jenmar Court areas as well. Mr. Willis said that the purpose also is to develop an assessment to enable the City to go ahead with the design and power to go ahead with the construction of the waterline. Ms. Maurer requested that an explanation be given to those present as to the different types of assessments available. RECORD OF PROCEEDINGS ~:7inUt~S Of Dublin City Council Meeting Meeting DA~i6N LEGAL BLANK CO., FORM NO. 10148 Held February 5, 1990 19 Page Three Mr. Willis reported that the Ohio REvised Code enables the City to levy assessments on improvements by one of three methods - front footage ~ basis, the cost being assessed at the tabulated rate per foot frontage; the tax value of the property; the benefit method, which Council has chosen as the method of assessment on this project. The benefit method assesses the property based upon the benefit the owner of the property will obtain, which is probably the most equitable way of assessing this particular project. Mr. Willis said that as regards notification that upon passage of the Resolution that the Clerk will notify the affected property owners, and that they will have a period of two weeks following receipt of that notification to object to the amount of the assessment. If there are objections, Council will appoint an equalization board comprised of members of the community, not residents of the area to hear the objections and offer recommendations to Council for resolving the objections. Mr. Smith said that he thought that Mayor Rozanski was asking if there was any reason that residents in the affected area could not be sent notices regarding the amount of assessment, etc. prior to passage of the Resolution by Council. It was determined that the residents could be so informed and could object to question the type or method of assessment but not the assessment itself. Mr. Smith informed the residents that Council would ultimately pass some ~ type of assessment, whichever type, but that the residents will still have the opportunity to object to the assessment before an equalization board. 1Yrr Mr. Randy Roth, speaking as a resident of the area, and not as vice- president of the civic association had several comments; 1. Suggested that when advertising/notifying regarding the Resolution that it be indicated that the line will affect residents of Macbeth, Macduff, Gradee Cliffs, Jenmar Court as well as those residents on Bright Road. 2. Are trying to inform all affected residents on an individual basis. 3. Noted that perhaps not all affected residents want the water- line; perhaps they are satisfied with their wells. 4. Perhaps residents have not considered the advantages to the resale value of the property, lowering of fire insurance rates, etc. S. The proposed project will be discussed at the Northeast Civic Area Association meeting on February 25, 1990. 6. The residents for the most part appreciate the use of the alternate benefit method to the front footage calculated type of assessment, noting that many residents on Bright Road have huge front lots but modest properties in value. 7. The benefit method might have been used primarily in subdivisions where there are very equal size lots. 8. The assessment laws are written to transfer the burden of property taxes from developers to residents and from older residents to newer I~"• residents. 9. Suggested waiting until 1993 for the actual reassessment, noting that ~ there will be a paper reassessment in 1990. Ms. Maurer noted that there are always a number of disgruntled people when there is an assessment suggested, and noted that the assessments can be carried on to the purchaser. She said that every contract can be written so that the assessment remains on the tax duplicate and is not paid off in the purchase or sale of the property; that the assessment stays on. It was noted that this would be a 20 year assessment - costing approxi- mately $400/year, $30/month. RECORD OF PROCEEDINGS P.linutes of Dublin City Council Meeting Meeting D4~::]"J LEGAL BLANK CO., FORM NO. 1014 Held February 5, 1990 19 Page Four Ms. Maurer mentioned the monthly costs of persons with wells - water softeners, salt of the softeners, etc. Mayor Rozanski said that he thought that the advantage of the benefit method is that each resident gets one tap, equal water, etc., each resident receiving the same benefit from the line. Mayor Rozanski suggested having the second reading of the Ordinance at the first meeting in March to allow interested and affected residents of the area to get more information, ask questions and express concerns at the scheduled civic association meeting on February 25, 1990. He also said that City staff would be available at that meeting to answer questions and provide information as regards the assessment method chosen. One resident wondered if most of the residents feel that they need a waterline. Mr. Willis said that staff, in the event that residents in the Grandee Cliffs area do not wish to have the waterline, has prepared the plan in two phases - phase 1 being construction of the waterline for the Macbeth, Macduff and Bright Road area to the entrance and the second phase being constructed from that entrance at Macbeth on down and into the Grandee Cliffs area. If, however, phase II were not done then the assessment cost for the residents in the other areas would be higher. ~ Mr. Herb Jones, a resident of Bright Road, west of Sawmill Road, said that he was in favor of the waterline, noting that about 12 years ago he had 30' of water in his 50' well and that yet a year ago had only fir.. 8' of water in that same 50' well. Mr. Sutphen recalled that approximately 18 months ago the people in this area were present at a Council meeting, requesting that a waterline be put in; that their wells were going dry; that they had brown water, etc. Mr. Willis said that the proposed line would be essentially a deadend line but for the present would supply enough pressure, enough water flow for the number of people who would be using it. He noted also that at some point in the future that the Line would be interconnected, both to Riverside Drive and Summitview Road to the north. Mr. Willis also said that a 12" Line is not considered oversized; that a 12" line is what Dublin would like to have along main roadways. He noted that oversizing refers to lines that are larger than 12" and that when developers are requested to put in a line larger than 12" that the City takes up the additional cost for the installation of a line greater than 12". It was noted that the City would be paying a share of the cost of the improvements; that cost being approximately $50,500. Ordinance No. 09-90 - Ordinance Accepting Lowest/Best Bid for Cramer Trunk Sewer. First Reading. ~ Mr. Sutphen introduced the Ordinance. `n. Mr. Willis reported that on January 18, 1990 the City opened bids for the Cramer sewer extension (a 21" sewerline) that will extend from Frantz Road west to the intersection of Blazer Parkway; seven bids were received; bids were accepted on two alternates, one being for clay pipe and the other being for concrete/epoxy sewerline pipe. The lowest/best bid, Mr. Willis said, was from R. E. Holland Company for Alternate 1 (the concrete/epoxy pipe) in the amount of $295,076.86. On a different issue, Mr. Willis said that the City would be advertising the Blazer Parkway improvement project shortly. He said that the street RECORD OF PROCEEDINGS 1~hriut2s Of Dublin City Council Meeting Meeting 0A'='-~' : LEGAL BLANK CO., FOkM NO. 10148 Held February 5, 1990 19 Page Five A lighting portion of the project would be taken out of the plan and only the conduits for the wiring would be included in this project, and that r..r there would be a second project to do the lighting. Mayor Rozanski mentioned that the waterline down Blazer Parkway is the immediate concern. Mr. Willis said that it was staff's intention that the waterline go in first and that the contractor will be given a deadline for doing that work; understanding being that the waterline will be in by June 1, 1990. With regard to the street lighting, Mr. Willis said that it could possibly cost slightly more by having a second contract; however, the lights in any event, he said, would be put in by a subcontractor and his price to the City might be the same as it would be to a prime contractor. Mr. Campbell expressed a concern regarding the number of emergency ordinances on the agenda, and said that he felt that it should be explained why, in each instance, the necessity for emergency passage. Mrs. King requested that the request for emergency passage be indicated on all published and written agendas. Mr. Sutphen moved to waive the three time reading rule and treat as an emergency. Mr. STrip seconded the motion. Vote - Mr. Amorose, yes; Mr. Campbell, yes; Mrs. King, yes; Ms. Maurer, yes; Mayor Rozanski, yes; Mr. Strip, yes;, Mr. Sutphen, yes. Vote on the Ordinance - Ms. Maurer, yes; Mr. Amorose, yes; Mr. Sutphen, yes; Mr. Campbell, yes; Mr. Strip, yes; Mayor Rozanski, yes; Mrs. King, ~Irn yes . Ordinance No. 10-90 - Ordinance to Enter Into Agreement with Columbus for Prosecution of Dublin Cases in Franklin County Municipal Court. First Reading. Mr. Amorose introduced the Ordinance. Mr. Hansley reported that the City had received on January 9, 1990, a letter from Mr. Ron O'Brien, Prosecuting Attorney for the City of Columbus indicating that Dublin's contract with the City of Columbus was expiring and that they wished it to be continued. The emergency language request in the ordinance was discussed. Mr. Campbell said that he understood the need for prosecutorial services and had no question with regard to the legitimacy of the Ordinance. He did say, however, that since this was, or is, a yearly ongoing contract that perhaps it should have been introduced earlier. Mr. Hansley noted that in this particular case Columbus takes the initiative of offering Dublin the contract, and that Columbus contacts Dublin because Columbus is selling Dublin a service, and informs Dublin that they wish it to be renewed. Mr. Smith reported that there was no change in this contract from last years, and that the City of Dublin normally spends under $5,000 a year for the service. Wrw There will be a second reading of the Ordinance at the February 19, 1990 Council meeting. Ordinance No. 11-90 - Ordinance Authorizing the City Manager to Enter into a Contract with the Fraternal Order of Police Capital City Lodge Number 9. First Reading. Mr. STrip introduced the Ordinance. Mr. Harding reported that beginning in October, the members of the police officer and sergeant bargaining units met with representatives of RECORD OF PROCEEDINGS i~7lntitLs Of Dublin City Council Meeting Meeting t_E GAL BL4NK CO., FORM NO. 10148 ~ Held February 5, 1990 19 Page Six of the Fraternal Order of Police Capital City Lodge No. 9 met with Dublin City staff (Mr. Harding, Ms. Grigsby and Mr. Bob Wiseman, City labor ~ attorney) for the purpose of negotiating terms and conditions of employ- ment. The collective bargaining process is a process involved in service trade-offs and compromises. Mr. Harding referred to the summary analysis which he prepared, highlight- ing that series of compromises and trade-offs represented by the 1990 contract. He noted that the City had engaged the services of Mr. Bob Wiseman from the law firm of Schottenstein, Zox and Dunn to assist staff in the negotiating process. Mr. Smith said that Council could, legall, discuss specific terms of the contract in public or in executive session, since it was a personnel matter, and Mr. Smith recommended that it be done in that manner (executive session) initially. Mayor Rozanski said that he had no desire to vote on the contract until there was further discussion. With regard to the emergency language in the Ordinance, Mr. Harding said that staff felt that since the contract was retroactive to January 1, 1990, and that since it involved wages and benefits that perhaps it should be passed as an emergency, but that he did not feel that it was absolutely necessary that it be passed as an emergency. Mr. Wiseman said that the negotiating team was so advised. Mr. Harding reported that the Fraternal Order of Police had ratified the f: contract; that they had a vote of their membership; that informally he had been informed that there had been 19 affirmative and 1 negative vote; that there were 9 individuals who did not participate in the voting process. Following further discussion it was decided that the contract would be discussed in executive session following the Council meeting on February 12, 1990. Ordinance No. 12-90 - Ordinance to Accept the Lowest/Best Bid for Donegal Cliffs Park, Phase 1 Development. First Reading. Mr. Sutphen introduced the Ordinance. Ms. Jordan referred to her memorandum regarding a brakdown of the bids and alternates. She said that the award amount was on the base bid plus alternates 1,2,5,6 and 7. She noted that alternate 3 was for additional plantings in the park and that over the past year her staff, which has taken over a great deal of plantings in the park, will be able to fulfill that part of the project. Ms. Jordan said that alternate 4 as regards playground equipment replace- ment that there does not seem to be an alternate to the bright colors said equipment being necessary to replace the wooden equipment which has not lasted and needs to be replaced. Mayor Rozanski noted that the low bidder is a blacktop contractor, and asked if this was not unusual. Ms. Jordan said that Strawser Paving, acting as general contracts, has done a number of parks in the Central Ohio area, including the Llewellyn Farms Park and that they have done an excellent job. Discussion followed regarding the request for emergency passage of the Ordinance. Mr. Campbell said that he felt that Council needed to set a pattern of routinely doing these things in the normal course to avoid the risk RECORD OF PROCEEDINGS M111ut2S Of Dublin City Council Meeting Meeting C~4'%70N LEGAL BLANK CO., FORM NO. 10148 Held February 5, 1990 19 Page Seven of foreclosing a person or company from coming in and arguing about it; that eventually somebody is going to get injured. With regard to the issue of timing on the bids, Ms. Jordan said that in this instance it would appear that there is no problem since it is wintertime; however, that with bids opened in the spring that it will be important to act quickly to take advantage of good construction weather. Mr. Willis did note that once a contractor knows he has a contract that, even in bad weather, he can order materials, have them delivered, etc. and be ready to start the project when good weather arrives. There will be a second reading of the Ordinance on February 19, 1990. Ordinance No. 13-90 - Ordinance Authorizing City Manager Regarding the Purchase and Installation of Phase II Outdoor Emergency Warning System. First Reading. Mrs. King introduced the Ordinance. In Mr. McDaniel's absence Mr. Harding had the following comments: 1. The Ordinance is proposed as emergency legislation because the tornado season is not too far off. 2. Until this evening the appropriation ordinance had not been adopted, and the appropriation ordinance contains money for the purpose of installation of Phase II of the emergency siren system. 3. If the City should go to a competitive bid process there would not be another bidder that could meet the City's requirements other than Whelan Engineering since no other system would be compatible with ~r. the one in place. Mr. Strip wondered if Phase II should be installed until it is determined how Phase I works. He also asked how long the installation would take if the contract were awarded. Mr. Hansley reported that as regards the installation of Phase I sirens, that the company had encountered specific site problems (rock, etc.) as well as weather, and that Phase II could probably be installed in a period of three to five months. He also said that Mr. McDaniel has been very pleased with the quality of workmanship on the installation of Phase I and the quality of the product. Mr. Hansley also clarified that this system, as designed and installed, will be an outdoor warning system; that it is not designed to be heard while a person is indoors. Chief Bostic reported that there are two sirens installed and in operation in the township and that they work exactly the way that they were supposed to work and that they do a fantastic job. He noted that the sirens are tested every Wednesday at noon. Chief Bostic also reported that they are trying to get the capability to do the testing themselves rather than having the City of Columbus or the Westerville Fire Department do the testing. Mr. hansley noted that the township sirens are larger and are of the rotating type; that the City will have more, but smaller, sirens. Mr. Amorose wondered how the installation of the sirens have been accepted in the neighborhoods. Mr. Hansley said that Mr. McDaniel has done a lot of field work and marked locations several months ahead of installation, and in a few cases has had to negotiate the exact placement with a nearby property owner or developer. He did say, however, that the Phase I installations, approximately three- fourths of them, have been on public property (parks, swimming pool, high school, etc.) and also said that there probably will be more problems in trying to get good locations for the Phase II sirens. RECORD OF PROCEEDINGS "~'I117Ut~s Of Dublin City Council Meeting Meeting DAr"t LEGAL. BLANK CO., FORM NO. 1014 Held February S, 1990 - 19 Page Eight ¦w It was also noted that each pole has a backup battery system for activa- tion of the sirens should no electricity be available. There will be a second reading of the Ordinance on March 12, 1990. Ordinance No. 14-90 - Ordinance Authorizing Certain Items of Compensation Relative to Appointment of Director of Development. First Reading. Mr. Strip introduced the Ordinance. Mr. Harding noted that the Ordinance seeks authorization for three items of compensation relative to the appointment of a new Director of Development - a temporary housing allowance in the amount of $500/month for a duration of three months which may be extended subject to the approval of Council; a moving allowance equal to one month's salary; and a vehicle allowance of $300/month. Mr. Strip moved to waive the three time reading rule and treat as an emergency. Mr. Campbell seconded the motion. Vote - Mrs. King, yes; Mayor Rozanski, yes; Mr. Amorose, yes; Ms. Maurer, yes; Mr. Campbell, yes; Mr. Strip, yes; Mr. Sutphen, yes. Vote on the Ordinance - Mr. Campbell, yes; Mrs. King, yes; Mr. Sutphen, yes; Mayor Rozanski, yes; Mr. Strip, yes; Ms. Maurer, yes; Mr. Amorose, yes. Mr. Harding formally announced the appointment of Mr. Terry Foegler as the new Director of Development and said that Mr. Foegler will begin work with the City of Dublin on February 20, 1990. Resolution No. 09-90 - Resolution Adopting a Land Use Plan for an Area in the Vicinity of the Tuttle Road Crossing Interchange. Mr. Smith suggested, rather than a Resolution, that Council pass a motion to give the intended land use to the property so that the applicant can go ahead and start their zoning changes. Mr. Amorose moved as follows: "I hereby move the approval of the adoption of the land use plan for an area in the vicinity of the Tuttle Crossing inter- change with the following specific sections: 1. That the land use map entitled "City of Dublin, Southwest Area Plan", dated January 29, 1990 is hereby adopted as the land use and roadway plan for an area now within the City and in unincorporated areas expected to be annexed to the City. 2. That it is the intention of this Council to encourage rezonings in accord with the adopted plan. 3. That all rezoning applications for property associated with the development of Tuttle Crossing interchange and Development Plan be hereby accepted for processing upon the approval of the annexation request by the Franklin County Commissioners. 4. That it is the intention of this Council to adjust the open j`,,,,,, space dedication for all residential developments associated with the development of the Tuttle Crossing interchange in favor of an open space fee to be established at the time of the rezoning. 5. That this motion be effective forthwith as it is necessary for the orderly growth of the municipality and promoting the general health, safety and welfare of its residents. Mr. Sutphen seconded the motion. RECORD OF PROCEEDINGS MinUteS Of Dublin City Council Meeting Meeting [yqv-!~ri LEGAL. BLANI( CO.. FORM NO. 1014 Held February 5. 1990 19 Page Nine ~ Mr. Bowman reported that there are specific designations which he would like Council to consider, and that there are general designations where staff did not work closely with the property owners, but that staff has subsequently been in contact with some of them and there are concerns. In going over the plan briefly, Mr. Bowman noted that the plan is a refinement of other plans that have been seen for the area; that this is a refinement of the one that was passed and which was published as part of the merger document. He noted that the plan is consistent with the comprehensive plan in that there is a transitional belt around the outerbelt, around 270, with the heavier uses and then moving out to more residential uses. Mr. Bowman said that the key aspect to the plan is a roadway network which separates the different land uses in the plan. The most fragile land use in the quadrant is the single family residential which is currently under construction. The roadway system, in order to keep the single family insulated, would cut off Wilcox Road and make it a single family collector street and also will try to discourage through traffic on Rings Road. He said that he had met with those persons involved with specific pieces for which there will be specific zoning requests, namely the multi-family zoning just north of Tuttle Road extended and east of Wilcox, etc. Mr. Bowman reported that the roadway network will also, in a sense, relocate Wilcox Road to preserve the single family to the north, thus separating it from the multi-family and office uses to the south. ~ Mr. Bowman referred to a designation called special commercial, noting that staff will be making a study to come up with some kind of standard r for the special commercial - it being more of a town center, a smaller, neighborhood-type commercial district. Mr. Bowman said that he felt that the key to the map at present for the purpose of the annexation was the properties that have specific zoning districts attached to them - three R-12 parcels and one SO parcel. He said that he would like some indication from Council that that is the direction in which Council wants to move on those properties, direction on adjustment of the open space requirement. He noted also that those are the properties that were also suggested could apply for zoning immediately following the approval of the annexation by the Franklin County Commissioners. Mr. Campbell requested that the specific parcels be identifed for the record. Mrs. King said that this is a comprehensive issue that deserves thorough discussion. At the suggestion of Mr. Smith who noted that there has been considerable threatened litigation, Mr. Sutphen moved to adjourn to executive session. Mrs. King seconded the motion. Mr. Sutphen withdrew his motion to adjourn to executive session until ~ the remainder of the business of Council had been completed. Request for Bed Tax Funds - Dublin Historical Society. Mr. David Hartman, former president of the Dublin Historical Society, and Mr. Jack Walters, architect, were present to answer questions, etc. Mr. Strip reported that Mr. Hartman had met with the Finance Committee (Ms. Maurer and Mr. Strip) and had given them a tour of the Coffman Homestead. He noted that he had reservations about allocating $80,000 of bed tax funds for the various projects as requested, but said that he would support the installation of heating and air conditioning at an approxi- mate cost of $17,000.00, as well as an additional $2500 to begin purchasing an available period stove. RECORD OF PROCEEDINGS 1b7inut~s of Dublin City Council Meeting Meeting t~A'+'C!~ LEGAL BLANK CO., FORM NO. 10148 Held February 5, 1990 19 Page Ten Ms. Strip also said that he would like to see some matching funds. Vin. Ms. Maurer suggested that Council needs to develop a policy as to the purpose in restoring the Coffman Homestead. She said that she felt that the house could provide an excellent opportune y for attracting visitors to Dublin - a 1900 farmhouse where bread is baked, applesauce is made, school children could visit, etc. She also noted that due to the almost continuous renovation and construction last year that it was difficult to welcome visitors. Ms. Maurer said that of the suggested projects that she only objected to the request of $14,000.00 for the basement rehabilitation, the lowering of the floor so that visitors could visit the basement without bumping their heads. She noted that with a historical site in order to meet code one must have safe stairs and a guide, someone to say, "please lower your head". The request also included the possibility of the construction of a gift shop in the basement. With regard to the kitchen restoration, Ms. Maurer said that the old kitchen cannot be restored without doing the Pullman-type new kitchen first . She noted that a wall would be placed across an alcove area with a door, and behind that door would be the Pullman kitchen, out of sight. Mrs. King asked Mr. Hartman that, if Council were to allocate funds for ~ the heating, air conditioning and the kitchen(s), would the Historical Society be back next year requesting funds for other projects which would further tear up the house and reduce the amount of time that is ~"'r available to make it an asset. Mr. Hartman said that if they were to ask for money to restore the parlor that that would not deter visitors. Mr. Campbell said that he had reservations regarding the amount, $80,000, just as he had had with the $91,000 request from the Dublin Arts Council, and wondered when Council would see some results of the money that has been spent. Mr. Amorose said that he thought that the involvement and interest of the older citizens of Dublin in the project is a very positive factor, as well as their excitement and pride in their achievement thus far. He said that he would certainly hate to stop that progress. Mayor Rozanski asked Mr. Hartman what other monies are being anticipated in future years for the house. Mr. Hartman said that they would anticipate asking for money to do the parlor (about $30,000) and that that should complete the restoration of the house. Mayor Rozanski said that he felt that the heating and cooling system is a must, but was personally against the basement project which would change it to something that it wasn't. Mr. Hartman said that there is a water problem in the basement. Mayor Rozanski suggested fixing the water problem but not creating a basement that was not originally in the house. It was noted that the approximate cost for installation of the heating/ cooling system would be approximately $17,000.00. Mayor Rozanski commented that he felt that the per cent for architectural fees was enormous for the amount of work done; $21,000 in fees for $80,000 of work (25%). Mr. Walters said that this type of work is not in the same percentage as would regular commercial and residential work would be, requiring more detail in the drawings, things much be shown on a larger scale, the duck work must be hidden, have to do an entire dimensional study, etc. RECORD OF PROCEEDINGS ~IliriUtcS Of Dublin City Council Meeting Meeting L~A'r0^t LEGAL BLANK CO., FORM NO. 10148 Held February 5, 1990 19 Page Eleven ~ Mrs. King said that she felt that the house would be a lot more usable with the Pullman-type kitchen with the fully restored antique kitchen; that more activities can take place within the house - perhaps an after- noon tea, small community meetings, weddings, education type programs, e.g. She also suggested that perhaps some of the money for the restoration of the parlor area could come from some donations or possibly other funding sources. Mr. Strip moved to allocate from the bed tax funds the sum of $20,000 to be earmarked for the purpose of heating and air conditioning and for the purchase of period kitchen equipment. Mayor Rozanski seconded the motion. Vote - Mr. Sutphen, no; Mrs. King, no; Mr. Campbell, no; Mr. Strip, yes; Ms. Maurer, no; Mr. Amorose, no; Mayor Rozanski, yes. Ms. Maurer moved to allocate the following funds - $17,000 for the heating and cooling; $9800 for the architect's specifications for the old and new kitchen area and the hired man's room, and the renovation and construction of the old kitchen and the new kitchen for a total ~ allocation of $65,860. Mrs. King seconded the motion. Vote - Mayor Rozanski, no; Mr. Amorose, yes; Ms. Maurer, yes; Mr. Strip, no; Mr. Campbell, no; Mrs. King, yes; Mr. Sutphen, yes. Comments from Citizens Mr. Jeff Corzine of 5979 Tara Hill Drive and a co-chairman of the Tara Hill Drive Sidewalk Committee was present to give additional information and answer questions as regards the signed petition of 11 of 16 home- owners and their request for sidewalks to be installed on the south side of Tara Hill Drive between the east and west intersections of Fallen Timbers Lane. Mr. Corzine noted that there are three properties where there are side- walks already poured as part of the driveway. He also noted that the area across the street is in close proximity to the zoned commercial area for Indian Run. The petitioners noted that a sidewalk on the south side of Tara Hill Drive is required for the safety and well being of area residents, children in particular. It was noted that there is a sidewalk on the north side of Tara Hill Drive. Mr. Campbell asked, assuming that all would agree that sidewalks are needed, who would pay for the construction of those sidewalks. Mr. Corzine said that the residents were aware that they might be assessed for the cost of installation of sidewalks. ~ Mrs. King asked if the five homeowners who did not sign the petition did not want sidewalks. Mr. Corzine said those five homeowners did not want sidewalks installed. Mr. Hansley said that the City has volunteered to design and engineer the project; then the homeowners could sponsor the project, individually paying a contractor to construct the sidewalks. As to why sidewalks were not required at the time of zoning, Mr. Bowman said that it had been negotiated that sidewalks would be installed on one side of the street only. RECORD OF PROCEEDINGS ~v'f111C1t2S Of Dublin City Council.Meeting Meeting CIA Y-iCN LEGAL BLANK CO.. FORM NO. 1014 Held February 5, 1990 19 Page Twelve ~ The inconsistency and difference of the driveway approaches on the street was also noted, and it was also mentioned that some of the drive- ~.r. way approaches had sidewalks added to them, some do not. Mr. Sutphen commented that he thought sidewalks should have been required and that he felt that the City should pay for them. It was noted that had sidewalks been built at the time of construction of the homes that the cost of that construction would have been added in some manner to the purchase price of the home. Mr. Hansley mentioned that another process had been suggested - the City doing the engineering, providing specifications, and giving everyone a certain period of time in which to have their sidewalk built. If at the end of that time a homeowner had not had the sidewalk built, then the City could have that section put in, the cost being assessed back to the property owner. It was determined that at an approximate cost of $4/lineal foot that the homeowner would be assessed approximately $30/year. Mr. Amorose said that he did not feel that the City could start a policy of providing sidewalks. Mr. Hansley said that staff would prepare some rough engineering, and get some quotes from a couple of contractors, and meet with the residents to given them the information and determine an equitable solution as regards the sidewalks in this area. Mr. Campbell moved to allow 15 minutes on the Council agenda, after correspondece, before the commencement of the regular agenda for comments from citizens, the time to be divided among those signing up to speak, the time allotted being 15 minutes. This procedure will be tried for three months, after which time Council will review the procedure to determine if it should be continued. Mr. Sutphen seconded the motion. Vote Mr. Amorose, yes; Mr. Campbell, yes; Mrs. King, yes; (but I'd rather it be half an hour); Ms. Maurer, yes; (half hour); Mayor Rozanski, yes; Mr. Strip, yes; Mr. Sutphen, yes. Vote on Mt. Sutphen's motion to adjourn to executive session, followed by Mrs. King's second was as follows: Mayor Rozanski, yes; Mrs. King, yes; Mr. Amorose, yes; Mr. Sutphen, yes; Mr. Strip, yes; Ms. Maurer, yes; Mr. Campbell, yes. Following Council's return to the regular meeting Mr. Amorose withdrew his motion regarding the land use plan for the area in the vicinity of the Tuttle Road Crossing interchange - (Page 8 of these minutes.) Mr. Campbell moved that a Statement of Intention of the Dublin City Council is as follows: 1. That the Land Use Map entitled "City of Dublin, Southwest Area Plan" dated January 29, 1990 is hereby adopted as the land use and road- way plan for an area now within the City and in unincorporated areas expected to be annexed to the city. It is the expectation lye,,, of Council that staff will meet with developers to refine the plan. 2. That it is the intention of this Council to encourage rezonings in accord with the adopted plan for specific properties. 3. That all rezoning applications for property associated with the development of Tuttle Crossing Interchange and Development Plan are hereby accepted for processing upon the approval of the annexa- tion request by the Franklin County Commissioners. 4. That it is the intention of this Council to adjust the open space dedication for residential developments designated in Exhibit A associated with the development of the Tuttle Crossing Interchange i favor of an open space fee to be established at the time of rezoning RECORD OF PROCEEDINGS MiriuteS Of Dublin City Council Meeting Meetlrig 04'!l. ~N LEGAL BLANK CO., FORM NO. 1014 Held February 5, 1990 19 Page Thirteen Mr. Sutphen seconded the motion. Vote - Mr. Campbell, yes; Mr. Sutphen, yes; Ms. Maurer, yes; Mr. Amorose, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Strip, yes. Comments from Staff Mr. Harding thanked the following persons who served on the Police Examining Board, interviewing 46 candidates within three days. Mr. Willard Chambers, Pastor Terry Hofecker, Nan Metz, Sgt. Bob Roederer, Officer Randy Wilson and Officer John Kreuz. Mr. Willis 1. Reported that staff has been given the location of some of the inflo and that staff is in the process of verifying that information and notifying those homeowners affected, of the appropriate action that needs to be taken. Staff has also identified and are verifying locations of defective manholes. Several Council members were concerned that more substantial amounts of inflow of storm water into the sanitary sewer system have not been found, substantial enough amounts to cause the types of spills that have occurred at the lift station. Mayor Rozanski said that he could not imagine a few downspouts or perimeter drains on houses solving the City's inflow problems. rr.. Mr. Willis said that no big source has been found. Mr. Campbell and Mr. Sutphen suggested that shopping center parking lots and company parking lots be checked; that there must be something being overlooked. 2. Reported that the County has verbally agreed to authorize Dublin to use $215,000 of county license plate money for use on the Muirfield Drive connection, the section running from Brand Road south to Sells Middle School area. Mr. McDaniel 1. The request for proposals regarding public relations' assistance for the bond issues were mailed out approximately two weeks ago to 15 Central Ohio firms. The proposals returned will be evaluated and a report made to Council in the near future. Ms. Jordan 1. Asked members of Council to look over the packet of material on the proposed regional ice rink and said that she would be available to answer questions. Council Roundtable Discussion Mr. Sutphen 1. Reported that many area businesses, offices have not complied with the Ordinance which requires them to have upright, standing handicapped parking signs as well as being required to have the same sign painted on the parking spaces. It was agreed that the Ordinance needs to be enforced. RECORD OF PROCEEDINGS 1VIlriuteS Of Dublin City Council Meeting Meeting D4-•'fON L.E GAL BLANK CO., FORM NO. 10148 Held February 5, 1990 19 Page Fourteen ~ Mrs. King 1. Said that she had promised a constituent to ask whether or not a bridge immediately south of and parallel to I-270 is being considered as a potential for the Scioto Crossing and, if not, why not. Mr. Bowman noted that from an engineering perceptive it does not function in that location. He also said that a key would be to hook up the crossing to a road- way on the north side of I-270. He also said that the Coffman to Sawmill Road possibility would give the best traffic flow east and west. 2. Said that she would like to see Council spend some time with staff in developing a proposed land use plan for all the area that could potentially be annexed into Dublin so that the City can articulate its vision for Dublin, and that subsequently a public discussion be scheduled as well, so that that information is shared with the public. Mr. Bowman said that first the City would need to determine under what conditions the City would annex and what would the expecta- tions of the City be in an annexation. Then discussions could be he regarding land use. Mr. Bowman said that the discussion would be general - showing where the water and sewer is, what the growth locations would be, what the land use expectations are, and then actually list an annexation policy. rrrr Mrs. King strongly urged Council to spend the time to set the criteria for accepting annexations in the future. Mayor Rozanski scheduled a public hearing on the Scioto Bridge Crossing alternatives for Monday, February 19, 1990. Mayor Rozanski also mentioned the large pre-St. Patrick's Day party to be held at the Holiday Chevrolet at Federated Boulevard and wondered about the need for additional police officers in the area that evening. Mayor Rozanski moved to authorize the City Staff to work with the sponsoring unit of the party to provide, at City expense, special duty police officers on Friday evening, March 16, 1990, and to work closely with the sponsors of the party. Mr. Sutphen seconded the motion. Vote - Ms. Maurer, no; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Sutphen, yes; Mrs. King, yes; Mr. Amorose, yes; Mr. Campbell, yes. Ms. Maurer suggested some date changes on the 1990 Council Calendar as regards applications, interviews and appointments of Board, Commission and Committee members in 1990. The Clerk will prepare for each Council member a corrected copy of said calendar of 1990 Council responsibilities. Mr. Amorose moved to adjourn to executive session at 11:24 P.M. to discus negotiations with Columbus, noting that no formal action would be taken and that Council would not be reconvening. Mr. Sutphen seconded the motion. Vote - Mr. Amorose, yes; Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski, yes; Ms. Maurer, yes; Mr. Strip, yes; Mr. Sutphen, yes. - ~ 'fi'n ce C~ ~j ~,C~k .~o~ yor - Presi ng Officer Clerk of Co-~ncil