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HomeMy WebLinkAbout01/22/1990 RECORD OF PROCEEDINGS 11/IiriUteS Of Dublin City Council Meeting Meeting D4':10 LEGAL BLANK CO.. FORM NO. 10148 Held January 22, 1990 19 The meeting of the Dublin City Council was called to order by Mayor Jan Rozanski at 7:30 P.M. on Monday, January 22, 1990. Ms. Maurer led the Pledge of Allegiance. Mr. Hansley, City Manager, and Mr. Smith, Law Director, were also present r~,,.. as were Mr. Bowman, Ms. Clarke, Lt. Geis, Mr. Harding, Ms. Jordan, Mr. ~ Mack, Mrs. Metz and Mr. Willis. Mr. Amorose moved to approve the minutes of the January 8, 1990 meeting of Council. Mrs. King seconded the motion. Vote - Ms. Maurer, yes; Mayor Rozanski, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Strip, yes; Mr. Campbell, yes; Mrs. King, yes. Ordinance No. 101-89 - Ordinance Providing for a Change of Zoning on a S.0 Acre Tract Located on the North Side of Perimeter Loop Drive. Public Hearing. Mr. Chris Cline and Mr. James Bressler registered as proponents. There were no registered opponents. Mr. Bowman had the following comments: 1. The subject site is a 5 acre parcel. 2. It is located on the north side of Perimeter Loop Drive, within the Perimeter Center Planned Commerce District (PCD). 3. The applicant is requesting a rezoning from freeway-oriented office uses to one that is more transitional and more retail, with restricted development standards. A 4. In the text this was once Subarea D. It will now become Subarea I with other restrictions. iw.. 5. The five acre parcel is essentially where the on-ramp begins on U.S. 33. 6. Perimeter Loop Drive loops down and parallels that on-ramp, on the northeast corner of the interchange with the new proposed Mercedes dealership right on the drive, right at the beginning of the on-ramp. 7. Subarea I, the new subarea, was created from previous Subarea D and will permit office, institutional and hotel uses in compliance wit the text. 8. In addition to the rezoning an auto dealership, with detailed develop- ment standards, will be added to the proposed uses. 9. The applicant will coordinate the site with the Mall, creating a high profile image and providing further restrictions. 10. Staff believes the specific circumstances involved warrant a rezoning change and recommends approval. 11. The Planning Commission also recommended approval. 12. The application is within a PCD. The Planned Commerce District permit that when there is sufficient information to constitute a rezoning as well as a Development Plan, that the PCD allows the plan and the re- zoning to be heard concurrently. 13. The Mercedes-Benz dealership, the first phase, is 31,871 square feet. It will have beige brick with textured accent stripings and some stucco. The showroom is on the west end. 14. The mechanicals are housed behind the walls. 15. As to the Development Plan and the rezoning, Staff and the Planning Commission both recommended approval. 16. For the most part, the conditions that are listed within the minutes of the Planning and Zoning Commission meeting have been satisfied. A. The strengthening of wording in the text and text modifications have been received by staff. B. The text has been reviewed by the Law Director's office and has been found to be satisfactory. C. Landscaping and screening requirements, including some off-site modifications have been negotiated and now exist on the Develop- ment Plan. RECORD OF PROCEEDINGS Minutes of Dub 1 in City Counc i 1 Meeting Meeting 00`"'::~~1 LEGAL BLANK CO., FUf2M NO. 10148 Held January_?~_, 1990 19 Page Two D. Mounding is in compliance and is shown on the plans. E. The required architectural changes have been completed. F. Staff believes that the two outstanding conditions (one dealing with site widening) with negotiations, can be resolved. G. Signage will be in compliance with the Zoning Code and with the approved inspection of staff. Mr. Chris Cline was present, representing the applicant, and had the following comments: 1. Said this will be an extremely tightly controlled and very high quality automobile dealership. 2. It is a rezoning and a Development Plan text. Both the texts have been finalized. 3. The Development Plan text contains very strict standards on the operation of the business. 4. Future uses on the site are limited to the other Subarea D uses - offices, institutional-type uses. 5. The architecture up to this point is complete. 6. Future expansion is limited to additions to this building which are ~ specified and limited by the rezoning text. 7. It is not a dense site. 8. There will be 47 or 48 exterior display spaces for both new and used automobiles. Mr. Bressler of Trott noted that the site would be to the north of Perimete Mall, just across from Big Bear; that there will be 4,000 square feet of showroom area on the south end; that between the showroom and service area will be the service drive-thru; that there will be a parts storage area, lounge, employee lounge, an executive office and accounting offices; that there will be an 8' high screening around all of the mechanical units; that a major portion of the exterior will be brick which will be compatible with Perimeter Mall finishes as well as stucco which will be compatible with Perimeter Mall; that expansion would be toward the south about 75'. Mr. Amorose did point out that during the Planning and Zoning Commission Meeting that the applicant did assure them that the mechanicals will be screened. It was noted that the three separate buildings would not have a sprinkler system; that there will be a fire separation wall between the showroom and the rest of the building;that the plan had been reviewed by the Fire Department. There will be a third reading of the Ordinance on February 5, 1990. Ordinance No. 144-89 - An Ordinance Adopting Proposed Operating Budget for Fiscal Year 1990. Third Reading. Ms. Maurer noted that in a recemt memorandum that she had proposed that $21,000.00 be specified to study cable TV services in Dublin. ~ She suggested that the City might hire a consultant to devise a system to neutrally monitor the cable system in terms of problems with reception, programming, etc. or perhaps joining forces with surrounding communities ~ to determine levels of service, which course she has suggested. Ms. Maurer noted that the City of Worthington has hired an outside expert. Mrs. King noted that she receives many complaints about cable service in Dublin and said that there are any number of technological advances in the near future as regards calbe, and expressed a concern that the Dublin community receives those advances in a timely manner. Ms. Maurer moved to set aside $21,000.00 as proposed in her memorandum for purposes of study of the various aspects of the cable TV franchise. Mr. Sutphen seconded the motion. Vote - Mr. Amorose, yes; Mrs. King, yes; Mayor Rozanski, no; Mr. Sutphen, yes; Ms. Maurer, yes; Mr. Campbell, yes; Mr. Strip, yes. RECORD OF PROCEED[NGS iVlinutes of Dublin city council Meeting Meeting UA'CION LEGAL BLANK CO., FORM NO. 10148 Held January 22, 1990 19 Page Three A It was noted that there was a dramatic increase in worker's compensation i.. in the budget. Mrs. Metz said that the amount written was not a payment to worker's compsantion; that the payment is actually less; that that amount set aside would be the maximum amount that the City could suffer and pay without an increase in rates. Mayor Rozanski expressed a concern regarding the almost $300,000.00 budgeted for the recycling program, noting that no definite direction with regard to recycling has been established by Council. Mrs. King noted that the amount was probably in excess of what the City would need; that Mr. McDaniel had assembled those numbers from the Johnson Disposal Company's proposal. She also noted that the figures involved acquisition of containers for every residence in Dublin. Mayor Rozanski indicated that he would like input from residents before starting a recycling program, as well as a determination as to whether it would be drop-off or curbside recycling, etc., before committing such large sums of money. ~ Ms. Maurer suggested consideration of an environmental fee in conjunction with recycling. Mrs. King said that she felt that citizen input should come after the budget is passed. ' Mr. Campbell wondered about the $100,000.00 allocated for sewerline rehabilitation and the means by which the figure was arrived at. Mayor Rozanski said that the City intended budgeting approximately $100,000.00 for the last two years for sewer rehabilitation work, and it was a three year process. The staff of the Maintenance Department located most of the manholes and repaired the ones with minor damage, but the City contracted out for the more heavily damaged ones. It was noted that the payment for smoke testing, consultants, etc. is included in the Sanitary Sewer Fund. Mr. Strip questioned the following numbers, and an error was corrected: Total Budget Expenditures $45,801,354.00 Minus Internal Transfers (19,077,608.00) should be 10,892,608.00 Total Expenditures $34,908,756.00 Ms. Maurer recalled that she, at the first reading of the Ordinance, had raised the issue regarding four "low budget goals". 1. The goal to work with M.0.R.P.C. to reduce the amount of peak hour traffic through Dublin. MORPC did the Suburban Mobility Study which noted license plates on automobiles to determine where people were going, coming from, etc., noting that these were a number of very short trips. MORPC also developed a Transportation Management Agency, a non-profi private sector corporation which will focus on long term solutions Wrr. to northwest area problems - lobbying Congress to get more federal funds to expand the size of freeways, etc., focusing on the north- west area with public sector input. Ms. Maurer said that she felt that neither epoke to the issues in Dublin by addressing the problems of immediate, short term, heavy, rush hour traffic. She suggested setting aside $25,000 in the budget to do a study to look at Dublin's particular problems and to develop some short- term solutions, including perhaps cross-over bus service, car pooling, etc., looking to staff for assistance. RECORD OF PROCEEDINGS VliriUt~S Of Dublin City Council Meeting Meeting D4YlON LEGAL BLANK CO.. FORM NO. 10148 Held January 22, 1990 19 Page Four Mr. Campbell said that he felt that all Council members are probably in favor of the idea, but that he would find it difficult to allocate monies prior to knowing specifically how they were going to be spent. Ms. Maurer moved to fund $10,000 for the aforementioned purpose and authorize staff to talk to MORPC and bring some proposals back to Council and that Council follow through on this goal. Mr. Sutphen seconded the motion. Vote - Mr. Amorose, yes; Mrs. King, yes; Mr. Sutphen, yes; Ms. Maurer, yes; Mr. Campbell, no; Mr. Strip, no; Mayor Rozanski, no. Mayor Rozanski commented that he felt that everyone was in favor of the goal but that the matter and means of funding and other uncertainties at this point made i~im hesitate to allocate the «~oney. 2. Another goal, Ms. Maurer said, was the need to investigate the need for child care in Dublin and that $S,000.OC be allocated to be used for clerical support and surveys necessary to determine whether this particul r need does exist in Dublin. ~ 3. Funding allocation for Council training perhaps should be increased, suggesting that $500.00 be added for each Council person for local training as well as monies for proposed scheduled dinners with other political entities to enhance relationships with the school board, townships, other municipalities. Mayor Rozanski s:~d that he had a concern regarding the allocation of ~ $500 per Council member for local training in that Council members at present are allocated $2500/year for training. i~.r It was the consensus of Council that $2000.00 was adequate for public relations training. Mr. Strip said that he did not feel comfortable allocation $5000.00 for investigating a need for child care, his fear being that once funds are allocated for a goal that lower echelon goals may be elevated. Mayor Rozanski agreed, saying that just because there is a goal, that there does not need to be funding tied to it. Mrs. King stated that she felt that this was a comfortable budget and that she appreciated the hard work done by staff, sometimes under not so perfect conditions; that the budget reflects the high level of service expected by the residents of Dublin. Mrs. King also suggested that in next year's budget that each department/ division examine carefully the goal language prepared by Council and tie each goal in directly to a line item in the budget. Mrs. King moved to approve the budget. Mr. Sutphen seconded the motion. Vote - Mr. Campbell, yes; Mrs. King, yes; Mr. Sutphen, yes; Mr. Strip, yes; Mr. Amorose, yes; Ms. Maurer, yes; Mayor Rozanski, yes. Resolution No. 30-89 - Resolution of Necessity - Bright Road Waterline. Third Reading. ~ Mr. Smith recalled that Council had asked Mr. Willis to prepare a report regarding alternative methods of assessment - alternaties to the most often used front footage method of assessment. Mr. Sutphen noted that though the property owners would be bearing the cost of the waterline, that they would realize a reduction in fire insurance costs since there would be fire hydrants in place every 300' to 500'. It was felt that the assessment by benefit was probably the most equitable way to assess the property owners, and Mr. Willis said that bond counsel had informed him that it is being used in other areas and is becoming more and more popular to assess by benefit. RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting C>4 -iGN LEGAL BL4NK CO., FGRM NO. 10148 Held January 22, 1990 19 Page Five ~ Mr. Campbell said that Mr. Willis's memorandum made a complicated issue understandable and was very well organized. ~r.. It was noted that the average usage for a residential area would be rather uniform. An excess assessment of the larger 12" waterline would be distributed over the acreage that is in excess of the average acreage, which is one acre. It was noted that, for example, on a 20 acre undeveloped site that fronts on the waterline, the assumption would be that the site would be develop with one acre parcels on the frontage and developed, and, in addition, t oversizing costs of the 12" line would be assessed to the remaining acreage. Ms. Maurer asked how the acreage was determined, and she was told that it was determined by taking the total acreage of the developed parcels and dividing that number of the number of parcels. Mr. Willis noted that one must have an once acre site before being allow to construct a house with an on-site septic system. It was also noted that on the larger acreage away from the frontage, supplemental service lines will need to be installed before there can be service. It was stated that there is not an advantage to providing both water and sewer service at the same time because of the placement of the lines. Mr. Strip wondered if making a decision at this time might set a precede for the future. ~ Mr. Smith said that he was not sure that a precedent would be set; that the law provides for the selection of any of the three methods on a case by case basis. Mayor Rozanski said that he would like to see the Resolution re-drafted with the benefit system of assessment. Vote on the Resolution - Mr. Sutphen, no; Mr. Campbell, no; Mr. Strip, n Ms. Maurer, no; Mrs. King, no; Mr. Amorose, abstain, Mayor Rozanski, no. Mayor Rozanski noted that Council defeated the Resolution as written and directed legal counsel to rewrite the Resolution. Resolution No. 31-89 - Resolution of Intent to Appropriate Fee Simple Interest in Property Known as 5235 Rings Road. Third Reading. Vote on the Resolution - Mrs. King, yes; Mr. Strip, yes; Mr. Campbell, yes; Ms. Maurer, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Mayor Rozanski, yes. Ordinance No. 03-90 - Ordinance Authorizing City Manager to Enter into Agreement with M.O.R.P.C. Relative to Issue Two and H.B. 381. First Reading. Mr. Amorose introduced the Ordinance. iVr Mr. Hansley reported that services were provided, noting specifically the $79,000.00 for ditch cleanup. There will be a second reading of the Ordinance on February 5, 1990. Ordinance No. 04-90 - Ordinance Allowing Exemption to Storm Water Drainage Requirements of City of Dublin. First Reading. Mr. Amorose introduced the Ordinance. RECORD OF PROCEEDINGS ?VI1riLtt2S Of Dublin City Council Meeting Meeting C>4'r't ~:N LEGAL BLANK CO., FORM NO. 10148 Held January 22, 1990 19 Page Six Mr. Willis reported that the reason for the request of the exemption is t at the flood or heavy rain of a five year nature will reach the river in the j~ land before the river water from upland reaches the area. Mayor Rozanski noted that this particular park land lays adjacent to the river itself so that it is not going through any other properties, sub- divisions, etc. There will be a second reading of the Ordinance on February S, 1990. Ordinance No. 05-90 - Ordinance Amending Hotel/Motel Bed Tax Ordinance. First Reading. Mr. Strip introduced the Ordinance. Mr. Smith suggested treating the Ordinance as a first reading so that he, Ms. Maurer and Mr. Strip could get together and work out some language changes. There will be a second reading of the Ordinance on February 5, 1990. Other Mr. Amorose moved to adjourn to Executive Session to discuss land acquisition. Mr. Sutphen seconded the motion. Vote - Mr. Amorose, yes; Mr. Campbell, yes; Mrs. King, yes; Ms. Maurer, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Sutphen, yes. Ilrrr The Executive Session lasted from 9:12 P.M. to 9:32 P.M. Mr. Smith announced that the hearing on the scheduled Concept Plan (Stark y/ Coffman Tract) will be heard at the Council meeting on January 29, 1990. Discussion Regarding Bed Tax Application - Dublin Arts Council Mr. Robert Burda, President of the Dublin Arts Council, stated that the Dublin Arts Council is a very responsible and very responsive organiza- tion in the City of Dublin which has a well though out budget. The program package of the Dublin Arts Council is designed to reach every member of the Dublin community. The Dublin Arts Council has become a recognized leader among arts groups and organizations for advice and counsel, Mr. Burda noted. Mr. Burda said that there are five major components of the Dublin Arts Council's activities: 1. Performance Series which has four major elements and four minor elements, the major elements being a community performance, a children's performance, to bring a national artist for a major production and the Artist in Residency program as well, said artist ~ teaching and interacting with each child in the Dublin school system The four minor elements would be the Sunday at Scioto series, the Brown Bag series (a means of saying thank you to the Dublin business community for their support), the speaker workshop, the visual arts program and the eudcational programs. 2. Mr. Burda said that the Art in Public Places which first occurred tw years ago, includes a town meeting, a school competition, a HEritage Village tour, extensive juror review and jury selection. He noted that Ms. Janet Jordan is the City's representative on the Dublin Arts Council, and that construction is beginning on the winning scupture that was chosen approximately two years agog and when completed will be dedicated to the City. RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting O4".-ON LEGAL BLANK CO., FORM NO. 10148 January 22, 1990 Held 19 Page Seven 3. The Visual ARts Exhibition series consists of three or four events in which the visual arts are introduced to the community with public exhibitions . 4. The Artists in Residency program touches 5,000 Dublin school children. 5. A $1,000 scholarship is awarded each year. 6. The Speaker's Workshop series, a four part series, is open to the community. Mr. Burda also commented as follows: 1. The Dublin Arts Council begain in 1984 as a very small organization and has grown to be a very large, well respected and exempt organiza tion. 2. The primary purpose of the Dublin Arts Council is to educate, inform and contribute everything directly received back to the City. 3. The Dublin Arts Council is asking for $52,300.00 for the Performan S ries, which reaches approximately 8,000 persons in the City for a cost of $6.40 per person. 4. It is hoped that eventually the Art in Public Places will become part of a walking tour of the City. 5. There is no charge for the Speaker's Workshop and Visual Arts Progra those being a gift to the City from the Dublin Arts Council. Ms. Elizabeth Robechek presented the following comments regarding the Art in Public Places Program: 1. The purpose being to introduce a new piece of public art into the community every two years. 2. Other communities are asking for advice in beginning similar program . 3. Public art is a process, and its access is very important. Those two requirements being important when requesting grants from such organizations as the Ohio Arts Council and the National Endowment for the Arts. Mr. Bob Goldie, treasurer of the Dublin Arts Council noted that the DubLi Arts Council is a very accountable and professional organization, being accountable to the City of Dublin, the Ohio Arts Council and the various other granting agencies. With regard to the Performance Series he noted that acts/persons are booked some six to eighteen months in advance. Ms. Sally Miller, Executive Director of the Dublin Arts Council, noted that as regards the Performance Series that it takes a few years for a pr gram to be successful. She said that a new committee has been formed, the Worthington Arts Counc 1, which has a successful program, has been consulted, and a consultant, Diane Muth of the Lima Arts Council has been hired to assist in the devel p- ment of the series as well and a survey a newsletter will be developed and distributed throughout the community for input. With regard to the Art in Public Places, the Ohio Arts Council granted, i 1989, the Largest Art in Public Places grant in Ohio to the Dublin Arts Council. Ms. Miller said that the site selected for the next Art in Public Places `.,i is at Avery Road Park. Mrs. King said that she valued the Art in Public Places portion of the program, but did have concerns with regard to the Performance Series, suggesting that the Dublin Arts Council cut down the number of performanc s until receiving community input, as well as the possibility of scheduling the events on another evening rather than Thursday (weekends being preferable). Mr. Burda said that he felt that the Performance Series, as presently structure, is appropriate, that it touches every aspect of the Dublin community. RECORD OF PROCEED[NGS h/IinutES Of Dublin City Council Meeting Meeting D4~~^,N LEGAL BLANK CO.. FORM NO. 10148 Held January 22, 1990 19 Page Eight A Ms. Maurer suggested that perhaps the focus as regards attendance at the Performance Series events should be on bringing people into Dublin. Mr. Burda said that they had been working on increasing their mailing list as well as expanding their advertising. Mr. Campbell said that he had a concern with the request for such large sums of money from the bed tax, noting that he would feel more comfortable with matching funds, perhaps from revenues generated from ticket sales. Several members of Council suggested approving the request this year, but noted that monies might not be so readily available in future years if there was not an increase in revenue, particularly as regards the Performance Series. Mr. Sutphen moved to approve the request for $91,450.00. Ms. Maurer seconded the motion. Mrs. King pointed out that the increase in dollars requested from last year in several areas was substantial. Mr. Burda noted that with a full-time Director, that the Dublin Arts Council now was able to respond to more opportunities. Vote on Mr. Sutphen's motion - Mr. Sutphen, yes; Ms. Maurer, yes; Mr. Strip, yes; Mayor Rozanski, yes; Mrs. King, yes; Mr. Amorose, yes; Mr. Campbell, no. Comments from Staff Lt. Geis 1. Lt. Geis reported that the accreditation process had been completed; that of the 900 plus standards required to be addressed, only one needed to be corrected and should be, with corrections, in the hands of the persons on the assessment board in a week to 10 days. Provided that meets with approval, it would appear that the formal accreditation would be granted to Dublin in March of 1990 in Albuquerque, New Mexico. He noted that Dublin would be the first police department in Central Ohio to be accredited and the eighth department in the State of Ohio Lt. Geis, on behalf of Chief Ferrell, thanked the City Council, the City Manager and City Staff for all their assistance. Mayor Rozanski, on behalf of the City, congratulated the Police Department on a job well done. Mr. Harding 1. Reported that negotiations with the Police Department have been completed and both are in agreement on all items. He said that staff would prepare the appropriate ordinance for the first Council meeting in February. Comments from Citizens Mrs. Catherin Headlee Y`.. 1. Suggested that perhaps by improving the St. Patrick's Day and Fourth of July parades and activities, that more people from outside of Dublin might be encouraged to join in the festivities. 2. Speaking on behalf of Terry A. Headlee, her son, Mrs. Headlee commented regarding the City income tax. She noted that Mr. Headlee had been receiving income tax forms since 1981; that his name should never have been put in the City of Dublin's computer. She said that she, Mr. Sheldon, and Mrs. Metz over the years had all written letters regarding the situation and said that last year Mr. Headlee was ordered to make a personal appearance or to appear in Mayor's Court. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting OAS%7:JN LEGAL BLANK CO., FORM NO. 10148 Held January 22, 1990 19 Page Nine Mr. Headlee said also that she had received information that notices were being mailed to persons who have been dead for a number of year . Several other persons (including Council members) mentioned that the had had problems of a similar nature. Mr. Campbell suggested that perhaps the tone of the letter(s) being sent out could be less accusatory and of a more kindly nature. Council Roundtable Discussion Ms. Maurer 1. Initiated discussion about whether the proposed community center should be on the May ballot or perhaps the City should allow the community input process to take place and put the issue on the November ballot. Since Mr. Greg Stype, bond counsel, would be preparing the Legisla- tion regarding the bond issues, Mr. Sutphen moved that Mr. Stype prepare alternative legisation - one including the community center and one not, for the January 29, 1990 Council meeting. I Mr. Strip seconded the motion. Vote - Mr. Strip, yes; Mr. Sutphen, yes; Mrs. King, yes; Mayor Rozan i, yes; Mr. Amorose, yes; Mr. Campbell, yes; Ms. Maurer, yes. 2. Reported regarding the storm water drainage issue (Billingsley Citch Bright Road area) which Council requested be mediated by MORPC with the City of Columbus. She noted that it appeared that Columbus was not interested in getting involved in such a mediation process. Mayor Rozanski told Ms. Maurer to pursue the matter as directed by Council. Mr. Campbell 1. Wished his wife a happy Eighth Anniversary. Mayor Rozanski 1. Wished the Clerk a Happy Birthday. 2. Announced that there would be a Council meeting on January 29, 1990 with a formal agenda. Mrs. King announced that there would be a Public Service Committee meetin on Friday, February 2, 1990 at 9:30 A.M. Mrs. King moved to adjourn to Executive Session at 10:46 P.M. to discuss a personnel matter. Mr. Sutphen seconded the motion. Vote - Mr. Strip, yes; Mr. Sutphen, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Amorose, yes; Mr. Campbell, yes; Ms. Maurer, yes. F' ~ / , fayor - Presidin ficer Clerk of Council