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HomeMy WebLinkAbout11/20/1989 RECORD OF PROCEEDINGS ilIit3L1t~5 Of Dublin City Council Meeting Meeting [~A~IJN L.ECGAI BIAfVK CO., FORM NO. 10148 Held November 20, 1989 19 The meeting of the Dublin City Council was called to order by Mayor Jan Rozanski at 7:00 P.M. on Monday, November 20, 1989. Mr. Jankowski led the Pledge of Allegiance. Members of Council present were: Mr. Amorose, Mrs. King, Ms. Maurer and Mayor Rozanski. ~ Ms. Maurer moved to adjourn to Executive Session. Mrs. King seconded the motion. Vote - Mr. Amorose, yes; Mrs. King, yes; Ms. Maurer, yes; Mayor Rozanski, yes. Mayor Rozanski reconvened the regular meeting at 7:42 P.M. Mr. Jankowski and Mr. Strip had arrived at the meeting. Mr. Sutphen was absent. Mr. Hansley, City Manager, and Mr. Smith, Law Director, were also present. Members of City Staff present were: Mr. Bowman, Ms. Brown, Ms. Clarke, i Chief Ferrell, Mr. Jones, Ms. Jordan, Mr. Mack, Mrs. Metz and Mr. Willis. Mr. Amorose moved to approve the minutes of the October 23, 1989 special meeting of Council. Mrs. King seconded the motion. A~ Vote - Mr. Strip, yes; Mayor Rozanski, yes; Ms. Maurer, yes; Mrs. King, yes; Mr. Jankowski, yes; Mr. Amorose, yes. ~u.r Mr. Amorose moved to approve the minutes of the November 6, 1989 meeting of Council. Mrs. King seconded the motion. Vote - Mayor Rozanski, yes; Mr. Jankowski, yes; Mr. Amorose, yes; Mr. Strip, yes; Mrs. King, yes; Ms. Maurer, yes. Correspondence There was no objection to the sale/transfer of a D1, D2, D3 liquor permit being sold by Frafriar Investment Company to Village Wine Merchant, 91 S. High Street, Dublin. Resolution No. 26-89 - Resolution Establishing a Community Reinvest- ment Area Within the City of Dublin. Third Reading. Vote - Mr. Amorose, yes; Mr. Strip, yes; Mr. Jankowski, yes; Mayor Rozanski, yes; Mrs. King, yes; Ms. Maurer, yes. Ordinance No. 98-89 - Ordinance Approving the Editing and Inclusion of Certain Ordinances as Parts of the Various Component Codes of the Codified Ordinances of Dublin, Ohio. First Reading. Ms. Maurer introduced the Ordinance. Ms. Maurer moved to waive the three time reading rule and treat as an emergency. Mr. Amorose seconded the motion. Vote - Mr. Amorose, yes; Mr. Jankowski, yes; Mrs. King, yes; Ms. Maurer, yes; Mayor Rozanski, yes; Mr. Strip, yes. Vote on Ordinance - Mayor Rozanski, yes; Mr. Amorose, yes; Mr. Strip, yes; Mr. Jankowski, yes; Ms. Maurer, yes; Mrs. King, yes. RECORD OF PROCEEDINGS ~TinUteS Of Dublin City Council Meeting Meeting [)A'e"1JN LEGAL BLANK CO.. FORM NO. 10148 Held November 20, 1989 19 Page Two Ordinance No. 99-89 - Ordinance to Amend Section 150.53 of the Dublin Codified Ordinances - Tree and Landscape Advisory Commission. First ~o. Reading. Mrs. King introduced the Ordinance. Ms. Jordan explained that when the Tree and Landscape Advisory Commission was created two years ago, the ordinance failed to address the issue of terms for members of the Commission, and explained that the intent was to have a similar format as the other boards and commissions. In 1990, then, there will be members serving one, year, two year, and three year terms, and then subsequently each member will serve a three ~ year term. She noted that they were also recommending that there be an additional citizen member as well as a representative member from the Planning Department. Mr. Amorose moved to waive the three time reading rule and treat as an emergency. Mrs. King seconded the motion. Vote - Mr. Amorose, yes; Ms. Maurer, yes; Mayor Rozanski, yes; Mrs. King, yes; Mr. Jankowski, yes; Mr. Strip, yes. Vote on the Ordinance - Mrs. King, yes; Mr. Amorose, yes; Mr. Strip, yes; Ms. Maurer, yes; Mr. Jankowski, yes; Mayor Rozanski, yes. Ordinance No. 100-89 - Ordinance Authorizing the City Manager to Accept a Proposal from Woolpert Consultants. First Reading. ~ Mrs. King introduced the Ordinance. Mr. Dan Anstine of Woolpert Consultants introduced Mr. Mark Dunn, the project manager on the Inflow and Infiltration study. Mr. Dunn noted that there were flow meters installed in various main drainage basins in the City to obtain meter readings in order to determine areas which indicated the highest incidence of inflow and infiltration, noting that the premise of the project at this point being to locate the areas of inflow and infiltration and not to identify the actual source. Smoke testing will be done to identify the actual sources, the metering being done to narrow down and locate the smaller areas of the highest incidence. Mr. Dunn said that they used two rainfall days to get an indication of how much inflow/infiltration needs to be removed from the system in order to reduce/eliminate the overflows. Two different rainfall amounts were used - 2.5" rain,which'resulted ~iri majpr;flood~ing, c~using't~}e=pump station to overflow and a 1.8" rain which did not result in overflow at the pump station. He commented that with the information, they were provided with the ability to prioritize the areas that should be smoke tested to identify the actual sources of inflow. Mr. Dunn noted that they found that approximately 80% of the analyzed inflow was coming from about 20% of the sewers and that about 33% of the sewer length yielded 95% of the problem. Mrs. King asked why some of the newer areas of the City would be having problems. Mr. Anstine said that homes could be tied into sewers by mistake; that in certain areas there could be rock problems; that removing rock could result in cracks in sewers, allowing inflow. It was noted that in areas with new home construction that contractors may be pulling out the plugs of the sanitary sewers and letting the surface water drain out into basements, and that once the home is built there is no longer that problem. It was also noted that with continuous construction the problem is ongoing. RECORD OF PROCEEDINGS i~lIlnUteS Of Dublin City Council Meeting Meeting UA'-IJN LEGAL 61.ANK CO., FORM NO. 10148 Held November 20, 1989 19 Page Three Mr. Anstine said that the City inspectors could help in that type of situation. Responding to a question from Mrs. King, Mr. Dunn said that smoke testing could begin on December 18th, allowing time for a public notification program - newspaper advertisements, direct mailings, coordination with the police and fire departments, etc. He also said that a full-time, off-duty, township fireman with radio contact to the fire station would be provided. Mr. Dunn said, depending on the weather, that they would hopefully complete the testing by the second or third week in January. Mr. Anstine noted that the smoke testing would be Phase 1 and that the T.V. Video Survey, if needed, would be a part of Phase II. With regard to weather for T.V., the greatest concern would be for the possibility of extremely cold weather and freezing water on the equipment. Considerable discussion followed regarding the fact that the drainage basin in area H (Metro Center and Waterford) had not been metered. Mr. Dunn said that area H would have required going down into two man- holes near the pump station area, and that it was not a question of physically locating the manholes but that it was a question of safety for crew members going down into the manholes; those holes being very full with rapid water running through them; that the holes being so full because that is the area to which all the City's water flows. Mayor Rozanski said that he shared Ms. Maurer's concerns that such a large area had not been flow meter tested, noting that he thought the area in which his home is located would be prone to have problems; that there is Ilr.r a major sanitary sewer which lies a foot and a half under the creek bed, noting that a great deal of blasting had been required in the area for construction of homes. Additional discussion followed with Mr. Willis noting that area H also collects water from area G, and that area G is identified as being a higher contributor than is considered normal, and Mrs. King summarized by saying that there were several members of Council who felt that additional exploration in area H needs to be done. The consultant noted that there are constraints regarding the placement of meters into manholes, noting that perhaps if they had been able to locate two or three other manholes in the Metro Center area that they may have been able to be metered. He said that they would review the situation and perhaps be able to put meters into some of the manholes in area H, but also noted that the 24" and 36" pipes near the pump station are always full, essentially carrying all the flow from the City into that area. Mr. Dunn said that if the 80% of inflow and infiltration that shows up in 20% of the sewers can be remedied that unless there is a thousand year storm that the lift station will not overflow; that if they can find the 80% through the smoke testing program and remove it, the lift station ~ will not overflow. It was noted that they were looking at eliminating 50% of the inflow. jy~.+ Mr. Anstine said that with sewers being underground that it was not an exact science. Mrs. King asked the consultants how they would actually correct the serious inflow/infiltration problem. Mr. Anstine said that the smoke testing program would be used to identify the source of the problem; that the source of the problem could be several things - perhaps a City problem, perhaps a storm sewer cross connected with a sanitary sewer, etc. He noted that once the source of the problem is found and then the specifics of the problem itself, that they would then recommend to the City how the problem can be fixed. RECORD OF PROCEED[NGS l~lliriut~s Of Dublin City Council Meeting Meeting DA'^ON L.E GAL BANK CO.. FORM NO. 10148 Held November 20, 1989 19 Page Four Mr. Anstine also said that they would not make the actual repairs but would identify the sources of the problems. Mr. Smith reported that Dublin has already "on the books" legislation regarding private property owners; that Section 921.07 of the Code permits the City Engineer or other designated authorized employees of the municipality to enter private property for the purpose of inspecting, observing, measuring, sampling and testing discharge of the community system and noted that there is an appropriate penalty section. He also noted that on occasion there will be exceptional circumstances that will have to be dealt with on an individual basis. With regard to the requirements of the Consent Order, which requires the City to have the first draft of the. long range plan prepared by December 15, 1989. Mrs. King wondered about the possibility of correcting situations which can be corrected expeditiously without waiting for the smoke testing phase. With regard to the area around the Volkswagen building, Mr. Dunn said that video cameras would be most appropriate for that area. With regard to allowing the use of plastic pipe, Mr. Willis said that he is in the process of developing a written policy with guidelines for allowing said pipe up to and including 15". Ms. Maurer asked whether or not the City should be developing an ongoing inflow and infiltration program. Mr. Dunn said that the City should, on an annual basis, set meters in certain areas and move them throughout the City on a weekly basis; that tirr a maintenance crew should be assigned to keep the program up to date; that the metering be followed up with smoke testing if necessary, and then be responsible for replacing sewers if need be, perhaps some T.V. work being required; that an ongoing maintenance program should be in place. Mr. Willis said that the City has purchased flow meters in an effort to begin and develop a program which should be in place in the coming year. Mr. Anstine commented regarding their proposal - the general plan, the long term solution to the wastewater disposal problem is due January 1, 1990. The odor control report and design is due December 15, 1989; the odor control equipment for the pump station. The third part of the proposal is the requirement of the EPA for an on- going sampling program. He noted that the sampling would be on a per time basis ($850/day/ occurrence) and that the overall fee for all four items in the proposal would be $153,230.00. Responding to a question from Mrs. King, Mr. Anstine said that they will be submitting to the EPA a draft report of the general plan and that it will be submitted to the City at the same time. ~ Mrs. King moved to waive the three time reading rule and pass as an emergency. Ms. Maurer seconded the motion. ~ Vote on the motion - Mr. Strip, yes; Mr. Jankowski, yes; Mrs. King, yes; Ms. Maurer, yes; Mr. Amorose, yes; Mayor Rozanski, yes. Vote on the Ordinance - Ms. Maurer, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Amorose, yes; Mrs. King, yes; Mr. Jankowski, yes. RECORD OF PROCEEDINGS iVlinutes of Dublin City Council Meeting Meeting DA !:pN L.E GAL BLANK CO., FORM NO. 10148 Held November 20, 1989 19 Page Five Ordinance No. 101-89 - Ordinance to Rezone 5.0 Acres on North Side of Perimeter Loop Drive, East of Avery Road. First Reading. ~r.r Ms. Maurer introduced the Ordinance. ms. Maurer moved to refer the Ordinance to the Planning and Zoning Commission. Mr. Jankowski seconded the motion. Vote - Ms. Maurer, yes; Mayor Rozanski, yes; Mrs. King, yes; Mr. Jankowski, yes; Mr. Strip, yes; Mr. Amorose, yes. Mr. Amorose had a question regarding the title - to be zoned from Planned Commerce District to Planned Commerce District. Ms. Clarke said that the tract right now is in an area that is zoned Planned Commerce District for office use and that the proposal presented is for a car dealership and thus requires a reclassification of the Land; a different plan. Ordinance No. 102-89 -Ordinance to Amend Ordinance No. 87-89 - Street signage. First Reading. Mrs. King introduced the Ordinance. Mr. Hansley pointed out that there was a minor change in Section 1.(b) - that signage for main streets shall be 12" x 48" and not 9" x 48". ~ Mr. Strip wondered about perceived inconsistencies in the language of the Ordinance. irw Mayor Rozanski noted that the Ordinance had already been passed by Council; that the amendment was merely changing 9" to 12" in Section 1.(b). Following additional discussion regarding inconsistencies, Mrs. King said that the point of the Ordinance was to allow areas that were previously given distinctive signage as part of their P.U.D. approval process to retain that signage if they chose, but that they had to use breakaway posts with either the City's sign on top of the post or they had to paint the routed lettering on their signs in Muirfield and Donegal Cliffs. She also noted that Mr. Johnson has been meeting with members of the civic associations regarding the new requirements. Mr. Hansley said that the staff feels that they have understood and interpreted the Ordinance; that perhaps further clarification of the various requirements would be in order. Mayor Rozanski suggested passing this Ordinance and then perhaps reworking the entire Ordinance at a later date. Ms. Maurer moved to waive the three time reading rule and treat as an emergency. Mr. Amorose seconded the motion. Vote.- Mrs. King, yes; Mr. Amorose, yes; Ms. Maurer, yes; Mr. Strip, yes; Mayor Rozanski, yes; Mr. Jankowski, yes. Vote on the Ordinance - Mr. Strip, yes; Mr. Jankowski, yes; Mrs. King, yes; Mr. Amorose, yes; Mayor Rozanski, yes; Ms. Maurer, yes. ilrw Ordinance No. 103-89 - Ordinance to Enter into a Health Services Contract with the Franklin County Board of Health. First Reading. Mr. Amorose introduced the Ordinance. Ms. Maurer referred to Section 3. of the agreement which states that "the Health Department shall render a report monthly to the Mayor/City Manager on all services directly rendered to the Dublin citizens". She said that it was her feeling in a Council/Manager form of government that Council would not want to have such a report sent to the Mayor. RECORD OF PROCEEDINGS 11Z1nut~S of Dublin City Council Meeting Meeting D/a +iON LEGAL BLANK CO.. FORM NO. 10148 Held____November 20, 1989 19 Page Six ~ Mayor Rozanski and Mr. Hansley said that they both forward their copies of the monthly reports (a list of plumbing inspections completed in Dublin) to the Engineering Department. Mr. Amorose brought up the point that homeowners with off-site aeration systems are charged a yearly $15 fee, noting that it seems that one is being penalized $15/year if one has an aeration system, whereas if a homeowner is on the citywide sewer system, he/she is not obligated to pay anything. Mayor Rozanski suggested that the service Committee review the issue, especially looking into the inspection process of private systems. Ms. Maurer moved to amend the Ordinance to omit "the Mayor and/or Manager" to read "Manager". Mr. Amorose seconded the motion to amend. Vote - Mayor Rozanski, yes; Mr. Strip, yes; Mr. Amorose, yes; Mrs. King, ~ yes; Mr. Jankowski, yes; Ms. Maurer, yes. Vote on waiving the three time reading rule and treating as an emergency following a motion by Ms. Maurer, seconded by Mr. Amorose the vote was: Mr. Strip, yes; Ms. Maurer, yes; Mr. Jankowski, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Amorose, yes. Vote on the Ordinance - Mr. Amorose, yes; Ms. Maurer, yes; Mayor Rozanski, yes; Mr. Jankowski, yes; Mrs. King, yes; Mr. Strip, yes. Mayor Rozanski noted that the following four ordinances were basically companion ordinances and suggested addressing all four ordinances at one time rather than separately; those ordinances being titled as follows: Ordinance No. 104-89 - Ordinance Providing for Issuance and Sale of $2,200,000 Water System Improvement Notes. First Reading. Ordinance No. 105-89 - Ordinance Providing for Issuance and Sale of $1,550,000 Water System Improvement Notes. First Reading. Ordinance No. 106-89 - Ordinance Providing for Issuance and Sale of $1,200,000 Swimming Pool Construction Notes. First Reading. Ordinance No. 107-89 - Ordinance Providing for Issuance and Sale of Notes - Frantz Road Improvement Notes. First Reading. The Clerk read the titles of all four ordinances. Ms. Maurer introduced all four ordinances. Mrs. Metz said that because of the merger issue on the ballot on November 7, 1989 that it was decided to roll the notes over, and that there are other notes coming due on April 5, 1990, allowing for a bigger bond issue and that they could all be passed at the same time. Ms. Maurer moved to waive the three time reading rule and treat as an emergency Ordinances No. 104-89, 105-89, 106-89 and 107-89. Mr. Strip seconded the motion. Vote on motion to waive the three time reading rule and treat as an err emergency on Ordinance No. 104-89 - Ms. Maurer, yes; Mr. Jankowski, yes; Mr. Strip, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Amorose, yes. Vote on Ordinance No. 104-89 - Mr. Amorose, yes; Ms. Maurer, yes; Mayor Rozanski, yes; Mr. Jankowski, yes; Mr. Strip, yes; Mrs. King, yes. Vote on waiving the three time reading rule and treating as an emergency Ordinance No. 105-89 - Mr. Amorose, yes; Mr. Jankowski, yes; Mrs. King, yes; Mr. Jankowski, yes; Mr. Amorose, yes. RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting DAT"70N LEGAL BLANK co., Fo Hrn NO. 70148 HelcL---.November 20, 1989 19 Page Seven ~ Vote on Ordinance No. 105-89 - Mr. Strip, yes; Mayor Rozanski, yes; Ms. Maurer, yes; Mrs. King, yes; Mr. Jankowski, yes; Mr. Amorose, yes. Vote on waiving the three time reading rule and treating as an emergency Ordinance No. 106-89 - Mr. Jankowski, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mrs. King, yes; Mr. Amorose, yes; Ms. Maurer, yes. Vote on Ordinance No. 106-89 - Mr. Amorose, yes; Mr. Jankowski, yes; Ms. Maurer, yes; Mr. Strip, yes; Mrs. King, yes. Vote on waiving the three time reading rule and treating as an emergency Ordinance No. 107-89 - Mr. STrip, yes; Mayor Rozanski, yes; Ms. Maurer, yes Mrs. King, yes; Mr. Jankowski, yes; Mr. Amorose, yes. Vote on Ordinance No. 107-89 - Mr. Jankowski, yes; Mr. Strip, yes; Mr. Amorose, yes; Mayor Rozanski, yes; Ms. Maurer, yes; Mrs. King, yes. Resolution No. 27-89 - Statement of Municipal Services for Proposed Annexation of ,Property Currently in Concord Township. First Reading. Mrs. King introduced the Resolution. Mr. Strip moved t.o waive the three time reading rule and treat as an emergency. Ms. Maurer secctinded the motion. Mr. Ottery, owner of the property, noted that the property is not in the water and sewer service contract area at the present time, but that should the annexation come about that he would petition the City of Columbus to be included in said district, noting that he still wants to be annexed to Dublin. Mr. Ottery presented, at the request of Mrs. King, a more detailed description of the location of the property. Ms. Maurer moved to amend Section 1., Fire, of the Resolution to read as follows: "Fire protection is currently provided by Concord Township, Delaware County which has mutual aid agreements with other municipalities". Mr. Jankowski seconded the motion. Vote on the amendment - Mrs. King, yes; Mayor Rozanski, yes; Ms. Maurer, yes; Mr. Jankowski, yes; Mr. Amorose, yes; Mr. Strip, yes. Vote on waiving the three time reading rule and treat as an emergency - Mr. Strip, yes; Mr. Amorose, yes; Mr. Jankowski, yes; Ms. Maurer, yes; Mayor Rozanski, yes; Mrs. King, yes. Vote on the Resolution - Mayor Rozanski, yes; Mrs. King, yes; Mr. Strip, yes; Ms. Maurer, yes; Mr. Amorose, yes; Mr. Jankowski, yes. Request for Approval of Preliminary Plat - Shamrock Boulevard. Mr. Bowman presented the following information: 1. The site contains three parcels totaling 37 acres located on the north/south side of S.R. 161. 2. The site is undeveloped and zoned for residential use in the R-1, R-4 zoning districts. 3. The site is bounded by Wendy's International headquarters on the west, Tuller Ridge Corporate Center under construction to the north and west. Abutting the property on the east side is the Dublin Village Center project and directly on the east side is the David Road residential development. RECORD OF PROCEEDINGS 1+/IinUt2s of Dublin City Council Meeting Meeting DAr'l'JN I..E GAL BLANK CO.. FORM NO. 10148 Held November 20, 1989 19 Page Eight 4. The plan involves all the improvements intended for a proposed new road to be called Shamrock Boulevard, connecting S.R. 161 on the rr.. south side and Village Parkway. 5. Also, with this, is a connector road from the west called Tuller Ridge Drive which would intersect the proposed Shamrock Boulevard. 6. The plat will complete the roadway improvements that have been planned in that area north of S.R. 161 and I-270. 7. Shamrock Boulevard is shown with a 100' right-of-way to accommodate the divided roadway with median strips, and may contain an entry feature at S.R. 161. It tapers to 8' of right-of-way and 45' of pavement. 8. Tuller Ridge Drive would be intersected at 60' of right-of-way with a turn signal street from the west side. 9. The plan also shows an 8' bike path shown parallel to the street on the west side of the street. 10. Staff and the applicants are continuing to discuss the boulevard and the divided roadway feature of the plan. 11. The applicant plans a commercial multi-use development. 12. The land is not zoned for this purpose but the developer feels that he needs the road to mark his property. It was noted that this request for approval was out of the ordinary in that the tract has not been rezoned. Mr. Bowman noted that he felt that if there was a risk involved that it was on the part of the developer - to build a roadway prior to approval of a rezoning. Ms. Maurer asked why the roadway was not called Stoneridge since Stoneridge would connect with it. Discussion followed regarding confusion created when connecting roads have different names, on different sides of the street. Mr. Bowman said that the roadway from S.R. 161 to the north to where this property and the Wendy's property share a common property line; that the roadway is committed as far as Wendy's and that the cost of this road will be shared equally by the developer and the applicants. Ms. Maurer moved to amend the plat to change the name of Shamrock Boulevard to Stoneridge Lane. Mr. Strip seconded the motion. Vote on the motion to amend - Mr. Amorose, yes; Mayor Rozanski, yes; Mrs. King, yes; Mr. Jankowski, yes; Ms. Maurer, yes; Mr. Strip, yes. Mrs. King had a question regarding the preliminary plan and noted that some of the uses cited could include an auto dealership and the fact that such a use with lights, etc. would not be a positive use as regards the residents on David Road, wondering when adequate provision would be made for screening or whether that would be a moot point if the property owners would be selling. Mr. Amorose noted that the issue was discussed at Planning and Zoning concerning isolation of 18 residential lots or homes, saying that perhaps r that residential area was being excluded from being part of a larger ir..r commercial development. Mr. Bowman acknowledged that it is a tough issue which has been the subject of many discussions. Mrs. King suggested perhaps the possibility of providing an exit to Village Parkway as a separate access. Mr. Bowman said that it had been discussed with residents several years ago and that at present there are different views among the residents on the street as to how to proceed. RECORD OF PROCEEDINGS i~'Ilnutes of Dublin City Council Meeting Meeting UA'+iON LEGAL BLANK CO.. FORM NO. 10148 Held November 20 1989 19 Page Nine A Mr. Wagner, a David Road resident, wondered about the impact on David Road residents, noting that at the present time it is already difficult to get out onto S.R. 161 from David Road. Mr. Strip asked Mr. Wagner what he would like to happen. Mr. Wagner said that the majority of owners on David Road have indicated an interest in selling commercially and that they have contacted a realtor. Mr. Bowman said that if David Road were to remain residential, that the logical exit would be to go west and intersect Shamrock Boulevard (Stone- ridge). Mr. Wagner asked when and if S.R. 161 is widened whether or not there will be a median cut through the boulevard to David Road. There was further discussion regarding the desire of a majority of residents to sell their property for commercial use and the possible affect of the proposed roadway on their ability to do so. Mr. Bowman noted that at one time all property owners signed to sell the property in a block, but that since them a couple of owners had placed ~ "astronomical" prices on their properties. Mr. Amorose said that he felt that a road network, with David Road having access to either Village Parkway or Stoneridge Lane needed to be worked out Mr. Bowman said that there would be a curb cut with turn lanes off of the ~ boulevard that will get one in and out of the site. Mr. Amorose said that he thought it was important to take into consideratio I~r.r all of the possible uses of the adjoining properties and to tie that network of roads together. Mrs. Rausch, a resident of the area, expressed a concern regarding the placement of the proposed traffic light on S.R. 161, noting the present difficulty she has in going west on S.R. 161. Mayor Rozanski said that he felt that sometimes a traffic light makes it easier because it does stop traffic in one direction and because it can help by making breaks in traffic. Mr. Bowman pointed out that the property with the extension of the road will be very difficult to develop commercially if David Road has to stay where it is because the extension of the road goes right through the middle of it; that eventually there will be a 200' strip on either side of David Road to develop commercially. Mr. Bowman also said that commercial development on David Road would be something that staff would support. It was noted that a zoning request would follow soon. ~ Ms. Maurer moved to pass the plat as amended. Mrs. King seconded the motion. Mrs. Rausch said that the majority of the people on the road were willing to sell at a reasonable price, but that there were three property owners ~ on David Road who were asking $250,000 to $350,000 for their properties, noting that it was difficult to sell because no one wants to buy a particular property without assurance that they can buy all the properties. Vote on Mrs. Maurer's motion to approve the plat as amended - Mr. Amorose, no; Mayor Rozanski, yes; Mr. Jankowski, yes; Ms. Maurer, yes; Mrs. King, yes; Mr. Strip, yes. Request for Variance - Sidewalks - Muirfield 43 Mr. Bowman reported that the developer was requesting that Council waive the normal sidewalk requirement in Phase 43. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting C?A'~-tON I_E GAL BLANK CO., FORM NO. 10148 Held November 20, 1989 19 Page Ten A Mr. Bowman said that in lieu of the sidewalk that the developer has contracted with the Muirfield Association to construct an asphalt walkway ~rrr along the south property line adjacent to the school. The connection will connect to the school and a bikeway at Avery Road as we 1 as connect to the balance of the pathway system in Muirfield. In addition, an easement paralleling Manley Road will be provided with the intention of a city installed bike path in the future. Staff, after discussion, has agreed to construct, as soon as possible, a bicycle path along Manley Road. With the construction of the bike path on Manley Road, the developer has agreed to install paths with an easement from the two north cul-de-sacs, thusgiving all areas within the subdivisio access to a perimeter walkway to the main system. All cul-de-sacs will be accessed to a further walkway. Pedestrian improvements will be completed up front and will not be done on a lot by lot basis. The scheme is more consistent with Muirfield. Mr. Bowman recommended that the developer build the bikeway along Manley Road and the City reimburse the developer next year. With regard to construction costs, Ms. Jordan said that a city constructed bike path would be about $20 per linear foot. Mr. Adams said that they could build it for half of that cost. Mrs. King moved to approve the sidewalk variance. Mr. Amorose seconded the motion. Vote - Mr. Jankowski, yes; Mr. Strip, yes; Mayor Rozanski, yes; Mrs. rrrr King, yes; Mr. Amorose, yes. Report from Representatives of Columbus Southern Power Regarding Tree Trimming Around Power Lines and Also Regarding Replacement of Street Lighting and Power Outages. Mr. Bowman said that staff has had ongoing meetings with the power company, improving communications with regarding to easement and pruning procedures. Mr. Elliott Schaffer of the Tree and Landscape Advisory Commission reported that Mr. Terry Smith, the arborist for Columbus Southern Power made a presentation at the November 6, 1989 meeting of the Commission; explaining the needs and development practices associated with pruning trees around utility poles and lines. Mr. Schaffer noted that they became aware that Columbus Southern Power is in favor of high standards as related to pruning, but that the work does go out for bids and that they do not have any real control over the quality of work being done, the job being sub-contracted. Mr. Schaffer suggested implementing a permit system, and thus the City could have jurisdiction, notification, and information on work being done. He also said that the Tree and Landscape Advisory Commission would like to see the crews working on City trees be affiliated with an organization such as the National Arborists Association and also have on staff a State certified arborist, the City recognizing that the company would adhere to the National Arborists Association's pruning standards which are currently in the landscape section of the Dublin Planning and Zoning Code. The Commission, he said, suggested that wherever possible utilites be placed underground. RECORD OF PROCEEDINGS i~1lriUteS Of Dublin City .Council Meeting Meeting _ 04;TON LEGAL BLANK CO., FORM NO. 1014 Held November 20, 1989 19 Page Eleven Mr. Bowman added that staff has proposed, and the electric company has agreed, that there be one set of standards as regards street lighting, an operating manual, which would aid the electric company and the City in being able to work together in a positive way. He said that such a document will probably be produced within the next couple of months. Mr. Bowman introduced Mr. Marty Grosh, the Northwest Manager of Columbus Southern Power. Mr. Tom Watkins, Columbus Division Manager of Columbus Souther Power presented a general overview (with slides) of how both the AEP and Columbus Southern Power provide service both to the Columbus area and then in turn to Dublin. 1. The Columbus Southern Power division of AEP covers about 1300 square miles and serves about 430,000 customers. 2. There are four substations which serve the Dublin area and there are ~ five distribution circuits. 3. There are two types of distribution circuits in the Dublin area- l the underground distribution circuit and the overhead type circuit. 4. With regard to power outages, Mr. Watkins had the following comments: A. There are a number of things that cause outages on a power system - storms, lightning, wind, tree contact, animals, specifically squirrels. B. "Dig ins" on the underground lines have greatly affected service in the Dublin area, both as regards outages and street lights, associated with high construction activity. C. Cited specific examples of outages which have occurred in Dublin in the past year. D. The company has people on call 24 hours a day, seven days a week to respond to outages. E. In maintaining the reliability of the system, in the distribu- tion area 32 million dollars will be spent this year in tree trimming. F. There is a program of inspection of poles of a certain age. G. Transformer loading is monitored. H. Inspection programs are in place for equipment at substations, etc. I. Records are kept of outages in areas to determine patterns of outages. 5. Have taken action to improve service and reliability, tree trimming an example. In 1986 through 1988 the company spent about $532,000 in the Dublin area on the program. A circuit was dedicated to the eastern part of Muirfield at a cost of $65,000. Another circuit to the Dublin area was added from the Bethel Road substation. 6. Service reliability is a critical concern to the company and they have spent close to 1.3 million dollars in the Dublin area to improve the quality of service. 7. Street light situation. A. There are about 336 street lights in the Dublin area, concentra- ted in two major areas, the Metro Center and Muirfield Village. B. The lights in the Metro Center were installed in about 1979. C. The Muirfield system was developed as Muirfield developed, section by section. D. Both systems involve direct burial cable and street light poles directly embedded in the ground. E. Since each of the systems were installed, they have experienced a considerable number of outages, mainly due to the fact that the underground cables were cut so many times. F. In 1988 the company replaced the cable and installed a duct system in the Metro Center at a cost of $97,000. RECORD OF PROCEED[NGS ~'hnut~~s Of Dublin City Council Meeting Meeting Ong-)<,. LEGAL. BI.A NK CO., FORM NO. 10148 Held November 20, 1989 19 ~ - Page Twelve G. In 1987, 1988 they also replaced the cables and poles,installed the duct system on Brand Road to Memorial Drive on Muirfield ~ Drive at a cost of $133,000. H. There was a reduction in reported outages from 185 in 1988 to 55 in 1989. I. Service to the home is a higher priority then service/repair of street lights, and new service will also tak priority. J. Have treid to establish a more uniform policy as regards street lights - if there is a problem with the lights, the plan is to restore the light within five working days after receipt of the report of the outage; if there is structural underground cable damage, there is a commitment to restore that within 10 working days after notification, and if there is a hazardous condition immediate action will be taken. Mr. Watkins introduced Mr. Terry Smith, arborist for the Columbus Southern Power Company. Mr. Smith had the following comments: 1. There are three main goals A. Maintain clearance between the trees and the wires. B. Provide an access to repair the lines. C. Operate cost effectively. 2. The problem is more difficult in the urban setting because there is ~ such a high density of trees. 3. The program has been progressing. Since 1987 they have tried to move around the entire system, circuit by circuit, trying to Yrr attain a better clearance distance and also to spend additional time trying to shape the trees as much as possible. , 4. Have taken a more pro-active stance with the communities in the service territory to improve the quality of the urban forest. 5. Dublin is fortunate in that it has a relatively young urban forest. 6. A lot of the large, older mature trees will eventually be lost. 7. Showed slides depicting the activities of the tree trimming process. 8. The biggest single factor in restoration time in tree-involved outages is the time to get rid of the tree materials that have taken the lines down so that the lines can be put back up. 9. The areas that can be accessed with aerial lifts are much more cost effective. 10. The back lot areas cost the greatest amount of money and time - fences, dog pens, golf grees, etc. 11. There are some very fast growing tree species - cottonwoods, the silver maple, the willow, etc. which make it difficult to maintain service. 12. The Columbus division has added staff, tree coordinators, to upgrade the planning, working with contractors. 13. Working with communities in pre-planning before coming in the area for tree trimming is important. 14. Presently employ Nelson Tree Service of Dayton. 15. Are trying to look at the program from an aesthetic point of view - what shapes can co-exist with the conductor and can be acceptable aesthetically, experimenting with other types of trimming. 16. Want to attain clearance and still maintain enough foliage, shape to be pleasing. 17. Hope to, in certain situations, catch the trees before they grow out and around and lose the lower foliage , shape them down and create a canopy to be used aesthetically. Mr. Jankowski asked Mr. Smith what he thought about the recommendation from the Tree and Landscape Advisory Commission that the sub-contractors be licensed. RECORD OF PROCEED[NGS illinut~a of Dublin City Council Meeting Meeting DA`"(')N LEGAL BLANK CO., FORM NO. 10148 Held November 20, 1989 19 Page Thirteen ~ Mr. Smith said that he had no problem with that, but further stated that the primary problem the run into with utility trimming is the aesthetics. jr,,., He further stated that a required permit in municipalities would be positive. With regard to their standards, Mr. Smith said that their guideline to the contractor is "attain as much clearance as you can get without disfiguring that tree". He also said that there are different shapes in which trees can be shaped, but said that he was more concerned as to whether there are other techniques which can be used which will make the tree grow a little less. Mr. Smith said that they would work with the City on species, shapes, etc. Ms. Maurer suggested that better avenues of communication be opened up, suggesting that property owners could better understand the reasons for the trimming by being given information and notification. Mr. Smith said that most of their problems are with the larger trees such as the hard maples. Mr. Strip commented regarding outages, saying that he felt that they were occuring more frequently, especially in the Muirfield and Donegal Cliffs area than had been noted by the representative of Columbus Southern Power. Mr. Watkins said that outages occur when there is an interruption of ~ power in excess of a minute or so; operations are when the lights go on and off. fir.. He said that operations are part of the protection and control system; to have a circuit operate very fast, in and out for z second and then stay on long enough to let a fuse blow (a fuse protection/compensation system). Those momentary operations are at about the level that they have been for 20 years. As regards the lengthy outages, those caused by digging into a cable, etc.• that there probably have been twice as many in Dublin this year (20 this year, 11 last year). The momentary operations have decreased. With regard to the Donegal Cliffs area, it was noted that this summer a temporary tie had been put in, allowing the company to restore service to the Donegal Cliffs area a little more quickly. The permanent construct n in the area is not in place. It was noted that operations outages are continuing to be studied, that the system is 25 to 30 years old, but with more advanced electrical equipment in homes, that perhaps the fuse protection/compensation system is not the best. Mrs. King thanked the representatives for their explanations and especially thanked Mr. Grosh for arranging for the repair of the street lights along Muirfield Drive, but also said that she noted that there are a few lights that are still out, and wondered if perhaps a separate kind of a problem existed with those lights south of the old pool on the east side of the road. Mr. Grosh said that those lights were left out for safety reasons; they were cut into and in order to get most of the lights on, it was decided to leave those two out. He also said that the problem should be corrected within a couple of days. Mrs. King also wondered about how well the cables are marked, and if that would be in some way responsible for the number of outages. It was noted that Columbus Southern Power is a member of the Ohio Utility Protection Services. RECORD OF' PROCEED[NGS 1~1inUteS Of Dublin City Council Meeting Meeting C14~lON LEGAL BLANK CO.. FORM NO. 10148 Held November 20, 1989 19 Page Fourteen The contractors, as they dig in an area, are required to call and notify the utility, and the utility must, within 48 hours, go out and spot it rr.. after being notified. It was also noted, however, that some contractors do not call. Mrs. King suggested that perhaps the lines are not properly marked on the map. Mayor Rozanski recalled regarding Muirfield Drive, that in 1988 the electric company went through an extensive program of putting new cable in and new bases for the poles. He also noted that the bases for the poles are deteriorating. Mr. Grosh said that the supplier and manufacturer of both bases and poles have been notified. Mayor Rozanski thanked the representatives. Comments from Staff Comments from Citizens Mr. Dan Terlicki, representing the developer of Wexford Woods, said that they were requesting approval from Council to change the name of the street in their subdivision from Tara Hill Drive to Wexford Woods Drive. He noted that the plat has not been filed nor recorded and also said that he had received approval from both Chief Bostic and Chief Ferrell. Mr. Strip moved to approve the request. fir. Mr. Jankowski seconded the motion. Vote - Mr. Amorose, yes; Mr. Jankowski, yes; Mrs. King, yes; Ms. Maurer, yes; Mayor Rozanski, yes; Mr. Strip, yes. Council Roundtable Discussion Mr. Strip Requested that all find time during the Thanksgiving holiday to count their blessings. Ms. Maurer At the goal setting meeting it was suggested that Council use some Monday nights to schedule workshops on planning issues. She suggested having meetings in January and February to discuss those planning issues which might be relevant to a possible bond issue, said bond issue having to be filed by February 22. It was decided to have a special meeting on December 11, 1989 at 7:00 P.M. to determine the procedure for evaluation of the City Manager and to discuss the Old Dublin Master Plan Mr. Amorose Said that he had a concern regarding the number of satellite antennas that are being requested, especially for the hotel/motel industry, noting that some of the applicants have indicated that they are applying for satellite lrrr antennas because there is no cable service available. He asked the Service Committee to investigate the matter. Mr. Rozanski said that he understood that the area on the south side of Post Road (Chi Chi's, etc.) cannot get cable service nor can the Tuller Road area. RECORD OF PROCEEDINGS i~~iriuteS Of Dublin City Council Meeting Meeting [)4-1GN L.E GAL. BLANK CO.. FORM NO. 10148 Held November 20, 1989 19 Page Fifteen With regard to the mention of a possible bond issue, Mr. Hansley said that the City would not be raising taxes, but that they would be seeking voter approval to increase the debt limit. Mr. Strip moved to adjourn to Executive Session for the purpose of discussion of contract negotiations. Mrs. King seconded the motion. Vote - Mr. Strip, yes; Ms. Maurer, yes; Mr. Amorose, yes; Mayor Rozanski, yes; Mr. Jankowski, yes; Mrs. King, yes. yor - Pr ding Officer ~ Clerk of Counci I, l'•P.g.,.~+.~ s ~ ~-~°~~Prk of Council, hereby certify that the foregoin is a true copy of duly y e Council of the City of Dublin, Ohio, on the _ day of~, t y~5 . Clerk of Council, Dublin, Ohio