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HomeMy WebLinkAbout06-18-12 Council MinutesRECORD OF PROCEEDINGS Minutes of Dublin City Council Mfg June 18, 2012 Mayor Lecklider called the Monday, June 18, 2012 Regular Meeting of Dublin City Council to order at 6:30 p.m. at the Dublin Municipal Building. ADJOURNMENT TO EXECUTIVE SESSION Mayor Lecklider moved to adjourn to executive session for discussion of land acquisition matters (to consider the purchase of property for public purposes) and legal matters (to confer with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action). Mr. Gerber seconded the motion. Vote on the motion: Vice Mayor Salay, yes; Mayor Lecklider, yes; Mr. Keenan, yes; Mr. Gerber, yes. (Mr. Reiner and Mrs. Boring joined the executive session in progress.) The meeting was reconvened at 7:00 p.m. PLEDGE OF ALLEGIANCE Mr. Keenan led the Pledge of Allegiance. ROLL CALL Present were Mayor Lecklider, Vice Mayor Salay, Mrs. Boring, Mr. Gerber, Mr. Keenan and Mr. Reiner. Ms. Chinnici - Zuercher was absent (excused). Staff present were Ms. Grigsby, Mr. Smith, Mr. McDaniel, Ms. Mumma, Mr. — Hammersmith, Mr. Harding, Lt. Farmer, Mr. Hahn, Ms. Ott, Ms. Puskarcik, Ms. Crandall, Mr. Earman, Mr. Clarey and Ms. Ruwette. CITIZEN COMMENTS There were no comments from citizens. CONSENT AGENDA Mayor Lecklider noted that five items are proposed for action on the consent agenda. He asked whether any Council Member requests removal of an item for further consideration under the regular agenda. Hearing none, Mayor Lecklider moved approval of actions requested for the five items as proposed on the consent agenda. Vice Mayor Salay seconded the motion. Vote on the motion: Mr. Reiner, yes; Mr. Keenan, yes; Mr. Gerber, yes; Mrs. Boring, yes; Mayor Lecklider, yes; Vice Mayor Salay. 1. Minutes of Regular Meeting of May 21, 2012 2. Minutes of Regular Meeting of June 4, 2012 3. Receipt of Notice to Legislative Authority from Ohio Division of Liquor Control — Agency Application — Kroger Co. 350, 299 W. Bridge Street, Dublin, OH 43017 4. Ordinance 42 -12 (Introduction/ First Reading) Accepting the Annexation of 2.5 Acres, More or Less from Washington Township to the City of Dublin. (Terry Lowe, 7672 Fishel Drive) 5. Resolution 30 -12 (Introduction /Vote) Accepting the Lowest /Best Bid for the Muirfield Village Waterline Project Phase 1 Project. (No. 12- 006.0 -CIP) RECORD OF PROCEEDINGS Dublin City Council X&eetiue FORM NO, 10.8 June 18, 2012 SECOND READING /PUBLIC HEARING — ORDINANCES Ordinance 39 -12 Authorizing the City Manager to Execute Necessary Conveyance Documentation for the Acquisition of a 1.385 Acres, More or Less, Fee Simple Interest and Another 1.480 Acres, More or Less, Fee Simple Interest from Herbert E. Jones and Janet F. Jones. (Emerald Parkway, Phase 8) Ms. Grigsby stated that this acquisition involves two parcels and is related to the future construction of Emerald Parkway, Phase 8. A map has been provided which identifies the right -of -way and proposed permanent and temporary easement needed. Appraisals on the property were completed and came in at $451,000. Based on negotiations, the amount agreed upon for purchase of the entire properties is $496,000. She explained that, originally, the City had considered purchasing only the necessary right -of -way and easement. However, due to the impact on the homes on the property, it was determined appropriate for the City to acquire both parcels in total. There were no questions. Vote on the Ordinance: Mayor Lecklider, yes; Mr. Keenan, yes; Mr. Reiner, yes; Mrs. Boring, yes; Vice Mayor Salay, yes; Mr. Gerber, yes. Ordinance 40 -12 Authorizing the Provision of Certain Incentives to Bound Tree Medical, LLC to Induce it to Expand an Office and Associated Operations and Workforce within the City, and Authorizing the Execution of an Economic Development Agreement. Mr. Clarey recapped information shared at the first reading on June 4. This EDA is in support of an expansion resulting from an out -of -state consolidation of the company. The expansion would result in 55 new jobs at an average wage of $47,000 per year. The expansion would occur at the company's national headquarters, located in Dublin. The proposed agreement is a five -year, 25 percent performance incentive, capped at $50,000 for the term of the agreement. He introduced Mark Dougherty, Chief Financial Officer of Sarnova, the parent company of Bound Tree, to explain more about the project and respond to any questions. Mark Dougherty, Chief Financial Officer, Sarnova, parent company of Bound Tree Medical noted that he also serves as CFO for Bound Tree. They appreciate Council's consideration of the economic incentive for their expansion. Bound Tree has a long history with Dublin, and has been located in Dublin for eight years. They have experienced a significant growth in employment over this time period and look forward to continued expansion of their business and opportunities to create more jobs in Dublin. Mayor Lecklider asked how long the company has been in existence. Mr. Dougherty responded that under its current ownership, the company has been in existence for four years. Sarnova was formed in June of 2008 with the merger of two independent companies — Bound Tree Medical, headquartered in Dublin, and Tri -anum Health Services, headquartered in Sylmar, California. Shortly after those companies were brought together and the formation of Sarnova, many of the back office operations were identified to relocate to the Dublin office. In essence, much of the Sylmar, California office has become primarily a customer service and sales administration office. Mayor Lecklider asked if Sarnova is primarily a distributor of medical specialty products. Mr. Dougherty responded affirmatively. The company is a collection of three distinct specialty medical distribution companies. Bound Tree Medical is the largest distributor of emergency medical equipment to the pre - hospital market; Tri -anum is the leading specialty distributor of respiratory products in the U.S.; Emergency Medical Products or RECORD OF PROCEEDINGS Min of Dublin City Council Meeting June 18, 2012 EMP out of Wisconsin serves the same pre - hospital market as Bound Tree, but they have a different go -to- market strategy of primarily internet and catalog distribution. In response to Mayor Lecklider, Mr. Dougherty stated that Bound Tree is privately held, so he cannot speak to annual revenues. He has been with Bound Tree for eight years, and when Sarnova was created, he was named CFO of Sarnova and retained his responsibilities as CFO of Bound Tree and CFO for Tri -anum as well. Mayor Lecklider asked him to comment regarding the process, which led to Bound Tree expanding in Dublin. Mr. Dougherty responded that there have been four acquisitions since Sarnova was created, and during each of those times, the company has evaluated the locations of the companies being acquired, the work force, and the location strengths. They have evaluated this against the Bound Tree core group, headquartered in Dublin. Based on the quality of the workforce in Dublin, the City support with tax incentives, and the ability to grow without putting pressure on the local job market have all been factors in their decision to grow in Dublin. Currently, they are executing a strategy to align their core functions under one leadership, consolidating into one location to get the leverage of the management team and value of their core processes. They then invest in enabling technologies to allow that workforce to be more productive, enabling the company to grow with a minimum impact in terms of additional head count. The Dublin location was identified as the preferred location for their consolidation and investment. Mayor Lecklider thanked Mr. Dougherty for his comments, adding that Council is pleased that the company will continue to expand their presence in Dublin. Vote on the Ordinance: Mr. Reiner, yes; Mrs. Boring, yes; Mr. Keenan, yes; Mr. Gerber, yes; Vice Mayor Salay, yes; Mayor Lecklider, yes. INTRODUCTION/ PUBLIC HEARING /VOTE - RESOLUTIONS Resolution 31 -12 Adopting the City of Dublin Goals for 2012 -2013. Mr. Reiner introduced the resolution. Ms. Grigsby stated that this legislation is based upon Council's goal setting held in February. Attached to the draft legislation is a document highlighting the changes to the goals since last year. This information was previously distributed to Council for their review. Staff recommends adoption at this time. Vice Mayor Salay asked about Goal #2 related to the 21s century learning environment and library, noting she would like an update on progress on this goal. In regard to Goal #3 — implementing the vision of the Bridge Street District, she recalled Planning Commissioner Fishman's comment about potential land use incompatibility with regard to the form -based code. She is hopeful that Planning staff can address that going forward. Ms. Grigsby stated that staff would follow up on this requests. Vote on the Resolution: Mr. Gerber, yes; Mrs. Boring, yes; Vice Mayor Salay, yes; Mayor Lecklider, yes; Mr. Keenan, yes; Mr. Reiner, yes. Resolution 32 -12 Waiving Competitive Bidding for the Improvement and Retrofit of the Dublin Division of Police Firearms Training Range and Authorizing the City Manager to Enter into a Contract with Meggitt Training Systems, Inc. Vice Mayor Salay introduced the resolution. Lt. Farmer stated that the range was constructed in 1993 and Meggitt Training Systems was the original installer of the system. The range team did much research regarding other vendors who do this work. After their evaluation, it was determined RECORD OF PROCEEDINGS Minutes of Du blin City C oun c il _ _ J une 18, 20t2 that having the retrofit done by Meggitt would be the best option. Meggitt's original work was very satisfactory as well as their maintenance over the years. Based on research, staff believes that using another provider to do this work would require the City to use a general contractor as well. Meggitt has demonstrated their responsiveness and provided reliable service over the long term. He offered to respond to questions. Vice Mayor Salay stated that she appreciates the explanation and the thorough memo that outlined the reasons for the staff recommendation of this contractor. Mr. Keenan asked if other jurisdictions such as Hilliard, Arlington, Bexley, etc. have their own individual firing ranges. Lt. Farmer responded that they do. Most of the ranges were built in recent years — such as those in Hilliard and Bexley — and this allowed the City to view the new products available from vendors. One of the two competitors promised that they could deliver a certain level of technology, but in viewing the installation, it did not meet the expectations. Mr. Keenan stated that his focus is on the possibility of sharing range facilities. The City shares dispatching services and 9 -1 -1 services with other agencies, and perhaps this is another opportunity in view of the expense. He is not familiar with the use and capacity of the facility, but is merely suggesting this be considered — if it is not too late in the process. In terms of shared services, this would seem an ideal area. Lt. Farmer responded that the Dublin officers do use the range frequently, and the Hilliard and Upper Arlington officers use their respective ranges frequently as well. Whatever agency would take on the responsibility for sharing of such a facility would have a more rapid rate of deterioration of their range, given the high use. Dublin's range was constructed in 1993 and has lasted for nearly 20 years. Sharing of the range would reduce that life significantly. Police staff have had discussion internally about opening the range for use by other agencies. However, the financial and legal aspects have not been worked out. Staff is certainly not opposed to considering this. Mayor Lecklider asked for clarification — is Mr. Keenan suggesting that the City should not have a range, but should share another city's range? Mr. Keenan responded he is suggesting that this is an expensive operation and an interjurisdictional sharing should be explored. Mrs. Boring stated that she appreciates the explanation about the increased wear and tear on the range if it were shared with other jurisdictions. If the facility will serve the City for a longer period of time if used exclusively by Dublin officers, that would be a benefit. Consolidation of services must always be considered very carefully. Ms. Grigsby stated that staff will evaluate the potential of sharing of the range as suggested. Mayor Lecklider stated that if the life of the existing range is 19 years, is that the life expectancy of the retrofitted range? Lt. Farmer responded it should be the same. The materials are of higher quality now, so staff is hoping they are more resilient. There is no guarantee about the life of the system. He noted that the wireless carrier will be a major improvement in terms of longevity of the system. Mayor Lecklider asked how often the City policy requires Police officers to recertify. Lt. Farmer responded that the City complies with the state requirements of annual recertification. Every officer must requalify once per calendar year. Internally, the City mandates a certain amount of training during the year, and offers optional training in addition. Therefore, the range is used on a regular basis. RECORD OF PROCEEDINGS M inutes o _ _ _ Dublin City Council Mee June 18, 2012 Page Vote on the Resolution: Mr. Gerber, yes; Mrs. Boring, yes; Vice Mayor Salay, yes; Mr. Reiner, yes; Mayor Lecklider, yes; Mr. Keenan, no. Resolution 33 -12 Authorizing the City Manager to Execute a Memorandum of Understanding with Dublin City Schools. Vice Mayor Salay introduced the resolution. Mr. Earman stated that this legislation authorizes a memorandum of understanding related to the community programming offered by Dublin City Schools and the City's Recreation Services. He has previously provided memos updating Council on discussions with the Schools regarding this topic. City Council's goal of seeking opportunities to expand partnerships to enhance services and /or reduce costs is related to this endeavor as well. • He noted that in 2011, Dublin City Schools initiated their community education programs. There was some confusion in the community about which entity was provided what services and how to register for the programs. The City staff and Dublin Schools staff began to have discussions about ways to improve the delivery of those services. Some of the benefits of this cooperation are a cost savings potential with this arrangement; reducing confusion in the community about programming; a 'one stop shop" to find the programs and register for them. • In looking at what services could be shared among the two entities, it was determined that program development, brochure development, printing, distribution and the registration process could be shared in order to better serve the community. • Issues identified were duplication of brochure printing and distribution, the registration process and creating a balanced approach. • An 85/15 percent revenue split between the two entities to help offset some of the registration components was devised. The City has invested much time and energy in its current registration process and online services. By using the City's system to register for School District programs as well, the City can recoup some of the costs for providing the services, while the Schools save money as well. This is an opportunity for a win /win situation for the community. He added that the memo of understanding includes flexible language so that after one year, it can be re- evaluated for outcomes of this collaboration. Staff recommends approval of the resolution. The School Board will be considering this at their meeting on Monday, June 25. He noted that Annette Morud, Business Affairs Director and Doug Baker, Public Information Officer of Dublin City Schools are present tonight. They have been the primary contacts on this endeavor. Doug Baker, Dublin City Schools stated that the Schools are excited about this opportunity to share services for community education. These community education offerings enable residents who are not familiar with the school buildings to use the facilities. They are excited about this collaborative effort, which will reduce any duplication of services and maximize cost savings. He has worked with Ms. Canavan on a timeline and transition, and they will issue press releases closer to winter, when one publication will be utilized for both entities. Mrs. Boring congratulated all involved in this endeavor. The concept of utilization of the community facilities in total will result in more residents participating in more programs. She believes the outcome will benefit the community. Vice Mayor Salay stated that she assumes the School Board has also been kept apprised of this collaboration during the time it has been discussed. Mr. Earman confirmed that is correct. RECORD OF PROCEEDINGS Minutes_ Dublin City Council June 18, 2012 _ M Vote on the Resolution: Mrs. Boring, yes; Mr. Reiner, yes; Mayor Lecklider, yes; Mr. Gerber, yes; Mr. Keenan, yes; Vice Mayor Salay, yes. STAFF COMMENTS There were no comments from staff. COUNCIL COMMITTEE REPORTS /COUNCIL ROUNDTABLE Mr. Gerber reported that the Council subcommittee (comprised of himself, Mr. Keenan and Mr. Reiner) formed to address recognition of Veterans Killed in Action is scheduled to meet on Thursday, June 28 at 8:30 a.m. in Council Chambers. Mr. Hahn and possibly Mr. McDaniel will join the Council Members at this organizational meeting. Mr. Reiner reminded Council Members that the Community Development Committee of the Whole meeting to discuss the agreement with the Dublin Arts Council is scheduled for Monday, June 25 at 6:30 p.m. in Council Chambers. Ms. Ott confirmed she will provide materials in advance of the meeting for Council Members to review. Mrs. Borino: 1. Thanked staff for the comprehensive report regarding the Patient Protection and Affordable Care Act (PPACA) of 2010. She will be reviewing this over the next couple of weeks. Ms. Grigsby acknowledged Mr. Harding and Ms. Ruwette for their work in preparing this report. 2. Reminded everyone of the upcoming July 4 holiday activities in Dublin. Mayor Lecklider: 1. Acknowledged the copy of the Letter of Recognition from Senator Tom Niehaus, President of the Ohio Senate and Senator Jim Hughes commending the City on the dedication of Thaddeus Kosciuszko Park on May 12. He asked staff to ensure this is displayed appropriately. 2. Reminded everyone to attend the Amberleigh Community Park dedication ceremonies, which will take place tomorrow evening at 5:45 p.m. on the park grounds. The meeting was adjourned at 7:29 p.m. Mayor — P esi ing Officer Clerk of Council