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HomeMy WebLinkAbout06-04-12 Council MinutesRECORD OF PROCEEDINGS Min 1�le� of Dublin City Cou Meeting June 4, 2012 Mayor Lecklider called the Monday, June 4, 2012 Regular Meeting of Dublin City Council to order at 6:30 p.m. at the Dublin Municipal Building. ADJOURNMENT TO EXECUTIVE SESSION Mayor Lecklider moved to adjourn to executive session for discussion of land acquisition matters (to consider the purchase of property for public purposes) and legal matters (to confer with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action). Mr. Gerber seconded the motion. Vote on the motion: Vice Mayor Salay, yes; Mayor Lecklider, yes; Mr. Keenan, yes; Ms. Chinnici - Zuercher, yes; Mr. Gerber, yes. (Mr. Reiner and Mrs. Boring joined the session in progress.) The meeting was reconvened at 7:00 p.m. PLEDGE OF ALLEGIANCE Mr. Gerber led the Pledge of Allegiance. ROLL CALL Present were Mayor Lecklider, Vice Mayor Salay, Mrs. Boring, Ms. Chinnici - Zuercher, Mr. Gerber, Mr. Keenan and Mr. Reiner. Staff present were Ms. Grigsby, Mr. Smith, Mr. McDaniel, Chief von Eckartsberg, Ms. Mumma, Mr. Hammersmith, Mr. Harding, Mr. Hahn, Ms. Ott, Mr. Goodwin, Ms. Colley, Ms. Puskarcik, and Mr. Earman. CITIZEN COMMENTS There were no comments from citizens. CONSENT AGENDA Mayor Lecklider noted that two items are proposed for action on the consent agenda. He asked whether any Council Member requests removal of an item for further consideration under the regular agenda. Hearing none, Mayor Lecklider moved approval of actions requested for the two items as proposed on the consent agenda. Mr. Reiner seconded the motion. Vote on the motion: Vice Mayor Salay, yes; Mayor Lecklider, yes; Mr. Reiner, yes; Mr. Keenan, yes; Ms. Chinnici - Zuercher, yes; Mrs. Boring, yes; Mr. Gerber, yes. 1. Ordinance 39 -12 (Introduction/ First Reading) Authorizing the City Manager to Execute Necessary Conveyance Documentation for the Acquisition of a 1.385 Acres, More or Less, Fee Simple Interest and Another 1.480 Acres, More or Less, Fee Simple Interest from Herbert E. Jones and Janet F. Jones. (Second reading /public hearing June 18 Council meeting) 2. Resolution 29 -12 (Introduction /Vote) Accepting the Lowest /Best Bid for the Cosgray Road /Shier Rings Road Roundabout Project. (No.09- 011 -CIP) SECOND READING /PUBLIC HEARING — ORDINANCES Ordinance 36 -12 Adopting the Proposed Tax Budget for Fiscal Year 2013. Ms. Mumma stated that included in Council packets is a revised version of the 2013 tax budget. This legislation authorizes the submission of the tax budget to the County by the required deadline of July 20. It must be approved by this body by July 15. Income tax revenues for 2012 have been adjusted from what was originally anticipated at the beginning of the year. A flat increase over 2011 revenues had been projected. Staff adjusted those figures up approximately two percent, based on income tax revenues RECORD OF PROCEEDINGS Dublin City Council e t — Page 2 through the first quarter of the year. Through May, income tax revenue is up approximately 5.8 %. Taking a conservative approach, however, a two percent increase in income tax revenues for 2012 is budgeted, and that level is maintained for 2013. In expenditures, an overall increase of approximately 2.5% is budgeted. Based on Council Member Keenan's comment at the previous meeting, advances have been included in the revised version. This revenue is advances being repaid to either the General Fund or the Capital Improvement Fund. It also includes advances out. Most of the time, those advances are to the TIF Funds for various capital infrastructures, expenditures that occur prior to receipt of those service payments. Allocation of the inside millage dedicated between the Capital Improvement Fund and the Parkland Acquisition Fund remains consistent with preceding years. There will be opportunity for discussion on this issue during the 2013 -2017 CIP update review, but at this point, the inside millage designated toward the Capital Improvement Fund is 1.4 mills and .35 mills is designated to the Parkland Acquisition Fund. This allocation provides Council the flexibility to use funds that go into the Capital Improvement Fund for parkland acquisition, should the need or desire arise. Mr. Keenan thanked Ms. Mumma for the clarification provided with the revised version. Vote on the Ordinance Mr. Reiner, yes; Mr. Keenan, yes; Mrs. Boring, yes; Ms. Chinnici- Zuercher, yes; Mr. Gerber, yes; Mayor Lecklider, yes; Vice Mayor Salay, yes. Ordinance 37 -12 Authorizing the City Manager to Execute Necessary Conveyance Documentation to Acquire a 0.172 Acres, More or Less, Fee Simple Interest (with 0.084 Acres as Present Road Occupied), and a Combined a 0.031 Acres, More or Less, Temporary Construction Easement from Iacovetta Properties, Ltd. (Emerald Parkway - Phase 8) Mr. Hammersmith stated that acquisition of this right -of -way is necessary for the construction of Emerald Parkway, Phase 8. The property, owned by Iacovetta Properties, Ltd., is located at 3985 Bright Road. It is depicted on the exhibit on the south side of Bright Road, to the east of where Emerald Parkway will connect with Bright Road. The cost negotiated with the property owner is $15,000. Staff recommends adoption of this ordinance. Vote on the Ordinance Mr. Gerber, yes; Mr. Reiner, yes; Vice Mayor Salay, yes; Mrs. Boring, yes; Mayor Lecklider, yes; Mr. Keenan, yes; Ms. Chinnici - Zuercher, yes. Ordinance 38 -12 Authorizing the City Manager to Execute Necessary Conveyance Documentation to Acquire a 2.0 Acres, More or Less, Fee Simple Interest from Mary M. Seay and Charles J. Pethel. (Emerald Parkway — Phase 8) Mr. Hammersmith stated that this acquisition is also necessary for the construction of Emerald Parkway, Phase 8. The property is located at 4045 Bright Road, on the south side of Bright Road, immediately adjacent to the new roundabout that will be constructed at the intersection of Emerald Parkway and Bright Road. The City was able to negotiate a purchase price of $300,000.00 with the owners. This will include a total take of the property, in view of the impact on the property in terms of both the right -of -way needed and the proposed permanent easement. Purchase of this land will allow the project to move forward in the future. Vote on the Ordinance Mayor Lecklider, yes; Mr. Keenan, yes; Mr. Reiner, yes; Mrs. Boring, yes; Ms. Chinnici - Zuercher, yes; Vice Mayor Salay, yes; Mr. Gerber, yes. INTRODUCTION/ FIRST READING — ORDINANCES Ordinance 40 -12 Authorizing the Provision of Certain Incentives to Bound Tree Medical, LLC to Induce it to Expand an Office and Associated Operations and Workforce within the City, and Authorizing the Execution of an Economic Development Agreement. RECORD OF PROCEEDINGS D ublin City C ouncil Meeuug 4 , 2012 Vice Mayor Salay introduced the ordinance. Mr. Clarey stated that this legislation includes a proposed economic agreement with Bound Tree Medical in support of a potential expansion resulting from an out -of -state consolidation. The expansion would result in 55 new jobs in Dublin, with an average annual wage of $47,000. The expansion would occur at the company's existing facility at 5000 Tuttle Crossing Boulevard, which currently houses 145 employees. The agreement provides for a five -year, 25 percent performance incentive capped at $50,000 for the term of the agreement. Staff estimates that the expansion would net approximately $137,883 dollars in new income tax withholdings. A company representative will be present at the second reading on June 18. Mayor Lecklider asked what type of jobs would be involved in this consolidation. Mr. Clarey responded that they are executive -level positions, as well as some customer service and administrative jobs. The Dublin location is Bound Tree Medical's national headquarters. Mayor Lecklider asked for background about how this EDA came about. Mr. Clarey responded that the company approached the City about the project, but there has been an ongoing relationship with the company. Ms. Grigsby added that the City entered into an economic development agreement with Bound Tree Medical in 2004 -2005, when they first located their business in Dublin. There will be a second reading /public hearing at the June 18 Council meeting. Ordinance 41 -12 Authorizing the City Manager to Accept the Dedication of a 0.035 Acres, More or Less, Permanent Easement for Multi -Use Path, Drainage and Grading, and a 0.040 Acres, More or Less, Temporary Construction and Grading Easement from Lex Investments, LLC., and Declaring an Emergency. (Request to dispense with public hearing) Mr. Gerber introduced the ordinance. Mr. Hammersmith stated that Council previously approved three acquisitions of properties necessary for the construction of a shared -use path along the south side of Stoneridge Lane, west of Dublin Center Drive. Those previous acquisitions were from National Church Residences, Stoneridge Medical and Italia Homes. This legislation authorizes acceptance of property donated by Lex Investments, who owns a small, triangular piece of property along the south side of Stoneridge Lane between Stoneridge Medical and Italia Homes. Donation of this easement will allow the City to proceed with construction of the shared use path this year. Staff therefore recommends that Council dispense with the public hearing /second reading and approve the legislation by emergency, so that construction can commence immediately. Ms. Chinnici - Zuercher moved to dispense with the public hearing and to declare an emergency. Mrs. Boring seconded the motion. Vote on the motion: Vice Mayor Salay, yes; Mayor Lecklider, yes; Mr. Gerber, yes; Mrs. Boring, yes; Mr. Keenan, yes; Mr. Reiner, yes; Ms. Chinnici - Zuercher, yes. Vote on the Ordinance Mrs. Boring, yes; Mr. Reiner, yes; Ms. Chinnici - Zuercher, yes; Vice Mayor Salay, yes; Mayor Lecklider, yes; Mr. Gerber, yes; Mr. Keenan, yes. Mayor Lecklider asked that staff send a letter to the property owner expressing Council's and the City's gratitude for this dedication. Mr. Hammersmith responded that staff would do so, as was done with the previous three dedications. Mr. Reiner recommended that the City develop a policy or program to acknowledge these property donations — something more substantial than a letter. Perhaps Tournament tickets, a July 4th table, or a public memorial in Historic Dublin would be an appropriate expression of the City's gratitude. RECORD OF PROCEEDINGS Mi nut es of Du blin City Council — eetimg— June 4, - 2012 — Ms. Chinnici - Zuercher suggested that a small plaque could be located on the donated property itself. Mr. Reiner noted that a public memorial in a public gathering place downtown would provide an opportunity to read the names of donors at one's leisure. Mrs. Boring stated that she supports Ms. Chinnici - Zuercher's suggestion, because it is related to the actual property donation. She cautioned that there was a case in the past where a property owner did not desire public acknowledgment of their donation, so it would be necessary to be aware of the property owner's wishes in this regard. Mayor Lecklider requested that staff study the issue and return with some proposals for Council's consideration. INTRODUCTION/ PUBLIC HEARING /VOTE — RESOLUTIONS Resolution 28 -12 Appointing a Member to an Unexpired Term on the Personnel Board of Review. Vice Mayor stated that she spoke with candidate Gary Joseph and confirmed his willingness to accept Council's appointment to the Personnel Board of Review. Vice Mayor Salay moved to approve the Resolution, appointing Gary Joseph to an unexpired term on the Personnel Board of Review. Mrs. Boring seconded the motion. Vote on the Resolution Mayor Lecklider, yes; Mr. Keenan, yes; Ms. Chinnici - Zuercher, yes; Mr. Reiner, yes; Mr. Gerber, yes; Mrs. Boring, yes; Vice Mayor Salay, yes. OTHER • Tax Incentive Review Council Report Ms. Chinnici - Zuercher stated that the Tax Incentive Review Council (TIRC) met on May 22. She and Mr. Reiner attended the meeting, as Chairpersons of Council's Finance Committee and Community Development Committee, respectively. The status report, which was included in Council's packet, was reviewed and accepted by TIRC. Ms. Chinnici - Zuercher moved to accept the May 22, 2012 TIRC report. Mr. Gerber seconded the motion. Vote on the motion Ms. Chinnici - Zuercher, yes; Mrs. Boring, yes; Mr. Reiner, yes; Mayor Lecklider, yes; Mr. Gerber, yes; Mr. Keenan, yes; Vice Mayor Salay, yes. • 2012 Police Division Goals and Objectives Progress Summary Chief von Eckartsberg provided an update on the Police Division 2012 activities and progress on goals /objectives. During the last several years, Police goals and objectives have changed little. They are focused on reducing thefts -- primarily this year, it was theft of vehicles; reducing crimes of burglaries and breaking /enterings; reducing vehicle crashes; and preparing for major crimes and critical incidents. • This year, the thefts, burglaries and breaking and entering incidents are somewhat higher than at the same time last year, however, the numbers are significantly lower than in 2010. • Traffic crash incidents are the same as last year, and significantly lower than in 2010. • In regard to violent crimes, the beginning of this year was an anomaly as Dublin experienced a rash of armed robberies and a homicide. He is pleased to report that all of those crimes were solved, resulting in seven arrests. • In connection with this goal, Police conducted a business safety forum for the community at the Rec Center and created a business safety brochure for distribution to businesses. • They also completed an inservice training for sworn staff; every year they have two training rotations for staff. • Regarding vehicle thefts, they have had seven arrests, which cleared 14 cases, a 25% success rate for this year, which is a good average for that type of crime. • The Police Division was awarded its sixth CALEA accreditation award, the third "Accreditation with Excellence" recognition. • Currently, Police are working on several area traffic complaints, including at Washington Elementary and Coventry Woods, which requires significant patrol officer hours. RECORD OF PROCEEDINGS Minute, of Dublin City Council W-etin • They have upcoming training exercises scheduled with neighboring Police departments to address crowd control scenarios, geared toward the City's major events. • They also helped plan and execute the escort and procession detail for the recent military funerals. • Thefts of vehicles and burglaries remain the division's number one area of focus, and will likely remain so for the foreseeable future. Over 60% of these incidents involve forced entry into a vehicle and occur in the late afternoon or early evening in commercial, office or retail parking lots, and where the property is in plain view in the vehicle. • Eighty percent of residential burglaries occurred through an open garage door or an unlocked door or window, and where there is no alarm system. • Current crime trends experienced are vehicle thefts at Dublin Village Center, hotel burglaries, and apartment burglaries. • They have held 13 "Meet the Police" community meetings to date. • Each month, they hold division accountability meetings to re- examine the intelligence, statistics and resources as it relates to the focus on their goals. • He reviewed some tips for individuals to help reduce crime. Vice Mayor Salay commented that it is very positive that traffic crash incidents have decreased. In terms of Police work, what does staff believe was the key that led to that decrease? Chief von Eckartsberg responded that they have a community policing philosophy in place, but it is also an intelligence led philosophy. They meet monthly to review the trends for all crimes and crashes. They consider the times and areas of occurrence, and then place Police resources in those areas at those times. Much of their effort involves patrol work, running radar and laser, and cruiser visibility. They take comprehensive accident reports, as any site difficulties reported can be further reviewed by Engineering. Cosgray -Shier Rings is a good example of Police and Engineering collaboration, with a result that a roundabout will soon be constructed in that location. Ms. Chinnici - Zuercher noted that many individuals have commented to her on the value of the Police community forums. She encourages the Division to maintain that as a priority. She assumes the notes of the community meetings are provided to the Homeowner Associations for distribution and posted on the City website. This effort helps to make the Police part of the community, and the citizens appreciate it. She is very encouraged by their hard work. Chief von Eckartsberg stated that "community policing" is not a new approach, but Dublin's Division of Police takes it very seriously. They cannot fight crime alone; they need the community's help. The upcoming Citizen Police Academy has 30 registrants to date, including one Council Member. He invites other Council Members to view a class. Mayor Lecklider referred to the traffic accident category in the report, specifically the Muirfield- Dublinshire intersection. There has been email traffic on this issue. He believes Council was told earlier that a dedicated northbound or southbound turn lane was not warranted in this location. However, he uses that intersection frequently and when northbound, feels he is exposed to being struck by vehicles from behind when waiting to turn. A resident indicated he or she had spoken with Police staff and were told not to wait to turn in the center area of the roadway in between the medians, but rather to remain in the dedicated left turn area. Given the speeds of the vehicles, this does not seem safe. Chief von Eckartsberg responded that if the driver is on Muirfield Drive waiting to turn onto Dublinshire, they should move into the area in between the medians. Mayor Lecklider stated that there is no traffic device control in the long stretch of roadway from Perimeter Drive to Glick Road, other than the roundabouts. He assumes the Police or Engineering have operated the StealthStats in that area. Chief von Eckartsberg responded that most of the traffic devices they have had in that area were at Dublinshire. They did not document any evidence of speeding on Dublinshire, although that is where most of the traffic complaints have been generated. RECORD OF PROCEEDINGS Dub lin City Council Meeting June 4, 2012 Mayor Lecklider stated that both north and southbound traffic in that location travel at a speed dangerous to drivers waiting to turn. Mayor Lecklider thanked Chief von Eckartsberg for the Police update. STAFF COMMENTS 1. Invitation to Serve on I- 270 /US 33 /SR 161 Interchange Upgrade Steering Committee Ms. Grigsby stated that a memo in Council's packet provided information on an ODOT Stakeholders Steering Committee for this project, and a member of Council is invited to serve on the Committee. Because their 2 to 2 -1/2 hour meetings are typically during the workday, that may create an issue for Council schedules. Staff has spoken with ODOT, and they indicated a staff appointment would be acceptable as well. She would be willing to serve in that position, if Council prefers, or perhaps a Council Member would like to serve in this role with a staff person serving as back up. Jeannie Willis serves on the project team, which is referenced in the enclosed information. The team works very closely with the consultant and ODOT on this project. Mr. Hammersmith is also involved. Ms. Chinnici - Zuercher stated that the Franklin County and Union County engineers are elected positions. For the cities of Columbus, Hilliard and Marysville, are the elected individuals representing them or their staff? Ms. Grigsby responded that it is not yet known. This committee would like to meet in late June. Prior to the next Council meeting, staff could check to see if the other communities have made their appointments to this committee, or a Council Member can be appointed tonight, with a staff designee providing back up. Ms. Chinnici - Zuercher stated that Council Member Keenan was previously involved in the US 33 discussions. If half of this Steering Committee consists of elected officials, she would prefer a dual representation of a Council Member and a staff member. Mr. Keenan responded that he knows most of those involved, and he would be willing to serve on this Committee if that is Council's pleasure. The service could be rotated, as well. He agrees that if this Steering Committee will have other elected public officials, then Dublin should also have an elected official presence. That is probably even more important for the Community Advisory Group. Is that a separate appointment? Ms. Grigsby responded that it is. However, there is consideration of making the Steering Committee a part of it, so it could be that the appointee to the Steering Committee will also serve on the Advisory Group. Mr. Keenan stated that he would be willing to serve, if that is Council's pleasure. It was the consensus of Council to appoint Mr. Keenan to serve on the ODOT Steering Committee for the Interchange Upgrade. 2. Community Plan Update Ms. Grigsby stated that a detailed memo was provided in Council packets regarding the Community Plan update. This update will be interactive, using the City website, and it will be launched mid - month. The first open house will be held on Thursday, June 14 at the Recreation Center. Staff can provide a presentation tonight or at a future meeting, if Council desires. Mrs. Boring stated that Chapter 9 addresses stormwater regulations. Staffs memo did not indicate any update to the policy. Recently, Council was made aware of some innovative ways in which to address stormwater management in the Bridge Street Corridor. She had hoped that a statement providing an update to Chapter 9 could also be included. Mr. Goodwin responded that it was an oversight in the memo. Engineering is working on new language that captures the policy intent related to new stormwater facilities for the Bridge Street District as well as throughout the City. Ms. Chin nici-Zuercher asked about the projected timeframe for this project. Mr. Goodwin responded that the overall timeframe for this project is designed to provide a proposed amendment of the Community Plan to Council for consideration by the end of 2012. RECORD OF PROCEEDINGS Dublin City Counc Meeting June 4, 201 3. Updated Council Goals Ms. Grigsby reminded Council that legislation to adopt the updated Council Goals would be scheduled for the June 18 Council meeting. COUNCIL COMMITTEE REPORTS /COUNCIL ROUNDTABLE Mr. Keenan 1. Stated that there was a reference in the Items of Interest memo in Council packets concerning a policy update regarding utility extensions to areas of the City not currently served. At some point, he would like to have more information on the options that are being discussed. Ms. Grigsby responded that staff should have some policy options for Council to consider near the end of the third quarter. Mr. Keenan asked if there would be a Council discussion on that topic. Ms. Grigsby responded affirmatively. There will be updated information provided at the CIP workshops regarding estimates of the costs. 2. Expressed thanks to staff for their efforts, which helped make the Memorial Tournament such a success. He is aware that many hours of work were involved in support of this event. Mr. Gerber stated that he recently reviewed the Battelle study on the economic forecast of the City. It included a section that addressed tax credits and other incentives to mirror those of the State of Ohio. He requested an update at a future roundtable or budget discussion regarding whatever considerations of this are occurring. Ms. Grigsby responded that an update would be provided to Council. Mr. Reiner 1. Asked if staff is prepared for a Community Development Committee (CDC) discussion regarding the Dublin Arts Council agreement. Ms. Grigsby responded that the meeting could be scheduled. There was discussion with Mr. Guion about the possibility of meeting with their Board president and a DAC employee preceding the Council committee meeting, but it is fine if the discussion moves directly to the Council committee. Staff could be prepared for a meeting at any time. Mr. Reiner stated that Council has indicated a desire to finalize this issue in June. Council consensus was to have the Clerk poll Council Members tomorrow for a date for the CDC meeting. 2. Reiterated the need to develop a policy whereby property owners donating property to the City for construction projects are acknowledged. Ms. Grigsby responded that staff would review options and provide a report to Council. 3. Noted that Mayor Lecklider gave a very nice impromptu speech at the luncheon for the Consul General of Japan held at the Tournament. Ms. Chinnici - Zuercher 1. Suggested that when Ms. Crandall returns from her International City/County Management Association conference in Europe that she provide a report at an upcoming Council meeting. She is certain Ms. Crandall has learned much from her travel to another country to observe their community procedures and that would be of interest to Council. 2. Expressed appreciation for the opportunity to have dinner with the Consul General of Ireland last week. The experience was very interesting. Unfortunately, the Consul General will not be available to attend the Dublin Irish Festival this year, as he will be returning to Ireland at that time. However, he expressed interest in attending a future festival. 3. Stated that she has registered for the Citizen Police Academy to be held this summer. Mrs. Boring RECORD OF PROCEEDINGS Dublin City Council Meefing June 4, 2012 1. Stated that Council Members received an email about a City piano program ( "Play Me, I'm Yours' from Bea Fishman. The information indicates that there is an organization that could provide assistance, if there is interest in the program. In the past, she visited a community in Colorado, which had this program in place. If Council Members concur, she would like staff to research what such a program would require. She assumes Ms. Grigsby also received the email. Ms. Grigsby responded that did not receive the email. Mr. Keenan stated that her email provided a link to the organization that provides assistance with initiating the program. He requested that the information be forwarded to Ms. Grigsby. Ms. Chinnici - Zuercher asked if this is an item that one of Council's advisory committees, such as PRAC, could consider. Mr. Reiner stated that Dublin Arts Council is also interested in the program. Mr. Keenan stated that the pianos are located outdoors. How can a piano withstand Ohio's inclement weather? Mr. Reiner stated that the Fishmans actually reviewed Dublin's downtown area for places a piano could be sited, such as the tunnel by Starbucks or under a canopy or ledge. In one community, the piano was wrapped in aluminum. Of course, the weather in Los Angeles is much more conducive to this program than in Dublin. Mrs. Boring stated that she believes the pianos are covered at night and painted with water resistant paint. She would like someone to review what the program entails, because it probably addresses those issues. Mr. Keenan stated that it would be important to have a mechanism to remove the piano if it were to become unattractive. He believes it would be difficult to keep a piano in tune if it is kept outdoors. 2. Stated that there was discussion at the last meeting concerning the listing of Council Members' names in City publications, and Mayor Lecklider indicated that he prefers the informal version of his name. She clarified that she prefers only the formal version of her name to be included in all listings, "Cathy A. Boring." Mr. Keenan stated that during the time he has been in public office, he has consistently used, and prefers, the formal spelling of his name, including the middle initial — "Michael H. Keenan." Mayor Lecklider stated that this is a matter of personal preference for each Council member. Mr. Keenan suggested staff contact Council Members to verify their preferences. Vice Mayor Sala v 1. Stated that as Council Members are aware, she has been attending the pre PZC meetings. One of the reasons Council and PZC desired to have a Council Member serve as a liaison to those meetings was to improve communication. She discussed with the PZC Chair the fact that Council and PZC do not have the chance to discuss issues on a regular basis. Therefore, she suggested a PZC and Council dinner. She also suggested the idea to staff, and invited them to consider potential discussion topics. Two topics mentioned tonight could be included — the Community Plan update and the Bridge Street District. Perhaps June 25 or June 28 would work for this dinner meeting, but if it cannot be scheduled the last week of June, it can be delayed to the August or September timeframe. She requested Council input. Mrs. Boring responded that she believes it is a good idea and these joint meetings have occurred in the past. An agenda is needed for the meeting. Mr. Gerber stated that he concurs. These meetings have occurred in the past and were beneficial. Vice Mayor Salay stated that if Council agrees to host this event, it is important for everyone to make a commitment to attend. Mr. Gerber pointed out that the June and July timeframe involves vacation schedules for both Council and PZC. Vice Mayor Salay requested that the Clerk poll Council Members regarding their availability for the June dates. RECORD OF PROCEEDINGS Minute Dublin City Council Meeting 2. Stated that the appearance of the new vaults at the spray park near the Ballantrae Dancing Hares sculpture is very nice. However, some type of solar tower has been installed immediately in front of the Dancing Hares. This tower impacts the view of this $200,000 public art piece and City spray park. Is it possible to relocate that tower to the north so it would not be so obtrusive? Mr. Hahn responded that staff is looking into this. The strobe itself is the warning for the lightning prediction system at the South Pool. The strobe cannot be hidden, because that would defeat its purpose. The solar panels likely could be moved, but it is necessary to ensure that the reception between the solar panels and the South Pool is maintained. The South Pool has a receiver, which is tuned into atmospheric changes. It sends a signal across the street to this location and the strobe picks up that signal and warns the patrons of lightning. Staff will review the situation. Mrs. Boring stated that there is also a new tower of some type located in Scioto Park, toward the front. Ms. Grigsby stated that staff would look into that as well. Mrs. Boring asked if the City still retains the consultant who has worked with staff to ensure that cell towers are sited in appropriate areas. Mr. McDaniel stated that the City's Code requirements regarding wireless communication towers remain in effect. When staff is aware of the intent to place a tower, they try to work proactively with the company. He is not aware of the tower she is referring to at Scioto Park, although a siren pole has been located in that area for several years. Mrs. Boring responded that could be what she has now observed. Ms. Chinnici - Zuercher stated that she recalls receiving information about the lightning warning systems being installed throughout the City. Mr. Hahn responded that the systems are located at both outdoor pools, Emerald Fields, Darree Fields and Avery Park. The locations were selected due to the type of use, and the fact that there is organized or quasi- organized play at those facilities. These systems essentially measure atmospheric conditions that are conducive to lightning strikes. They provide an audible, horn blast when danger is imminent and again when it has passed, and the strobe operates continuously while the danger exists and discontinues when it has passed. Ms. Chinnici - Zuercher stated that they appear to be of great value, but it is important to ensure that they do not interfere with the City's public art pieces. Mr. Hahn stated that he understands their concern and will provide a report on how this issue can be addressed. Mayor Lecklider 1. Thanked Mr. Reiner for his nice comments regarding the Japanese Consul General's luncheon and for his attendance. He believes the City has a strong relationship with the Consul General's Office, his staff and the local Japanese community -- not just in Dublin, but also throughout central Ohio. That is a credit to Dublin's staff. The Japanese community is appreciative of Dublin's efforts to reach out to them and continue the collaboration and partnership. 2. Noted that the silk murals that were presented to City Council by the Consul General from Nanxun District, Huzhou City, Zhejiang Province of the People's Republic of China are on display tonight in Council Chambers. He invited the Council Members who attended that dinner to provide a brief description. Ms. Chinnici - Zuercher stated that the mural on the right is the landscape of their city. A paper with a description accompanied the mural. Ms. Grigsby added that a description and brochure accompanied the mural, which is a landscape of their old city. Mr. Keenan stated that during that time in history, this area was the location of significant silk production. This reflects an ancient technique for making silk. It is a unique and impressive piece. Their historic district is nearly 1,000 years old. 3. Reminded Council that there is a need to appoint a new COTA Advisory Panel representative. RECORD OF PROCEEDINGS Dublin City Council Ms. Chinnici - Zuercher stated that this would be a good opportunity for a citizen appointment, although it should be someone who uses COTA services on a regular basis. When she previously served on the Board, she believes her input was limited because she did not use the COTA system. Mrs. Boring likely had a similar experience. Mrs. Boring agreed. She was promoting public transportation with a focus on coordinating it with the City development, while the other communities had an immediate need to move workers to and from their cities. Ms. Grigsby stated that staff would review some ideas for recruitment, perhaps working with the businesses or through the Chamber. They may have information regarding companies with a high utilization of COTA service. Vice Mayor Salay asked if Council is interested in a resident representative who uses COTA to travel downtown. Ms. Chinnici - Zuercher stated that she was thinking of commuters who exit the community by use of the COTA bus. At the time she served, Executive Director Bill Lhota and Marty Stutz, their marketing director, indicated that Dublin's Park and Rides had a limited percent of usage. She believed the focus was on Dublin residents who were traveling elsewhere, a different concept than corporations trying to move employees into the City. Perhaps two representatives are needed, one to focus on each specific area. Ms. Grigsby stated that the City could place an ad to gauge whether or not there is interest in serving. Vice Mayor Salay stated that perhaps an ad could be placed at the bus stop. Ms. Grigsby indicated that staff would check with COTA on this. Mayor Lecklider stated that the City could reach out and determine the response. He recalls that when Perimeter West was rezoned, there was discussion about locating a dedicated bus stop in that area. The hospital showed some interest in that concept. Ms. Grigsby stated that some ads would be placed and information placed at the Park and Rides, if permissible. 4. Thanked staff for all of their efforts in connection with the Memorial Tournament. Many people expressed comments to him during the week regarding how nice the City looks -- not just those who live in the community, but visitors to the City as well. He does not believe there is another city in central Ohio that could do the job that Dublin does in hosting the Tournament. He also believes Dublin's efforts this year and the past 36 years have contributed to the success of the Tournament and will continue to do so in the future. Kudos also to those who staffed the villa at the Tournament. He believes it was a successful week for both the Tournament and the City. It was a great opportunity to showcase the City, which leaves a distinct impression on viewers throughout the country. Ms. Grigsby responded that it was very rewarding to overhear unsolicited, positive comments from those riding on the shuttle. There is much "behind the scenes" work for months leading up to the Tournament and lots of checking during the Tournament to ensure nothing is missed. Staff takes pride in their work. She appreciates Council's comments. The meeting was adjourned at 8:12 p.m. i Officer Clerk of Council