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HomeMy WebLinkAbout09/11/1989 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK GO., FORM NO. 10148 Held September 11, 1989 19 Mr. David Amorose, Vice-Mayor, called the regularly scheduled meeting of the Dublin City Council to order at 7:30 P.M. on Monday, September 11, 1989. Mr. Jankowski led the Pledge of Allegiance. ~ Members of Council present were: Mr. Amorose, Mr. Jankowski, Mrs. King, Ms. Maurer, Mr. Strip and Mr. Sutphen. Mayor Rozanski was excused. Mr. Smith, Law Director, and Mr. Hansley, City Manager, were also present as were Mr. Bowman, Chief Ferrell, Mr. Harding, Ms. Jordan, Mr. Mack, Mr. McDaniel, Mrs. Metz and Mr. Willis. Mr. Sutphen moved to approve the minutes of the August 21, 1989 meeting of Council. Mr. Jankowski seconded the motion. Vote for approval - Mrs. King, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Jankowski, yes; Ms. Maurer, yes; Mr. Strip, yes. Mrs. King moved to approve the minutes of the Special Meeting of Council on September S, 1989. Mr. Sutphen seconded the motion. Vote - Mr. Jankowski, yes; Mrs. King, yes; Mr. Sutphen, yes; Mr. Strip, yes; Mr. Amorose, yes; Ms. Maurer, yes. Correspondence ~ There was no objection to a request for a D5 liquor permit from Drexel Washington, Inc., and Damon's Sawmill Inc. Ordinance No. 56-89 - Ordinance Authorizing a New Position for Special Events. Tabled Ordinance. Mr. Sutphen moved to remove the Ordinance from the table. Mrs. King seconded the motion. Ms. Maurer commented that since the Ordinance was originally introduced that it was referred to the Manager to modify the job description, among other things. She noted that the job description now contains more activities that pertain to the role of the person in the capacity of Public Information Coordinator. She also noted that the title has been amended to Special Events, Public Information Coordinator rather than Special Events Public Relations Coordinator. Mrs. King urged Council to pass the Ordinance. mentioning the toxic spill the previous week and the necessity of having someone communicate well with the public and the press to keep them informed and up-to-date. Vote to remove from the table. Mr. Strip, yes; Mr. Jankowski, yes; Mrs. King, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Ms. Maurer, yes. Vote on the Ordinance - Mr. Sutphen, yes; Mr. Strip, yes; Mr. Jankowski, no; Mrs. King, yes; Mr. Amorose, yes; ms. Maurer, yes. 1~rw Ordinance No. 78-89 - Ordinance Amending Codified Ordinances - Adopting 1 89 CABO One and Two Family Dwelling Code. First Reading. Mrs. King introduced the Ordinance. There will be a second reading of the Ordinance on September 25, 1989. Ordinance No. 79-89 - Ordinance Appointing Five Members to Construction Appeals Board. First Reading. Mr. Sutphen introduced the Ordinance. RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO., FORM NO. 10148 Held September 11, 1989 19 Page Two ~r Mr. Sutphen moved to do away with the three time reading rule and treat as an emergency. ~r.r Mr. Strip seconded the motion. Vote on the motion - Ms. Maurer, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Strip, yes; Mrs. King, yes; Mr. Jankowski, yes. The five members appointed were: Mrs. Patt Crewe, Mr. Mark Hurray, Mr. Ronald Lane, Mr. Grier Schaffer and Mr. Peter Welin. Vote on the Ordinance - Mr. Strip, yes; Mr. Jankowski, yes; Ms. Maurer, yes; Mrs. King, yes; Mr. Sutphen, yes; Mr. Amorose, yes. Ordinance No. 80-89 - Ordinance Accepting Lowest/Best Bid for Municipal Building Renovation Project. First Reading. Mrs. King introduced the Ordinance. Mr. Harding reported that bids had been received and that a low bid of $115,000.00 was received which was substantially below the architect's estimate of $165,000.00. The low bid was submitted by M & B Construction who, the following day, submitted a letter to the City indicating that th had unintentiionally omitted a substantial portion of work in the amount of $42,800.00. They also indicated in their letter that they chose to invoke a provision under Section 9.31 of the Ohio Revised Code which says that a contractor does have the Legal authority to withdrawn their bid ~ if there is an unintentional omission made during the direct compilation of the bid. M & B advised the City that it would be their intention to withdraw their bid and that the City as the contracting authority has the option of either awarding the bid to the next lowest bidder or re- advertising for bids once again. Therefore, Mr. Harding said, staff was recommending that Council accept the bid from Functional Development Inc. in the amount of $165,500.00. It was noted that a performance bond will be required. Mrs. King asked if there was some provision in the contract which would encourage the company to complete the project on time. Mr. Harding explained that the bidder has 10 days from the issuance of the award to come in and execute the contract; that from the date they execute the contract they have 90 days to complete to project. The representative architect from Karlsberger and Associates said that they feel comfortable with the 90 day project completion requirement. Mr. Harding also pointed out that within the Ordinance there is an amendment to the annual appropriations in the amount of $90,500.00 (in Section 3, of the Ordinance). Mrs. King moved to award the contract to Functional Development Inc. in the amount of $165,500.00, do away with the three time reading rule and treat as an emergency. Mr. Sutphen seconded the motion. Vote on the motion - Mr. Jankowski, yes; Mrs. King, yes; Mr. Sutphen, yes; ~ Mr. Strip, yes; Ms. Maurer, yes; Mr.Amorose, yes. Vote on the Ordinance - Mr. Strip, yes; Mr. Amorose, yes; Mr. Jankowski, yes; Ms. Maurer, yes; Mr. Sutphen, yes; Mrs. King, yes. Ordinance No. 81-89 - Ordinance Amending Annual Appropriations. First Reading. Ms. Maurer introduced the Ordinance. RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO., FORM NO. 10148 Held September 11, 1989 19 Page Three Mr. Hansley explained that staff, under the Ordinance, would be proposing E> to increase the appropriations under the Public Information Program ~,,,r by approximately $20,000.00 in order for staff to develop a public information campaign primarily related to the merger issue, underlining the word information. Mr. Smith, noting possible legal issues, said that preliminary research would indicate that the City would probably channel the money for the committee for merger information, but that he would research the issue further and report back to Mr. Hansley. Mr. Hanlsey said that Council may later determine that as opposed to simply forming a committee that they may want to advocate a position in favor of merger and that this .legislation would allow the Council to do that; that as a Charter City, Council has the right to advocate a position in addition to informing the public. Mr. Sutphen moved to do away with the three time reading rule and treat as an emergency. Ms. Maurer seconded the motion. Vote on motion - Mr. Jankowski, yes; Mr. Strip, yes; Ms. Maurer, yes; Mr. Amorose, yes; Mrs. King, yes; Mr. Sutphen, yes. Vote on Ordinance - Mr. Amorose, yes; Mr. Jankowski, yes; Mr. Sutphen, yes; Mrs. King, yes; Ms. Maurer, yes; Mr. Strip, yes. ~ Ordinance No. 82-89 - Accepting Lowest/Best Bid for Brand Road 16" Waterline Project. First Reading. IYnr Mrs. King introduced the Ordinance. Mr. Willis commented as follows: the bids were opened on Friday; the project is a 16" waterline running from Coffman Road to Brandonway along Brand Road; this will complete the link between Coffman and Avery Roads; that interconnection will tie in with the utilization of the new booster station on Brand Road when it is completed and on line; two contractors submitted bids - the Righter Company submitted the highest bid in the amount of $178,256.00 and Jack Conie and Sons submitted the lowest and best bid in the amount of $108,227.50; Jack Conie's bid is about 9% over the estimate; the estimate was $99,270.00; staff recommends that the bid of Jack Conie and Sons be accepted. Mr. Willis said that the line can be operated prior to the completion of the booster station. Mrs. King recalled that she had appeared before Council approximately three years ago to express her concerns regarding the lack of water pressure in certain areas of Dublin. She also recalled that at that time she had been told that the City was going to do.five things to address that problem - the construction of a water tower; the looping of the waterline in front of Deer Run School; construction of the Brand Road booster station; construction of the Brand Road waterline and construction of a waterline up Avery Road, and that those things had been done. irw Mrs. King moved to waive the three time reading rule and treat as an eme ency. Mr. Sutphen seconded the motion. Vote on the motion - Mr. Sutphen, yes; Mr. Strip, yes; Ms. Maurer, yes; Mrs. King, yes; Mr. Jankowski, yes; Mr. Amorose, yes. Vote on Ordinance - Mrs. King yes; Mr. Strip, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Jankowski, yes; Ms. Maurer, yes. Resolution No. 22-89 - Resolution Approving EPA Agreement. First Readin Mrs. King introduced the Resolution. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO.. FORM N0. 10148 Held September 11, 1989 19 Page Four ~ Mr. Smith commented that the agreement was negotiated by the City's special counsel. He also said that they had spoken with the Attorney General and that after discussion, Mr. Smith advised the City's special counsel that he would ask Council to treat the Resolution as an emergency. He also note that the City will continue to work with the EPA. Mrs. King moved to waive the three time reading rule and treat as an emergency. Mr. Sutphen seconded the motion. Vote on the motion - Mr. Amorose, yes; Mr. Jankowski, yes; Mrs. King, ye ; Mr. Sutphen, yes; Ms. Maurer, yes; Mr. Strip, yes. Ms. Maurer commented that she noted from the agreement that a date of January 1, 1990 had been established for the City to provide a timetable for providing a plan for a permanent disposal system. She wondered if that date was realistic and what was expected of the City as regards that plan requirement. Mr. Hansley replied that staff has been working for several months on the project and that the EPA will not require a final design, but will require a concept-type plan. He also stated that staff feels that the City can meet the requirements without any problem. For the record, Mr. Hansley noted that the fine was for $75,000.00 instead of the original fine of $250,000.00. ~ Mr. Strip wanted to make it clear that he thought that the City was stil paying a hefty fine, larger than usual. Yirr Mr. Hansley said that the negotiations were prolonged not really because of the amount of the fine necessarily, but that the City was interested in trying to have the fine paid towards solving the problem either local or for some other project in Dublin, or at least statewide, for possibly assisting in other environmental projects. He noted, however, that the ency wanted the money to go into the State's General Fund. Vote on the Resolution - Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Strip, yes; Ms. Maurer, yes; Mr. Jankowski, yes; Mrs. King, yes. Resolution No. 23-89 - Resolution Accepting and Authorizing Rates as Determined by the Budget Commission. First Reading. Mrs. King introduced the Resolution. There will be a second reading of the Ordinance on September 25, 1989. Other Revised Preliminary Plan - Metro Center. Mr. Bowman commented that from time to time in some of the older P.U.D. areas where some of the information is either a little unclear or in- complete, staff returns to the Planning Commission as well as to Council in order to ascertain certain appropriateness of the land uses in questi The site, the P.U.D. in question, is a four acre parcel in the Metro . Center in which the developer would like to build a hotel on the south- west corner of Metro Place South and Frantz Road. The developer would like to build a 122 room Marriott resident inn, presenting six different buildings. Staff and the Planning Commission recommended and agreed that it is an appropriate use. Mr. Amorose asked about the storm water retention basis, noting that it seems to be at a very high elevation. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK 00., FORM NO. 1014 Held SaznYPmhar 11 ~ 19R9 19 Page Five The architect commented to Mr. Amorose that after the four inches of rain that the community experienced a few months ago that he never saw any water standing in the basin and that it has been dry since it was built. He also noted the following: that construction would probably begin in either April or May of 1990; that opening would probably be in another seven or eight months after that and that completion would probably occur in an additional one or two months; that room rates would be in the range of $65.00 to $90.00 per night; that the units would be geared to the relocation business and the training business (AT&T) with an average stay of 12 to 14 days. Ms. Maurer moved for approval. . Mrs. King seconded the motion. Vote - Ms. Maurer, yes; Mr. Sutphen, yes; Mr. Strip, yes; Mrs. King, yes; Mr. Amorose, yes; Mr. Jankowski, yes. Comments from Staff Mr. Harding 1. Introduced Mr. Steve Mack, the new Assistant City Engineer and noted that Mr. Mack has a bachelor's degree in Civil Engineering from the University of Cincinnati; that he is a licensed P.E.; that he was most recently self-employed as a private consultant for approximatel seven years; that for about 10 years previously he was employed as ~r.i an engineer with the Ohio Department of Transportation. Mr. McDaniel 1. Commented regarding the Annual Report which Council members had received just prior to the meeting and said that the report would go out to the general public on the following Monday in the advertising bags which all Dublin residents receive each week. Mr. Sutphen said that he felt that a document of this quality shoul be mailed to each individual citizen. Mr. Jankowski agreed, saying that he did not think that all resident read the information in the envelope delivered to each home on Monday. Mrs. King said that she also agreed; that she thought that the City should find some other low waste way of making the report available to Dublin residents. Mr. McDaniel said that he would look into the matter further. Ms. Jordan 1. Noted that the fall Parks and Recreation Department brochure had been delivered this week )in the envelope along with the advertisin circulars). She noted that with the addition of the new program director that 12 new programs had been added, from pre-school on up ~ to senior citizens. Chief Bostic 1. Work is progressing on the new fire station on Brand Road; that it should probably be under roof by the first part of November with occupancy, hopefully, at the first of the year. Chief Ferrell 1. Regarding taffic tieups around town. The Police Department Staff i continuing to monitor the situations so as to keep traffic moving as best they can during rush hours. The Building and Engineering Department, as well as the Maintenance Department, have been assisting in any way that they can, the Maintenance Department personnel assisting with helping to direct traffic, etc. RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO., FORM NO. 10148 Held September 11, 1989 19 Page Six 2. The D.A.R.E. program, with Officer Epperson, has started off very well in the schools. fir. Mr. Bowman 1. The Old Dublin Parking Lot project has been sent out to bid. 2. The first community kiosk will soon be placed in the area around the municipal building. Mr. Willis 1. Referred to the memorandum regarding road/ramp closings and traffic tieups. Mr. Hansley commented that staff has been working well together on addressing the situations. On a more positive note, Mr. Willis commented that everything should be open at the I-270 interchange area within thirty days. He noted that the waterline construction on Dublin Road is coming to a conslusion; Monterey Drive should be completed and open in approximately three weeks; the Avery Road project from U.S. 33 north to Muirfield Drive will be beginning very shortly; however, two lane will be kept open for traffic so that there should not be any major congestion in that area during the time of construction. Mr. Hansley reported that the Frantz Road extension project has begun and that the Tuttle Road interchange should open yet this year, probably around December 1st to the 15th. Ir.r Comments from Citizens Mr. Grier Schaffer, a resident of Franklin Street in Dublin, expressed a concern regarding environmental waste and wondered whether or not any recycling plans had been passed or considered by City Council. Mrs. King noted that she previously had headed the State of Ohio's re- cycling program and that it has been a priority of hers since coming on Council to work cooperatively with the staff and other members of Council to get curbside recycling instituted in the City. She noted that she has as a personal goal to have curbside recycling available to people in the Dublin community by next spring. Ms. Maurer briefly reported on the seminars she has attended recently on recycling. She did note that the most important lesson learned was that there is not money to be made in recycling; that there is a cost involved in getting rid of waste. Mr. Schaffer also noted that there is some confusion as regards holidays and City refuse pickup and that it would be helpful to have a notice regarding same in the local newspapers. Mr. Harding said that the City's contract with the refuse company authorizes four holidays to be observed - New Year's Day, 4th of July, Thanksgiving Day and Christmas Day. He also said that public service r.r messages have been run, but that no matter what is done there will always be a certain percentage of residents who do not get the informatio He said that staff will try to institute a regular program to inform residents via the newspapers prior to holidays, but that it is still incumbent upon the residents to read the newspaper to get the information. Council Roundtable Discussion Mr. Strip 1. The civilian personnel t Post Ro d and Coffman Road who are directi traffic are doing an ef~ective jo~. RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO.. FORM NO. 1014 Held September 11, 1989 19 Page Seven 2. Wondered if the U-turns being made by cars heading east on U.S. 33 and S.R. 161 are legal. ~ It was determined that a U-turn at that intersection, being a limited access highway and not posted, is legal. Mr. Willis said that he felt that U-turns should be allowed at that intersection; that it tends to reduce the traffic going through the other two critical intersections further east in town. Mr. Hansley said that staff recognizes that the Police Division would have the option of citing people in Mayor's Court if they should make what may be an illegal U-turn in an unsafe manner. Ms. Maurer 1. Request to establish dates for a followup on the goal setting sessio held in the spring. One important item for discussion would be to discuss capital improvements and whether or not it may include putting together a bond issue for the spring. She stressed that the bond issue would not raise taxes but would allow the City to have more indebtedness. Following discussion it was agreed that the goal setting meeting would be held on Friday evening, October Z0, 1989 and Saturday morning, October 21, 1989. ~ 2. At a recent Land Use and Planning Committee meeting Mr. Bowman requested that Council establish some dates for public hearings, an opportunity for citizens to be informed regarding three issues - ~ the plan for the downtown Old Dublin Historic District, the Coffman Park Master Plan and the proposed Coffman Road extension. Mr. Smith suggested that the next Council meeting be scheduled for Monday, September 25, 1989. Mr. Bowman suggested, and Council agreed, that the hearing regarding the Coffman Road widening and extension and the Coffman Park Master Plan be scheduled for the Council meeting on September 25, 19 9 and that the proposed Master Plan for the Old Dublin Historic District be presented on Monday, October 2, 1989. 3. Mentioned her memorandum to Council members regarding a recent visit to the Marion Ohio water treatment plant. mrs. King and Mr. Amorose also visited the same plant. She noted that the Marion plan is a privately owned plant that treats hard water from both wells an surface water as is anticipated that Dublin would do. 4. Suggested that members of Council accept the invitation of the mayor of Grove City to visit their new safety facility. She noted that a great deal of planning is involved in the construction of a police station, especially holding cells. She also noted that the new facility will house Mayor's Court, etc. 5. Invited all who are interested to visit the Lebanon, Ohio wastewater treatment plant. She will be making the arrangements. ~.w 6. Noted the letter she had received inviting her to attend the Steering Committee Meeting of the National League of Cities Transportation and Communications Committee in Orlando, Florida in October. Mr. Sutphen moved to allocate the funds necessary for Ms. Maurer to attend this meeting. Mrs. King seconded the motion. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO.. FORM NO. 10148 Held September 11, 1989 19 Page Eight Ms. Maurer noted that expenses for this trip would be in addition to her allocated expenses for the year. Vote on the motion - Mr. Amorose, yes; Mr. Jankowski, yes; Mrs. King, yes Ms. Maurer, yes; mr. Strip, yes; Mr. Sutphen, yes. Mr. STrip wanted it understood, so that there would be no misunderstand- ing that the City is doing their homework regarding water treatment and sewage treatment facilities, but that a conclusion should not be drawn that the City is definitely going into either business. Mr. Sutphen 1. Referred to the report regarding Dublin Village streets. He said that he did not feel that the report solved the address problem. Mr. Willis said that the report had been received from Evans, Mechwart, et.al. late on this day; that they are studying the City's address problem, the address number assignment problem. Mr. Sutphen said that the street issue was not initially the problem; that the problem is the way in which the houses are numbere , that being a Dublin numbering problem and being a safety issue. He also commented that he would like Council to note the narrowness of the streets in this area and the potential problem of access for safety vehicles is one reason he never votes for private streets and why he requires curbs and sidewalks. Mr. Hansley noted that there is no easy solution; that the reason the report was circulated to members of Council was to let them know that staff is studying and reviewing the situation in order to make a staff recommendation to Council, but that Council would ultimately establish the policy. Mrs. King 1. Announced that the Public Service Committee would be meeting on Tuesday, September 19, 1989 at 7:30 P.M. in the Council Chambers to discuss the street signage issue. She noted that notices had been sent to all civic association presidents and that hopefully the issue can be resolved and that street signs can be put up in areas where they have been missing for a long time. 2. Complimented staff, and expressed for, the way in which they have been handling the traffic situation this past week. 3. Said that she was glad to see that the EPA agreement had been brought before Council and that that would indicate a closure to that portion of Dublin's history. She noted that she felt that the agreement is very stringent; that it is also fair and allows the City to move forward in a positive manner, and also said that Council will work very hard to make sure that the river is never polluted again. at 9:00 P.M. Ms. Maurer moved to adjourn to executive Session for a ~ discussion and updated on land purchases. Noted no decisions would be made and that Council would not be coming back into session. Mr. Sutphen seconded the motion. ~rrr Vote - Mr. Amorose es• Mr. Jankowski es• Mrs. Kin es• Ms. Maurer Y Y ~ g~ Y > yes; Mr. Strip, yes; Mr. Sutphen, yes. ~/'t.CC~~ ayor - r iding Officer Clerk of Council