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HomeMy WebLinkAbout08/07/1989 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO.. FORM NO. 10148 Held August 7, 1989 19 The regularly scheduled meeting of the Dublin City Council was called to order by Mayor Jan Rozanski at 9:06 P.M. The Merger Commission, Washington Township Trustees and Dublin City Council met in the Special Meeting at 6:30 P.M. At 8:30 P.M. Mr. Amorose moved to adjourn to Executive Session. Mr. Jankowski seconded the motion. Vote on the motion - Mr. Amorose, yes; Mr. Jankowski, yes; Ms. Maurer, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Sutphen, yes. Council the was called to order for the regular meeting at 9:06 P.M. by Mayor Rozanski. Mr. Jankowski led the Pledge of Allegiance. Members of Council present were: Mr. Amorose, Mr. Jankowski, Ms. Maurer, Mayor Rozanski, Mr. Strip and Mr. Sutphen. Mrs. King was absent. Mr. Hansley, City Manager, and Mr. Smith, Law Director, were also present as were: Mr. Bowman, Ms. Brown, Ms. Clarke, Chief Ferrell, Mr. Harding, Mr. Hoffman, Mr. Jones, Ms. Jordan, Mrs. Metz, Mr. McDaniel and Mr. Willis. Mr. Amorose moved to approve the minutes of the July 11, 1989 meeting of Cou cil. Mr. Sutphen seconded the motion. Vote on approval of minutes - Mr. Sutphen, yes; Mr. Strip, yes; Mayor Rozanski, yes; Ms. Maurer, yes; Mr. Jankowski, yes; Mr. Amorose, yes. Ms. Maurer moved to approve the minutes of the July 17, 1989 meeting of Council with the following correction - vote regarding Concept Plan, Dunmere at Muirfield Drive - Vote tally should read; 3 No, 2 Yes. Mr. Sutphen seconded the motion for approval of the minutes with the above noted correction. Vote - Mr. Jankowski, yes; Ms. Maurer, yes; Mayor Rozanski, yes; Mr. Strip, abstain; Mr. Sutphen, yes; Mr. Amorose, abstain. Ordinance No. 56-89 - Ordinance Authorizing a New Position for Special Events. Tabled Ordinance. Ms. Maurer requested that the motion remain on the table until the next meeting of Council. Ordinance No. 71-89 - Ordinance Authorizing the Execution of a Contract with the Village of Powell, Ohio for Income Tax Administration. First Reading. Mr. Amorose introduced the Ordinance. Mr. Hoffman explained that the Ordinance, with a proposed contract attached was a followup to Council's resolution of intent to support the collection of Powell's income tax by the City of Dublin. He requested that the Ordinance be considered as an emergency ordinance sinc the Village of Powell would be voting on a similar ordinance the following evening - authorization, allowing the City of Dublin to collect their income tax. ~"j°~" Mr. Hoffman said that he felt that the annual fee would probably cover the startup charge in the first year; that the actual costs would be very `rr limited, that the computer hardware and software that Dublin has at present can be utilized with only slight modifications; that the expense of office supplies would be covered within the percentage coverage; that Dublin's first year profit percentage would be about $6,400.00, a straight 4% of gross collections. He also noted that paragraph 6. states that "the monies paid to Dublin in accordance with the provisions of this paragraph shall be utilized to create and maintain a fund out of which Dublin shall pay refunds in accordance with the provision of paragraph 3 above. The amount of this fund shall not exceed $2,000 and payments into this fund in accordance with the provisions herein shall be made only until the amount of the fund is $2,000.00:' RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO.. FORM NO. 10148 Held August 7, 1989 19 Page Two Mr. Hoffman said that the amount of peperwork generated would be far less than 10% of the total that is currently done for Dublin. He also noted that the forms would cost from $.20 to $.25 per form and that he would estimate less than two hours per day by one staff person would be sufficient. Mr. Strip moved to waive the three time reading rule and treat as an emergency. Mr. Sutphen seconded the motion. Vote on the motion - Mr. Sutphen, yes; Ms. Maurer, yes; Mr. Amorose, yes; Mr. Jankowski, yes; Mayor Rozanski, yes; Mr. Strip, yes. Vote on Ordinance - Mr. Sutphen, yes; Ms. Maurer, yes; Mr. Amorose, yes; Mr. Jankowski, yes; Mayor Rozanski, yes; Mr. Strip, yes. Ordinance No. 72-89 - Ordinance Authorizing the Temporary Change in a Speed Limit - Frantz Road to I-270 on U.S. 33. First Reading. Mr. Amorose introduced the Ordinance. Mr. Willis explained that the purpose of the Ordinance would be to allow the lowering of the speed limit through the construction area (S.R. 161/ U.S. 33 from Frantz Road to just west of I-270)on the bridge to allow for safe operation through the construction site as well as to allow the Police Department to legally enforce the reduced speed limit. ~ He noted that originally the State requested that two of the circular ramps be closed during construction, but it was determined that traffic would ~ be backed up even worse than it is now with the reduced speed limit. There was also discussion regarding the Stop sign at the ramp coming in to Dublin from I-270 and was suggested that a warning regarding the Stop sign be posted because drivers come up on the sign suddenly and some do not even see it. With regard to the suggestion that perhaps a police officer be stationed in the area during peak hours, Chief Ferrell said that, after considering same, that the department did not believe that it would make a difference, and perhaps such a situation could incur a serious liability. Mr. Amorose moved to waive the three time reading rule and treat as an emergency. Ms. Maurer seconded the motion. Vote on the motion - Mr. Sutphen, yes; Mr. Strip, yes; Mayor Rozanski, yes; Ms. Maurer, yes; Mr. Jankowski, yes; Mr. Amorose, yes. Vote on Ordinance - Ms. Maurer, yes; Mayor Rozanski, yes; Mr. Amorose, yes; Mr. Sutphen, yes; Mr. Jankowski, yes; Mr. Strip, yes. Ordinance No. 73-89 - Ordinance Authorizing City Manager to Enter into a Contract - Purchase of Construction Materials Relative to Avery Road Improvements Project. First Reading. Mr. Sutphen introduced the Ordinance. Mr. Hansley reported that the purpose of the legislation is to keep the Avery Road project on schedule, completing said protect before cold weather. He recalled that the City is the third party in the project along with the Riverside Hospital and Perimeter Mall developers. Mr. Sutphen moved to waive the three time reading rule and treat as an emergency. Mr. Amorose seconded the motion. Vote on the motion - Ms. Maurer, yes; Mr. Jankowski, yes; Mr. Strip, yes; Mr. Amorose, yes; Mr. Sutphen, yes; Mayor Rozanski, yes. Vote on Ordinance - Mr. Amorose, yes; Mr. Jankowski, yes; Mayor Rozanski, yes; Ms. Maurer, yes; Mr. Sutphen, yes; Mr. Strip, yes. .u,~ ,w~.,~.. _ RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK 00.. F RM N 1 1 Held August 7, 1989 lg Page Three ~w Ordinance No. 74-89 - Ordinance Amending Title of Ordinance No. 141-87 Due to Technical Error in Title. First Reading. Mr. Jankowski introduced the Ordinance. Mr. Harding reported that Ordinance No. 141-87 passed in the summer of 1987 contained a technical error in the title; it actually repealed Sections 1333.01 through 1333.07 and 1333.18 and not Sections 1333.02 through 1333.08. Mr. Amorose moved to waive the three time reading rule and treat as an emergency. Mr. Jankowski seconded the motion. Vote - Mr. Sutphen, yes; Mayor Rozanski, yes; Mr. Amorose, yes; Ms. Maurer, yes; Mr. Jankowski, yes; Mr. Strip,yes. Vote on Ordinance - Mr. Jankowski, yes; Mr. Sutphen, yes; Mr. Strip, yes; Mayor Rozanski, yes; Ms. Maurer, yes; Mr. Amorose, yes. Ordinance No. 75-89 - An Ordinance Providing for an Election on Amendments t Dublin City Charter. First Reading. Mr. Sutphen introduced the Ordinance. The Clerk, per request, read the proposed Charter amendments. Mr. Smith said that because of three provisions in the merger document that changes in the City Charter were required. Section 3.02(a-1) adds the eighth person to the Council for a period of time. Section 3.03(a-1) says that the redistricting of wards and boundaries will take place no later than the first day of July in 1993. ¦..w Section 7.01(a-1) states that employees presently employed by Washington Township who will be employed by the City of Dublin will not be subject to a pre-employment competitive selection process. The fire fighters will be accepted as they exist, but will be subject to the other rules, regulations and code of personnel practices of the City of Dublin. Speaking to a concern expressed by Mr. Strip, Mr. Smith said that conditions regarding Council appointments under Section 3.09(a) speaks in general to any vacancy on Council which can be filled with a majority vote of the remaining members of Council. Mr. Smith did say that he would review the issue further. Mayor Rozanski announced that there would be a second reading of the Ordinance at a special Council meeting on Thursday, August 10, 1989 at 7:00 P.M., giving an opportunity for public input. If, he said, the Ordinance is not passed as an emergency there would be another meeting for the third reading on Friday, August 11, 1989. Request for Final Plat Approval - Muirfield Phase 42 Ms. Clarke's comments were as follows: 1. The Plat went to the Planning Commission in November of 1988. 2. The Plat is for four lots, north of Glick Road in Concord Township. rrr There were seven conditions of approval, listed as follows: A. Establishment of a reserve along Glick Road to prohibit driveways and to connect this bikeway/walkway to the existing paths to the west and north. B. Designation of no-build zones or rear yards on the northwest part of the site along the lake. C. Establishment of an easement to accommodate the existing restroom facility currently on site. D. Approval of final engineering on the portion of the private street in the public right-of-way. RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO.. FORM NO. 1 Held August 19s9 lg Page Four ~ E. Adequate sight distance to be maintained entering and leaving Concord Road. ~ F. Access and connection to the two water lines be made without open cutting the roads. G. Completion of a detailed engineering review and recommendation of revision to developer's consulting engineer. Ms. Clarke said that this is a project that is almost complete and that staff feels that it should be approved as submitted. With regard to the street, Mr. Adams said that it is a private street, put in according to City standards, but has no curbs. He also said that the plat states that the owners agree to maintain the street. Chief Bostic said that he had met with Mr. Adams and that the Fire Departmen had approved the Plat. Mayor Rozanski requested that the City get a release from liability as regards garbage pickup on a private street. Mr. Sutphen moved to approve the Final Plat - Muirfield Village Phase 42. Mr. Jankowski seconded the motion. Vote - Ms. Maurer, yes; Mr. Amorose, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Jankowski, yes; Mr. Sutphen, yes. Discussion Regarding Street Signage. Mr. Hansley referred to the Staff Report on the subject, noting that the City has no uniform standard as regards street Signage; the City putting up ~ one type of sign and private developers putting up their own type of street Signage, noting differences even among the wood signs being put up in various subdivisions. He noted that staff was concerned regarding the safety factor and that staff was also desirous of trying to adopt one or two standards for the remainder of the streets. Staff, he reported, made the following recommendations: 1. All main streets would have green, high intensity signs with cut-out letters, with a shamrock, breakaway posts and brackets. (9" x 48") 2. Residential streets currently having green Signage would have a smaller green high intensity sign with cut-out letters with a shamrock, breakaway posts and brackets. (9" x 36") 3. Residential streets currently having other than green Signage (Muirfiel , Waterford, River Forest, Coventry Woods, e.g.) would have brown, high intensity signs without a shamrock, mounted on a standard wood post to be provided by the developer or the civic association. (9" x 36") 4. With regard to new residential subdivision, through the review process the Planning and Zoning Commission would require either the new green or brown Signage at their discretion. Mr. Hansley further commented that with a shamrock on a street sign it might help residents identify whether they are in the Dublin corporate limits, noting the difficulty people have with a Dublin address, Dublin school r^ district and yet not actually living in the Dublin service area. Mr. Hansley, responding to a question from Mr. Sutphen, said that staff would probably recommend for existing areas such as Waterford and Muirfield that have other than green Signage that as those signs need to be replaced that the City would replace them with a standard brown sign. Mr. Sutphen noted that Muirfield is the only community where property owners are assessed, paying for the signs and posts as well as maintenance of same; that the City is not responsible. Mr. Hansley said that staff, because of the safety issue, the Muirfield street signs being at a low level, non-reflective, non breakaway, would recommend that the signs be replaced with brown signs on poles, but that it is a policy issue to be determined by Council. RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO.. FORM N 1 I Helve August 7, 1989 19 Page Five With regard to the need for breakaway signs, Mayor Rozanski noted that he had recently observed .large freeway signs on wooden posts put in by the State. Mr. Hansley noted that staff is recommending the standard wooden post in the subdivisions, not necessarily breakaway. He also said that being a Charter City, the Federal and State guidelines do not necessarily apply; that one can choose, as a City, to authorize a non-breakaway post. Mr. Sutphen recalled that it was the recommendation of the Public Service Committee (King and Sutphen) that if a subdivision itself were to replace a pole, etc. that they be allowed to do so. Mr. hansley reported that there is a lot of signage down in Waterford, which needs to be replaced, and that there is a definite liability issue involved. Chief Bostic said that his department has a big problem with the way the signs are made and posted in Muirfield, and that it has created a problem. Ms. Maurer agreed that there are problems witht he signage in Muirfield; they are difficulty to see, etc. Mr. Sutphen suggested that it would be appropriate to notify the civic associations and request their input on the issue. Mr. Strip agreed that the associations should be informed of these discus- sions; that signage and other such issues can become emotional issues in a City such as Dublin. He also commented that if signs were replaced as they come down that a real irr. hodge-podge of signage could result. Mr. Hansley said that staff is recommending that the whole program be completed in three years. Mayor Rozanski commented that in Waterford there are signs so faded that they are not readable; that they need to be replaced as quickly as possible. Mr. Jankowski said that he personally did not like the shamrocks on the signs. Mr. Hansley noted that almost daily the City receives calls from people about City services, people who do not live in Dublin, but because they have a Dublin mailing address and are in the Dublin School District, they are under the impression that they live in Dublin (Ballymead, Northridge, e.g.). Several members of Council felt that there should be additional input from residents of the various subidivisions. Mr. S. Smith said that with regard to allowing the residents of Muirfield, who through association dues pay for the upkeep of the signs, that a policy would be established, and noted that all the guardrails need to be replaced with rounded metal guardrails; that it is a new law and that it will be a very expensive project. It was decided to refer the issue back to the Public Service Committee, said committee to contact the civic and neighborhood associations, request- j~, ing their input on the matter. Discussion Regarding Traffic Flow - Bridge Street/High Street and Bridge Street/Riverside Drive Intersections. Mr. Sutphen suggested removing the green arrow designation at the eastbound and westbound turns on Bridge Street. He said that he wanted the turn signals on High Street to remain. Mr. Willis said that he had recommended phasing in the changes until reach- ing an acceptable level of traffic flow. RECORD OF PROCEED[NGS Minutes Of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO.. FORM NO. 1 1 Hel August 7, 1989 19 Page Six Mr. Sutphen suggested removing the left turn signal, but leaving in the lane, to travel north on S.R. 257, allowing two lanes to come north on U.S. 33 into Dublin. Mr. Willis said that the City would probably not want to do that; that the City would still be restricted to one westbound lane at High Street; that there would be the merging together of two lanes of traffic if the left turn slot were to be eliminated. He noted that Mr. Sutphen's recommendation was to remove the left turn signa indication for westbound traffic but pointed out that by eliminating that particular left turn lane that drivers would be required to cross two lanes of traffic which would be more dangerous than crossing one lane of traffic. Mr. Strip suggested perhaps eliminating the left turns completely, requiring that if people wanted to go left on High Street that they would have to do it with a series of right turns. Mr. Willis responded to Mr. Strip's suggestion of eliminating the westbound to southbound left turn lane in order to provide two through lanes of traffic for westbound traffic, and said that what in fact exists there are a total of four lanes with a left turn lane being proposed to be a through lane, and is directly opposite the other left turn lane heading in the opposite direction, with still only one through lane on the west side of the intersection. Mr. Willis said that at the intersection that there is a need for left turn lanes in each of the four directions, but that there is not necessarily a need for a left turn signal identification with the present geometry of the intersection. Wrrr Ms. Maurer commented that by eliminating the left turn signals that people to some degree will alley drive, and Mr. Willis said that that is true; that if people are unable to make a left turn that it encourages those types of maneuvers. Mr. Willis commented that he felt that staff and Council at present were trying to address a short term solution to make the intersection operate the very best that it can; that there is a necessity for improvements at that intersection (Bridge Street/High Street). Mr. Willis suggested removing some of the left turn signal indications in order to provide more time, principally, for westbound traffic to pass through the intersection. He recommended phasing the changes, beginning with the eastbound movement going from the middle school toward the river, making that signal indication out of operation, allowing drivers to make the left turn movement through gaps in the traffic. The second phase would be to remove the left turn signal indication for people traveling from the library area toward Old Dublin, turning left at the intersectionalso through gaps in the traffic of the northbound movement. Mr. Strip said that that would cause problems, particularly when considering school bus movements. mayor Rozanski suggested allowing Mr. Willis to make the adjustments he feel are proper to try to move the traffic in a more expedient manner through the orr intersection. Mr. Willis siad that as regards phasing, that he would like to remove the eastbound to northbound traffic turn signal first. He noted that by eliminating the eastbound to northbound, that westbound traffic will be put on a leading left; that it gives not an exclusive left turn movement but gives people who want to go through to westbound and those who want to turn southbound the green signal and the left turn arrow, holding the eastbound movement up until that person has made the left turn, causing less delay than the way it is being done presently. Mayor Rozanski moved to adopt the recommendation of the Engineer to attempt, by phases, to resolve the problem, the first phase being to eliminate the eastbound to northbound turn signal. Mr. Amorose seconded the motion. RECORD OF PROCEEDINGS Minutes of Dublin City council Meeting Meeting DAYTON LEGAL BLANK CO., FORM NO. 1014 Held August 1989 19 Page Seven Vote on the motion - Mr. Strip, yes; Ms. Maurer, yes; Mr. Amorose, yes; Mayor Rozanski, yes; Mr. Sutphen, yes; Mr. Jankowski, yes. Comments from Staff Mr. Harding 1. Directed Council's attention to a memorandum regarding the municipal building renovation project. The City is presently seeking bids with a bid opening date of August 24, 1989 in anticipation of staff making a recommendation to Council at the first meeting in September. The estimated time frame for construction is approximately 60 days, with an estimated cost by the architect of $165,000.00. Staff, in the budget documents, indicated an estimated total cost of $100,000.00 for the project. Therefore, staff at the time of legislati recommending the award for the contract, would also be amending the appropriations for the additional expenditure. Plan and specifications for the project, he said, are on display in the lobby area. It was noted that the Council table would be realigned to allow for the eighth Council member should the merger issue pass at the poll in November. Mr. Hansley noted that the proposed addition to the building as outlined in the Coffman Master Plan will include a new Council Chambers, so for the present it was decided to minimize the expense in the present ~rrr Council Chambers. The former police wing will be remodeled for addition al administrative offices, and the entire building will be re-carpeted. Ms. Clarke 1. Reported that she had been requested to attend School Board meetings on August 17 and August 24, 1989 where they discussed transportation plans and that there were several things that were brough up in terms of requested City response to the neighborhood busing issue (walking). She noted that there were several things that the Board asked the City to look at in terms of improvements to be made for the safety of children getting to and from school - some are in the quick fix category and some are long term and very expensive and some need study. A. With regard to Deer Run School, the Board requested that the City look at sidewalk and bike path connections from Muirfield. They wanted to see crosswalks on all streets leading to Deer Run Elementary. They also requested that Glick and Manley Road become a four-way stop as well as flashing lights be put in the area to announce a school zone. B. At Scottish Coerners they will be using three crossing guards. They would like the City to put gravel down on the missing sections of the sidewalks where houses are not yet built and are on the direct route to the school The neighborhood is also interested in closing Muirfield Drive until it goes through, north of Sells Mill Drive. They would ~..i like to see increased police patrols in the area because they per- ceive a problem with speeding vehicles. They also would like consideration of flashing lights. C. At Thomas Elementary there will be two crossing guards ( one at Bradenton and one at Tuttle Road). The children on Rings Road will be bused. They would like the one bike path bridge repaired with high fence walls similar to the other bike path bridge in the subdivision. They would also like gravel added to missing sections of sidewalks. For long term they would like to see flashing lights on Tuttle Road, a tunnel underneath Tuttle Road from Llewellyn Farms to the chool, shutting off a section of Bradenton to make it a bike path crossing only and to make Tuttle Road one way. RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting DAYTON LEGAL BLAfJK CO.. FORM NO. 10148 Hel 19 Page Eight D. Wyandot - nothing this year but next year there will be a larger walking radius to the school; thus some sections or missing links will be required for the bike path. Flashing lights will be requested for Dublinshire and Brand Roads. It was noted that a set of flashing lights are expensive, and could cost up to $80,000.00 per set. Ms. Maurer commented that Dublin, as a policy, needs to decide whether it will operate as a City or a rural municipality, noting that Tuttle Road will be seven lanes, necessitating traffic signals at Frantz Road and Tuttle Road, which would provide a crosswalk, and asking people to use the normal light crossing as one would in a City. She also noted that as a City, residents could be required to clear sidewalks in front of their homes rather than expecting City Staff to maintain miles and miles of bike paths and sidewalks. Mr. Hansley said that it is not unusual in cities to have shared, negotiated costs between the School Board and the City. With regard to the flashing lights Mr. Hansley said that were it to be done that he would try to do it in conformance with the State manual, for liability reasons, although as a Charter City Dublin could probably do something less than the large overhead flashing lights. Mayor Rozanski moved that Council authorize the City to proceed with the more simple requests - the fence on the bridge at Llewellyn Farms, gravel where needed to continue sidewalks that are midding, and the painting of crosswalsk. He also moved that the larger, long term projects be referred to the Safety Committee for their recommendations. Mr. Sutphen seconded the motion. Vote on the motion - Mr. Jankowski, yes; Mr. Strip, yes; Mr. Sutphen, yes; Mayor Rozanski, yes; Mr. Amorose, yes; Ms. Maurer, yes. Ms. Clarke said that the crossing guard at Indian Run Elementary will be eliminated; that the children will be bused to school; that there will be five busses going through Waterford, overloading them for the last two minute ride to the school. Council Roundtable Discussion Mr. Strip 1. Publicly thanked all their friends, noting that Dublin is the most thoughtful City they could image. Ms. Maurer 1. Referred to two memorandums - one giving general background information on the Feis and the other a followup to previous information on waste- water treatment. Noted that the Feis the previous weekend had had approximately 400 participants with participants, families and friends filling local hotel rooms. Because of the rainout on Saturday evening, the presentation of Dublin crystal to members of Council will be done at a future Council meeting. Mr. Sutphen 1. The vacant fields and lots need to be mowed. Mr. Jones said that it will be done. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting OAYTON LEGAL BLANK 00.. FORM NO. 10148 HeIU August 7, 1989 19 Page Nine Mr. Jankowski 1. Announced that he would not be running for re-election in November. il~,. Ms. Maurer at 9:50 P.M. moved to adjourn to Executive Session for discussion of possible land acquisition. Mr. Amorose seconded the motion. Vote - Mr. Amorose, yes; Mr. Jankowski, yes; Ms. Maurer, yes; Mayor Rozanski yes; Mr. Strip, yes; Mr. Sutphen, yes. r - Presidin fficer f~; cJ C erk of Coun it