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HomeMy WebLinkAbout07/17/1989 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAITON LEGAL BLANK CO., FORM NO. 1014 Hel July 17, 1989 19 The meeting was called to order by Mayor Jan Rozanski at 7:30 P.M. on Monday, July 17, 1989. Mr. Sutphen led the Pledge of Allegiance. Members of Council present were: Mrs. King, Ms. Maurer, Mayor Rozanski, and Mr. Sutphen. Mr. Strip was absent. Mr. Amorose was absent. Mr. Jankowski arrived at 7:32 P.M. Mr. Hansley, City Manager, and Mr. Smith, Law Director, were present as wer Mr. Bowman, Ms. Brown, Chief Ferrell, Mr. Harding, Mr. Hoffman, Mr. Jones, Ms. Jordan, Mr. McDaniel, Mrs. Metz and Mr. Willis of the City Staff. Mayor Rozanski expressed Council's and staff's sympathy to Mr. Strip and his family. There was no correspondence. Resolution No. 15-89 - Resolution in Opposition to Columbia Gas of Ohio, Inc. Proposed Rate Increase. Tabled Resolution. At the recommendation of staff it was agreed to table the Resolution indefinitely. Ordinance No. 56-89 - Ordinance Authorizing a New Position for Special Events. Third Reading. Ms. Maurer moved to table the Ordinance. Mrs. King seconded the motion to table. Vote - Mrs. King, yes; Mr. Sutphen,yes; Mayor Rozanski, yes; Ms. Maurer, ye . Mr. Jankowski arrived at 7:32 P.M. Ordinance No. 59-89 - Ordinance to Accept Lowest/Best Bid for Vacuum Street Cleaner. Second Reading. Mr. Harding referred to the pack of information which he had provided to Council members, listing the deviations of the specifications which were received and had the following comments: 1. The Tymco street sweeper bid, as submitted by Productive Equipment, does not meet the bid requirements. 2. The sweeper uses regenerative air - a blower-type system in which the air is falling onto the pavement and is supposed to release the debris. 3. The City is not seeking a regenerative air type machine, but is looking for a broom-type sweeper in which the main broom provides the mechanism by which the mud and debris is loosened on the road; that it is the consensus of staff that the broom type sweeper will be much more effective. 4. Dan Johnson has used Productive Equipment in the past on a contractual +rrr basis and on numerous occasions has had to ask them to do an area over again because it did not pick up the debris the way it should be picked up. 5. Other bidders could have brought in regenerative type machines and had lower bids, but they knew that they would not meet the criteria of the equipment class that Dublin was looking for and chose to comply with the bid specifications. 6. Staff would be equally satisfied with the Elgin Whirlwind sweeper on either the Ford C8000 chassis or the Mack chassis. RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO.. FORM NO. 10148 Helu July 17, 1989 19 Page Two 7. The Mack chassis, in staff's opinion, does provide a closer match with the bid specifications. r... Mr. Sutphen said that the Ford chassis has the same engine as the City's 1987 dump truck and that the GMC and Caterpillar engines are identical, the filters are identical, fan belts are similar, etc. He noted that in the future the City will employ a diesel mechanic and that the more standardization among City equipment and parts the better. Mr. Sutphen also said that he felt that parts would be more available since they would be coming from the United States (Illinois) to several parts depots in Columbus (Ford, Kenworth) whereas there is only one Mack dealer in Columbus. He also reported that he had called the cities of Cincinnati, Hamilton and Kettering, cities which use the 100% brush unit or a unit similar to the Elgin Whirlwind and that after talking with their maintenance people that he felt very comfortable with the bid as it has come in. Mr. Harding reported that if Council would choose to select the C8000 Ford chassis that there would need to be an amendment to the Ordinance; that the total bid price would drop from $106,409.00 to $105,641.00, a difference of $768.00. Mrs. King noted that Productive Equipment had reported that there would be a $2,300.00 reduction in operating costs with their machine. Mr. Randy Sagar, representing Wagoner Machinery Inc. spoke to that issue, ~ as well as presenting additional information: 1. The Tymco has a 75 hp engine; their Elgin unit has a 109 hp engine; that there is nothing in particular about the Tymco design that makes it more economical from a fuel perspective. 2. Elgin has been manufacturing street sweepers since 1941. 3. The Elgin Whirlwind was introduced in 1969. 4. Wagoner Machinery has been selling Elgin for over 30 years. 5. The Elgin uses a main broom to dislodge material; the dislodged material is conveyed and stored in the hopper with equal if not greate capacity to any other hopper in the industry. 6. The company has a local service facility. With regard to disposal Mr. Sagar said that the truck chassis the City has specified will enable the City to take the trash longer distances and make it more economical. Mr. Sutphen moved to accept the bid from Wagoner Machinery, Inc. with the alternate of the Ford chassis for $105,641.00, waive the three time reading rule and treat as an emergency. Mr. King seconded the motion. Vote on the motion - Mrs. King, yes; Mayor Rozanski, yes; Ms. Maurer, yes; Mr. Jankowski, yes; Mr. Sutphen, yes. Vote on the Ordinance - Mr. Sutphen, yes; Ms. Maurer, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Jankowski, yes. Resolution No. 17-89 - Resolution to Transfer Right-of-Way, Corporate `.r Property, Sawmill Road. Second Reading. Mr. Bowman noted that Council had requested that he look into preserving an area to build a bikeway or widewalk on the west side of Sawmill Road. He reported that he was in receipt of a letter from Mr. Joe Rodgeway, Public Service Director for the City of Columbus, said letter stating that they had no objection, but expected that Dublin would review their plans with the engineering division of the City of Columbus. Mrs. King moved to adopt Mr. Ridgeway's letter as part of the Ordinance and to add Section 1.A. to the Ordinance that being the following: "That Dublin reserves the right to construct a bike path or widewalk within the Sawmill Road right-of-way." RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO., FORM NO. 1014 Hela July 17, 1989 lg Page Three ~w Mr. Sutphen seconded the motion. Vote on the motion - Ms. Maurer, yes; Mr. Jankowski, yes; Mrs. King, yes; ~ Mr. Sutphen, yes; Mayor Rozanski, yes. Vote on the Resolution - Mr. Sutphen, yes; Mr. Jankowski, yes; Ms. Maurer, yes; Mayor Rozanski, yes; Mrs. King, yes. Resolution No. 18-89 - Resolution of Intent to Support Administration of Income Tax Program for the Village of Powell, Ohio. Second Reading. Mayor Rozanski suggested that the Resolution be held over for a third reading, noting that Mr. Strip, who was absent, had expressed several concerns with regard to the intent. of the Resolution. Mrs. Metz reported that a representative of the Village of Powell had called her, and that they would be discussing the proposed collection of income tax at their meeting on Tuesday, and were anxious to have a response to forward to their Council. Mayor Rozanski suggested discussing it briefly to get a consensus of the five Council members present. Mr. Hoffman reminded Council members that this was a Resolution of Intent; that Council would have an opportunity to further discuss and approve or disapprove in the form of an Ordinance, accompanied by a proposed agree- ment. A~ He commented that he viewed the administration of Powell's income tax as beneficial to both communities; that Dublin has the opportunity to reach out to a neighboring community and provide them with services and rY° skills, Dublin providing expertise, assistance and guidance much in the same way that other communities have helped Dublin in its tax growth. It would provide Dublin the opportunity to branch out and provide perhaps other services to other cities in the future. He noted that Powell has not yet decided on the amount of income tax and therefore Dublin cannot make any projections of income for Powell or for Dublin. Mr. Hoffman did note that the standard contract has a fee of 3% of the gross. He said that with regard to the first year that he had no projections until Powell decides on the tax rate and the amount of credit they would like to offer. Responding to a question from Ms. Maurer, Mr. Hoffman said that in a standard contract there is a six month notification escape clause should either party not wish to continue the agreement. He also said that he did not anticipate much additional work would be generated by Powell; that they are a village of two square miles; that if they were to require mandatory filing and total registration that there may be a thousand returns generated and that on a monthly basis an estimate of the number of business returns would be 50. With regard to the possible termination of the agreement by Powell, Mr. Hoffman said that they have as much right to terminate an agreement as did Dublin when it terminated its agreement with Columbus. Ms. Maurer recalled that when that decision was made by Council that Council was concerned that Columbus was missing some of the tax credit; construction workers, for example. Mrs. King asked Mr. Hoffman if he foresaw a problem accommodating a growth in staff with regard to space in the present municipal building. Mr. Hoffman said that handling the additional work would not require any additional personnel just for Powell alone; that there may be a need for additional personnel for Dublin, but for the present the additional work could be easily assimilated with present staff. Mrs. King said that she felt that in order for the agreement to be of benefit to either community that the commitment should perhaps be for a longer period of time. RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting DAITON LEGAL BLANK CO.. FORM NO. 10148 Held July 17, 1989 _ lg Page Four Mayor Rozanski said that he did support the idea, and that as long as Dublin's income tax collection is in order that he did not have any objections. Ms. Maurer moved to approve the Resolution. Mr. Jankowski seconded the motion. Vote - Ms. Maurer, yes; Mr. Sutphen,yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Jankowski, yes. Ordinance No. 65-89 - Ordinance Authorizing the Issuance of Notes - Waterli e Projects. First Reading. Mr. Sutphen introduced the Ordinance. Mrs. Metz reported said that the Ordinance was for the issuance of notes fo projects awarded by Council in June; that this Ordinance is for three waterline projects being combined for the purpose of the note sale to reduce the overall cost for issuance. Mrs. King moved to waive the three time reading rule and treat as an emergency. Ms. Maurer seconded the motion. Vote on the motion - Mr. Jankowski, yes; Ms. Maurer, yes; Mayor Rozanski, y s; Mrs. King, yes; Mr. Sutphen, yes. Vote on the Ordinance - Mr. Sutphen, yes; Mr. Jankowski, yes; Mrs. King, ye ; Ms. Maurer, yes; Mayor Rozanski, yes. rr Ordinance No. 66-89 - Ordinance Authorizing the Issuance of Notes - Street Improvements. First Reading. Mrs. King introduced the Ordinance. Mrs. Metz reported that this again is one of the projects that was awarded in June. She also recalled that Council made a motion that night to indicate that the intent was there to issue notes to cover the cost of construction. This project is the Frantz Road extension. Ms. Maurer moved to waive the three time reading rule and treat as an emergency. Mr. Sutphen seconded the motion. Vote on the motion - Mr. Sutphen, yes; Mayor Rozanski, yes; Ms. Maurer, yes; Mrs. King, yes; Mr. Jankowski, yes. Vote on the Ordinance - Mr. Jankowski, yes; Mr. Sutphen, yes; Mrs. King, yes; Mayor Rozanski, yes; Ms. Maurer, yes. Ordinance No. 67-89 - Ordinance to Accept the Lowest/Best Bid for Martin Road Ditch Enclosure. First Reading. ~ Mr. Sutphen introduced the Ordinance. 1r~.r Mr. Willis recommended awarding the bid to M. R. Mason Company in the amount of $30, 287.00. Mr. Sutphen moved to do away with the three time reading rule and treat as an emergency. Mrs. King seconded the motion. Vote on the motion - Mrs. King, yes; Mr. Jankowski, yes; Ms. Maurer, yes; Mr. Sutphen, yes; Mayor Rozanski, yes. Vote on the Ordinance - Mr. Sutphen, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Jankowski, yes; Ms. Maurer, yes. RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO.. FORM NO. 1014 Held July 17, 1989 19 Page Five Ordinance No. 68-89 - Ordinance Providing for a Change of Zoning on a 5.560 Acre Tract Located on the Southwest Corner of Shier-Rings Road and Wilcox Road. First Reading. Mr. Sutphen introduced the Ordinance. Mr. Sutphen moved to refer the Ordinance to the Planning and Zoning Commission. Mrs. King seconded the motion. Vote on the motion - Mr. Jankowski, yes; Mrs. King, yes; Ms. Maurer, yes; Mayor Rozanski, yes; Mr. Sutphen, yes. Ordinance No. 69-89 - Ordinance Providing for a Change of Zoning on a 20.722 Acre Tract Located on the Southwest Corner of Shier-Rings Road and Wilcox Road. First Reading. Mrs. King introduced the Ordinance. Mrs. King moved to refer the Ordinance to the Planning and Zoning Commissi Ms. Maurer seconded the motion. Vote on the motion - Ms. Maurer, yes; Mr. Sutphen, yes; Mr. Jankowski, yes; Mayor Rozanski, yes; Mrs. King, yes. Ordinance No. 70-89 - Ordinance Providing for a Change of Zoning on a 8.0 Acre Tract Located on the Northeast Corner of Tara Hill Drive and Muirfield Drive. First Reading. ~w Mr. Sutphen introduced the Ordinance. Mr. Sutphen moved to refer the Ordinance to the Planning and Zoning Commission for review and their recommendation. Mr. Jankowski seconded the motion. Vote on the motion - Mrs. King, yes; Mayor Rozanski, yes; Mr. Sutphen, yes; Ms. Maurer, yes; Mr. Jankowski, yes. Mr. Sutphen moved to adjourn to Executive Session at 8:12 P.M. for the purpose of discussing pending litigation. Mr. Jankowski seconded the motion. Vote - Mr. Jankowski, yes; Mrs. King, yes; Ms. Maurer, yes; Mayor Rozanski yes; Mr. Sutphen, yes. Mayor Rozanski called the meeting back to order at 8:55 P.M. Other Request for Approval of Concept Plan - Dunmere at Muirfield Drive. Mr. Bowman presented the following background information as well as additional comments and recommendations: ilrr 1. This is a Concept Plan, a prelude to a rezoning application for a Planned Unit Development. 2. A Concept Plan is non-binding; its main purpose is to give the developer guidance as to what the expectations are for the municipality in order for him to prepare detailed preliminary plans, which will become a basis for the zoning. 3. Dunmere contains 256 acres. 4. It is the entire area (with the exception of a few large lots) between existing Indian Run Meadows to the south and Muirfield to the north, all on the east side of Avery Road. 5. It includes a small portion of the Earlington Subdivision. RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK GO.. FORM NO. 10148 Held r„ i ~ Z, i A~~ 19 Page Six 6. The plan does include the entire 3900 feet necessary to complete Muirfield Drive. 7. The plan has been before Council, before the Planning and Zoning Commission twice, and has been pending for approximately one and one half to two years. 8. A minor change is that the developer was able to purchase more property, bringing in a larger area for a more unified development. 9. Staff's objectives with respect to Dunmere are as follows: A. Negotiate a development with a gross residential density of 3.5 units/acre, consistent with the Community Plan and also with surrounding development. B. Complete Muirfield Drive as a spacious, well-designed roadway, similar to what is now found in existing Muirfield. C. Provide for park land, trying to balance the need for more active space with the more scenic variety, "hook up" some of the bike trails and provide buffering, expecially along Brand Road and muirfield Drive. D. Develop the plan to its capabilities - soils conditions and stor water management. 10. Staff feels this concept is consistent with Dublin's development objectives and standards. 11. It is a mixed use development - includes the proposed Washington Township Fire Department on two acres on Brand Road, 41 acres of multi-family units flanking Muirfield Drive, a four acre church site and 136 acres of single family development. 12. There is a commercial component of mixed uses - office, retail-type development not to exceed 5 acres on each of the four corners of Muirfield Drive and Dublinshire Drive. 13. The park system includes 39 acres, part of which will be used to insulate the commercial areas and cause green belt connections between some of the major parks - 14 acres of active park land at a location in the southwest section of the development, 3 acres being dedicated to the Muirfield Drive median. 14. The proposal will complete Muirfield Drive, extending Dublinshire Drive westward to Avery Road. 15. Bike paths will run parallel to these streets 16. Staff believes this Concept Plan now merits approval with the proviso that at the time of the preliminary plan there will be many more details provided, especially with regard to the following: A. Demonstration of the character of the boulevard, the multi-famil area, the commercial components, specific design criteria and its ability to blend and integrate the plan and the surrounding area. B. Possible modifications to the park to make it more usable. C. Assurance that the bike path gets connected in the right places. D. The flood plain area in the southwest portion of the develop- ment requires careful study. E. Study and discussion of the setbacks and landscape treatments along Brand Road. 17. The Planning and Zoning Commission, after a great deal of discussion, approved the Concept Plan by a 4-3 margin. Mr. Sutphen commented that approximately 84 acres has not been included in the legal description. Mr. Sutphen also said that on this particular project that he would like to see the 13 acre park site moved closer to Avery Road. Mr. Bowman reported that the legal description is not a requirement of the Concept Plan; that it will be done as part of the rezoning and will be reviewed in detail. RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO.. FORM NO. 10148 Held July 17, 1989 19 Page Seven Mr. Sutphen said that he would like to see a commitment in writing regarding the bike path on the AT&T line to connect the neighborhood p arks . Ms. Jordan said that a bike path can be put on the line, it can be mounded but that nothing but ground cover can be planted on it. Mr. Tim Kelley was present, representing the applicant, Dunmere Associates, a partnership of Mr. Robert Weiler and Mr. Don Kelley, who have developed most of the rest of the quadrant - Hemingway Village, Earlington Village, Dublinshire, Asherton and Shannon Park. He noted that the property involves an assemblage of five or six different parcels and said that the legal description recently prepared includes the Master property which is approximately 84 acres. Mrs. Headlee said that the 84 acres was not in the legal description that she had. Mr. Kelley said that the 84 acres is under contract by the applicant, but not yet owned by the applicant, and said that the situation would be clarified the following day. Mr. Keith Meyers of Scioto Design Group said that the plan presents a unique situation between four existing park sites and that the opportunity to potentially connect the park sites. He noted that the total aggregate density of the proposed development is 3.5 units/acre; the completion of Muirfield Drive is another objective. Mr. Meyers noted that there is a concern for maintaining an active park and said they were suggesting a 15 acre active park in the southwest portion of the site, there being a number of advantages to the site; there being potential infrastructure on two sides of it that the park ii~rr could utilize; that there could be a development of park (shared) with the office and the church site. The shared concept, he said, would reduce the amount of development cost required to turn the site into an active park. He noted that parks are not an inexpensive item to build - that development of a park can cost $25,000.00 to $30,000.00 an acre. Mr. Meyers also noted that they have tried to develop the land plan to preserve existing drainage portions and that they will study in depth those capabilities as the engineering studies are begun in the preliminary stage of development. Mrs. King wanted assurance that the park land linkages would be in excess of 100' in width; that the City would not want "noodles" but would want substantive connections that allow people to realize that they are on park land. Mr. Kelley agreed and said that on the current plan the linkages were show at 80' to 100' in width. Mrs. King also urged the developer not to provide major arterial streets, such as Tara Hill Drive, with all kinds of driveways on them. With regard to the proposed location of the park, Mrs. King said that she did not see anything positive about having a park back up to dumpsters or loading docks (the proximity to a commercial area). It was noted that with regard to the 5 acre commercial sites that the ~ intent is that they be neighborhood oriented and would not have large loading docks or dumpsters in the open. Mrs. King also reminded the applicant that should there be a school site in the development that provisions be made so that children will be able to get to the school safely. Mr. Jankowski said that from a concpet plan point of view that he had no objections to what had been proposed to this point. Mr. Sutphen said that he thought that there should be a Dublin approved bike path along Brand Road from Muirfield Boulevard to the east, noting that Brand Road can be extremely treacherous. He also mentioned the fact that there were no sidewalks in some areas. RECORD OF PROCEEDINGS Minutes of Dublin city council Meeting Meeting DAYTON LEGAL BLANK CO., FORM NO. 10148 Held July 17, 1989 19 i Page Eight Ms. Maurer with regard to the suggestion to put a bike path on Brand Road, said that she thought that the idea was to get pedestrians and bicyclists off of Brand Road. Mr. Sutphen was concerned about how people would get from the north end of Muirfield to Earlington Park. Ms. Jordan reported that she would like to review the issue further; that there may be a way to make another connection to Earlington Park; that when the map was done there were concerns about a bike path along Brand Road, one of them was the proximity of very large trees close to the road in the ditch; that it was designated as a scenic drive. Ms. Jordan also noted that at the review of the Final Development Plan for the Earlington/Wyandot Park that the bike path was shown looping the pond in Earlington and not going out to Brand Road because of the site distance, the angle in the road making that an extremely dangerous point. With regard to the issue of the park, Ms. Maurer said that she felt that those persons residing in the single family and multi-family units deserve to have their own park, a neighborhood park. She said that she felt that the City should divide their soccer, baseball, football uses, etc. and put in a new large park in the northeast quadrant; that it makes more sense to divide the uses and divide the traffic as well. She also said that she felt that there should be a balance among the sports as well, noting having the focus leaning toward serving one ~ interest. Mayor Rozanski pointed out that there are already four established parks Irnr in the area of the proposed park in the southwest quadrant - Earlington Park, Wyandot Park, Orr Park and Scottish Corners Park. He also said that he felt that more traffic is created by separating parks, requiring people to drive on a Saturday morning from one park to another, transporting children. Mayor Rozanski also noted that registrations for soccer have closed becaus not enough facilities are available; not only for soccer but also for baseball and football as well. He said that he supports all activities, providing facilities for those desirous of participating, and that here would be an opportunity to enlarge Avery Park at no land cost. Mayor Rozanski said that necessity of transporting family members from one site to another would also probably reduce volunteerism, which is a very important aspect of the youth sports programs. He said he strongly supported moving the 13 acre parcel to the north to have the opportunity to expand Avery Park at this time and that except for the park issue he supported the plan. Mrs. King commented that if the City were to add to Avery Park that she would favor adding to it on the west side of the park, bringing the road up around the west side through development that is inevitable. She also said that she felt that the park should be built on the east side and that a park soccer should make every effort to have neighborhood-type soccer teams. Mrs. King also said that she felt that a pocket park or a tot lot type `r~r of park needs to be planned in the large northwest quadrant that contains single and multi-family housing. Mrs. Catherin Headlee had the following comments (which she read) and asked specifically that they be part of the record, said comments being addressed to Dublin Council Members and dated July 17, 1989. "The Concept Plan at Dunmere is strictly a concept plan. This development plan is too dense. Let's look at it very carefully. What you see is not what you will get. The overall Concept Plan consists of 256.91 acres. Look at the land use plan very carefully - 171.25 acres of single and multi-family, 45.41 acres for Muirfield Drive, office space, fire station, parking lots and what have you. While 40 acres of park land looks like a lot and meets all your requirements, the connection, and the connection of the four parks is a very great selling point and a very RECORD OF PROCEEDINGS Minutes of Dublin city Council Meeting Meeting DAYTON LEGAL BLANK CO.. FORM NO. 1014 Held July 17, 1989 19 Page Nine important part of the bicycle plan, but let's look at the bicycle plan... are and will be built in your drain swells. The extension of Muirfield Dr e ~ south is a much needed additional link and long overdue, but don't let it be held to your head as a selling point in approving Dunmere. While water is very much in evidence, no water retention lakes ar.e shown anywhere, as well as additional roads or cul-de-sacs, so it is safe to assume another 20 acres of retention or lakes and 20 acres of maybe more roads and cul-de-sacs and more parking lots will be subtracted from the overall plan, taking another 40 acres while still holding on to the 171.25 acres of housing, or a potential of 793 housing units plus, all drinking water and flushing their toilets. The developer always holds on to the housing acres regardless of what you approve or the amenities that come out of the Concept Plan, so beware. I know every inch of this area and I know looking at the plan, and I'm very much aware that while we are a single family, my husband and I, adjoining this property, we are the only ones connected to the multi-family housing. Sitting on Council and P&Z for many years, I'm not sorry I made developers re-pltn their trees, mow their weeds and meet all the requirements before approving their rezonings If this is the price my husband and I have to pay for hanging in there tough, so be it. So I do object to being the only single house adjoining multi-family. I would also like to go on and make a statement for some of the following suggestions to Council - to be aware of the responsibilit that you are about to approve or disapprove. These are just suggestions bud I'd like to be on record at the time. 1. Limestone, large, large boulders and blue rock will be found. All blasting, I would like to suggest, is to be monitored. No additional cracks of walls or basements in the adjoining houses or the ruination of the wells. 2. Many of use are on well water with shallow wells. Wells will not be drained or ruined. If this occurs, the contractors and Dublin are now being made aware of this potential problem. 3. In placing sewers, storm drains and roadways, I would like to recomme d a Dublin inspector be on duty at all times. No work to be done after 5:00 P.M. and before 8:00 A.M. and none on weekends - only if there are inspectors inspecting. 4. The ground is saturated with fine sand and water. In removing the ground water, I hope that basements don't settle and crack. We certainly don't want a Miami, Galveston or another Columbus in Dublin If this occurs I hope you people are alerted at this time. I know for a fact bore testing has been done and you will be told this also; however, I would like to remind you, bore testing doesn't always show sand and water, and believe me, there's a lot of it because in the following places bore testing was done and it didn't show your water - the Performing Arts Building, Dublin High School (and we all know what that cost us), Brandon, Asherton, and Earlingto and the shopping mall at Post and Avery which is happening now. Test bores aren't always right and I hate to say, I told you so, but I did, so I'm telling you now again. ~ 5. The Council has over $40,000.00 of underground drainage to protect, and the taxpayers money has used it in Avery Road Park to drain. I hope very sincerely you will look where your drainage is going to go, who it will floood, where it will go and what type of flood control you're going to be part of. Beware of what has been done, what needs to be done, where it will flow and above all, who it is going to flood. 6. The AT&T line goes all through Dublin. We've got approximately 4,000 feet here with the....amount of right-of-way. It was then, is now, and always permanent.......green space not to be built on. You can put a bicycle path on it so it doesn't really make any different whether this land is zoned or not zoned or anything. People, you already own it, you already can use it. It can go clear through Dublin, up Ashbaugh Road, which gives you a connection to Muirfield through River Forest, parts of Dublin Road to the east RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO., FORM NO. 10148 Held July 17, 1969 19 Page Ten side of the river. All you have to do is use your imagination and use it and get permission to use it and I'd venture to say we might not be able to put a mound on itk but you can put a bicycle path alongside it. So you should make the AT&T line work for Dublin, not for the developer. I think Dublin is sort of missing the boat if they don't use the AT&T line. But I think where you have some of this, you could also subtract another 1% of land from your AT&T line from your overall project. I found it quite interesting the other day when I asked Pat for a map of Dunmere, and he gave me a little map which I couldn't read, so he called Fran and she gave me a bigger map. It's quite interesting because the map that Pat gave me and the map that Fran gave me don't match, so I don't know what you're reading. you're reading the map that was June 26th or June 21st, but your maps don't match, and in the past 19 or 20 years I can think of over four times off the top of my head, and I'm being very sincere now-that if the map that Pat has on record in the Planning and Zoning Depart- ment doesn't match the maps that Council is looking at and voting on, and they are still a different map that the P&Z voted on and looked at and discussed and voted for or turned down, all you need is one irate taxpayer or adjoining citizen. If. you don't have all matching maps, it's not good, and I think it behooves everybody to get together and I don't think it will cost any more time and money to do something and do it right and the first time through rather than fooling around and oing things over and over again and taking up Council's time, staff time, developer's time and Planning and Zoning Board's time. I think it's a .......that all the maps don't match, the legal description isn't all here and yet we're ready to go, we're ready to move on it, and I don't think that's right, and I think that Council should insist that things be done right the first time through. That's it." There was discussion regard the map that was distributed with the Concept Plan; whether the one date, June 21, or June 26 was the correct one, and it was determined that they were, overall, basically the same. Mrs. King said that they would show retention ponds on the preliminary plan. Mrs. Headlee said that she wanted to go on record as objecting to the fact that she resides in the only single-family resident that adjoins the multi-family housing. It was noted that the City does have construction standards with regard to blasting and possible interference with existing residences and wells to protect property owners. Mrs. Cath Erickson of the Dublin Soccer League had the following comments: 1. Overall they are happy with the plan. 2. The 13 acre park site should be moved north in proximity to the present Avery Park. 3. The soccer league has presently 1700 children involved for one season, not including adults or travel teams. 4. The number of sports fields is not increasing, not keepin up with the demands of growing City. 5. From a management standpoint, the soccer league cannot be spread out all over the City. 6. The parks are being used 7 days a week; on Saturday morning Avery Park is used. for soccer from 8:00 A.M. to 5:00 P.M. 7. The league is volunteer based - there are children refereeing, children who play soccer as well as referee. 8. Agree that Avery Park needs to be expanded to the west. The size of Avery Park needs to be increased, and noted that the Community Plan says that the City is committed to expanding the Avery Park facility. RECORD OF PROCEEDINGS Minutes of Dublin city council Meeting Meeting DAYTON LEGAL BLANK CO.. FORM NO. I 14 Held July 17, 1989 19 Page Eleven ~ Ms. Maurer wondered whether or not there have been negotiations with the far northwest civic association to assure that facilities are being provided in that northwest area of Columbus; that there has not been a great deal of development of active parks in that area of Columbus; that perhaps some pressure might be put on the Columbus City Council to provide more parks. She also commented that if the goal is to serve the entire Dublin school district then other parts of the Dublin school district should be looked at to serve those needs. 9. The participants in the soccer league play 7 days a week. The travel teams are out there every night until dark. The adult teams, travel teams, etc. play on Sundays. 10. Not in favor of having a community divided between the Dublin School District and Dublin proper. 11. The Dublin School System has been committed to provide soccer fields and baseball fields. 12. The Dublin Soccer League has spent money paying for soccer goals and donating them, donating them to the high school, for example. Mr. Ralph Halloran recalled that when the Concept Plan had been reviewed previously that there was a great deal of discussion about storm water retention. He said that this large tract would require a large lake, a 14 acre lake, 5 feet deep or any multiple thereof for purposes of retaining storm water, and also said that when the Concept Plan came back before Council that he wanted to see the equivalent of 14 acres, 5' deep ~ on the plan somewhere for storm water retnetion. Mr. Joe Kuehner, of the Dublin Youth Athletic Association, said that he shared Mrs. Erickson's concerns regarding expanding youth athletic programs and the lack of space, noting that there were 1500 youth involved in baseball. Mr. Kuehner said that the football program was a primary concern, and that they would be happy with any space, whether it be near Avery Park or in the center of the site. He did have some concerns with regard to the Avery Park site; the difficulty of parking as well as pedestrians crossing Avery Road from east to west, which would be a safety concern; also commented that a large retention lake would be a necessity. Ms. Jordan noted that this plan has been discussed more than any other plan that she can recall, and said that the Parks and Recreation Advisory Committee voted 5 to 1 for approval of the park site in the southwest portion of the development. She also said that she thought the preference would be to add to the west side of Avery Park. Ms. Jordan suggested appointing an ad hoc committee, representing baseball, soccer, softball, football, etc. to discuss needs and make decisions on what athletic uses there will be. Ms. Jordan commented that she felt that the City has been very responsible in providing athletic facilities for the community, noting that since 1987 the City has acquired four additional soccer fields at Avery Park; that by 1990 there will be two soccer fields at Earlington Park; that by this fall one field at Scottish Corners will be grassed; that this ~ summer $30,000.00 worth of irrigation will be put in to maximize the double season of soccer at Avery Park; that also this year the City of Dublin cooperated with Washington Township and purchased some 40 acres for a park. Ms. Maurer moved to approve the Concept Plan. Mr. Jankowski seconded the motion. RECORD OF PROCEEDINGS Minutes of Dublin city Council Meeting Meeting DAYTON LEGAL BLANK 00., FORM NO. 10148 Held July 17, 1989 19 Page Twelve Mr. Sutphen said that he would accept Ms. Maurer's motion but that he really thought that the park should be up in the proximity of Avery Road. r Vote on the motion for approval - Ms. Maurer, yes; Mr. Sutphen, no; Mr. Jankowski, yes; Mrs. King (comment-"I'd like to see it all worked out and agreed upon so we know what we're getting"), no; Mayor Rozanski, no. -Vote - 2• yes, 3'. no Mr. Kelley commented that they had worked on the plan for two years; that this particular park concept was approved by the Parks and Recreation Committee. He said that they would study the park site and try to work it out with all involved. Mr. Kelley said, for the record, "I'm not asking you to fix forever the location of the park land when you approve this plan". He said he understood that the issue of the park land site. is the reason the plan was voted down. Mayor Rozanski said that was the primary reason and that another one was the description of the property, the acreage. Mrs. King suggested that Mr. Kelley call Council members and ask them how they felt about the plan. Mr. Smith suggested that since a limited Council was in attendance that Mr. Kelley speak to Council members individually and discuss their concerns and why they voted the plan down, and then ask one of the members who voted "no" to bring the plan up for reconsideration at the first meeting in August. 1~w Request for Bed Tax Funds - Dublin Biathlon Challenge and Fitness Expo. Mr. Robert Kaiser explained that his company has recently merged with Rocket Promotions and that they are a new sports management company, a profit corporation. He noted that they have the largest amateur golf series in the midwest so their staff is quite experienced. Mr. Kaiser also noted that the biathlon is growing tremendously in the United States, one reason being the great interest in biking and running, fitness becomeing and lifestyle and commented that the biathlon seems to be overcoming the triathlon concept and format because of the problems with the swimming portions. He noted that 1000 participants are expected for the event which will be a three city event in the State of Ohio. Originally it was thought that the event would be held in September of this year, but with the time limit and the necessity for advertising and promotion, it was decided to push back the event. Mr. Kaiser said that the event is planned for a Sunday afternoon with Saturday for the fitness expo. The benefits to Dublin would be numerous - publicity with the name Dublin involved in the advertising of the event, said advertising and promotion around the state, the medwest and nationall in selected publications. There would be thousands of participants and supporters coming into Dublin for the weekend, staying at hotels, eating at restaurants, generating bed tax revenue. jyi,,. Responding to a question from Mayor Rozanski, Mr. Kaiser said that the event would draw primarily local people but would have the potential of drawing people from around the state, the midwest and perhaps even nationally. Mr. Jankowski said that the request had not been to the Finance Committee because he felt that there were some philosophical issues involved which the entire Council should address. He noted that most of the grants of the bed tax monies had been granted to non-profit organizations which have local groups. Mr. Jankowski also said that this request was entirely different in that it is a for-profit business and that not only would tax dollars be involved but also those things that some with such a sponsorship- RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO.. FORM NO. 10148 Held July 17, 1989 19 i Page ~'hdrteen contractual obligations, liability, etc. and that he did not feel that this is a direction that Council should take. Mr. Kaiser said that they felt that from the standpoint of Dublin interest, that if they wanted an event named after the City that the usual procedure is for title sponsors, thus there would be some financial involvement. Mr. Kaiser told Ms. Maurer that the profit is realized from the entry fees and a percentage of that profit would be designated for a particular charity. With regard to prior experience with biathlons Mr. Kaiser said that they have a professional organization - The Marion Express from Marion, Ohio that has been working in this particular area of sports activities for about five years. He said that his company would be involved in the marketing and promotion, but that the Marion Express would handle the technical operation. Discussion ensued regarding expenses, profits, and Mr. Kaiser said that they have not had a city, as such, participate in this type of event. Mayor Rozanski referred the request to the Finance Committee for their recommendation. Presentation Regarding Coffman Municipal Facility Study. Mr. Bowman had the following comments: 1. The plans for Coffman Park. First is the planned extension of Coffma Road to the south, eventually linking it up to Perimeter Drive and taking it over U.S. 33 with a projected date of two to three years with expected land transfers to take place. 2. There is a need to expand the municipal building in order to consolidate the Building, Engineering, and Planning Departments, those departments presently leasing space, and bringing them back to the Coffman Road building. 3. There appears to be a demand for a community building, one place for municipal activities. 4. During the community plan review in 1987, when people identified the need for a multi-purpose building, the Coffman Road/Park area was mentioned in order to provide a primary focus for city activities, civic services, a civic center as well as having city services within a well-designed, integrated municipal building. 5. Staff would desire direction and guidance from Council in order for staff to proceed to expand on the plan presented this evening. 6. Subsequently, staff would meet with the Historical Society, community groups, neighborhood groups, etc. for their input; staff would come back to Council with a refined plan to be presented at an advertised, public hearing for input from any interested citizen. 7. One of the most important aspects of the plan is to preserve the park and to actually expand upon it. 8. Showed a slide of the site. ~,s„ Mr. Bill Schubert of Karlsberger and Associates also had a number of E comments, including background information and a description and explana- tion regarding the proposed plan. trrr 1. Began in September of last year working for the City. 2. Had two major goals - one to identify the types of services the City would add at Coffman Park and the other, to develop a master plan locating those services. 3. Distributed questionnaires to department heads, follow up by interviews and thus were able to determine staffing, volume projections and operational issues for each department. 4. Programming is an important part of the services, identifying functional and space needs before development of the master plan. 5. Also did an existing conditions study - property ownerships, topography, utilities, existing flood plain, as well as site amenities of the park. RECORD OF PROCEEDINGS Minutes of Dublin city council Meeting Meeting DAYTON LEGAL BLANK CO.. FORM NO. 10148 Held July 17, 1989 19 Page Fourteen 6. An important finding of the existing conditions was that the functional configuration of the existing building is well suited to municipal facilities. 7. A keystone of the master plan was to retain the present structure as a municipal building and expand on it. 8. There are three major on-site facilities - the municipal building renovation and expansion, as well as two other separate buildings; a community center for recreational use with space for a gym, craft spaces, etc.; a third building for the City law enforcement facilities. 9. Retention of the existing passive park space as well as expansion of the active recreation space. 10. Preservation of the historic homestead. 11. Extensive landscaping with landscape buffers from the surrounding development. 12. Consideration of property acquisition and future avenues for expansion. 13. One of the original assumptions was that Post Road would continue on through and would be the southern boundary of the site. 14. City Staff then asked Karlsberger and Associates to revisit the site with the assumption that Post Road would be vacated and Coffman Road would extend to the south. The City felt that there was a unique opportunity to acquire approximately 17 acres to the south, so his staff went back and looked at the plan with three goals - create more passive recreation and continue to enhance and extend the green space; continue to retain the separate identity of the buildings; further enhance the visibility and image of Coffman Park as a community focal point. 15. Described in some detail the site and the surrounding area. 16. Assuming the Post Road becomes vacated and moved to the south toward Perimeter Drive and Coffman Road, specific enhancements were proposed to be added to the site - moving the access drive that surrounds the site down to the south to Perimeter Drive, allowing the development of more passive recreation space, pulling the buildings back and away from the road, allowing for an amenity to announce the Dublin Community center at Post and Coffman Roads. 17. Parking could be shared by various facilities and activities. 18. Space for an amphitheater. 19. The existing pond is disrupted by the new Coffman Road extension, but will be replaced with a new pond in a different location. With regard to t'he location of the active park space, Mr. Schubert said that the gradual sloping in the area was not severe enough to require anything other than some earth grading. ms. Maurer said that she liked the concept of the passive recreation area with the space for some outdoor entertainment. She also remarked that she visited something similar to this in Scottsdale Arizona, and that there they had behind the civic center a commercial area with a number of restaurants. Mr. Bowman said that he perceived a hotel, but that there could be restaurants. It was noted that the City would need to acquire about 17 acres. Mrs. King said that maximizing the use of the stream through the park was very important. She was also pleased that the commitment to the citizens to the north that there would not be buildings there, and also recalled that there was a commitment to those same residents that there would not be vehicular access to that end of the park. Mr. Sutphen said that he liked the plan and also said that he felt that the community center should be built first, then the Police Department building and finally the expansion to the current municipal building. RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO.. FORM NO. 1014 Hel July 17, 1989 19 Page Fifteen:,. Mrs. Margaret Vance, a resident, said that she did not feel that administrative staffs should be split into different areas. She also said that she did not feel that the proposed plan did not "look like Dublin" mentioning the need for a cultural arts center along with a community center area such as this. Ms. Maurer moved that Council approve and give direction for further study and refinement of the plan. Mr. Sutphen seconded the motion. Vote on the motion - Mrs. King, yes; Mr. Sutphen, yes; Ms. Maurer, yes; Mr. Jankowski, yes; Mayor Rozanski, yes. Mayor Rozanski announced that the discussions regarding street signage and the traffic flow at the Bridge Street/High Street and Bridge Street/ Riverside Drive intersections would take place at the next Council meeting. Following discussion it was decided to have a special Council meeting to discuss the merger issue and related topics. It was decided to schedule the meeting tentatively for Jly 24 and that Mayor Rozanski would contact the Council members who were absent to get their preference. [Subsequently, the meeting was scheduled for Monday, July 31, 1989.] Comments from Staff Mr. Hansley 1. One project will be funded from Issue 2 funds - a $71,200 project for a.,,r improving the ditches along S.R. 745. 2. The community will be aggressively looking at options for water and sewer service. Staff intends to bring legislation before Council to authorize contracting with a consulting firm to examine options available to the City of Dublin, including perhaps working with neighboring communities. Mr. Harding 1. Informed Council that the City staff is in the midst of recreuiting for several positions - Assistant Finance Director, Assistant City Engineer, Development Director, two Police Dispatchers and an additional engineering project inspector. Comments from Citizens Ms. Headlee 1. Again commented regarding the presence of weeds on vacant properties, mentioning specifically the approximately 80 acres along Avery Road overgrown with Canadian thistle. Mr. Ralph Halloran 1. Said the curb in the alley east of High Street was finally, after two ~rw years, put in, but noted that the first time that it rained that the water came from the hill on High Street and went over the entire curb into the yards of homes on Riverview Street. He also said that there is a hole in the curb and that the rain water is washing out the curb. Mr. Halloran suggested that the engineering department look at the curb and determine a way to raise the curb and repair the hole. Mr. Willis said that the break in the curb was done by the Gas Company and said that he thought that the curb was working rather well, noting that the recent rains were very severe and intense. h,,.~.a. RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO.. FORM NO. 10148 Held July 17, 1989 19 Page Sixteen: Mayor Rozanski said that he was also surprised at the shallow depth, height of the curb himself, and that the primary concern and reason for the curb was to prevent flooding in residents' yards. He asked Mr. Willis and his staff to minitor the situation. Council Roundtable Discussion Ms. Maurer 1. The Land Use and Planning Committee will meet on July 27, 1989 at 11:30 A.M. They will be notifying the Dublin Women's Club of the meeting to ask that a representative be present to provide information regarding the Gelpi property. 2. Regarding the impact statements and Dale Bertsch's comments on them, and the request for a response from Council, noting that members of Council had not yet received that information. 3. Thanked Mr. Harding for his efforts and work involved in explaining the street sweeper bid deviations. 4. Announced that last week she, Mr. Mike Lorz and Mrs. Urban had met with Marie Cusack, from Nationwide, and former aide to Arlene Shoemaker. Ms. Cusack has volunteered to spend some time in helping Mrs. Urban develop a citizen response system. Mrs. King i... 1. Announced that there would be a Purlic Service Committee meeting at 9:30 A.M. on Friday, July 28, 1989. 2. Also thanked Mr. Harding for his report. Chief Ferrell and Mr. Sutphen announced that the Safety Committee would be touring the Grove City Police Department facilities on August 11, 1989. Mayor Rozanski 1. The Columbus Feis will be held in Dublin on Saturday and Sunday, August 5th and 6th. He noted that the Dublin Historical Society would like to Seel beer in Coffman Park during that celebration - from noon until midnight on Saturday and from 1:00 to 5:00 P.M. on Sunday. He said that it was his understanding that they would get the permit and get and pay for the insurance, and said that he had been informed that the cost of their coverage would be approximately $500.00. Mr. Hansley reminded Council that they had recently passed an Ordinance prohibiting open display of alcohol in Dublin parks. Mr. Jankowski said that he was not keen on alcoholic beverages in parks even for special events. He also said that he wanted to see the $500.00 insurance that the Historical Society got, when the City had to underwrite $3000.00 in insurance when beer was sold last year in Coffman Park. Mrs. King said that she had always had reservations regarding public consumption of alcohol and that she did not feel that it is something that Council should be promoting. Ms. Maurer mentioned the event that the Dublin Historical Society sponsored on South High Street the Friday evening before the Fourth of July where beer was sold. She said that i*_ was a family affair; that there was no rowdiness nor were there problems. Mayor Rozanski said that he would not object provided that the group has the proper permits and appropriate and adequate insurance coverage. RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK GO., FORM NO. 10148 Held .T„i;, i 19f~9 19 Page :Seventeen Mrs. King said that she would feel more comfortable if the alcohol consumption was indoors, and said that she was also concerned about the consistency of applications. Mr. Jankowski and Mrs. King said that they were not in favor of the selling and consumption of beer in Coffman Park on the weekend of the Columbus Feis (August 5,6, 1989). Ms. Maurer, Mr. Sutphen and Mayor Rozanski had no objection as long as the Historical Society has the proper permits and insurance. Mr. Harding expressed a concern, saying that he did not think that $500 would buy much insurance coverage at all and that from a liability stand- point of the City said that he felt that the City should be named as an additional insured or a named insured on that policy to protect the liability of the City. Mayor Rozanski said that he expected staff to research the matter and to make sure that all was in order. Mayor Rozanski thanked Kroger's, A&W Root Beer, Jimm Crum and all the area service clubs for their help and participation in the raising of funds for East Seals this past weekend. Mayor Rozanski adjourned the meeting at 11:52 P.M. or - Presi g Officer CYerk of Coun it r r..