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HomeMy WebLinkAbout07/11/1989 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO.. FORM NO. 10140 Held July ii, 1989 19 The meeting of the Dublin City Council was called to order by Mr. David Amorose, Vice-Mayor, at 7:30 P.M. Mr. Sutphen led the Pledge of Allegiance. ~rrr Members of Council present were: Mr. Amorose, Mrs. King, Ms. Maurer, Mr. Strip and Mr. Sutphen. Mayor Rozanski arrived at 8:10 P.M. Mr. Jankowski was absent. Mr. Hansley, City Manager, and Mr. Smith, Law Director, were also present as were Mr. Bowman, Ms. Brown, Ms. Clarke, Mr. Ferrell, Ms. Jordan, Mrs. Metz and Mr. Willis. Ms. Maurer moved to approve the minutes of the June 19, 1989 Council meeting. Mrs. King seconded the motion. Vote on approval of the minutes - Mr. Sutphen, abstain; Mr. Strip, yes; Ms. Maurer, yes; Mrs. King, yes; Mr. Amorose, yes. Ordinance No. 58-89 - Ordinance to Adopt a Proposed Tax Budget. Public Hearing. Mr. Sutphen introduced the Ordinance. There were no registering proponents or opponents. Mrs. Metz said that the proposed tax budget must be filed by July 20th; that the City is filing with the Franklin County Budget Commission an estimate of what will be needed in property taxes, and subsequently the Budget Commission will determine the rate; that it is a general estimate of revenue and expenditures of 1990, the sole purpose being to establish the tax rate. Mrs. Metz requested that the Ordinance be passed as an emergency. Mr. Sutphen moved to waive the three time reading rule and treat as an emergency. ms. Maurer seconded the motion. Vote - Mr. Strip, yes; Ms. Maurer, yes; Mr. Amorose, yes; Mrs. King, yes; Mr. Sutphen, yes. Vote on the Ordinance - Mr. Sutphen, yes; Mr. Strip, yes; Mr. Amorose, yes; Mrs. King, yes; Ms. Maurer, yes. Resolution No. 15-89 - Resolution in Opposition to Columbia Gas of Ohio, Inc. Proposed Rate Increase. Third Reading. Mrs. King noted that it was an important issue that deserves to be thoroughly reviewed, but that considering the volume of material that she said that she would like to table the Resolution. Mrs. King moved to table the Resolution. Ms. Maurer seconded the motion. Vote on tabling the Resolution - Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Strip, yes; Mrs. King, yes; Ms. Maurer, yes. 'Vr.+~ Ordinance No. 56-89 - Ordinance Authorizing a New Position for Special Events. Second Reading. Ms. Maurer noted that Mr. Harding of the City Staff had written a new job description, shifting the emphasis toward a public relations aspect. She said that she felt that this emphasis would make the position more of a City function and less of a special events/bed tax position, thus shifting the burden of where the money comes from for that position. RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO.. FORM NO.1 14 Hel July 11, 1989 lg Page Two fir.. Ms. Maurer said that after discussing the position with Mr. Harding, that from her perspective the person in that position would be involved in long term planning of creative events, coordinating events being planned by other entities with City staff, as well as to publicize and make known to the public City events such as the development of a park, etc. She also suggested that a degree in journalism or communication not be required but that the focus be on a special events person, one who can come out of almost any spectrum. Mr. Harding discussed his perspective regarding the position, saying that at the present time the City seems to be offering a limited number of special events and whether or not a full-time position would be required to fulfill the responsibilities. He said that he felt that the City could use, at the present time, someone in a semi-public information officer capacity with some special events coordination of activities. Mr. harding said that staff was looking for direction from Council as to what the position should be, where the emphasis should be directed. Mr. Strip noted the intermingling of terms in the discussion - public relations and public information, saying that he did not think government needs to be involved in public relations but needs to be involved in and with public information. Mr. Strip moved to amend the title of the position to Special Events/Public Information Coordinator. Mrs. King seconded the motion. Ms. Maurer commented that she felt that there was a distinct difference as to what a public information officer does and what this person would do, i~ra that the person organization special events would also be informing the public about the positive things the City would be doing. Mr. Sutphen, commenting regarding cost, said that he felt that Dublin was not yet ready for this particular position; that perhaps a person from the Convention and Visitors Bureau could fill the position; that the City probably has other needs that are greater as regards additional personnel. The vote vote to change the title of the position to Special Events/Public Information Coordinator was as follows: Mr. Sutphen, yes; Mrs. King, yes; Mr. Amorose, yes; Mr. Strip, yes; Ms. Maurer, no. Mr. Vern Metz, President of the Convention and Visitors Bureau, had the following comments: 1. The Convention and Visitors Bureau is made up of 12 community volunteers from four different sectors of the community. 2. Perhaps the Bureau should be focusing more on expressing the happenings of the community, supporting the civic associations, etc. 3. The Bureau, has developed brochures and maps to promote the community. 4. It is difficult to elicit a great deal of civic support for a particular event. 5. The Corporate Challenge, with the assistance of City staff, is an example of community support and coordination. ~ 6. The Bureau exists and is attempting to react to and support the wishes and desires of Council. 7. A suggestion would be that if it is the consensus of Council to support the original proposal that 100% of the funds come out of the bed tax and that the person be a part of the Convention and Visitors Bureau staff rather than a part of City staff. There will be a third reading of the Ordinance at the next Council meeting. Ordinance No. 59-89 - Ordinance to Accept Lowest/Best Bid for Vacuum Street Cleaner. First Reading. Mr. Sutphen introduced the Ordinance. RECORD OF PROCEEDINGS Minutes of Dublin city Council Meeting Meeting DAYTON LEGAL BL4NK CO., FORM NO. 10148 Held July 11, 1989 19 Page Three rA Mr. Harding noted that the administrative report recommended that the City accept the bid from Wagoner Machinery, Inc. and that the original yr, recommendation was for the Elgin Whirlwind Sweeper to be mounted on the Mack chassis, but that after discussions with Mr. Sutphen concerning perhaps the difficulty in obtaining parts of the Mack chassis, that staff would recommend accepting the alternate bid from Wagoner Machinery, Inc. the Elgin Whirlwind Sweeper mounted on a C8000 Ford chassis. He said that accepting that bid would result in a reduction in cost of $768.00, for a total cost of $105,641.00. With regard to delivery date, Mr. Harding said that the delivery date with the Mack chassis would have been 13 to 20 days; to accept the Ford chassis will require a wait of an additional 12 weeks for the chassis to arrive and then another 13 weeks to have the sweeper mounted Mr. Sutphen commented that the Ford chassis would allow for consolidation an availability of parts with other equipment already being used by the City. Mr. Sutphen also commented that this machine would not be merely a street sweeper; that it will clean catch basins and will also have the ability to suction debris out of large trash cans following a large event, for example. He said that he felt that the Elgin Whirlwind is a good unit and recommended purchasing same. Mrs. King said that the suction feature could save a lot of man hours. Mr. Gerald Kesselring of Productive Equipment, also a bidder, said that ~.w he felt that Council should consider their bid, perhaps contacting present owners of their equipment or perhaps arranging for a demonstration. He noted that the cost of their alternate bid was $77,795.00; that the sweeper could be available and in operation in 10 days; that their Tymco unit would be much less in terms fo fuel cost per year - from $1300 to $2300 per year. Discussion followed regarding the bid specifications, primarily the fact that the Tymco machine is a regenerative air sweeper and it was noted that Mr. Danny Johnson had been very specific in stating that he did not want a regenerative air sweeper. Mr. Harding noted that the City had already asked Wagoner Machinery for an extension on the bid price. Mr. Strip suggested that since Council would again be meeting in six days that the Ordinance be held over for a second reading at the next Council meeting. He also requested that a copy of the deviation specifications be made available to Councilmembers so that they could make a more informed decision. Mr. Amorose, Vice-Mayor, turned the meeting over to Mayor Rozanski, who apologized for being Late due to Mayor's Court. Ordinance No. 60-89 - An Ordinance Amending the Annual Appropriations. First Reading. Mr. Amorose introduced the Ordinance. Mrs. Metz said that under the General Fund the $10,500.00 appropriation would allow for unanticipated expenditures necessary to repair the property at 27 and 19 South High Street. Under the Safety Fund, the $10,000.00 appropriation is for additional lease space at Discovery Systems, $10,000.00 for a copier, and $8,000.00 to provide for the additional costs to provide contractual communication services for the first five months of 1989. The other two sections would close out construction funds. RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting DAITON LEGAL BLANK CO., FORM NO. 10148 Held July 11, 1989 19 Page Four Mrs. King moved to waive the three time reading rule and treat as an emergency. r.o. Ms. Maurer seconded the motion. Vote on the motion - Mr. Amorose, yes; Mrs. King, yes; Ms. Maurer, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Sutphen, yes. Vote on the Ordinance - Mrs. King, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Strip, yes; Ms. Maurer, yes; Mayor Rozanski, yes. Ordinance No. 61-89 - Ordinance Amending Cash on Hand. First Reading. Mrs. Metz noted that the change was to increase the amount of cash on hand at the swimming pool concession stand. Mr. Amorose introduced the Ordinance. Mr. Amorose moved to do away with the three time reading rule and treat as an emergency. Mr. Sutphen seconded the motion. Vote on the motion - Mr. Sutphen, yes; Mrs. King, yes; Mr. Amorose, yes; Mayor Rozanski, yes; Mr. Strip, yes; Ms. Maurer, yes. Vote on the Ordinance - Mr. Amorose, yes; Mr. Sutphen, yes; Ms. Maurer, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Strip, yes. Ordinance No. 62-89 - Ordinance Amending Section 1184 of the Dublin Codified 1r.r Ordinances - Special Permits. First Reading. ~ Mr. Amorose introduced the Ordinance. Mrs. King moved to waive the three time reading rule and treat as an emergency. Mr. Amorose seconded the motion. Vote on the motion - Mr. Amorose, yes; Ms. Maurer, yes; Mrs. King, yes; Mr. Sutphen, yes; Mr. Strip, yes; Mayor Rozanski, yes. Vote on the Ordinance - Mayor Rozanski, yes; Mr. Amorose, yes; Mr. Strip, yes; Ms. Maurer, yes; Mr. Sutphen, yes; Mrs. King, yes. Ordinance No. 63-89 - Ordinance Authorizing the City Manager to Enter into an Agreement with Dublin Building Systems Regarding Waterline Construction. First Reading. Mr. Amorose introduced the Ordinance. Mr. Hansley reported that as a condition of approval of the Conditional Use application before the Board of Zoning Appeals that Dublin Buidling Systems will be required to take their waterline across their frontage to their southernmost property line, and that they were requesting some assistance from the City in so doing. Ms. Bobbie Clarke had the following comments: 1. The facility was reviewed by the Planning and Zoning Commission and the Board of Zoning Appeals. 2. The Nestle Food Company is moving its food testing lab from Marysville to Dublin. 3. On the site selected they intend to make approximately 3.9 million dollars of improvement on the property. 4. When they move initially there will be 42 employees and a payroll of approximately 1.6 million dollars per year. The staff will be expanded to approximately 60 people within six months and 70 people within another 12 months. Ultimately the facility will be able to be expanded to house from 100 to 122 people. RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK GO., FORM NO. 1014 Held July 11, 1989 19 Page Five 5. They expect their total payroll will be 2.6 million dollars. 6. Currently the property tax being paid is $1,409.00 per year; after a 3.9 million dollar investment on the property the estimated property tax is $76,400.00. Mr. Louis Weil, one of the owners of the property, had an aerial photograph of the area and described said area and gave a brief background of the circumstances. Mr. Weil noted that during the Conditional Use hearing that they were requested ay an adjacent property owner in Washington Township to extend the waterline across the Dublin Building Systems frontage to enable that property owner to access the waterline at such time as his property is annexed or merged into Dublin. Mr. Weil said that he felt that they were being penalized in said extension of the waterline since Adria Laboratories had not been required to do something similar; there being an additional 1200 feet of waterline required to be built. Mr. Weil said that the total cost being spent to bring the waterline to the Nestle Building will be $55,600.00; the cost to bring the waterline across Adria's property will be $25,800.00. He noted that they were asking Council for some relief in extending the waterline a distance which is of no benefit to Dublin Building Systems, that being a cost of $11,140.00, less than half the cost of extending that portion of the waterline. It was noted that, contrary to may other cities, Dublin does not have an ordinance requiring a developer to take a waterline or sewerline to the farthest point of the property. Mrs. King said that she felt that Dublin should have a uniform policy to be consistently applied and that such circumstances not be determined on a case by case basis. Mr. Strip said that he felt that the contribution from Dublin should not be made until the Nestle Building is under construction, fearing the possibility that should the Nestle deal "fall through" the City would still be required to renegotiate with someone else. Mr. Strip moved to amend the ordinance, adding at the end of Section 1. the following...."Said cost to be reimbursed at such time that the proposed building has a building permit issued". Mr. Amorose seconded the motion. Mrs. King pointed out to the audience that the ordinance requires that in the event that the adjacent landowner becomes a part of the City of Dublin and taps into the waterline that that landowner will pay back to the City the cost of extending the waterline. Mayor Rozanski noted that Adria Laboratories did not have to cross their property to make a water connection, but Mr. Amorose recalled that Adria Laboratories did donate an acre of land for the water tower. Vote on the amendment - Mr. Strip, yes; Mayor Rozanski, yes; Mr. Amorose, yes; Mr. Sutphen, yes; Ms. Maurer, yes; Mrs. King, yes. It was noted that the building permit should be issued in early September. Mr. Amorose moved to waive the three time reading rule and treat as an emerg cy. Mrs. King seconded the motion. Vote - Mrs. King/ yes; Ms. Maurer, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Mayor Rozanski, yes; Mr. Strip, yes. Vote on the Ordinance - Mayor Rozanski, yes; Mrs. King, yes; Mr. Strip, yes; Ms. Maurer, yes; Mr. Sutphen, yes; Mr. Amorose, yes. RECORD OF PROCEEDINGS Minutes of Dublin city Council Meeting Meeting DAYTON LEGAL BLANK CO.. FORM NO. 10148 Held July 11, 1989 19 I Page Six 1~ Ordinance No. 64-89 - Ordinance Authorizing Two New Positions (Police Radio Dispatchers). First Reading. Mr. Sutphen introduced the Ordinance. Ms. Maurer recommended passage, commenting on the need to have two additional dispatchers in order to guarantee that all calls are handled in a timely and safe manner. Mr. Hansley noted that the activity level has so increased that the recommendations made less than a year ago were no longer applicable. Chief Ferrell said that the first shift does not have a second dispatcher, the plan being to have the clerk-typist double up as a backup dispatcher, but with the increased workload that has not worked out. He also noted that on the evening shift when one dispatcher is scheduled three days a week that with 10 incoming phone lines and perhaps 5 or 6 police officers talking that, with a mutual aid fire call added, the situation becomes unmanageable. Chief Ferrell also commented that it is virtually impossible to prepare for peak times; that the day shift is probably the busiest shift in terms of walk-in traffic and telephone calls, the second shift generally generating more serious calls. Mr. Amorose asked what the cost of an additional two dispatchers would be fo the remainder of the year. Chief Ferrell said that the cost would be approximately $20,000 to $25,000 ~ for the rest of the year. He also said that, hopefully, seven dispatchers should be sufficient for the near future. Mr. Strip referred to a memorandum in which it was recommended that Washington Township pay one half the salary of one of the dispatchers. Chief Bostic said that the suggestion had been discussed briefly with the Washington Township Trustees but that no decision has been made. Mr. Hansley said that the City was asking for funding for two dispatchers for the remainder of the year and will be working with the township trustees in order to arrive at a solution. Ms. Maurer suggested making it known to Washington Township that the City will strongly recommend the township paying one half of the salary of one dispatcher. Mr. Strip moved to waive the three time reading rule and treat as an emergency. Mr. Sutphen seconded the motion. Vote on motion - Ms. Maurer, yes; Mr. Sutphen, yes; Mrs. King, yes; Mr. Strip, yes; Mayor Rozanski, yes; Mr. Amorose, yes. Vote on the Ordinance - Mayor Rozanski, yes; Ms. Maurer, yes; Mr. Amorose, yes; Mr. Sutphen, yes; Mrs. King, yes; Mr. Strip, yes. Resolution No. 17-89 - Resolution to Transfer Right-of-Way, Corporate Property, Sawmill Road. First Reading. Mr. Amorose introduced the Resolution. Mr. Hansley and Mr. Bowman said that Council had made a motion and voted that they agreed to the transfer of one lane on Sawmill Road, north of I-270, that is in Dublin to the City of Columbus, noting that a jurisdictional problem exists for the police departments. The Dublin corporation line would start immediately off the pavement as a result of the transfer, that the right-of-way line will be the corporation line. It was reported that a formal document had been requested rather than a letter of intent. RECORD OF PROCEEDINGS Minutes of Dublin city council Meeting Meeting DAYTON LEGAL BLANK CO., FORM NO. 10148 Held July 11, 1989 19 Page Seven Mr. Bowman also said that both Perry Township and Dublin will, in a sense, de-annex their portion of the roadway so that it will be entirely within the City of Columbus. Mr. Amorose requested that the City of Columbus be asked for a permanent easement for a bikeway along the west side of Sawmill Road. Mr. Bowman agreed to contact the City of Columbus regarding same, but indicated that he did not think that there would be a problem. There will be a second reading of the Ordinance on July 17, 1989. Resolution No. 18-89 - Resolution of Intent to Support Administration of Income Tax Program for the Village of Powell, Ohio. First Reading. Mrs. King introduced the Resolution. Mrs. Metz referred to a memorandum to Council members from Steve Hoffman, Income Tax Administrator, outlining the proposal, noting that the Dublin Tax Department is working with Powell in an advisory capacity. Mr. Strip said that he did not think that the City should enter into such a contract; that he did not, however, object to volunteering to assist and advise the Village of Powell with Dublin City staff available; that there would be a number of "up front" costs for the City, and with a six month cancellation clause that they would be able to cancel the contract at a time before the City would realize any profit; that City staff had a big enough responsibility collecting taxes in their own locale. He did say, however, that he perhaps would be willing to favor a five to seven year contract without a cancellation clause. Mrs. Metz noted that this particular legislation was simply a Resolution of Intent; a formal contract will have to be worked out and agreed upon at a later date. Mrs. King asked if any thought had been given to having another community which is not growing quite so rapidly as Dublin assist Powell. Mrs. Metz said that there are not a great number of communities in the area that collect their own income tax, most contracting with Columbus. She said that she felt that Dublin's proximity to Dublin is one of the reasons that they asked for Dublin's assistance. It was noted that Upper Arlington had about a year ago contracted with the Regional Income Tax Administration (RITA) for collection of their taxes. Mrs. Metz also noted that Columbus wanted to administer Dublin's tax collection as they did their own - no mandatory filing - and that Powell would like to have mandatory filing as does Dublin, and that Columbus will not agree to that, which was one reason that Upper Arlington contracted with RITA. Mayor Rozanski noted that Columbus had assisted Dublin in this capacity for a number of years and perhaps it was Dublin's turn to be a good neighbor. Ms. Maurer agreed, noting that Dublin could provide a more flexible service, and that Powell was desirous of being a good neighbor of Dublin. Mr. Amorose stressed the fact that Dublin citizens need to be given good service on their income tax returns before assisting other communities. Resolution No. 19-89 - Resolution of Agreement to Authorize Agreement to From the Franklin County Regional Solid Waste Management Authority. First Reading. Mrs. King introduced the Resolution. Ms. Maurer congratulated Mrs. King on being appointed the suburban represen- tative to the Authority. RECORD OF PROCEEDINGS M1nUteS Of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO., FORM N0. 10148 Held July 11, 1989 19 Page Eight Mrs. King said that she looked forward to working with the suburban communities and the other representatives on the authority and that she had been appointed to chair the Technical Advisory Counsel. Mrs. King moved to waive the three time reading rule and treat as an emergency. Mr. Amorose seconded the motion. Vote on the motion - Mrs. King, yes; Mr. Amorose, yes; Mayor Rozanski, yes; Mr. Sutphen, yes; Ms. Maurer, yes; Mr. Strip, yes. Vote on the Resolution - Ms. Maurer, yes; Mrs. King, yes; Mr. Strip, yes; Mr. Amorose, yes; Mr. Sutphen, yes; Mayor Rozanski, yes. Other Presentation-Exploratory Committee Toward a Community Center - Mrs. Margaret Vance, Chairman. Mrs. Vance had the following comments: 1. There is a real challenge in Dublin to continue to develop Dublin with its current and estimated growth, to make it a City where people will continue to want to live. 2. In Upper Arlington 30 years ago there was a property that they could have had for a community center. Today in Upper Arlington there is no property available for a community center or anything else that they .might want to build, an opportunity missed. 3. In 1941 the Jeffrey Mansion was given to the City of Bexley; the building now functions as their community center. The center has had extensive and expensive renovation and meets many of the needs of the community but not all of them. 4. Dublin needs to recognize the needs of the community and systematically begin to plan to meet them. 5. For years the Dublin Women's Club has put aside a portion of their money in the hopes that one day they would be able to do a room in a community center which could be used by all the people of the City. 6. The committee referred to earlier was formed to determine how Dublin can become a town with a community center. 7. One of the possibilities which presented itself was the Gelpi property on Riverside Drive. 8. In addition to the price for the property there would be additional expenses - deferred maintenance, construction of a multi-purpose room to seat 300, code modification costs, etc. 9. The house is on six acres, has 6,000 square feet and has river frontage as well, an ideal spot for a cultural center, for concerts by the river, sleepovers for the youth, compouts, meeting rooms, etc. 10. Menton, Ohio, a city larger than Dublin with a similar tax base, has a cultural center and a recreation center, a skating rink, soocer fields, softball fields, etc. 11. A timeline for development of a community center in Dublin needs to be established. 12. The suggested location for a community center on Coffman Road is not necessarily the wish of all the residents. 13. The bed tax perhaps could be used, offering visitors cultural as well as sporting events. 14. The Dublin Women's Club would Like to City to secure the Gelpi property under option with first rights of refusal with a refundable deposit, giving the community an opportunity to explore the possibilities. Mayor Rozanski thanked Mrs. Vance and recommended that her ideas be passed on to two subcommittees of Council - the Land Use and Planning Committee and the Finance Committee. He stated that members of Council also would like to see a community center and are working toward that reality. He recalled that in 1981 a similar project was defeated at the polls. RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO.. FORM NO. 10748 Held July 11, 1989 19 Page Nine Mrs. King wondered if it would be possible to do a quick feasibility study of the Gelpi property, and said that she did have some concerns, particular) r.r as regards parking. She also said that it is a beautiful piece of property and that there is wisdom for spreading community services around the town, but noted that there is also a benefit to having a focus in the community so that everyone understands where the heart of the City is, and that was part of the thinking that went into the development of a master plan for the Coffman Park area. Mrs. Vance said that she did not feel that any study done or any bond issue that was proposed in 1981 was reflective of the community of Dublin today. Ms. Maurer commented that she had recently visited a beautiful cultural arts center in Scottsdale, Arizona which happened to be on a city plaza - a municipal building, library, cultural arts center, along with retail shopping establishments, restaurants, etc. and said that she thought that that kind of integrated center is what she would envision for Coffman Park. She also said that she had difficulty in imagining what events could take place in the Gelpi house other than meetings of community groups. Mrs. Vance again referred to Mentor, Ohio and its cultural center (Wildwood Cultural Center) where they have art displays, concerts, seminars, etc. Mr. Bowman reported that it was the intention that at the next Council meeting that staff would present a master plan for Coffman Park, examining the issue of municipal facilities including a civic center. ~ He invited any interested people to attend the meeting. I~ Presentation - Update on Sewage System Infiltration - Woolpert Consulting. Mr. Daniel Anstine of Woolpert Consultants reported as follows: 1. The firm was hired in May to assist the City in solving the problem of the overflow at the lift (pump) station. 2. One of the solutions is to get the inflow and infiltration out of the system. 3. The City was divided into sub-areas, all contiguous to a particular manhole. 4. Meters were set at each of the key manholes. 5. After approximately a month the meters are moved up further into the system to try to pinpoint the area of inflow. 6. From preliminary information it appears that the bulk of the inflow that is getting into the system is coming from areas C and D, north of Brand Road in the Muirfield area. 7. By Friday of next week the metering of the system in this manner should be complete. 8. The intent then is to for approximately two weeks use the meters to spot check some areas throughout the system, areas in which City staff feel that there may be problems. 9. Once that is completed a report should be available. 10. The problems are throughout the City but are more concentrated in certain areas, and the report will delineate those particular spans of sewer that show high amounts of water entering the system through a particular span. 11. Once the area is located, it is smoke tested to pinpoint exactly who or what is allowing the inflow. There might be a cross connection between storm sewer and a sanitary sewer, allowing a great deal of water in. It could be on private property - some foundation drains may be tapped into sanitary sewers. 12. Responding to a question from Mr. Smith, Mr. Anstine said that a camera would not necessarily be put into the system. 13. Smoke testing is most instances will show where the problem is. RECORD OF PROCEEDINGS Minutes of Dublin city council Meeting Meeting DAYTON LEGAL BLANK CO.. FORM NO. 1048 Held July 11, 1989 19 Page Ten 14. Smoke testing was done previously in Dublin, but it was done in the rain. Smoke testing cannot be done effectively where there is high irr,.. ground water because the ground water holds the smoke in the pipe and does not let it out the crack. 15. Smoke testing is normally used to pinpoint inflow sources. There are two sources of water that get into sewers - inflow and infiltration. Infiltration is ground water leaking into cracks in the pipes; inflow is rain water coming in through a cross connection with a storm sewer, , downspouts, or something similar. 16. The sewers in this area are fairly new and the cracks compared to 50 year old sewers are going to be minimal. Infiltration would be in the sewers constantly. 17. There would not be more infiltration during a rain. Once the ground water is higher than the sewer pipe, the water goes in whether it is raining or not. 18. In Dublin there is some problem with infiltration but the bulk of the problem is inflow. 19. Smoke testing will show infiltration through a break, even in areas such as Donegal Cliffs where there was a great deal of blasting during construction. 20. A report will be completed by the end of August. 21. Finding the problems in difficult because the pipes are all underground it must be the right type of weather - a good rain, and then three days of dry weather. Mr. Smith told Mrs. King that he did not know who would bear the cost should the problem be isolated, and that some of the problems were the result for of contractor negligence in the original construction. Mr. Anstine told Mr. Smith that smoke testing will tell whether some of the pipes are cracked; whether the storm sewer is cross connected with the sanitary sewer; whether the foundation is in the sanitary; whether the service from the home to the sanitary is broken; that major sources of inflow will be brought up with smoke testing during the right weather. He said that a camera will show whether there is infiltration, and that the metering information they have at present does not show infiltration as the problem. Mr. Anstine again said that the bulk of Dublin's problem is inflow. Responding to a question from Ms. Maurer as to whether some of the infiltration problem could be worked on while looking for the inflow, Mr. Anstine said that if you solve the infiltration you will still have the peaks of inflow and that is what is causing the overflow at the pump station; that the pump station cannot handle the peaks of the inflow when it rains. Mr. Strip suggested waiting for the consulting firm to complete their work, write their report and then discuss the issue further. Mr. Sutphen suggested offering a reward to a person who could recall a construction situation which might have contributed to this problem. Mr. Anstine said that using a dye (pellets) is used primarily to verify suspected circumstances or situations where there might be a problem. ~ Comments from Staff Mr. Hansley 1. Requested the pleasure of Council as regards the scheduled hearing regarding the application from the Sunoco gas station on Bridge Street, said application being to be allowed to sell beer for carryout purposes. He recalled that Council's previous objection was primarily due to the location of Sells Middle School directly across the street from the station. RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO.. FORM NO. 10148 Held July 11, 1989 19 Page Eleven It was noted that a representative from the Law Director's office was required to be in attendance. rn Discussion followed as to whether or not the City should be present to support the objection of the Dublin City Schools or to object as its own entity. Chief Ferrell said that the location of the school could be the only objection; that it cannot be determined that there would be any additional problems as a result of the permit being issued then with the other establishments in the area which sell beer for carryout. Mr. Strip continued to express a concern regarding oversaturation of businesses being allowed to sell beer in the area as well as the likeli hood of a precedence being established. 2. Reported regarding the recent accident at Ashland Chemical Company and said that the training he and several others had received at the Hazmat school in Florida had proved to be very valuable. He also said that he was gratified by the mutual aid response from surrounding communities. Chief Ferrell 1. Reported that he, Chief Bostic and Mr. McDaniel had recently spent a day in Michigan looking at emergency warning systems and were very impressed with a voice activation system which they had observed. w•. Mr. Bowman i iiw. 1. Reported that with regard to the confinement of construction site debris that staff felt that they had 85% to 90% compliance at this time; that they are notifying those contractors not in compliance; that there has been a noticeable decrease in the number of dump sites throughout Dubli Ms. Brown 1. Dr. Walker's home on Avery Road will be burned as a training exercise by the Washington Township Fire Department in approximately two weeks. 2. The chipper machine has been received and is now operational; articles have been written and sent to the newspapers with established guidelines for its use. Ms. Jordan 1. Reported that the 1988 Capital Improvement Budget, as well as the 1989 , allocated to the Parks and Recreation Department funds to develop a master plan for a park at Donegal Cliffs, as well as to examine the phasing and the most appropriate uses. She said that Scioto Design Group was selected to be the primary consultants to the project. She noted that the project has been reviewed by staff, the Parks and Recreation Committee, the neighborhood civic association and in May of this year was reviewed by the Planning and Zoning Commission. i F Ms. Jordan also reported that they had just received word that they had been granted approximately $4,000.00 from the Ohio Arts Council to continue with the project, deeming it worthy in the realm of innovative projects and public art in the continuation of the design detail for the Japanese garde. Mr. Keith Meyers of Scioto Design Group and chief landscape architect for the project had the following comments: 1. The most impressive aspect of the park is the site, an old quarry site with a very steep sheer cliff. RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK GO., FORM NO. 1014 Held July 11, 1989 19 Page Twelve 2. Masao Kinoshita, a famous landscape architect, was contacted and has worked with the Scioto Design Group on the conceptual design for the ~ Japanese garden. 3. The park is basically divided into several areas: A. An upper area with a parking lot and an open playfield area with tennis courts, basketball courts; a neighborhood park. B. Moving down the haul road is a small glen, a spot for a Japanese garden. C. Development of the river frontage as a picnic area, including a small island for a canoe landing. D. An area which is almost like a room on the inside which is quite spectacular, with a floor of solid stone which has remained unquarried, allowing for the development of a major water feature, perhaps a skating pond with a continuation of the waterfall along the edges of the cliffs. 4. The development of the park would be phased over a period of time, the first phase being the development of the upper area, addressing the initial needs of the community, future phases coming down to the north and finally into the "big room". 5. The first phase would also include some type of barrier along the top edge of the cliff in order to properly address safety concerns. 6. There could be as many as five phases, the site being developed from north to south. 7. The development of the Japanese garden - there is significant meaning ~ in the placement of every stone and plant. 8. The entire area is approximately 12 acres. irr Staff commented that because of safety concerns that the area is locked with a barrier, but if members of Council would like to tour the site they are to contact Ms. Jordan or Mr. Johnson. Regarding possible funding, Ms. Jordan said that the small but significant grant from the Ohio Arts Council was a start; that it has been their intention from the beginning to seek outside funding - governmental, corporate, local volunteers, etc. She commented that with regard to the Japanese/American cross cultural exchange that staff has had discussions with Honda Family Services. Comments from Citizens Mrs. Headlee 1. Mentioned the number of vacant lots within the City which are overgrown with weeds, naming specifically the area at Tara Hill Drive and Muirfield Drive. 2. Noted the excessive speeds at which automobiles are driven on the roads in Dublin and the negligence of drivers in not obeying the stop signs, mentioning specifically Tara Hill Drive, noting that even the residents of Tara Hill Drive do not obey their own stop signs. Some roads mentioned in addition to Tara Hill Drive were Brand Road, Avery Road, Muirfield Drive, Summit View Road as well as Riverside Drive. 3. Commented that she and other property owners had received an invitation from a planner hired by a developer (Dunmere) to view the plans for the proposed development. She noted that discussion of the plan was advertised previously in the newspaper agenda but subsequently was pulled off the meeting agenda. Mrs. Headlee wondered if, as it had been noted in her invitation letter a public hearing of the plan would take place at the next Council meeting. RECORD OF PROCEEDINGS Minutes of Dublin city Council Meeting Meeting DAYTON LEGAL BLANK CO., FORM NO. 10148 Held July 11, 1989 19 Page Thirteen It was explained that at the Council meeting on July 17th that there will be a discussion of the Concept Plan for Dunmere, not a public hearing. Procedurally, a request for Concept Plan approval initially takes place. When the Concept Plan is approved, it will come back to Council for a first reading as a rezoning ordinance; that ordinance is then referred to the Planning and Zoning Commission for review and vote; it then comes back to Council for a public hearing. Mayor Rozanski agreed with Mrs. Headlee regarding the excessive speeds, noting that there is an abudance of persons coming before him in Mayor's Court with speeding tickets. He noted that the persons coming before him are not for first offenses; that he sees only those that have been cited for second or third offenses or for speeds in excess of 21 mph over the posted speed limit. Chief Ferrell said that his department will continue to keep writing tickets for speed; that they will probably write about 5,000 citations this year; that Brand Road, Tara Hill Drive and Coffman Road are always on their priority list. Mrs. Headlee recalled that she had used some innovative methods to punish offenders when she was mayor - picking up garbage in the road dirches, writing essays requiring research, etc. With regard to the weeds, Mr. Hansley said that persons responsible are cited but that it is difficult to schedule the mowings; that almost everyone is waiting for the same group of people to do the ~ mowing. Mrs. Pickering Mrs. Pickering, a resident, reported that she has a problem with a builder who is not standing behind his warranty. She had the following comments: A. They moved into their home in September after a drought, and the rains began in October. B. Following the requirements of the warranty, a letter was written outlining the problems. C. The builder replied by saying that a responsible member of his company would make an inspection, and that if there was a blatant defect that remedial action would be taken immediately. D. There is water in the basement and the problem is getting increasingly worse. E. The problem was not solved. F. In total frustration she brought pictures of the basement to City Hall and also wrote a letter to a member of Council. G. The builder will not give them the names of the subcontractors. H. An inspector visited the home and analyzed the problem in the basement. I. The analysis indicated that bracing should be put in the basement because the walls are stressed. J. There is a hole opening up all the way across the back of the home in the basement; there are vertical cracks through the block and there are cracks in the floor. K. A meeting and inspection was held at the home with the builder who said that he did not think braces were necessary, and the braces have not been put in. Mr. Strip asked Mrs. Pickering if she has retained legal counsel. She said that she has talked with an attorney who said that it would take a year to a year and a half to get the case into the courts. Mr. Strip said that he felt that Mrs. Pickering has a legal problem, more than a City Council problem, and that he would urge her to consult and retain private counsel; that within a very short time she would have the names of the subcontractors. RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting DAYTON LEGAL BL4NK CO., FORM NO. 10148 Held July 11, 1989 19 Page Fourteen Mrs. Pickering also said that she felt that the grading was wrong on her home and that they have not landscaped because the warranty says that if you deviate from the grading the owner is responsible for water in the basement. She said that she wanted to know what can and what will the City do to assist her in her situation. Ms. Maurer asked Mrs. Pickering what her goals were. She said that she would like the builder to comply with the terms of the warranty, noting also that the drain the had not been placed around the perimeter of the house as is required by the CABO Code. Mr. Hansley said that he and Mr. Smith have had some discussions regarding the situation. He also said that he had met with Mr. and Mrs. Pickering. Mr. hansley noted that he had offered to let the City inspector continu to work with the Pickerings and the builder to try to arrive at a resolution to the problem. He also said that to his knowledge there are no outstanding orders on the house; that he had offered that an engineer be hired at the expense of the builder to study the situation - suggest solutions to the prob- lem. Mr. Smith, Law Director, responded by noting that there were a number of issues - whether or not the builder has complied with warranties in the contract is a civil matter, the City should not be involved. If, however, there are outstanding orders by City inspectors that that is another matter, and if those do exist the City can take whatever legal action is necessary, but that does not seem to be the case. ~ Mr. Smith also suggested that Mrs. Pickering get legal counsel. Mrs. Pickering said that in checking files she found a disapproval for the occupancy and a $30 fee which has never been paid to the City. She also said that she noted a further disapproval on September 20, 1988. It was noted that the City had assisted Mrs. Pickering in getting a list of the subcontractors, but she said that the list is incomplete and that there are a number of unlicensed contractors on the list. Mr. Willis said that Mrs. Pickering had been allowed access to the file. It was again suggested that Mrs. Pickering retain private legal counsel. Mr. Willard Chambers 1. Referred to the presentation regarding the possible community center as presented by Mrs. Vance. He noted that the ladies had been told that the matter was being referred to the Land Use and Planning Committee and to the Finance Committee. Mr. Chambers asked if the group would be invited to appear before the committees and which committee is in a position to decide whether the community needs such a facility, which of them is in a position to judge between competing concepts for such a facility, and which has the function of working with the group to make their cause more palatable or to decide in favor of the competing cause. Ms. Maurer, as Chairman of the Land Use and Planning Committee, said that the committee would be glad to meet with the group, but noted also that the committee only has the authority to make recommendations to Council. Mr. Strip said that they would also be welcome at a Finance Committee meeting. RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting DAITON LEGAL BLANK CO.. FORM NO. 10148 Held July 11, 1989 19 Page Fifteen Chief Ferrell thanked Council for their action regarding the addition of two police dispatchers. il~.i Council Roundtable Discussion Mr. Sutphen 1. Mentioned the necessity for a study for sidewalk improvements. Ms. Maurer 1. Asked about the status of a followup report from staff regarding the goals and objectives, noting the necessity to complete that project. Mr. Hansley said that staff has been working on it but that matters of more immediate concern had delayed the process. Mr. Amorose 1. Regarding the traffic flow at Bridge/High Streets and Bridge Street/ Riverside Drive intersections. Said that the situation as it is now with traffic backing up as it does at peak times is unacceptable. Mr. Hansley recalled that Council took action about six or seven months ago and approved the traffic plan that is now in place, and that it is working exactly as staff advised Council it would work. Mr. Bowman said that in two or three months time that staff will have three documents available - a study of Old Dublin, a preliminary S.R. 161 plan, and an ongoing study looking at alternative bridge locations; said studies having ramifications for those intersections. Mr. Hansley commented that he felt that Council was looking for a short term solution as well as a long term solution. Some changes suggested were a re-timing of the lights, chaning the lineage, eliminating left turns, etc. Mr. Sutphen moved to eliminate the left turns onto South High Street for westbound traffic. Mrs. King suggested that the engineer bring some recommendations to the July 17th Council meeting, along with a map so that Council can discuss the situation articulately and make a decision at that time. At 11:21 P.M. Mr. Strip moved to adjourn to Executive Session to discuss pending legal issues. Mr. Sutphen seconded the motion. Vote - Mr. Amorose, yes; Mrs. King, yes; Ms. Maurer, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Sutphen, yes. or - Presi g Officer Clerk of Cou it