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HomeMy WebLinkAboutResolution 26-12RECORD OF RESOLUTIONS Form No.3 5 26 -12 Resolution No. Passed A RESOLUTION ACCEPTING THE LOWEST AND BEST BID FOR THE 2012 STREET MAINTENANCE PROGRAM PROJECT 20 WHEREAS, formal advertising and competitive bidding procedures have been conducted, pursuant to Section 8.04 of the Dublin Charter and Chapter 37 of the Dublin Code, for the 2012 Street Maintenance Program project; and WHEREAS, Council has determined that the bid submitted by Strawser Paving Company, Inc. constitutes the lowest and best bid; and WHEREAS, Council has determined that there may be a legitimate need to declare the relocation of the utilities in connection with the above referenced project as a "single source" procurement, for reason that the company owning the utilities in question has the exclusive rights to relocate such utilities. N0 HEREFORE, BE IT RESOLVED by the Council of the City of Dublin, of its elected members concurring, that: Section 1. The bid submitted by Strawser Paving Company, Inc. in the total amount of $3,976,897.86 is hereby accepted. Section 2 . The City Manager is hereby authorized to enter into contracts with Strawser Paving Company, Inc. for performance and completion of the 2012 Street Maintenance Program project pursuant to the Advertisement, Proposal and Contract Documents for said project on file in the office of the City Engineer. Section 3. This Resolution shall take effect and be in force on the earliest date permitted by law. Passed this day of 2012. i ATTEST: Clerk of Council 7 Office of the City Manager 5200 Emerald Parkway • Dublin, OH 43017 -1090 Memo CTPY OF DUBLIN- Phone: 614 - 410 -4400 • Fax: 614 -410 -4490 To: Members of Dublin City Council From: Marsha I. Grigsby, City Manager Date: April 19, 2012 Initiated By: Paul A. Hammersmith, P.E., Director of Engineering /City Engineer Kenneth B. Richardson, P.E.,P.S., Engineering Manager - Design Re: Resolution No. 26 -12 - 2012 Street Maintenance Program Bid Acceptance Summary of Bids On April 5, 2012 five (5) bids were received, publicly opened and read for the 2012 Street Maintenance Program. The Engineer's estimate was $4,200,000.00. A copy of the 2012 Street Maintenance Program construction drawings have been placed in the Council Planning Room for reference and review. The budgeted funds in the 2012 Capital Improvement Program (CIP) total $4,362,794.00 from the following accounts: Annual Street Maintenance Program; Roadside Improvement Program; Annual Multi -Use Path Maintenance; Annual Multi -Use Path Connections/ Additions; Annual Parking Lot Maintenance; Annual Pedestrian Tunnel Maintenance; Annual Infrastructure Repairs; Annual Guardrail Replacement and Water Maintenance Fund. Strawser Paving Company, Inc. submitted the lowest and best bid of $3,976,897.86. Staff has thoroughly reviewed all bids and a summary of the bids is listed below. Bid as Bid as Read Read over ( +) or Under ( -) Engineer's Estimate Corrected Bid $4,319,500.18 Strawser Paving Company, Inc. $3,976,897.86 -5.3% Kokosing Construction Company, Inc. $4,232,305.96 +0.8% The Shelly Company $4,315,413.78 +2.7% Decker Construction Company $4,486,362.55 +6.8% Shelly & Sands, Inc. $4,541,596.80 +8.1% Resolution 26 -12 - 2012 Street Maintenance Program April 19, 2012 Page 2 of 4 Project Funding The budgeted funding summary for the 2012 Street Maintenance Program is as follows: Category 2012 Budget Bid Amount Annual Street Maintenance Program Annual Roadside Improvement Program Annual Multi -Use Path Maintenance* Annual Multi -Use Path Connections /Additions Annual Parking Lot Maintenance Annual Pedestrian Tunnel Maintenance ** Annual Infrastructure Repairs * ** Annual Guardrail Replacement Water Maintenance Fund# Total $3,000,000.00 $85,000.00 $275,000.00 $285,000.00 $250,000.00 $170,000.00 $150,000.00 $65,000.00 $82,794.00 $4,362,794.00 $2,734,464.86 $11,464.00 $222,572.00 $69,302.00 $462,816.00 $93,274.00 $280,771.00 $19,440.00 $82,794.00 $3,976,897.86 * Total budgeted amount for this category is $350,000.00. Parks and Open Space was allocated $75,000.00 for multi -use path maintenance with $275,000.00 available for Engineering. * *Total budgeted amount for this category is $300,000.00. Approx. $130,000.00 of the total budgeted amount has been authorized earlier this year to repair two pedestrian tunnels beneath Woerner - Temple Road and Avery Road. ** *Replace deteriorated Bomanite stamped concrete with clay brick pavers at the Shier - Rings Road /Emerald Parkway intersection, and clean and seal Bomanite throughout the City that is in good condition. #Paul Blazer Pkwy Water Tank parking lot repair and resurfacing. Funding will be transferred from the Water Fund Maintenance budget. Items Included The 2012 program includes resurfacing of several City streets as depicted in red on the attached City map. The streets and areas to be improved are as follows: Coffman Road (Emerald Parkway /Coffman Park Drive to Brand Road) Muirfield Drive, Muinleld Drive Pedestrian Tunnel Repair (at Dublinshire Drive) Bridge Street Bridge (over the Scioto River) Deck Resurfacing Muirfield Green Blvd., Nassau Loop, Luckstone Dr., Lynx Lane, Courtier Ct. Adventure Drive Resolution 26 -12 - 2012 Street Maintenance Program April 19, 2012 Page 3 of 4 Faulkner Way Fitzgerald Road Missy Park Court Dinglebay Court Tralee Drive Roscommon Road Roscommon Court Erin Isles Court Twonotch Court Tara Hill Drive (Avery Road to Muirfleld Drive) Longbranch Drive Tonti Drive Hirth Road Paul Blazer Pkwy Water Tank Parking Lot Dublin Road Multi -Use Path along the Donagel Cliffs Area Brandenton Avenue Sidewalk Connection Campden Lakes Multi -Use Path on Winchcombe Drive Cramer Creek (Frantz Road) Multi -Use Path The parking lot at City Hall and the entrance drive and parking lot at the Fleet Building /Sign Shop (6351 Shier -Rings Road) will be repaired and resurfaced as part of the Annual Parking Lot Maintenance. The City Hall parking lot will be completed prior to the Dublin Irish Festival. The Bomanite stamped concrete at the intersection of Shier -Rings Road and Emerald Parkway will be removed and replaced with clay brick pavers over a concrete base, similar to the Emerald Parkway and Coffman Road intersection repair performed in 2011. Sharrow pavement markings will be placed on Coffman Road between Emerald Parkway and Brand Road. Communications with Residents and Motorists The following communication methods are used to communicate construction information with the residents and motorists throughout the duration of this project: • Brochures are placed on mail boxes at each residence on affected streets (see attached brochure). These brochures are distributed by Dublin Engineering staff. • Residents whose driveways will be closed during construction will be given written notice at their front door at least 24 hours in advance of the closure. These are distributed by the contractor. Resolution 26 -12 - 2012 Street Maintenance Program April 19, 2012 Page 4 of 4 • Temporary signs are placed along streets at least 24 hours in advance of construction to notify residents and motorists of upcoming construction work and anticipated construction dates. • When appropriate, portable message board signs are used for construction notification on arterial and collector streets. • The City of Dublin Engineering Division street maintenance website implemented two years ago gives current construction schedule information. This website is listed on the signs posted in advance of construction activities and in the brochure placed on mail boxes. The website is www.dublin.oh.us /engineering • Due to the short notification time period for driveway closures, Dublin Engineering staff makes adjustments to the construction schedule to accommodate resident needs on a case -by -case basis. Recommendation Staff has thoroughly reviewed the Strawser Paving Company, Inc. bid. Previous experience with Strawser Paving Company, Inc. has been favorable, including these recent projects: 2006 through 2010 Street Maintenance Programs and the 2011 Street Maintenance Programs — Phase 2. Staff therefore recommends approval of Resolution No. 26 -12, accepting the lowest and best the bid of Strawser Paving Company, Inc. in the amount of $3,976,897.86 and authorizing the City Manager to enter into a contract with Strawser Paving Company, Inc. for this project. Dublin City Council Dear Resident... In the City of Dublin we're improving the way you live and work. Respondents to the Community Survey listed roadwork and traffic improvement as one of their top goals for Dublin. This year your street has been selected as one of the streets in the City of Dublin to be resurfaced. This brochure should help prepare you for the process. During resurfacing you can expect any of the following actions: 1. Removal of all or part of the existing asphalt surface. 2. Replacement of deteriorated curbs and gutters. 3. Repair of storm drainage inlets. 4. Replacement of existing asphalt pavement with a new asphalt surface. 5. Restoration of tree lawns behind the new curb with topsoil and seed. 6. Restoration of driveway aprons to original or better condition as required by grade changes. 7. Installation of new ADA accessible sidewalk ramps where existing sidewalk is located at the street intersections. If you have any concerns throughout the process visit www.dublin.oh.us /engineering or call 614 -410- 4625, or e-mail dlee @dublin.oh.us. We will be working diligently to restore your street as soon as possible. Sincerely, Darren Lee, P.E. Civil Engineer II City of Dublin At -Large Council Members Marilee Chinnici - Zuercher Richard S. Gerber Michael H. Keenan Ward Council Members Mayor Timothy A. Lecklider Vice Mayor Amy J. Salay Cathy A. Boring John G. Reiner City Manager Marsha Grigsby City of Dublin Engineering 5800 Shier -Rings Road Dublin, Ohio 43016 phone 614.410.4600 www.dublinohlousa.gov 2®12 Street Maintenance Program Your street has been selected as one of the streets in the City of Dublin to be resurfaced this year. We hope this brochure answers any questions you may have about the process. When will construction begin on my street? Construction will begin in May 2012, and is scheduled to continue through the end of August 2012. Scheduling changes make it difficult to determine exactly when construction will start on your street. Signs will be posted once construction is scheduled to begin. Updates to projects will be available on the website: www.dublin.oh.us /engineering. How will I be affected during construction? Due to various phases of construction, access to your street and sometimes your driveway may be obstructed during construction hours. We do not plan to come in contact with your property. However, if any damage does occur to your lawn it will be repaired by the City. The City appreciates the property owner's cooperation in watering newly seeded areas. Please notify your lawn services of any seeded areas you mow and maintain. What happens during construction? There are multiple stages in resurfacing a street. You will notice some large equipment such as jackhammers, backhoes, concrete saws, front -end loaders and dump trucks hauling construction materials in and hauling excavated materials out. There may be days when you notice a lot of action, and others you notice very little. Please do not be alarmed if nothing is happening on a particular day. The contractor will be working on several streets throughout Dublin and may not be able to spend all his time on your street. Rest assured that once construction begins on your street, it will be completed in a timely manner. What if I have a sprinkler system or underground dog fence by my curb? If you have a sprinkler system or electric dog fence immediately behind the curb, please notify Jeremy Cooper, at 614 - 410 -4634, or jcooper @dublin.oh.us, as soon as possible. He will notify the contractor of its existence so that extra care can be taken during the curb removal. Should the contractor damage your sprinkler system or dog fence after the City is notified of its presence, the contractor will repair it to its original condition as soon as possible. Once construction begins in front of your house please test your dog fence before you let your dog out. What has the City done to keep debris and noise to a minimum? Construction projects may create noise, dust or other disruptions. To minimize these problems, the City will restrict hours of construction work. Normal construction hours are 7 a.m. - 7 p.m. The contractor will also use dust retardants to minimize dust particles in the air, cleaning up debris regularly, and restoring any damage to pre - construction condition. What if there is an emergency at my home? There will be no changes in your emergency services. The police and fire departments will be notified of all traffic restrictions and will have planned emergency routes. Additionally, there will be no changes in your refuse pick -up. All lawn waste, garbage and recyclable collection will continue according to their normal pick -up schedules. How long will I be inconvenienced? Construction work will start at 7 a.m., and will last for approximately ten hours each day. For the most part you will have access to your driveways in the evenings. The only time you will not have access to your driveway for an extended time period will be if a new curb is installed. The contractor has been instructed to give you access to your driveway within seven days after the old curb is removed. Once the new curb is poured we ask that you allow four days for it to cure before you drive on it. What if I need more information? For more information, such as daily progress of construction or to submit a repair request or service follow up, visit www.dublin.oh.us /engineering. r- ago LL 2012 STREET MAINTENANCE PROGRAM LOCATIONS 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Coffman Road 18 Erin Isles Court Muirfield Drive 19 Twonotch Court Muirfield Drive Tunnel Repair 20 Tara Hill Drive Bridge Street — Bridge Deck 21 Longbranch Drive Muirfield Green Boulevard 22 Tonti Drive Nassau Loop 23 Hirth Road Luckstone Drive 24 5200 Emerald Parkway (City Hall) Lynx Lane 25 6351 Shier —Rings Road Parking Lot & Drive Courtier Court 26 Paul Blazer Water Tower Parking Lot Adventure Drive 27 Dublin Road Bike Path Faulkner Way 28 Campden Lakes Bike Path Fitzgerald Road 29 Cramer Creek Bike Path Missy Park Court 30 Bradenton Avenue Sidewalk Connection Dinglebay Court 31 Coffman Road Siren Access Drive Tralee Drive 32 Shier —Rings Road & Emerald Parkway Roscommon Road Intersection Roscommon Court 33 Bridge Street Median 04/16/2012