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HomeMy WebLinkAbout03-80 Resolution - , 131 j,. , RECORD OF RESOLUTIONS National Graphics Corp" Cols" 0, .... ~ Form No. 6233-A : ==\ Resolution No._______~}~~__ ----------- Passed ____ ___u___nnn______m ______________________19 ------- I RESOLUT ION ADOPT I NG AN AMENDMENT TO THE MID-OHIO REGIONAL PLANNING COMMISSION ~ ARTICLES OF AGREEMENT. ., ~ ':JHEREAS, the Vii lage of Dublin, Ohio is a val id member of, and uses the service of the Mid-Ohio Regional Planning Commission; and WHEREAS, the Mid-Ohio Regional Planning Commission did adopt, on October 18, 1979, an amendment to its Articles of Agreement, and ItJHEREAS, it is necessary that a majority of the members of the Mid-Ohio Regional Planning Commission confirm the amendment to the Articles of Agreement; and WHEREAS, the amendment wi I I al low the Mid-Ohio Regional Planning Commission to proceed with its intent to have the County construc an office bui Iding for its leasehold occupancy by October I, 1981 and \'JHEREAS, the amendment wi I I al low for the collection of not more than 7~ per capita from participating units of local government beginning in the calendar year 1981 for the construction of an U office building, now therefore NOW, THEREFORE, BE IT RESOLVED by the Council of the Village of Dublin, State of Ohio, __~ of the elected members concurring: SECTION I . The Dublin Vii lage Counci I does hereby confirm the amendment to the Articles of Agreement of the Mid-Ohio Regional Planning Comm~ssion as adopted by the Mid-Ohio Regional Planning Commission on October 18 1979, and reading as fol lows: , In addition, in every calendar year commencing In 1981, each participating municipal ity shal I contri- bute not more than 7~ per capita of its population; every participating township shal I contribute not more than 7~ per capita of the population in the un- incorporated area of the township; and each county sha II contribute not more than 7~ per capita of the population in the unincorporated area of the county or portion thereof participating in the Commission. The funds so contributed shal I be set aside In a separate fund to amortize lease payments on the building or bui Idingshousing the Commission's of- (J f ices and sha I I be used for no other purpose. In the event lease payment are no longer required, by reason of acquisition of a bui Iding or otherwise, then these contributions shal I cease. SECTION 2. This Resolution shal I take effect and be in force frorn and after the earl iest period al lowed by law. Passed th is -11 day of F. /'111 -~, 1980. fa :tI!A.~~ ~ . Mayor - Presiding Officer k- Jt/Jr-v ATTEST: ~Itf, C I er of COLlnc i I . -t, ~t'!>>~ ~~ INCORPORATED January 14, 1980 Dublin, Ohio 43017 TO: Counc i I Members FROM: Sherman Sheldon - V i II age Manager D The Mid-Ohio Regional Planning Commission plans to construct a new office bui Iding for occupancy In October 1981. To assist in retiring the debt on this proposed new office, they propose (commencing In 1981) a per capita collection from each unit of local government participating in the services provided by said M.O.R.P.C. This per capita charge would be .7i and would be in addition to our annual fee for membership in said ~.O.R.P.C. (as noted on one of the attach- ments our fees In 1980 will be $898.00 based on an estimated population of 4,491). At .7if per capita, based on this 4,491 estimate, the additional cost would be approximately $315.00. (Would be paid from Contingencies in the General Fund) A.ttach- ed, please find correspondence relating to their proposal for which we have prepared a Resolution for Counci I consideration on January 21, 1980. Respectfully submitted, ~~ fttJrrJ lJ Sherman Sheldon V i II age Manager 55: If ,., iI '" SOUTH HIGH STRm. COCUMBUS, OHIO""'. 'HON' ,,,,) "B'''''/ Cho',m"., Rob." C. Po,kioMm Director: William C. Habig mid-ohio regional planning 11 commission U De cember 4, 1979 Mr. John Strutner Administrative Assistant Village of Dublin 6665 Coffman Dublin, Ohio 43017 Dear Mr. Strutner: To give you more information on our request to MORPC members for an increase in the per capita dues, I am submitting the following documentation on the events leading up to this. Approximately fifteen months ago the Administrative Committee was approached about the possibility of acquiring an office building for the relocation of the agency. The Franklin County Commissioners had agreed to finance this for MORPC, with MORPC handling the administrative procedures. Space had been leased across High Street to house the local Governments Assistance staff. In January the Administrative Committee accepted the criteria 0 and schedule (Attachments 1 and 1A) submitted by staff to acquire an office building. The following month (February) a building progress report was given to the Administrative Committee and the staff urged the Committee to recommend the Commission's approval to acquire property at 899 E. Broad Street. Resolution No. 9-79 (Attachment 2) was subsequently adopted. For the next few months, talks continued between the staff and the owners of the building relative to leasing the balance of the space that MORPC would not use. In June it was determined that subleases of two-thirds of 899 E. Broad Street to the State, as negotiated by the owners, would be detrimental to the County over the long run. In July, the staff reported that the Bryson Building was being actively pursued as a possible office building for the County to purchase. In August, two members of the Administrative Committee, along with staff, visited several potential office buildings and were particularly I I It "" Mr. John Strutner December 4, 1979 Page Two impressed with the Bryson Building. The re were several concerns, however, in regard to this building and parti cularly with the present tenants. The County Commissioners were not too excited about the Bryson Building and it was agreed by the Administrative Com- mittee to hold the Bryson Building in abeyance until the staff had an opportunity to study various methods of obtaining the building. The staff was requested to get in touch with the owners of 514 South High Street also to discuss renewing the present lease. D In September, the staff submitted a pro forma on the Bryson Building, 514 South High Street, as well as new construction (Attachment 3). The possibility of an increase in the per capita dues to retire the debt with respect to new construction was discussed and Resolution 38-79 (Attachment 4), authorizing the Executive Director to obtain cost estimates for a new office building and to seek a per capita dues increase for the additional financing, was recommended to the Commission for approval. In September, Resolution No. 39-79 was adopted by the Commission which extended the lease in our present quarters to October 1, 1981 (Attachment 5). In October the Administrative Committee was given a presentation of three pro-formas on new building construction (Attachment 6). In October, Resolution No. 40-79 (Attachment 7), adopting changes to MORPC's Articles of Agreement to allow an increase in per capita fees for the purpose of amortizing lease payments on a MORPC office building, was adopted by the Commission. We have sent letters (Attach- ment 8) to the County Commissioners and member cities and villages asking them to adopt the amended Articles thus providing additional per capita dues for the financing of the pur- chase of a new office building. A majority of the members must support this amendment to the Arti des for its adoption. A sample resolution (Attachment 9) is provided as a guideline you may use when drawing your own resolution for the adoption of the additional [J per capita dues. I am also attaching a copy of the 1980 participation fees which have been adopted by the Commission (Attachment 10). A listing of officials contacted (Attachment 11). We have listed only the highlights of the procedure and decision-making involved. Many hours of work, by both the Committee members and staff, have gone into this. If you have any questions or any comments regarding the proposed increase in the per capita dues please feel free to contact me. Very truly yours, ttlb4tw()~ William C. Habig Executive Director WCH/dr " Attdchment 10 1980 PARTICIPATION FEES TO BE BILLED (Same as 1979) . 1970 Estimated Governmental Unit Census 1979 1980 Population Population Fee to be Billed Cities: ~ Bexley 14,888 15,302 $ 3,060 , ; Co lumbus 539,677 585,123 117,025 \.-; Gahanna 12,400 16,813 3,363 Grandview Heights 8,460 7,764- 1,553 Grove City 13,911 16,071 3,214 Hi lI;prd ' 8,369 9,251 1 , 850 Reyno Idsburg 13,921 19,731 3,946 Upper Arlington 38,630 40,320 8,064- Westervi lie 12,530 20,835 4, 167 Whitehall 25,263 23,799 4,760 Worthington 15,326 16,131 3,226 Subtota I - Cities 703,375 771, 140 $154,228 Vi Ilages: Brice 228 228 $ 46 Canal Winchester 2,412 2,983 597 Darbydale 743 1 ,224 245 Dub I in 681 4,491 898 r, GroVF~port 2,490 2,638 528 , I Harrisburg 556 556 111 \....i lockbourne 420 420 84 Marble diff 676 665 133 Minerva Park 1,402 1 ,543 309 New Albany 513 517 103 New Rome 104 91 0 Obetz 2,248 3,550 710 Riverlea 558 581 116 Urban crest 754 ,- 754 151 Valleyview 909 983 0 Subtota I - Vi Ilages 14,694 21 , 224 $ 4,031 Unincorporated Franklin Co. 115,180 117,947 23,589 Toto I County 833,249 910,311 $ 181 , 848 '" " .., - . . Attachment 1 , . > - TO: .. Administrative Committee FROM: Dave Emery, Administrative Assistant RE: Office Building Acquisition DATE: January 10, 1979 - - , As requested, some criteria has been developed to assist this committee in giving staff direction in the acquisition of a future facility. .. 1. LOCATION ('l Within innerbelt, or one (1) mile core outside it. , 1 a. \.,.J b. On a main bus line. 2. LAND AND BUILDING . a. Maximum purchase price, $1,400,000. b. Size - 40,000 square feet minimum, with balance above needs readily sub-I easeabl e. c. Number of floors - desirable 10,000 square feet per floor. . d. Age - maxi mum 5 years. - e. Condition - good. f. MORPC immediately use 25,000 square feet, sub-lease 15,000 square feet. g. Desirable lease/purchase cost - $5.00 square foot (excluding utilities, etc.). h. Desirable building operation and maintenance cost - $2.40 square foot. i. Inside condition - maximum cost to tailor to agency needs - $250,000 (approximate 17,000 square feet @ $15.00 square foot). i . Parking - minimum of 60 spaces paved. DE/meb ~ r . ~ '-' . ~ ... Attachment lA ~ ... FACILIIT A~QU1~1IION . . - CRITICAL SCHEDULE . . .' .. 0 January 10, 1979 Administrative Committee provides direction to staff regarding criteria for facility acquisition. - . - 0 February 14, 1979 Progress report to Administrative Committee on initial findings from realtors. 0 March 14, 1979 Progress report to Administrative Committee and Summary of Alternatives. .. f' 0 Apri 1 11, 1979 Staff recommendations to Administrative Committee on proposal to be made to County Commissioners. Establishes acquisition t,t costs, co~tractual terms, and other key factors. 0 April 19, 1979 Commissi9n Resolution authorizing Presentation to and Contracting with County Commissioners to obtain Public Financing. . . 0 April 25, 1979 Presentation to County Commissioners. 0 May 9, 1979 Progress Report to Administrative Committee. , 0 June, 1979 County Commissioners sell Bonds. Progress Report to Administrative Committee. 0 July, August, September, October, Monthly Progress Reports to Administrative Committee. & November, 1979 0 December 12, 1979 Selection of Facility to be purchased by Administrative Committee. 0 December 20, 1979 Commission Resolution Authorizing Purchase. . 0 December 31, 1979 Financial and Legal Closing on Facility Purchase. c: March 1, 1980 Occupy new facility. March 14, 1980 Leases for current space expire. . . . ~ Attachment 7 RESOLUTION NO. 40-79 (" ADOPTING CHANGES TO MORPC ARTICLES OF AGREEMENT AND RECOMMENDING THE CHANGES TO THE LEGISLATIVE BODIES OF MEMBER GOVERNMENTS WHICH CHANGES THE ANNUAL PER CAPITA FEE TO PROVIDE FUNDS FOR NEW OFFICE SPACE WHEREAS, the Executive Committee at its September meeting did authorize the Executive Director to pursue the feasibility of the construction of an office building and to seek the needed increase in per capita fees, and r WHEREAS, all indications are that such construction is feasible and that it should go forward \...f pending approval of an increase in member per capita fees, and WHEREAS, a target date of October 1, 1981 has been set for occupying a new building and both existing space leases are being extended to that date, and WHEREAS, the increase in per capita fees requires a revision to the Arti cles of Agreement whi ch must be llconfirmed by a majority of the participating units of local government", and WHEREAS, legal counsel has developed and the Administrative Committee has reviewed and recommends the amendment to the Articles of Agreement, now therefore BE IT RESOLVED BY THE MID-OHIO REGI ONAl PLANNING COMMISSION: ( Section 1. That Article VIII, Financial Provisions, Section A of the Articles of Agreement (a copy of the current section is attached) be amended by the addition of the foHowi ng new paragraph two: In addition, in every calendar year commencing in 1981, each participating munici- pality shall contribute not more than 7(;. per capita of its population; every parti cipat- ~ ing township shall contribute not more than 7(;. per capita of the population in the L' '.1 uninc:crporated area af the township; and each county Shall. contribute not more than . . 7(;. per capita of the population in the unincorporated area of the county or portion thereof parti cipating in the Commission. The funds SO contributed shel I be set aside in a separate fund to amortize lease payments on the building or buildings housing the Commission's offi ces and shall be used for no other purpose. In the event lease pay- ments are no longer required, by reason of acquisition of a building or otherwise, then these contributions shall cease. ,'/, , .), ,{~ :1 f'" / I ~ ,to, I- ' . ..-:~ . j,/ _' _ .' . \.. \. - !.".. ;...''/ /. '- '-., "" ----.---- /~ ert C. Parkinson, Chairman Mid-Ohio Regional Planning Commission Effective Date 0 ~ {r. ( q 7 9 , Submitted by: Administrative Committee '--. Prepared by: Charles J. Olimpio, Jr., Comptroller Authority: Ohio Revised Code'Section 713.21 ~ . " ",'" Attachment 7 12. VIII r FINANCIAL PROVISIONS A. APPORTIONMENT OF COSTS the cost of maintaining the COMMISSION for regional planning purposes shall be apportioned in the following manner: In every calendar year, each participating municipality, n inc1ud1ng the City of Columbus, shall contribute not less than 20~ per capita of its population. Every participating \-I tcwnship shall contribute 20~ per capita of the population in the unincorporated areas of the township. the contribu- tion of each participating county shall be 20~ per capita of the population in the' unincorporated areaa of the county or port1oa thereof participating in the COMMISSION. In any eveutt the contribution of any participa.ting local unit of government shall not be less than $50.00 each calendar year. the. contribution for thefirse year"of membership shall be paid during the month following the~execut1on of an agree- ment between the cooperating local unit of government and the COMMISSION, and shall amount to that part of the appro- priate aanual participation cost pro-rated on the basis of the balance of the time remaining in that calendar year. ( Other participating units of local government shall con- tribute at the rate and in the manner as may be established at the time they become a participant. All current year population figures for municipalities, town- ships, and counties used,to determine annual participation amounts shall be based on the latest Federal Census when [J available, or an estiDlate thereof made by the COMMISSION. B. APPROPRIATIONS The COMMISSION, shall at its January meeting in each year, make approprtations for its expense for that year. which appropriations may be modified or supplemented fX'om time to time during the year. The COMMiSSION may contract for, accept, receive and expend funds, grants and services from the Fed- eral Government or its agencies, from departments, agencies and instrumentalities of state or local government, or from civic sources. Any funds received by the COMMISSION from paX'ticipating and non-paX'ticipating local units of government, the Federal GowX'nment or its agencies, the State or its agen- cies, civic groups, individuals, or other sources shall be deposited with the treasurer of the county in which the great- er portion of the population is located, or as provided for by subsequent amendment to the state statutes. Such de- posits shall be made to the account of the "Mid-Ohio Regional '-- Planning Commission If and shall be paid out on the certificate of the COMMISSION and the warran1: of the Auditor of such county for the purposes authorized by the Revised Code of the S tate of Ohio. Ii