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HomeMy WebLinkAbout09/02/2008RECORD OF PROCEEDINGS Minutes of Met' September 2, 2008 Mayor Chinnici-Zuercher called the Tuesday, September 2, 2008 Regular Meeting of Dublin City Council to order at 7:00 p.m. at the Dublin Municipal Building. Present were Mayor Chinnici-Zuercher, Vice Mayor Boring, Mr. Gerber, Mr. Lecklider, Mr, Reiner and Ms. Salay. Mr. Keenan arrived at 7:15 p.m. Staff members present were Ms. Brautigam, Mr. Smith, Ms. Grigsby, Mr. McDaniel, Chief Epperson, Mr. Harding, Mr. Langworthy, Mr. Earman, Mr. Hahn, Mr. Sova, Ms. Wilson, Ms. Crandall, Ms. Hoyle, Ms. Gilger, Ms. Puskarcik, Ms. Ott, Mr. Hammersmith, Mr. Ashford, and Mr. Thurman. PLEDGE OF ALLEGIANCE Mr. Gerber led the Pledge of Allegiance. APPROVAL OF MINUTES • Regular Meeting of August 4, 2008 Mr. Lecklider moved approval of the minutes of August 4, 2008. Ms. Salay seconded the motion. Vote on the motion: Mr. Lecklider, yes; Mr. Gerber, yes; Ms. Salay, yes; Mr. Reiner, yes; Vice Mayor Boring, yes; Mayor Chinnici-Zuercher, yes. • Regular Meeting of August 18, 2008 Mr. Gerber moved approval of the minutes of August 18, 2008. Mr. Lecklider seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. Reiner, yes; Mayor Chinnici-Zuercher, yes; Vice Mayor Boring, yes; Mr. Gerber, yes; Mr. Lecklider, yes. SPECIAL PRESENTATIONS • Update from Dublin Convention & Visitors Bureau -Mike Jenkins, Board President and Scott Dring, Executive Director Mr. Jenkins. Board President, addressed Council. He reported regarding the newly elected officers of the Board, including President-Elect Cheryl Herbert, CEO of Dublin Methodist Hospital. Information regarding the Can-Am Police & Fire Games is included in the handout. The Games will be hosted in August of 2010, during the City's Bicentennial year. DCVB staff attended the 2008 Can-Am games in Saskatchewan in July and reported that it was an outstanding event. Mr. Drino, Executive Director of DCVB stated that the Can-Am Games will be one of the largest events ever to come to Dublin. It will generate approximately $3.5 million into the local economy and will attract over 3,000 firefighters, police officers and attendees. There has been a change, as the DCVB has taken over leadership of the event and will run the entire operation with assistance from the Police and Fire. The DCVB has created a separate organization with a Board of Directors to run the event, which will be a special events "arm" of the Bureau. This Special Events Council has its own Board, with 7 members, including Chief Epperson and Chief Woo. One of the Board's goals is to partner with the City in some manner to support and celebrate Dublin's Bicentennial by showcasing the public service efforts of police and firefighters. The organization that was to operate the event was not able to continue, and the DCVB felt it needed to step up rather than lose the games. The event will give great visibility to the City as well. DCVB also believes there is potential to secure a television sponsorship. He thanked Council for their partnership on this event. Mr. Dring reported that the Bureau adjusted its marketing strategies over the summer, knowing that travel habits were changing and people were staying closer to home. As a result, the online Columbus Zoo package was up 76 percent over last year; the golf package experienced a 25 percent increase; and they continued to maximize overnight stays with athletic events. The hotel/motel tax revenues from June and July reflected a 7.5 percent increase over June and July of 2007, translating into $40,000 additional revenue. They will continue to find ways to attract travelers to Dublin and will keep Council updated on results. On behalf of the DCVB, he thanked Ms. Brautigam for her service to the community over the past six years and wished her the best in the future. . RECORD OF PROCEEDINGS Minutes of Dublin Cit~Council Meeting September 2, 2008 Page 2 Mayor Chinnici-Zuercher noted that there has been periodic discussion of another full- service hotel in Dublin. Can he provide an update? Mr. Dring responded that the issues encountered with this relate to the lack of convention space in Dublin. There is a limited service Holiday Inn Express coming to the Tuttle area in Dublin, and there has been discussion of other potential areas for such a hotel. Mayor Chinnici-Zuercher noted that attracting afull-service hotel to Dublin would obviously require working with Experience Columbus. Mr. Dring responded this is accurate. Overall, such a hotel will generate new business in the entire Columbus community as well as Dublin. Mr. Reiner noted that an Upper Arlington resident asked him about the possibility of Dublin hosting a National Irish Dance Championship. Has this ever been hosted in Dublin? Mr. Dring responded that it has not. He will check into this. Mr. Jenkins added that he has heard very positive comments regarding Mr. Dring from Experience Columbus staff, noting that they believe he is a true asset to the City of Dublin. (At this point, Mr. Keenan arrived.) • Presentation of 20-Year Service Plaque to Dana McDaniel, Deputy City Manager/Director of Economic Development Ms. Brautigam commented regarding Mr. McDaniel's long and outstanding service record with the City of Dublin, beginning as an intern and progressing to Deputy City Manager. He was the City's first Service Director and was instrumental in accreditation for the Service Department. He was instrumental in DubLink, which has put Dublin "on the map" for a fiber optic city. It was Mr. McDaniel's vision and leadership which brought this to its present status. He is well renowned nationally for these achievements. In addition, he has been instrumental in bringing WiFi to Dublin, providing Dublin with opportunities for economic development incentives to companies which come to Dublin. Most recently, he has served as Economic Development Director for the past four years, bringing countless jobs and income tax revenues to the City. He is also involved with many high tech committees throughout the region and state. His 20 years in Dublin have had an amazing impact on Dublin. Mayor Chinnici-Zuercher presented the 20-year service plaque to Mr. McDaniel and on behalf of Council, thanked him for his outstanding service to Dublin. Mr. McDaniel thanked Council for the opportunity to continue to serve Dublin. PROCLAMATION • National Alcohol and Drug Addiction Recovery Month -presented to Kathryn Mihelich-Helms, Executive Director, Dublin Counseling Center Mayor Chinnici-Zuercher presented this proclamation to Ms. Mihelich-Helms, proclaiming the month of September as "National Alcohol and Drug Addiction Recovery Month." Ms. Mihelich-Helms thanked Council for the recognition, inviting everyone to join them on September 18 for the 30th anniversary celebration of the Counseling Center. It will take place from 5:30 to 7:30 p.m. at the Counseling Center, and will be an open house forum. She noted that they have some new initiatives: they are partnering with the National Alliance for Mentally III (NAMI) Ohio on the Red Flags initiatives, which will take place in the four Dublin middle schools in October. The kick-off is planned for October 8 at the Abbey Theater. This is a depression awareness program geared toward 7th grade students to identify sign of depression among their peers. With funding from the Dublin Foundation, they are launching a support group program in October for elementary aged children who have alcoholism in the family. They will showcase their programs on September 18th at the open house. CORRESPONDENCE • Notice to Legislative Authority - D5 and D6 Stock Transfer -Max & Erma's Restaurants, Inc., dba Max & Erma's & Patio, 411 Metro Place North There was no objection to this action. (At this point, Ms. Salay left the meeting due to a family obligation.) CITIZEN COMMENTS RECORD OF PROCEEDINGS Minutes of Council Meeting September 2, 2008 Page 3 Wallace Maurer. 7451 Dublin Road noted: 1. The minutes of August 18, reflecting his comments have an error. The term used was actually "blot" and not "plot." He asked that this correction be made. 2. At the last meeting, two or three Council Members charged him with being inefficient in his presentation regarding comments on agenda items. Twenty thousand voters in Dublin have elected the Council Members, asking them to handle the affairs on behalf of 40,000 residents of the City. As this is the last review portal for legislation and action in the City, the highly sensitive item and crucial item in that process is the documentation. It is absolutely essential that the documentation in that material be flawless as much as possible. He has been "100 percent efficient" in bringing to Council's attention the issues that matter. It is up to Council to be 100 percent efficient in the presentation of this document. The documents should be as close to flawless as possible. The level of allowable laxity reflects poorly upon the care and precision with which Council handles the affairs of the City. Therefore, he will not accept Council's charge of inefficiency. He is aware of the work that goes into the agenda and materials, but it is for Council and the citizens' protection that the document be as flawless as possible. 3. When he left the last Council meeting, he spoke with Mr. Gerber. Mr. Gerber asked him about the motion he continues to reference (from October of 2006), and suggested that they meet to discuss it. They did so. He had a wonderful discussion with him. LEGISLATION POSTPONED ITEM Resolution 62-08 Accepting the Lowest/Best Bid for the Reconstruction of the Davis Cabin at Indian Run Falls Park and the Demolition of the Post Road Barn, and Authorizing the City Manager to Enter into a Contract for Said Services. Ms. Crandall stated that additional information was provided in the packet: 1. The cabin was originally located south of Tuttle Road, off of Dublin Road. It was built in 1830 and was part of the Alexander Davis family homestead. 2. The structure consists of a main cabin and another portion that was the original kitchen. Finding a kitchen in such good shape is rare. 3. The surviving kitchen, a 12 by 12 structure will also be reassembled. 4. In regard to construction of the cabin, it will have a concrete floor. At some point, consideration may be given to installing a wood floor in the cabin, but not at this time. 5. Part of the reassembly will involve the foundation reconstruction. As the cabin is reassembled, it will require inspection of the logs, repair of those that can be repaired, and replacement of logs in some cases. 6. This building will also have a cedar shake shingle roof that will be installed. 7. In terms of access to the public, similar to the cabin located in M.L. Red Trabue Park, the cabin will not be open to the public per se. However, if a request is received from the public, the cabin could be opened for an occasion. It would also be used for educational purposes and be opened under those circumstances. 8. There are liability and potential vandalism concerns that are the bases for having,it closed to the public. Vice Mayor Boring asked about an estimated completion date. Ms. Crandall responded that the project will not take an extensive amount of time. The project will be initiated within a couple of weeks. Wallace Maurer. 7451 Dublin Road asked if there will be an informative plaque in front of the cabin, providing details about its history and the possibility of tours on certain occasions. Ms. Crandall responded that there will be a plaque denoting the historical significance of the building and the architecture. Vote on the Resolution: Mr. Keenan, yes; Mr. Reiner, yes; Mayor Chinnici-Zuercher, yes; Vice Mayor Boring, yes; Mr. Gerber, yes; Mr. Lecklider, yes; SECOND READING/PUBLIC HEARING -ORDINANCES RECORD OF PROCEEDINGS Minutes of Qublin City-council Meeting September 2, 2008 Page 4 Held 20 Ordinance 46-08 Adopting the 2009-2013 Five-Year Capital Improvements Program. Ms. Brautigam stated that the documents have been finalized, based on the workshop sessions. The staff report details the items discussed during the workshops. There were no changes directed by Council during the sessions. Vote on the Ordinance: Mr. Reiner, yes; Mr. Keenan, yes; Vice Mayor Boring, yes; Mayor Chinnici-Zuercher, yes; Mr. Gerber, yes; Mr. Lecklider, yes. Ordinance 56-08 Rezoning Approximately 0.31 Acre Located on the South Side of Bridge Street, at the Southeast Corner of the Intersection with Franklin Street from: PUD, Planned Unit Development District (Town Center II) to: PUD, Planned Unit Development District. (Town Center II, Revised -Case No. 08-040Z/FDP) Ms. Brautigam stated that Mr. Langworthy can respond to any questions on this matter. Mayor Chinnici-Zuercher noted that a staff presentation took place at the last meeting, and information was provided from the Planning staff. There were no further questions. Vote on the Ordinance: Mr. Lecklider, yes; Mr. Reiner, yes; Mr. Keenan, yes; Mayor Chinnici-Zuercher, yes; Mr. Gerber, yes; Vice Mayor Boring, yes. Ordinance 57-08 Rezoning Approximately 2.1 Acres Located on the South Side of Venture Drive, Approximately 800 Feet Southwest of the Intersection with Perimeter Drive from: PCD, Planned Commerce District (Perimeter Center, Subarea D) to: PUD, Planned Unit Development District. (Perimeter Center, Subarea J-1 -Case No. 03-1122) Ms. Brautigam stated that Ms. Husak is present to respond to any further questions from Council regarding this matter. There were no further questions. Vote on the Ordinance: Mr. Keenan, yes; Mr. Reiner, yes; Mr. Gerber, yes; Mayor Chinnici-Zuercher, yes; Mr. Lecklider, yes; Vice Mayor Boring, yes. Ordinance 60-08 Amending Chapter 132 of the Codified Ordinances of the City of Dublin by Enacting a New Section, Making an Exception Allowing for the Firing of Blank Ammunition when Conducted in Conjunction with a Funeral, Patriotic Event, or Such Other Activity as Specifically Authorized by the City Manager or the City Manager's Designee. Ms. Brautigam stated that this Code amendment is brought to Council in follow-up to a group who requested a 21-gun salute as part of a patriotic event at a local hotel. Staff felt it was appropriate to place this in the City Code and have the City Manager make the exceptions on a case-by-case basis. Vote on the Ordinance: Mayor Chinnici-Zuercher, yes; Mr. Gerber, yes; Mr. Lecklider, yes; Vice Mayor Boring, yes; Mr. Reiner, yes; Mr. Keenan, yes. INTRODUCTION/FIRST READING -ORDINANCES Ordinance 69-08 Amending Section 10 (Personal Leave), Section 11 (Sick Leave), Section 12 (Vacation Leave), Section 13 (Paid Time Off for Employees in Part-Time Permanent Positions), and Section 15 (Insurance Benefits) of Ordinance No. 73-06 ("Compensation Plan") for Non-Union Employees). Mr. Lecklider introduced the ordinance. Ms. Brautigam stated that Council held an Administrative Committee of the Whole meeting prior to the Council meeting of August 18. Proposed changes to the City's leave program were discussed in depth. Mr. Harding is present to discuss the ordinance introduced tonight, which would put into effect the changes discussed at the Committee meeting. Mr. Harding stated that as directed by Council, staff prepared legislation to implement the changes proposed at the Committee of the Whole meeting on August 18. The packet includes a recap of the areas proposed for changes. Some questions arose in regard to RECORD OF PROCEEDINGS Minutes of nublin it~~ Council Meeting September 2, 2008 Page 5 Held 20 the reserve fund for conversion of various leave accruals, and an attachment was provided by Finance in response. He offered to respond to questions. Vice Mayor Boring asked about the vacation leave provisions. She had understood it was Council's desire to implement a policy where an employee would either use 40 hours of vacation leave each year or forfeit the vacation leave. In the draft, this has been tied to the conversion option. She understood that Council's desire was for employees to use 40 hours of vacation leave each year. The draft before Council tonight is not consistent with this direction. Mr. Gerber agreed, noting that is his recollection of Council's intent as well. Mr. Keenan agreed. He, too, understood that an employee would be required to use 40 hours of vacation leave. Mr. Harding responded that staff had tied this to the ability to convert leave, as they felt it would be a lever to enforce taking 40 hours of vacation leave. The ordinance could be amended to indicate that an employee not using 40 hours of vacation leave each year would forfeit that 40 hours. If an employee used only 20 of 40 hours, the remaining 20 could not be carried over. The only exception staff would recommend to that would be for an individual in their first year of service who only earns 40 hours of vacation leave. The question would be whether to impose that requirement on someone in their first year of service. Mr. Keenan commented that the issue is one of security for those in positions of fiduciary responsibility throughout the organization. Mayor Chinnici-Zuercher agreed, and added that the discussion at the Committee also related to improved productivity as a result of having time away and being refreshed. Perhaps the provision could be worded such that within the first year of employment, a minimum of 20 hours of vacation leave must be taken and subsequent years a minimum of 40 hours of vacation must be taken. It is not an issue of the financial obligation to the City for an employee cashing out vacation leave, but rather a desire that an employee takes a vacation during each year. Mr. Lecklider stated that the draft written by staff is more in keeping with the model he is accustomed to at the State. There is no requirement that an employee take any number of vacation hours, but there is a requirement that you take at least 80 hours of leave in order to have a conversion option. In this case, the threshold for preserving a vacation conversion is 40 hours, while the State's is 80 hours. Mr. Keenan noted that Mr. Lecklider's focus is on the conversion issue, while his focus is on the productivity and security issues. Mr. Lecklider responded that he supports the concept of requiring employees to take a minimum amount of vacation, but he pointed out that a large number of employees - particularly those eligible for this conversion -accrue comp time. The issue is whether comp time would constitute "time off' in this context. Some employees may want to accrue more vacation in early years in order to have a 2-3 week vacation in later years. Ms. Brautigam suggested that staff draft some alternatives for Council to review, and Council can determine at the next reading which alternative best meets their desire. It can then be substituted in the ordinance at second reading. It was the consensus of Council to have staff provide this alternative language prior to the second reading on September 15. Ordinance 70-08 Authorizing the City Manager to Enter into a Lease Agreement with the Dublin Chamber of Commerce for the City-owned Property at 129 S. High Street. Mr. Keenan introduced the ordinance. Mr. Smith stated that this ordinance was drafted at Council's direction in follow-up to negotiations regarding the lease. The major changes are outlined in the cover memo, and the rent will change from $6.40 to $8.40/square foot. It is a five-year lease, which is RECORD OF PROCEEDINGS Minure~ ~f i Council Meeting September 2, 2008 Page 6 Held 20 renewable at the end of five years. There is a provision that if the City decides the building is needed for City use, the lease could be terminated with a year's notice. The building has been inspected and staff is comfortable that it is in good condition. He offered to respond to questions. Mr. Gerber noted that on page 2 of the lease agreement, paragraph 2, last sentence, it indicates that the landlord may terminate the lease at any time. What is trying to be accomplished with this provision? Mr. Smith responded that numerous meetings were held in the past year regarding the lease. There was some discussion by Council Members about a situation where the City would be in need of the building for some unanticipated event. The Chamber agreed to such a provision, with the stipulation that there would be a year's notice and that the building be needed for a governmental purpose. Mr. Keenan responded that the original lease had a 20-year term. In the event there arose a need for the building, there was not flexibility in the original lease. He does not foresee that happening, but it is a good provision to include in the lease. Mr. Smith noted that the Chamber Board had also indicated that if their circumstances changed and someone donated a building to the Chamber, they would likely approach the City about terminating the lease. So it was felt that this provision was a fair one and that. the five-year lease made sense. Mr. Keenan asked about any duplicate insurance coverage. Mr. Smith responded that the Chamber and the City are each carrying the appropriate type of insurance coverage, and Mr. Whittington has worked with their representatives. Bob Morris. President-Elect. Dublin Chamber of Commerce and Virgil Temple, Treasurer. Dublin Chamber of Commerce addressed Council, thanking the City for working with the Chamber on the lease. It is another example of the way government works with the citizens in Dublin to make things work. On behalf of the Chamber, they thanked Ms. Brautigam for serving on the Board of the Chamber. She had many wonderful ideas which were implemented, and she will be missed. Ordinance 71-08 Appropriating a 1.761 Acres, More or Less, Fee Simple Interest, and a .413 Acres, More or Less, Temporary Construction Easement from the Post-Hylands Co., Said Acreage Located on the West Side of Liggett Road, Adjacent to U.S. 33 and Just South of Post Road, City of Dublin, County of Franklin, State of Ohio, and Declaring an Emergency. Mr. Lecklider introduced the ordinance. Mr. Smith stated that this ordinance and Ordinance 72-08 are follow-ups to the resolutions of intent approved in August. These relate to the US 33/161 project, and discussions continue with both of these parties. Mr. Lecklider moved to dispense with the public hearing and treat as emergency legislation. Mr. Gerber seconded the motion. Vote on the motion: Mr. Keenan, yes; Mr. Lecklider, yes; Mr. Gerber, yes; Mayor Chinnici- Zuercher, yes; Vice Mayor Boring, yes; Mr. Reiner, yes. Vote on the Ordinance: Vice Mayor Boring, yes; Mr. Reiner, yes; Mr. Lecklider, yes; Mr. Gerber, yes; Mr. Keenan, yes; Mayor Chinnici-Zuercher, yes. Ordinance 72-08 Appropriating a 2.965 Acres (with a 1.115 Acres Present Road Occupied), More or Less, Fee Simple Interest, a 0.886 Acres, More or Less, Standard Highway Easement, and a 0.021 Acres, More or Less, Temporary Construction Easement from Pewamo, Ltd., Located South of State Route 161 and East of Cosgray Road, Slightly West of the U.S. 33/S.R. 161 Interchange, City of Dublin, Counties of Union and Franklin, State of Ohio, and Declaring an Emergency. Mr. Keenan introduced the ordinance. Mr. Lecklider moved to dispense with the public hearing and treat as emergency. Mr. Gerber seconded the motion. RECORD OF PROCEEDINGS Minut s of Me ~n September 2, 2008 Page 7 Held 20 Vote on the motion: Vice Mayor Boring, yes; Mr. Keenan, yes; Mr. Reiner, yes; Mayor Chinnici-Zuercher, yes; Mr. Gerber, yes; Mr. Lecklider, yes. Vote on the Ordinance: Mr. Gerber, yes; Mr. Keenan, yes; Vice Mayor Boring, yes; Mr. Reiner, yes; Mayor Chinnici-Zuercher, yes; Mr. Lecklider, yes. INTRODUCTION/PUBLIC HEARING -RESOLUTIONS Resolution 65-08 Authorizing the City Manager to Enter into a Memorandum of Understanding with Dublin City Schools for the Purpose of Providing Access to Communications Facilities. Mr. Gerber introduced the resolution. ' Mr. McDaniel stated that this memorandum of understanding will enable the City and Dublin City Schools to interconnect their institutional broadband networks. This interconnection will enable the Schools to access the Central Ohio Research Network (CORN), which will then give them access to the statewide OARnet system as well as directly to the Ohio Supercomputer Center. In exchange for that, the Schools will agree to allow the City to place its WiFi systems onto school facilities, enabling the City to expand the system into the neighborhoods in a more efficient manner. It is a great opportunity to interconnect the systems and set the groundwork for future collaboration. Staff recommends approval. Mayor Chinnici-Zuercher asked if there is any financial portion of this agreement. Mr. McDaniel stated there is not. The MOU allows them to use a portion of the City's fiber to go to the OCLC point of presence that Council approved earlier in the year. By doing so, it will enable the Schools to connect with the City's fiber in that location as well as the Central Ohio Research Network. Mayor Chinnici-Zuercher asked if this involves 100 percent of the Dublin Schools. Mr. McDaniel responded that he believes the intent is to use as many of the school buildings as possible for the WiFi equipment. Mayor Chinnici-Zuercher asked about the timeframe for this project. Mr. McDaniel responded that the citywide WiFi deployment will take a year. Final engineering is being done at this time. Once the phasing is determined, staff will provide information to Council on the phased deployment. He added that the School Board will consider this MOU at their September 9 meeting. Vote on the Resolution: Vice Mayor Boring, yes; Mr. Reiner, yes; Mr. Lecklider, yes; Mr. Gerber, yes; Mr. Keenan, yes; Mayor Chinnici-Zuercher, yes. OTHER • Business Survey Results Ms. Brautigam stated that a communications staff member from Economic Development has been working on this survey with Saperstein Associates. Ms. Richison presented the results of the survey, which is designed to provide staff with more information about the business community. The first phase was intended to obtain general business information from CEO's, business owners and managers. Surveys were completed by a wide variety of businesses representing retail, manufacturing, construction, transportation, service, and wholesale trade industries. o From January through April 2008, 1,100 businesses were identified as having a Dublin address and invited to complete an online questionnaire. The weblink was included in the letter, and was also available at the Dublin Economic Development and Dublin Chamber websites. o To boost participation, companies who did not respond to the letter were conducted via reminder postcards and phone calls. By the end of April deadline, 408 businesses had completed questionnaires, yielding a response rate of 38 percent, which is considered to be a high rate of return and statistically accurate. o Because this was a first in a series of surveys, which are designed to be quick and targeted to a specific area of expertise, staff wanted to have as many respondents as possible in this first round. It is anticipated that participation will decline in subsequent rounds, which will focus on workforce, finances, and physical plants. RECORD OF PROCEEDINGS Minutes of Dublin Cit Council 'n September 2, 2008 Page 8 o In the first phase, respondents were asked to provide general information about their businesses. Two-thirds of the businesses are headquartered in Dublin; most of the remaining ones are based in other states or elsewhere in Ohio. Two of three businesses have no locations in other states. Four out of five have no locations in other countries. o More than 8 of 10 businesses are privately held, and fewer than 2 of 10 are public. o Four of 10 companies opened in Dublin since 2001, with almost 9 out of 10 opening since 1985. o As expected, Dublin is dominated by service companies, including advertising, engineering, executive search, home health care and legal services. Finance, insurance, real estate and retailers are common as well. Information was obtained from other sources to further classify the businesses in Dublin. o Though some local businesses have hundreds or thousands of employees, most do not. The greatest number of businesses are small to medium sized, with 62 percent having 10 employees or less. Only one in 14 businesses has more than 100 employees. In Dublin, the average or median business has 7 employees, both full and part-time. o Ninety-two percent of participating companies view Dublin as an excellent or good location for operating a business. By contrast, fewer than one in 10 consider the City a fair or poor location. These figures indicate an overall high level of satisfaction among the local business community. o Likewise, most businesses are satisfied with City services, especially emergency services. Physical infrastructure includes office, retail, warehouse and manufacturing space and public utilities. Communications infrastructure includes telephone and Internet service. The statistics represent the percentage of businesses that are very satisfied or somewhat satisfied with these services. Twenty percent are somewhat satisfied with police, fire and EMT services, while 77 percent are very satisfied. The packet provides further breakdowns in those figures. o The 97 percent rating for emergency services is in line with the excellent or good rating of 92 percent noted in the recent Community Survey of residents. o Satisfaction is lowest, but still high with the state and local tax structure. The survey included the state tax structure, as it was noted along with concerns over local taxes. o Most business representatives agree that the City is easy to work with, responsive and communicates well. The business sector's opinions seems to match the Community Survey in which 89 percent express satisfaction with City responsiveness. o Quality of life ratings were consistent with the Community Survey as well. In the Community Survey, approximately 45 percent of respondents indicated that they live and work in Dublin. This supports the "Live, Learn, Work, Create" initiative. o Satisfaction extends beyond health care, schools and housing to business services, cultural amenities, technical training, the local workforce, and financial assistance. , o While pleased with the overwhelmingly positive results of the survey, it was conducted to determine concerns businesses may have in order to determine how the City can address those issues. The respondents were encouraged to identify any challenges they faced in doing business in Dublin. o Responses were grouped into categories of similar concerns. The most common challenges involved planning and regulation, managing expenses including taxes, signage and traffic and parking. Nearly half of the businesses did not mention any challenges, and less than 20 percent mentioned the same challenge. o A comment noted was little or no access to public transportation for employees and marketing issues. Not many businesses reported difficulty in finding employees or affordable office space. o In identifying how the City could better serve them, 7 of 10 offered no suggestions. Those who did indicated better communications, more encouragement to grow, lowering expenses including taxes, resolving traffic and parking issues, and easing restrictions on signage. o In regard to company projections, many are planning to upgrade systems, offer new products and services, and 67 percent expect job growth over the next two years. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting September 2, 2008 Page 9 o Fewer are planning to acquire other companies or expand into other countries, and a handful are likely to leave Dublin. The 15 percent who may move out of Dublin may be anticipating leases coming due and therefore reconsidering their location. o One in 10 may cut employees or sell the company in the next two years. o Few businesses are planning to begin outsourcing to other US companies over the next two years, and still fewer are planning to do so internationally. Seventy-four percent indicate it is not likely at all. o Eleven percent of businesses indicated the City could serve them better by improving business relations and communications. In terms of preferred method of communication, the most popular options for general business information are newsletters from the City and Chamber of Commerce, and the City's website. o E-mail was less appealing for general business communications. But 7 of 10 preferred a-mail for specific communication from the City. In conclusion, she noted that Dublin is extremely proud of its heritage as a corporate headquarters community and equally proud of the many small and medium businesses ' which make up the foundation of Dublin's business community. It is the small and medium businesses that have the most opportunity for growth, and Dublin plans to continue its efforts to assist businesses of all sizes. Concurrent with this survey, Economic Development has been implementing additional outreach efforts, including the St. Patrick's Day Business Appreciation Day initiative. There are follow-up contacts to 50 companies requested as a result of the survey, and staff is in the process of doing so. She noted that staff will continue to work with companies who indicate they have plans to move out of Dublin and will offer assistance to them as appropriate. Participating businesses did note some issues important to individual or groups of businesses. One area of concern is with the state and local tax structure. Staff is discussing ways to communicate with the local business community on these matters. They will share info with the state on business tax concerns, and with other City departments on the various concerns expressed. Staff is encouraged that 67 percent plan to add jobs in the next two years. The numbers validate that Dublin is a great place to do business. Valuable information has been learned from the survey, and a sound database developed through the efforts of Saperstein & Associates. She thanked Council for supporting this survey and to Dublin businesses who participated. A letter will be sent to all of the participants, and results will be posted on the website. This is the first of several phases of the survey and they will continue to update Council on the results. Mayor Chinnici-Zuercher noted that the press release indicates the information will also be on the Dublin Chamber's website. She asked if there is a timeframe for the next round of surveys. Ms. Richison responded that the intent is to have more frequent surveys. The CEOs and managers would decide what the next round would focus on, based on their interests. Mayor Chinnici-Zuercher asked if there is a steering committee working on this. Ms. Richison responded that it consists of the City's Economic Development team, and they have consulted with the Chamber of Commerce. Mr. Gerber asked if there has been consideration given to distinguishing between those businesses who own their facility versus those who lease, and tailoring the questions accordingly. Mr. McDaniel responded that this would be done in a forthcoming round of questions related to physical plant matters. Mr. Gerber commented that he would be interested to hear from those who have current ownership in a facility in Dublin and what their feedback is about Dublin's services and future, versus someone leasing the space for a period of time, looking for space in Central Ohio and who may eventually own space in Dublin. He also noted that the survey indicates 15 percent considering moving their company out of Dublin. In adding up those who indicate moving to a new industry, change ownership of the company, and this 15 , percent, it totals nearly 40 percent. Recognizing the business community and economy is very fluid, he would like to have more information about what these numbers really mean. As a business lawyer, he sees a lot of dynamic in the community and would like to see what is occurring with the local businesses. RECORD OF PROCEEDINGS September 2, 2008 Page 10 Held 20 Mr. McDaniel stated that within the results of the survey, there is the ability to more closely examine what the respondents are indicating. The survey results were somewhat aggregated for presentation purposes. Mr. Gerber stated that in the life cycle of Central Ohio businesses, the community is in the second or third phase of ownership, and many of the younger generation are not interested in assuming the family businesses. It would be interesting to glean more information, in particular from the 85 percent which are privately owned businesses. Ms. Richison added that the survey results are also broken down by industry, and for the 15 percent possibly moving out, the highest percentage at 29 percent are the construction industry. Mr. Gerber noted that it would be interesting to see the breakout of the 55 percent involved in service industries, as these could include professional services, biotech, etc. He summarized that this survey is a great start and a great tool for the City. Mr. Reiner added that Dublin has a great business climate and wonderful services. In future surveys, could some questions be tailored to reflect the business climate in the state of Ohio -whether that is a factor in a decision to move away, if Dublin is losing businesses to other states and why. This feedback could be provided to the state agencies that have a need for this information in relation to potential policy changes. Mr. McDaniel responded that this can certainly be done, especially in the finance focus survey where the Ohio business tax structure could be cited. Vice Mayor Boring pointed out that caution is needed in reviewing these percentages. With the low numbers for those considering leaving Dublin, it would be prudent to focus on the positive results of the survey for those who do not plan to leave. It is important to capitalize on the positive results and move forward on that basis. Mr. McDaniel responded that is a point well taken. He added that Marty Saperstein could not be present tonight. He thanked Ms. Richison and the Chamber for their efforts with the survey. Mayor Chinnici-Zuercher noted that Council Members have brought up good points tonight. With high tech and start-up companies, there is opportunity for them to be acquired by larger, international firms. It is important to have an ongoing relationship with these businesses to emphasize the characteristics of Dublin which sustain them in Dublin. In the last couple of years, a number of companies have moved into Dublin from other parts of Central Ohio. Many have indicated that one of the reasons they are bringing their business to Dublin is that the owner lives in Dublin and they want to have their business close to home. The information is good information to build on and to be used in building positive relationships with the companies in Dublin. • Selection of Consulting Firm for City Manager Search Process Mayor Chinnici-Zuercher stated that a binder has been provided to Council, and additional materials provided this evening, with the proposals from search firms. She thanked Mr. Harding for communicating with the search firms and for doing the initial analysis of the submittals. The excellent analysis helps Council in their selection process. She invited questions from Council so that Mr. Harding could respond. Mr. Lecklider asked if any of the firms are set up as franchises, or what their relationship'is to the consulting firm and branches in other cities. Mr. Harding responded that for the firms specializing in private sector searches, he is not very familiar with their set-ups. However, for the firms specializing in public sector searches -The PAR Group, The Mercer Group -- these firms are wholly owned and were founded by former City Managers who have extensive experience in the search profession as well as in local government. In terms of the proposal from Harris/IIC Partners, he is aware that they have an international relationship and do recruiting internationally. Aside from this one firm, the others are all individually owned by the individual submitting the proposals. Mr. Lecklider stated that with respect to Mr. Dority of The Mercer Group, what is his relationship to the firm? Mr. Harding responded that his understanding is that he is a contractor to The Mercer Group and has been affiliated with them for years. Jim Mercer relies upon Mr. Dority to conduct searches, but Mr. Dority is not an actual employee of The Mercer Group. RECORD OF PROCEEDINGS Minutes of Dublin Cit Council Meeting September 2, 2008 Page 11 Held 20 Ms. Brautigam added that this is a very typical arrangement. These city manager search firms often operate with a main individual and have contract employees residing in other cities. The individuals engaged in this work are quite mobile and travel extensively. Mr. Dority of The Mercer Group lives in Colorado and travels throughout the country in his work. He is not a franchisee, but works for The Mercer Group. Similarly, The PAR Group has individuals who travel throughout the country working for them. While a company may be headquartered in one city, having associates throughout the country provides a national presence for them. Mr. Keenan asked about The Mercer Group and whether they do work other than management searches. Mr. Harding responded that they have several different lines of business, including class and compensation studies as well as executive searches. Vice Mayor Boring asked Council about their expectation tonight in terms of the selection. Is the intent to select a firm tonight, or meet with several firms prior to making a selection? Mr. Reiner responded that he is hopeful that the list can be narrowed to two or three tonight. He would like some additional time to review the information and costs prior to a selection, and potentially interview some of the individuals. Mr. Gerber stated that his expectation was that Council would at a minimum narrow the list to two firms tonight, if it is not possible for Council to make their selection. He would certainly want to make this decision before the next Council meeting. Mr. Keenan indicated that he was hopeful a selection would be made tonight to keep the process moving forward. Staff has made some recommendations regarding two of the firms, and either of these firms would be acceptable to him. He will defer to the rest of Council, however. Mr. Lecklider noted that he has mixed feelings. While he would like to select a consultant at this time, given the past experience with search firms, he is hesitant. He would like input from those involved in the search in 2001 about what occurred at this point in terms of interviewing consultants. Mr. Harding responded that in 2001, two firms were identified and the principals were interviewed. Those firms were The Par Group and Slavin. Slavin was awarded the contract, but due to some performance issues with the Slavin firm, the City then contracted with The Par Group who completed the search. Mr. Lecklider stated that he believes Council should give some consideration to ' interviewing some of the consultants. Mr. Keenan asked if the City was satisfied with the performance of The Par Group in 2002. Mr. Harding responded that the city manager search in 2002 was successfully completed with The Par Group, handled by Greg Kuhn of their firm. He added that this firm was also used for the Planning Director search, which turned out to be a difficult position to fill satisfactorily. Mr. Lecklider pointed out that the city manager search was done six years ago, however, and Mr. Kuhn is no longer with the firm. Mayor Chinnici-Zuercher stated she was comfortable with making a selection tonight, but if the desire is to schedule interviews, she would like to have them done on~ Monday, September 8 -either in the daytime or early evening in order to move forward on the selection process. Vice Mayor Boring stated that she would like to schedule a special session for interviews of the firms -whether it is a morning meeting or later in the day. Mr. Gerber stated that he has had adequate time to review the information provided in the packet and is comfortable with moving ahead. If there is a desire to interview the firms, perhaps that could be done as part of the study session scheduled on Monday, September 8. Mayor Chinnici-Zuercher agreed with scheduling interviews on Monday, September 8, perhaps by convening the meeting .early to accomplish that. RECORD OF PROCEEDINGS Dublin City Council September 2, 2008 Page 12 Held 20 Ms. Brautigam confirmed that the study session agenda includes the Bicentennial Plan and an executive session for land acquisition. Mr. Lecklider asked if it would be possible to arrange for a videoconference with the individuals selected. It would be difficult to make arrangements for the individuals to travel to Dublin given this timeframe. Mayor Chinnici-Zuercher suggested Council establish the interview date and offer the videoconference opportunity. The questions for the interviews should be prepared ahead of time, and if possible, could be submitted to the firms ahead of time. Vice Mayor Boring stated that she is interested in interviewing the Management Partners firm from Cincinnati as well. It appears that Mr. Casey has a great deal of experience in this type of search. They are an Ohio-based firm as well and it would offer another comparison. It was the consensus of Council to schedule interviews with The Par Group, The Mercer Group and Management Partners on Monday, September 8. In terms of questions for the interviews, Mayor Chinnici-Zuercher noted that there is an offer from Brian Moore, VP of Global Staffing for Cardinal Health to assist Council with that part of the process. Perhaps a discussion could be scheduled with Mr. Moore tomorrow regarding preparation of appropriate questions for the interviews. Mr. Harding stated that he will follow up with the three firms to arrange for the interviews. STAFF COMMENTS There were no further matters brought forward by staff. COUNCIL ROUNDTABLE/COUNCILCOMMlTTEE REPORTS • Public Services Committee report and recommendation from meeting of August 28, 2008 Mr. Reiner, Public Services Committee Chair reported that they met to discuss the issue referred by Council regarding festival participants and background checks. Staff has proposed a pilot program of sexual offender checks for all participants in the Spooktacular event being held in October. There is an extensive list in the staff memo regarding the various groups who will be checked under this pilot program. Staff is expecting approximately 500 participants to undergo the checking process. A form will be provided for the sexual offender check in order to create a database to be renewed each year for those who want to continue to volunteer. The form will be sent out on October 1 to participants. There will be a second timeframe for processing the forms, from October 1 up to the event, and there will be an onsite registry as well. This will provide an opportunity for everyone to participate as well as to be checked through the National Sex Offenders public registry files. The Committee also recommends a modification to all City contracts for events, requiring the checks. If an unfavorable result is found, the individual would not be able to participate in Spooktacular. The Committee engaged staff, the Police Department and the Law Department in this effort. The costs for the pilot program are fairly minimal. After this pilot program is conducted, the results would be evaluated by the Committee. Mr. Keenan asked how those who have been checked will be identified at the event -with a wristband or in what manner? Mr. Reiner responded that the issue was raised, but for those in costume, it would be difficult to implement. All participants and volunteers will be checked, as well as employees working at the event. Mayor Chinnici-Zuercher stated that there will be a database of individuals checked, and unless the individual is registered, they cannot participate in the event. Mr. Gerber stated that he had asked the same question about identifying those who had been checked. Looking to the larger events ahead, he suggested a picture ID for those who have been checked. Once there is the ability to have checks onsite, this will provide an alternative for the last-minute changes of staffing for certain vendors. After the Spooktacular event, the Committee will review the procedures and outcome, as contracts for the larger events are typically done very early in the year. Mayor Chinnici-Zuercher thanked the Committee and staff for quickly responding to this issue. This is a responsible approach to the concerns raised by citizens after the Irish RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting September 2, 2008 Page 13 Held 20 Festival. Council will look forward to receiving the Committee report following Spooktacular and making any adjustments needed to procedures. Mr. Reiner added that the staff has always had an extensive criminal background check for all employees. The incident referenced occurred with a festival participant at the Irish Festival. Mr. Reiner moved to adopt the recommendation of the Public Services Committee regarding a pilot program for sexual offender checks at the Spooktacular event. Mr. Gerber seconded the motion. Vote on the motion: Mayor Chinnici-Zuercher, yes; Mr. Keenan, yes; Mr. Reiner, yes; Vice ', Mayor Boring, yes; Mr. Gerber, yes; Mr. Lecklider, yes. o Council Meeting Schedule for 2009 Mayor Chinnici-Zuercher noted that a proposed meeting schedule for 2009 was included in a recent Friday packet. She asked that Council review the proposed schedule in order that a 2009 meeting schedule can be adopted at the September 15 meeting. Mr. Keenan reported: 1. There is a US 33 Corridor meeting at 9 a.m. tomorrow, and progress continues. 2. He and Mr. Lecklider attended a 7 a.m. Spirit of Columbus Race kick-off on Sunday, August 31, and welcomed the group to Dublin. There were over 1,100 participants from around the world and 26 states. This was a half marathon that , began at Scioto Park and ended at North Bank in Columbus. Mr. Lecklider noted that he has not seen the results of the race, which are likely on the website. They were hopeful of setting a world record due to the 70-foot drop in elevation from the Dublin start to the Columbus finish. Mr. Reiner noted that Council received a letter from the Historic Dublin Business Association regarding the parking situation. He recalls discussion at a Council retreat several years ago and the suggestion of working with the residents of the southeast quadrant of the District regarding some parking opportunities. Ms. Brautigam responded that the Mayor and Ms. Ott met with the HDBA last Friday and discussed many parking issues. The outcome is that the City will host a general meeting of the HDBA members and the property owners in the Historic Dublin area. That will include the property owners along the southeast quadrant. They are hopeful of identifying some solutions to the parking issues. Mr. Reiner recalls that this effort was held up years ago because the drainage issues were not fixed, but at this time there is nothing holding this back. The City should be a full participant in the landscaping, the night lighting and the paving, if they are willing to give up their properties. The parking is needed and the land exists which is not utilized for this parking. He is hopeful the citizens that own the businesses are forthcoming in helping to resolve the general parking situation in the area. Mr. Keenan added that there are differing opinions, even within HDBA about how they envision a resolution. Mayor Chinnici-Zuercher noted that Mr. Picciano outlined ten statements made by individuals about the issues. In general, many of the issues relate to themselves -that they need to work in partnership with each other to achieve the same goal. While the City might help by hosting this meeting and facilitating the dialogue, some of it does relate to them and the need to agree upon a goal and devise strategies they can collectively work on. There are some things the City can do, such as the wayfinding project which was initiated under Ms. Ott's leadership. It needs to be moved forward now, and signage needs to be installed. There are things the City is responsible for that can assist in identifying the location of parking. There is a difference between the north side of the district and the south side in terms of parking challenges. There is some new ownership of businesses that have parking and where previous owners were unwilling to participate in parking agreements. There is hope that the door will now be open for reopening these discussions. But that is abusiness-to-business issue and not a municipal responsibility. From observation, there is a lot of activity in the district and supporting this momentum is good. But they must work with each other and potentially invest money in a solution. There is a big difference of opinion between those operating businesses and those owning the buildings they are housed in terms of strategies. Mr. Lecklider agrees that the City should be involved in this effort. While the City and staff RECORD OF PROCEEDINGS Dublin City Council September 2, 2008 Page 14 Held 20 should be involved, the City has made several efforts already, and there is a lot of responsibility on the part of the business and property owners to reach some resolution amongst themselves before looking to the City for the solution. Mayor Chinnici-Zuercher noted that the City has created some challenges for the businesses in one area by approving some reductions in the requirement for numbers of parking spaces for some businesses. This is now problematic. The City needs to be more conscious of not allowing such reductions and being aware of the parking needs created by economic development agreements. Mr. Keenan noted that there were discussions in the past regarding aquasi-parking garage for the District. In Oxford, there is such a structure. It is expensive parking, but unless adequate parking exists for patrons and employees to use, there will be future problems as a result of the new development at the corner. Mr. Gerber stated that he intended to bring this issue up at Roundtable as well, and he is in agreement with all comments made tonight and with the concept of parking garage as well. He is pleased to hear that staff has met with the business group. He recalls that as seen in the tour of the Franklin, Tennessee downtown, that City devised a special zoning for the area to assist with signage and other items. While he is not necessary suggesting that, there is a role for government to support and facilitate these types of issues for the businesses to make them more vibrant. He is supportive of continued dialogue, and they are always free to contact Council Members. Mr. Keenan noted that Mr. Reiner had previously talked of a parking authority for the area south of Bridge and High on the east side of the road, if it was possible to secure cooperation from the property owners. He recalls there could be a number of spaces available. Mr. Gerber added that what has been relayed is that patrons do not want to walk far to their destination, so building a garage in one area may address one location, but not the other. There are many considerations and various options available. Mayor Chinnici-Zuercher suggested that Council review how parking has been handled in Greenville, South Carolina during the mobile workshop. Mr. Lecklider noted that he recently was in downtown Westerville and observed that the district is thriving. He had no difficulty in hnding a parking space off of State Street. He does not understand if there is something unique to Dublin's district that makes this problematic. Vice Mayor Boring stated that staff has done much research about the issues. There are other options for addressing parking, and perhaps a memo is needed to update on efforts to date and their status. One idea suggested was parking meters, as other small downtown districts have instituted. She wants to be kept informed about the status of options being explored. Mr. Reiner reported that he is still interested in hearing information about the possibility of outdoor dining at restaurants at the Perimeter shopping center, which he brought up at a recent meeting. Mr. Gerber reported that he was somewhat misquoted in the paper in regard to comments about AEP service. He clarified that his concerns related to service for all residents in every neighborhood of Dublin. He would like staff to look into these issues, as well as those existing for the Muirfield area. (At this point, Ms. Salay returned to the meeting.) Ms. Salay: 1. Asked about the status of the agreement with the Dublin Arts Council, which staff has been finalizing. Ms. Brautigam responded that Ms. Ott has been working on this project. Ms. Ott responded that the DAC is preparing information regarding publication of the City's collection for the marketing component. One request of the Committee of Council was for an estimate of that cost to be considered in the agreement. In addition, there has been RECORD OF PROCEEDINGS September 2, 2008 Page 15 much work on the Titration 2 temporary exhibit scheduled to open soon in Coffman Park, and efforts have recently been expended on this. The agreement is not moving forward as quickly as expected. 2. Asked about the status of the fencing and trees as fencing issue reviewed by the , Community Development Committee. She would appreciate receiving a memo updating Council on the status. 3. Reported that the residents in Ballantrae who requested a bikepath along a portion of Shier Rings are very grateful for Council's consideration of that item and asked that she pass their appreciation along to Council. Mavor Chinnici-Zuercher asked for clarification about the memo written to the Finance Committee about the Dublin Area Art League's Celebration of Local Art. It sounded as if someone had suggested the DAAL take the leadership role of the Arts Festival, and the memo indicates it is something they could not undertake in the future. This correspondence would be something to be shared with the DAC Board, and she asked that Ms. Salay do so. Vice Mavor Boring: 1. Noted in regard to the memo about whitetail deer management that there are fine communities that manage deer with various methods. She understands that there is a deer management effort once a year in Sharon Woods. She believes that deer management is an ongoing concern, and she would like to have the PRAC review this further and provide suggestions to Council. She moved to refer the deer management issue to PRAC for recommendation to Council. Mayor Chinnici-Zuercher seconded the motion. , Mr. Lecklider asked what the expectation would be for the Committee in terms of exploration. Vice Mayor Boring responded that she believes there are still options for deer management. She wants PRAC to take this information and investigate options. The public could provide testimony at their hearings. There are clearly different opinions on whether there is a need for deer management in the community. Mr. Hahn stated that Council's discussion is reflective of the discussion at PRAC. He will convey whatever message to PRAC that Council directs. Mr. Lecklider clarified that CSAC already explored the issue, and there was consensus to continue to monitor the deer issues. He would not support any recommendation from PRAC that would include bow hunting or shooting of deer. If the motion is limited to a study by PRAC outside of those options, he could support that. Vice Mayor Boring responded that there has been discussion of what other communities do, but she is interested in hearing details about how they proceeded. For her, she believes tracking and monitoring does not constitute deer management and is a waste of time. Perhaps there are other ways to manage than bow hunting. Ms. Salay stated that tracking does provide information about the numbers of deer in the community versus how many acres house them, as well as at what point the land does not support the deer population. She would support an ordinance to prohibit feeding of deer, but beyond that, she does not believe the community would support hunting deer. The idea of putting hunters in the proximity of residents and parks is unacceptable to her. The residents live with wildlife in the Dublin community and she can't envision any hunting activity in the City limits, particularly when the problem is not widespread and there are not safety issues involved. Mr. Keenan suggested obtaining one more year of data. Mayor Chinnici-Zuercher noted that the statistics provided are for deer retrieved by road crew, and not deer counts. The population numbers cannot be estimated by deer killed on the roadways. Mr. Hahn responded that there are methods to count herds. These could involve infrared technology and helicopters and would require significant resources. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting September 2, 2008 Page 16 Held 20 Mayor Chinnici-Zuercher asked about what policies aside from not feeding deer could be implemented? There are hazards along Brand Road with the deer that encroach upon the roadway. Mr. Hahn responded that the case in point is not land in the City of Dublin, so any ordinances would not apply to those properties. Mayor Chinnici-Zuercher commented that perhaps the City needs to discuss this matter with Washington Township so that they will join in this effort. Mr. Gerber commented that the Division of Wildlife, ODNR has been studying deer populations for over 50 years. ODNR must have a group of experts who could advise the City on such matters as feeding. PRAC could assist with collection of all of this data. Mr. Hahn responded that the City has consulted with ODNR on such matters. They look at the issue from a regional standpoint and concur that there are pockets in Dublin that have issues with deer. They believe that the carrying capacity has not been reached in the Dublin area for deer. At the existing population level, the deer can survive and be healthy. That is not to say that there are not deer/human conflicts. The land is sufficient to support the existing deer population. Staff would be willing to discuss with ODNR and other cities any ideas they may have. There are profit-based companies working on ways to minimize conflicts between deer and humans, including traffic devices with sensors. Mr. Gerber stated that he is interested in those types of management tools. There is much technology that could be explored to manage deer, and he would support PRAC looking into these ideas and reporting back. Vice Mayor Boring clarified that he could support PRAC studying the deer management issue, eliminating any thoughts of management through hunting. Mr. Gerber agreed. He is interested in receiving more data and in more fact finding. Mr. Lecklider stated that he felt staff's proposals were sufficient through 2009. He did not want to assign an open-ended task to PRAC, with the possibility of Council not supporting their ultimate recommendation. But if Council believes there is value in assigning this investigation to PRAC, he could support it. Mr. Gerber stated that Dublin is always interested in new technology to address issues. Vice Mayor Boring amended her motion to direct PRAC to assist staff in gathering data and information regarding techniques/ technologies/options for deer management, with the goal of minimizing conflicts between deer population and humans, not to include any hunting of deer. This could include a recommendation fora "no feed" ordinance, which could be implemented at an earlier date. Mr. Lecklider added that discussion is also needed with the Washington Township officials about banning feeding of deer. Mr. Keenan noted that the township consists of large, unincorporated areas and they will not pass such legislation. Vice Mayor Boring stated that this is a consideration for PRAC in evaluating the effectiveness of such an ordinance. Mayor Chinnici-Zuercher seconded the amended motion. Vote on the motion: Vice Mayor Boring, yes; Mr. Keenan, yes; Mr. Reiner, yes; Mayor Chinnici-Zuercher, yes; Mr. Gerber, yes; Mr. Lecklider, yes; Ms. Salay, yes. Vice Mayor Boring continued: 2. A recent newspaper article indicated that Franklin University is considering expanding. Has the City of Dublin had any contact with them? Ms. Brautigam responded that the City has contact with many universities, including Franklin. They already have a presence in Dublin. 3. Over the weekend, a large event was held in Dublin. She would like more information about sponsors of large events who contact Dublin Schools, including: what are the school policies and how do school officials interact with the City; do they require certain numbers of portable bathrooms on site and security monitoring for crowd control; how are these items coordinated with the City for large events; were there extra costs for the City in terms of staffing for this event; when the schools schedule large events, do they contact the city. Ms. Brautigam stated that staff will prepare a response for Council. Typically, there is a meeting between the Schools and the City about the needs for an event. What happened RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting September 2, 2008 Page 17 Held 20 last weekend was that the City learned of the event only three days prior from the campaign committee. Vice Mayor Boring asked if the expenses are billed to the event sponsor. Ms. Brautigam stated that they are charged to the sponsor, and in this case, the costs incurred by the Building Department will invoiced to the campaign committee. Vice Mayor Boring noted that another candidate recently visited Dublin for a private fundraiser. Are those costs billed? . Ms. Brautigam responded that she understands that those services were provided by the Police Department. She believes there is an informal cooperative agreement with the Secret Service, where they assist the City at times and do not charge the City and vice versa. She will provide that information in the report as well. Mr. Lecklider asked Chief Epperson if there is a policy in regard to fee-based parking on private properties, such as areas along Coffman Road, across from the Dublin Schools administration building for events. After the event, there is no police presence to assist with traffic control, and the exit of the traffic results in congestion and interference with traffic control. He has observed private individuals attempting to direct traffic in these circumstances. Should they be required to coordinate with the Police Department and have the City's approval when trying to control traffic? Chief Epperson responded that he is not certain that the City can require them to ask the City how to use their private property or somehow regulate that, unless there is some violation of law. The Police Department has not provided a traffic control officer, because there is not staff available for this duty. Next year, staff plans to talk with this group about a plan for their exiting traffic. Having this additional and private parking lot in this area impedes the traffic control operations. Mavor Chinnici-Zuercher stated that on September 11, there are events that traditionally take place in recognition of those who perished in 2001, and to recognize the efforts which have gone into emergency preparedness in cities since that time. Events are scheduled at the Statehouse, and as Executive Director of FirstLink she has been asked to be a speaker that day, along with Governor Strickland and Mayor Coleman. Mr. Keenan added that there will be a remembrance ceremony at the Washington Township Fire Department that morning at Station 93. Everyone is welcome to attend if they are not able to attend the downtown Columbus event that day. Vice Mavor Boring added that Mayor Chinnici-Zuercher will celebrate her birthday on September 4, and wished her a Happy Birthday! ADJOURNMENT TO EXECUTIVE SESSION Mayor Chinnici-Zuercher moved to adjourn to executive session at 9:25 p.m. for the discussion of legal matters (to confer with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action) and the discussion of land acquisition matters (to consider the purchase of property for public purposes). Mr. Gerber seconded the motion. Vote on the motion: Mr. Keenan, yes; Mr. Reiner, yes; Ms. Salay, yes; Mr. Gerber, yes; Vice Mayor Boring, yes; Mayor Chinnici-Zuercher, yes; Mr. Lecklider, yes. The meeting was reconvened at 10:20 p.m. and formally adjourned. Mayor -Presiding Q C~B.~_ Clerk of Council