Resolution 72-11RECORD OF RESOLUTIONS
Bunk, Inc., Form No, 30045
Resolution No.
V,l -* T
A RESOLUTION WAIVING COMPETITIVE BIDDING
FOR THE INSTALLATION OF CURED IN PLACE
PIPE IN THE SANITARY SEWER SYSTEM ON THE
MUIRFIELD VILLAGE GOLF COURSE AND
AUTHORIZING THE CITY MANAGER TO ENTER
INTO A CONTRACT WITH REYNOLDS INLINER,
LLC FOR THE PURPOSE OF COMPLETING THE
PROJECT
WHEREAS, Section 8.04(c) of the Revised Charter authorizes City Council, by a vote
of no less than five (5) members, to waive competitive bidding requirements if
Council determines that an item is available and can be acquired only from a single
source or when it is in the best interest of the City to do so; and
WHEREAS, it is in the best interest of the City to maintain and repair sanitary sewer
systems where necessary; and
WHEREAS, the City was issued Director's Orders from the Ohio Environmental
Protection Agency to reduce inflow and infiltration into the sanitary sewer system;
and
WHEREAS, this section of sanitary sewer pipe has been determined to have high
rates of inflow and infiltration; and
WHEREAS, the complexity of completing this work on the Muirfield Village golf
course is not conducive to a competitive bidding process; and
WHEREAS, Council has determined that it is in the best interest of the City to waive
competitive bidding for the installation of cured in place pipe ("CIPP Project') in the
City's sanitary sewer system located on the Muirfleld Village golf course.
NOJN, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
V of its elected members concurring, that:
Section 1. Competitive bidding requirements are hereby waived for the installation of
cured in place pipe in the City's sanitary sewer system located on the Muirfield Village
golf course.
Section 2. The City Manager is hereby authorized to contract with Reynolds Inliner,
LLC for the purpose of completing the CIPP Project, such contract amount not to
exceed $500,000 without further authorization of Council. Such contract shall be
substantially in the form attached to this resolution.
Section 3. This Resolution shall be effective upon passage in accordance with Section
4.04(a) of the Revised Charter.
Passed this -" day of ��Pn Pl rah r v 2011.
Wast mg ro" RIP,
• •Rww ing O fficer
ATTEST:
01- (2-
Clerk of Council
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017 -1090
City of Dublin Phone: 614 - 410 -4400 • Fax: 614 -410 -4490 M
To: Members of Dublin City Council
From: Marsha I. Grigsby, City Manager �l�l
Date: December 8, 2011
Initiated By: Ronald L. Burns, Director of Streets and Utilities
Re: Resolution 72 -11— Waiving Competitive Bidding for the Installation of Cured
in Place Pipe in the Sanitary Sewer System on the Muirfield Golf Course
Summary
During the past six years, the City of Dublin has been aggressive in maintaining, repairing and
upgrading its sanitary sewer system. Staff has done this by cleaning and inspecting the sewer
pipe, flow monitoring, and installing cured in place pipe (CIPP) where necessary.
In 2008, the Ohio Environmental Protection Agency (OEPA) issued Director's Orders to most of the
central Ohio communities. In general, these orders focus on four items:
• The orders direct communities to complete a comprehensive inspection and evaluation of
their existing sanitary sewer system.
Communities must provide the OEPA a plan and budget to repair deficiencies in their
sanitary sewer system.
• Communities must integrate a flow monitoring system to detect inflow and infiltration (I&I)
into their sanitary sewer system.
• Communities must reduce I&I.
The CIPP lining proposed for 2012 will be completed in two areas staff believes has high rates of
I&I. One of these areas is located on the Muirfield championship golf course and the other area is
located just southwest of the golf course. The sanitary sewer system in these areas consists of
both 15 and 18 -inch pipe. During periods of lengthy precipitation, I&I cause the flow in these
pipes to reach maximum capacity. On a few occasions, this has resulted in minor sanitary sewer
overflows. Although these flows have not caused personal property damage, it is imperative the
City address these problem areas and eliminate any potential for future overflows. The most
efficient method of reducing I&I in these pipes is to install CIPP.
Staff plans to divide the 2012 sanitary sewer lining work into two phases. The first phase is to
install CIPP in the sanitary sewer pipes located on the golf course. This work must be completed
by March 15, 2012 in order that the golf course can be ready for the Memorial Tournament. The
work consists of installing CIPP in 9,339 linear feet of pipe at an estimated cost of approximately
$425,000. The second phase will consist of installing CIPP in 24,977 linear feet of pipe not located
on the golf course. This work is estimated to cost approximately $874,000. This work will be
completed during the summer of 2012.
The work to be completed on the golf course is complex. This work is different from the typical
sewer lining work because there is limited time to complete the work, limited access points to the
work areas, and there is high potential for damage to the golf course and its infrastructure, given
the time of year the work must be accomplished. It is likely there will be some disruption to the
Memo re. Resolution 72 -11
December 8, 2011
Page 2 of 2
course and any and all repairs must be completed prior to the Tournament.
Staff believes it is in the best interest of the City, as well as the success of the project to work
directly with a contractor who has a history of successful CIPP installation in the City of Dublin. In
light of the limited course access, need to minimize and repair damage before the tournament,
short project timeframe, and potential for adverse winter construction conditions, advanced
planning of the work in partnership with golf course staff is imperative. This level of planning and
collaboration with the contractor is not conducive to the typical bid process. Section 8.04(c) of the
Revised Charter allows Council to waive competitive bidding if Council determines that a waiver of
the competitive bidding requirement is in the best interest of the City. In this case, a waiver of
competitive bidding will ameliorate the issues identified above and allow for better pricing by
eliminating the unknown risks inherent in bidding a project of this complexity. For these reasons,
staff recommends Council waive competitive bidding for the sewer lining work to be done on the
golf course. The remainder of 2012 sewer lining work will be competitively bid according to the
City's approved processes.
Recommendation
Staff recommends approval of Resolution 72 -11, waiving competitive bidding for sewer lining work
on the Muirfield Village championship golf course and authorizing the City Manager to execute a
contract with the appropriate contractor for the purpose of completing the CIPP Project. Such
contract amount shall not exceed $425,000.00 without further authorization of Council.
Q uantities
Phase 1
Phase 2
Total
8" Pipe to be Lined
1051 If
16668 If
17719 If.
10" Pipe to be Lined
2123 If
4347 If
6470 If
12" Pipe to be Lined
4379 If.
43791f.
15" Pipe to be Lined
1355 If.
1355 If
18" Pipe to be Lined
431 If.
39621f.
43931f.
Service Laterals
10 ec.
150 ec.
160 ec.
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rte.. �r.�i►1.!
F71 , I To I N 4 a' 3.
LEGEND
2 MEN
` -- L E
0 N 1. All Work on Phase one of this project must be
C T completed by March 15, 2012.
2. The cleanouts on Phase 2 of this project are to be
replaced with manholes by others.
M
\
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Area to be lined in
Phase I
it
T i +.
Area to be Lined in
► .,
Phase 2 ',� i
`► _
Pipe ST A �k
CT
A Cleanouts
0 • -
Abandoned Pipe
- 114-0 MAKANK
L Private Pipe i�M
I CITY OF DUBLIN City of .. i
Du D •0
PREPARED BY THE
DEPARTMENT DIVISION OF ENGNEERING
58M Shier—Rinp Road . Dublin. Ghlo 43016-12V OF . 2
Phone (614)410-4600 - Fo. (614)761-65M
Q uantities
Area to be lined in
E 5
Phase 1
Phase 2
Total
8" Pipe to be Lined
1051 If
16668 If
177191f.
10" Pipe to be Lined
2123 if
43471f
6470 if
12" Pipe to be Lined
4379 if
4379 if
15" Pipe to be Lined
1355 If.
Abandoned Pipe
1355 if.
18 Pipe to be Lined
431 If.
3962 If
f ..=
43931f.
Service Laterals
10 ec.
150 ec.
160 ec.
J r �.
WN
SON
I LEGEND I
■
Area to be lined in
1�
Phase 1
■
Area to be Lined in
Phase 2
■
Pipe
Cleanouts
0
Manhole
Abandoned Pipe
� z
■
Private Pipe
R\ � E R FO ES
R�
SNF R %
0
M
BE N TT
i CT
GL
CT
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2
Notes
1. All Work on Phase one of this project must be
completed by March 15, 2012.
2. The cleanouts on Phase 2 of this project are to be
replaced with manholes by others.
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MAID' ZAAH IN,
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1[ 01
CITY OF DUBLIN City of Dublin Pag 1° =
PREPARED BY THE
DEPARTMENT OF DEVELOPMENT/
DIVISION OF ENGINEERING • F 2 O f 2
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