Resolution 70-11RECORD OF RESOLUTIONS
Blank. Inc.. Form No. 30065
Resolution No
70 -11
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT
WITH DELAWARE COUNTY FOR THE PROVISION OF
AN INTERIM ASSISTANT DIRECTOR (TECHNICAL
CONSULTANT) FOR THE 9 -1 -1 CENTER
Passed .20
WHEREAS, Delaware County recently appointed a new Director for their
Communications Center; and
WHEREAS, the Delaware County Administrator has requested the assistance of
Dublin Division of Police Technical Services Bureau Director Jay Somerville as a
consultant to assist with technical matters on a temporary, part-time basis while the
search for a permanent director is conducted; and
WHEREAS, Delaware County will reimburse the City of Dublin for Mr. Somerville's
services; and
WHEREAS, the attached Agreement outlines the responsibilities of the parties with
regard to Mr. Somerville's services; and
WHEREAS, the Agreement will continue to foster the spirit of cooperation between
the City of Dublin and its neighbors.
7 l, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
of its elected members concurring, that:
Section 1. The City Manager is hereby authorized to execute an agreement with
Delaware County in substantially the same form as the agreement attached to this
Resolution for the provision of an interim assistant director (technical consultant) for
the 9 -1 -1 Center.
Section 2. This Resolution shall be effective upon passage in accordance with
Section 4.04(a) of the Revised Charter.
Passed this 041 day of 2011.
Mayor - Pre 'di g Officer
ATTEST:
Clerk of Council
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017 -1090
City of Dublin Phone: 614- 410 -4400 • Fax: 614 -410 -4490
To: Members of Dublin City Council
From: Marsha I. Grigsby, City Manager F1 6/�
Date: December 8, 2011
Initiated By: Heinz von Eckartsberg, Chief of Police
T�
Re: Resolution 70 -11 - Memorandum of Understanding with Delaware
County
Background
As members of City Council were advised in October, the Delaware County Commissioners recently
appointed a new Director (Ms. Barb Temple) for their Communications Center. In addition, the
Delaware County Administrator, Tim Hansley, has requested the assistance of Division of Police
Technical Services Bureau Director Jay Somerville as a consultant to assist with technical matters
on a temporary, part-time basis while the search for a permanent director is conducted. Mr.
Hansley has discussed this arrangement with both myself and Chief von Eckartsberg and a
Memorandum of Understanding has been prepared to outline the scope of Dir. Somerville's
responsibilities, as well as compensation from Delaware County to the City of Dublin in return for
Dir. Somerville's services.
A copy of the negotiated MOU is attached to this memo for your review. Highlights of this
agreement are:
• The City of Dublin will be reimbursed for all services provided by Dir. Somerville previous
to, and after the ratification of this agreement at a rate of $51.98 per hour.
• The agreement clarifies that Dir. Somerville's primary responsibility is to his employer, the
City of Dublin.
• The agreement allows Dir. Somerville to deny any request for service if it would interfere
with his duties with the City of Dublin.
• Under the agreement, Delaware County agrees to be responsible for "any actions or
omissions arising from or relating to the services rendered" in the MOU.
• The agreement may be terminated immediately by either party.
Chief von Eckartsberg and I are fully confident that Dir. Somerville is able to meet the obligations
of this agreement and that his work with the Delaware County Communications Center will, in no
way, adversely affect his ability to meet the obligations of his position with the City. We also
believe that this partnership will only further enhance the spirit of cooperation between the City of
Dublin and our neighbors.
Recommendation
Staff recommends Council approve Resolution 70 -11, authorizing the City Manager to enter into
this agreement.
INTERGOVERNMENTAL AGREEMENT
BETWEEN DELAWARE COUNTY AND THE CITY OF DUBLIN FOR PROVISION OF AN
INTERIM ASSISTANT DIRECTOR (TECHNICAL CONSULTANT) FOR THE 9 -1 -1 CENTER
Section 1 — Parties to the Agreement:
Agreement made and entered into this day of December, 2011, by and between the Delaware County
Board of Commissioners, Delaware County, Ohio (`County "), and the City of Dublin (`City ").
Section 2 — Contract Administrator:
The County hereby designates the Delaware County Administrator as Administrator and agent of the
County for purposes of this Agreement. The Administrator shall have general supervision over the
Services and authority to order commencement or suspension of Services
Section 3 — Scone of Services:
Pursuant to R.C. 307.15 and Section 2.04 of the Dublin City Charter, the City shall provide to the County
one current City employee, namely Mr. Jay Somerville of the Dublin Police Division, to serve as Interim
Assistant Director (Technical Consultant) of the 9 -1 -1 communications center. The Services provided shall
be based upon the approved job description for the Interim Director's position, which is attached hereto as
Exhibit A and, by this reference, fully incorporated herein. The parties mutually agree that Mr. Somerville
will provide assistance to the Interim Director in carrying out the duties as outlined in Exhibit A and will
also act in the capacity as consultant to the Interim Director, the 911 Board and the Board of Delaware
County Commissioners on all issues of a technical nature that may arise. Mr. Somerville will be available
to provide the Services described in this Agreement during regular business hours. The parties recognize
that Mr. Somerville's employment is with the City of Dublin and in the event there are any conflicts in
performing services for the City and for the County, his responsibilities with the City shall take precedence
and Services to the County will be suspended in such instances or an alternative City employee will be
provided to perform the Services under this Agreement.
Section 4 — Reimbursement:
Reimbursement for Services performed under this Agreement shall be at a rate of $51.98 per hour. The
Parties recognize that Mr. Somerville has performed 16.5 hours of work for the County prior to the
execution of this Agreement. Accordingly, upon execution of the Agreement, the County shall provide
payment of $857.67 to the City for services already provided by Mr. Somerville.
Section 5 — Payment:
Reimbursement shall be based upon monthly invoices provided by the City, which said invoices shall
provide a breakdown of the hours Mr. Somerville worked during the applicable monthly invoice period.
The County agrees to promptly pay the invoice upon verification thereof.
Section 6 — Term:
This Agreement shall take immediate effect upon passage by the respective legislative authorities for the
County and the City. The Services required under this Agreement shall be provided until such time as a
permanent 9 -1 -1 director is hired and assumes his or her responsibilities or until termination of this
agreement as provided for in Sections 8 and 9 below.
Section 7 — Liabilitu/Insurance:
The County agrees to be solely responsible for any actions and omissions arising from or relating to the
Services rendered hereunder. The County further agrees to include Mr. Somerville as a Covered Party
under its existing liability coverages.
Section 8 — Termination of Agreement:
This agreement may be terminated immediately by either party upon written notification received by the
other party. Written notification may include writings transmitted by electronic means.
Intergovernmental Agreement — Delaware County -City of Dublin
Page 2
Section 9 — Change of Staff:
The City shall notify the County, immediately and in writing, of any change to the status of the employee
City of Dublin - Delaware County Intergovernmental Agreement designated in Section 3. Upon said notice,
the County and/or City may terminate this Agreement and recover a prorated share of any costs already
incurred.
Section 10 — Miscellaneous Terms & Conditions:
10.1 Entire Agreement This Agreement, and those documents incorporated by reference herein, shall
constitute the entire understanding and agreement between the County and the City, shall supersede
all prior understandings and agreements relating to the subject matter hereof, and may only be
amended in writing with the mutual consent and agreement of the parties.
10.2 Governing Law This Agreement shall be governed by and interpreted in accordance with the laws
of the State of Ohio. Any and all legal disputes arising from this Agreement shall be filed in and
heard before the courts of Delaware County, Ohio.
10.3 Headings The subject headings of the Sections and Subsections in this Agreement are included for
purposes of convenience only and shall not affect the construction or interpretation of any of its
provisions. This Agreement shall be deemed to have been drafted by both parties and no purposes of
interpretation shall be made to the contrary.
10.4 Waivers No waiver of breach of any provision of this Agreement shall in any way constitute a
waiver of any prior, concurrent, subsequent, or future breach of this Agreement or any other
provision hereof. No term or provision of this Agreement shall be deemed waived, and no breach
excused, unless such a waiver or consent is expressly made in writing and signed by the party
claimed to have waived or consented. Such waiver shall not constitute and shall not in any way be
interpreted as a waiver of any other term or provision or future breach unless said waiver expressly
states an intention to waive another specific term or provision or future breach.
10.5 Severability If any item, condition, portion, or section of this Agreement or the application thereof
to any person, premises, or circumstance shall to any extent, be held to be invalid or unenforceable,
the remainder hereof and the application of such term, condition, provision, or section to persons,
premises, or circumstances other than those as to whom it shall be held invalid or unenforceable
shall not be affected thereby, and this Agreement and all the terms, conditions, provisions, or
sections hereof shall, in all other respects, continue to be effective and to be complied with.
10.6 Employment Status of City Designee City agrees that no agency, employment, joint venture, or
partnership has been or will be created between the County and the City's designee in Section 3
pursuant to the terms and conditions of this Agreement
IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
CITY OF DUBLIN
Date:
By:
Marsha I. Grigsby, City Manager
DELAWARE COUNTY BOARD OF COMMISSIONERS
By:
Dennis Stapleton, President of the Board
Pursuant to Resolution No. 11 -137 and
Resolution No. 11-
Intergovernmental Agreement — Delaware County -City of Dublin
Page 3
Approved as to Form:
Carol O'Brien
Prosecuting Attorney Delaware County
Stephen I Smith
Director of Law City of Dublin
AUDITOR'S CERTIFICATION
The Delaware County Auditor hereby certifies that the funds required to meet the obligation set forth in this
Agreement have been lawfully appropriated for such purpose and are in the County treasury or in the
process of collection, free from any other encumbrances. The Delaware County Auditor also certifies that
it has confirmed with the State of Ohio Auditor that the City has no outstanding findings for recovery
issued against it by the State of Ohio.
George Kaitsa
Delaware County Auditor
DELAWARE COUNTY
Emergency Services Department
TITLE: 911 Communications Director
JOB OBJECTIVES: Individual has the responsibility of overseeing and ensuring the efficient
operation of all 9 -1 -1 communication services to include personnel, program compliance,
and budgeting. Individual reports to the 9 -1 -1 Board and works closely with the County
Administrator and the Board of County Commissioners as indicated in the 9 -1 -1
Consolidation Agreement.
ESSENTIAL JOB FUNCTIONS
* Manage the County's Emergency Communication functions in the most efficient
and expeditious manner possible;
* Consistently work to consolidate County and City emergency dispatch units into
one cohesive 9 -1 -1 unit;
* Assure that all systems are designed and function to meet the needs of fire, EMS
and law enforcement;
* Establish procedures to assure that all emergency and non - emergency requests for
service are processed appropriately and in accordance with laws, standards mid
applicable policies and procedures;
* Consistently demonstrate ability to apply progressive management principles; plan
and implement department goals and objectives;
* Submit an annual budget to the 911 Board for review and ultimate approval by the
County Administrator and Board of Commissioners;
* Accurately project requirements and control expenditures within budgeting
guidelines; Verify expenditures and process purchase requisitions; approve
invoices for payment in accordance with County Commissioners' policy;
* Develop, recommend, administer and enforce departmental polices and
procedures;
* Oversee personnel selection and review processes including internal promotions
and make recommendations to the 911 Board for ultimate approval by the County
Administrator and Board of Commissioners;
* Plan and recommend purchases of all departmental needs such as infrastructure
improvement, radio and telephone equipment, office equipment and supplies,
service contracts, etc. in accordance with Board of Commissioners purchasing
policies;
* Recommend and submit all proposed contracts, requests for transfer of funds,
supplemental appropriations or non - budgeted items to the 911 Board for ultimate
approval by the County Administrator and the Board of Commissioners;
* Develop emergency plans to deal with catastrophic failures of the County's 911
Communications Center;
* Define and solve problems; to collect data, establish facts, and draw valid
conclusions and complete reports using practical judgment and analytical skills;
* Lead short term and long term planning processes; and
* Any other duties as assigned.
JOB REQUIRMENTS
Equipment: Ability to operate a variety of machinery and office equipment such as
computer, copier, typewriter, telephone, radio, pager, calculator, FAX
machine, VCR, and other equipment necessary to perform duties.
Critical SUIs/Expertise:
* Maintain a comprehensive and professional knowledge of public safety; fire, and
emergency medical services response protocols;
* Possess thorough knowledge of the conceptions principles, practices and methods
of organization, management, staffing and supervision;
* Quickly and objectively evaluate program effectiveness and make necessary
changes to meet County, local, state, and federal requirements;
* Demonstrate and maintain proficiency in subject area through professional
continuing education;
* Establish and maintain positive working relationships with all response entities;
* Supervise staff involved with communications including but not limited to
assigning work, monitoring performance, training, evaluations, resolving
problems, grievances, personnel situations; implement and enforce collective
bargaining agreement;
* Ability to motivate and counsel staff and clients. Appropriately handle client
complaints and public inquiries;
* Ability to define, analyze and draw valid conclusions in solving problems;
* Ability to work independently in organizing and maintaining systems and
structures;
* Thorough and expert knowledge of related governmental policies and procedures,
to include federal, state, and local rules and regulations;
* Ability to communicate effectively, both orally and in writing;
* Ability to work independently, under pressure, to achieve goals; to create a
supportive work environment that encourages self - motivation; and
* Capable of effectively planning independently and in collaboration with other
staff units and outside agencies.
Job Standards; Bachelor's Degree in Telecommunications, Management
Information Systems or related field plus a minimum of five (5) years of experience
preferred; or a high school diploma plus ten (10) years relevant work experience. Must
demonstrate competency in management within a public safety communications position.
Individual must possess or shall be able to obtain within thirty (30) days a valid Ohio
Motor Vehicle License. Must meet and maintain qualifications for driving on county
business at all times.
DIFFICULTY OF WORK
Work consists of complex, vaned, standardized and non - standardized tasks requiring
application of numerous laws, rules, regulations, and procedures. The 911
Communications Director is required to provide technical assistance to staff personnel on
programs, policies and the interrelationship of programs, the computer system and the
application of this under extremely complex and difficult situations. It requires the
individual to be continually aware of changes occurring which must be teamed and
passed on to staff. Function generally requires the resolution of involved or controversial
problems and decision - making within the scope of his/her authority.
RESPONSBILITY
The Individual supervises subordinates, assigning projects, checking on progress of work
and evaluating results. Individual makes choices and decisions on daily activities such as
staffing, scheduling appointments, establishing priorities, making agency referrals,
developing contracts with businesses and agencies and forming collaborative
relationships in accordance with County policy. Individual shall be responsible for
departmental strategic planning. Decisions and activities of this position have a direct
and significant impact on a major segment of the economy, the public, and the
management of Delaware County Government. Errors in judgment, inaction, diminished
proficiency in emergency services administration issues and solutions, and inattentiveness
to County interests could be devastating to the public health, safety, and welfare and
interests of the County. Decisions are made based upon laws and regulations and policies
of the Board of Commissioners.
PERSONAL WORK RELATIONSHIPS
The individual has daily and frequent contact with co- workers, public officials,
employees from other public sector organizations, employees from the private sector and
the general public. The purpose of these contacts is to guide and direct, review and
assure progress of work assigned, coordinate services, manage job development and
referrals, and handle questions about the department, programs and client concerns.
Individual must assure that the Board of Commissioners and the County Administrator
are fully aware of all matters affecting the department, actions of the department, and
issues that impact upon the Board of Commissioners as the appointing authority.
PHYSICAL EFFORT AND WORK ENVIRONMENT
Physical
Requirements:
Individual performs sedentary work, which may require the lifting
of up twenty-five (25) pounds occasionally and two (2) pounds
regularly.
Physical Activity:
The physical activity of the position is fingering, talking, hearing,
listening, reaching, walking and standing for prolonged periods of
time. Individual must be able to coordinate eyes and hands rapidly
and accurately in using communications equipment.
Visual Activity:
Individual performs work where the seeing job is close to the eyes
and at or within arm's reach and also at varying distances. Requires
the individual to have the ability to differentiate between colors
and shades of colors.
Job Location: The minimum work conditions for the position indicate that the
individual is not exposed to adverse environmental conditions.
ACKNOWLEDGMENT
I acknowledge that the above description is a representation of the major duties and
responsibilities of this position.
Employee
Date
Employee's Supervisor Date
PCN #:
Wage: EXEC 2
FLSA Status: Exempt
Civil Service Class: Unclassified