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Ordinance 60-11
RECORD OF ORDINANCES 1 , Ordinance No. 60 -11 Passed .20 AN ORDINANCE ADOPTING THE ANNUAL OPERATING BUDGET FOR THE FISCAL YEAR ENDING DECEMBER 31, 2012 AND DECLARING AN EMERGENCY WHEREAS, Section 8.02(a) of the Dublin City Charter requires the City Manager to prepare and submit the annual budget to City Council; and WHEREAS, City Council has received and reviewed the annual budget for 2012; and WHEREAS, the Administration has incorporated in the attached 2012 Operating Budget modifications as requested by City Council as a result of the budget review workshops. NOW, THEgEFORE, BE IT ORDAINED by the Council of the City of Dublin, State of Ohio, �_ of the elected members concurring that: Section 1 . The 2012 Annual Operating Budget attached as an Exhibit be, and hereby is, approved. Section 2 . This ordinance is declared to be an emergency necessary to protect the health, safety and welfare of the residents of the City, and for the further reason that the annual operating budget must be in effect by January 1, 2012. Passed this day of 1 2011. Pre,, 'Ug Officer ATTEST: _(1Ly Clerk of Council Office of the City Manager City of Dublin Pho 614 - 1 410-4400- Fax:b614 -0410 -4490 1090 Memo To: Members of Dublin City Council From: Marsha I. Grigsby, City Manager Date: December 8, 2011 0 Initiated By: Angel Mumma, Deputy City Manager /Director of Finance Re: Ordinance No. 60 -11 - 2012 Operating Budget Follow -Up to the November 21, 2011 City Council Workshop Background Ordinance No. 60 -11 authorizes the adoption of the City's 2012 Operating Budget. City Council reviewed the proposed budget during workshops held on November 16, and November 21, 2011. Line item adjustments and any typographical errors from the budget workshops have been corrected and are incorporated into the final 2012 Operating Budget document. Also attached is the follow -up memo from the November 16 budget workshop. The following is a recap of adjustments and pending items from the budget workshop on November 21s Adjustments No accounting adjustments were necessary from the November 21 st budget workshop. Follow-up Items — 2012 Operating Budget DCRC- Facilities City Council asked staff to re -visit the calculation of employee benefits allocated in the DCRC- Facilities account (2120) on page 176 in the budget because it appeared high. Finance staff have reviewed the amount and confirmed it is correct in the 2012 budget. The allocation appears high compared to the salary allocation because of the transfer of Facilities staff between the Facilities account in the General Fund and the DCRC account and because of employee- initiated options or changes between single and family health insurance coverage. • DCRC- Recreation Services During the budget workshop, Matt Farman, Director of Recreation Services asked about the status of an Aquatics Coordinator position. Upon review it was noted that the position that Mr. Earman referenced is a Recreation Operations Coordinator position. The position did not appear in the list of 2011 Adopted Personnel for the DCRC in the 2011 Operating Budget as it was under review by the City's Human Resources (HR) Work Unit. After review, HR's determination was not to fill the position. Memo re. Ord. 60 -11 - 2012 Operating Budget Follow -Up to the November 21, 2011 Workshop December 8, 2011 Page 2 of 4 For the 2012 Operating Budget, a concerted effort was made to remove any positions that had been unfunded previously. Therefore, the position is not included in the 2012 Operating Budget. Follow -up Items — For Report Back to City Council in December 2011 or Early 2012 During the budget workshop, other issues were raised by City Council that were not directly related to the 2012 Operating Budget, but will need follow -up in December 2011 or in the first quarter of 2012. • City Manager's Office There was a brief discussion regarding the funding allocations made for the Dublin Convention & Visitors Bureau (DCVB) and the Dublin Arts Council (DAC). City Council asked that it be noted as a follow -up item to be referred to the Finance Committee of City Council in 2012. The Presidents Cup, a prestigious international team match -play golf competition will be hosted in Dublin in 2013 at the Muir field Village Golf Club. City Council requested that staff review and evaluate landscaping and maintenance during 2012 so that needs specific to the Presidents Cup are anticipated for 2013. Staff will forward any related information to City Council as it becomes available. Legislative Affairs City Council asked that information be provided to the City's Law Director with regard to the possibility of making a change to the City's campaign finance law requirement for publishing campaign finance reports. Currently, the reports are published in the newspaper as well as on the City's website. City Council believes that publishing the campaign finance reports on the City's website is adequate. The matter has been forwarded to the City's Law Director for review and to prepare the amendments to the existing legislation. Information will be forwarded to City Council in the first quarter of 2012. • Finance City Council recently received copies of the City's Comprehensive Annual Financial Report (CAFR) for calendar year 2010 and the related Independent Auditor's Report and Management Letter issued by the City's Independent Accounting Firm, Clark, Schaefer, Hackett & Co. The City received an "unqualified opinion," indicating that the financial statements are presented fairly in conformity with accounting standards. The Management Letter indicates that the audit did not reveal any significant deficiencies or material weaknesses in the City's internal accounting or control procedures. City Council requested that the Independent Auditor's Report be listed on the Agenda under "Council Committee Reports /Council Roundtable" and accepted by motion of Council at the December 12, 2011 meeting of City Council. Tax City Council discussed the possible impacts of central collection of the municipal income tax by Memo re. Ord. 60 -11 - 2012 Operating Budget Follow -Up to the November 21, 2011 Workshop December 8, 2011 Page 3 of 4 the State of Ohio. City Council Members requested that a concise, talking points memo be provided to them for their use when speaking with State Legislators. The memo will be included in the "Information Only" section of City Council's December 12 packet. • Information Technology — Risk Management City Council asked that staff continue their research related to cyber insurance. Although the City has been fortunate not to have suffered any known cyber breach, it was requested that staff continue to research the availability of this type of risk insurance through the City's participation in the Central Ohio Risk Management Associations Self Insurance Pool, Inc., (CORMA). Information will be forwarded to City Council in 2012 as it becomes available. Facilities Management The City continues to work with the utility companies (i.e. AEP and FirstEnergy) to obtain the lowest rates and best service for the City. In 2010 -2011, the City was able to retro -fit energy efficient lighting in the Fleet Shop and at the DCRC through an $184,000 grant from the U.S. Department of Energy. The City also received over $20,000 from AEP for its participation in an energy efficiency program through AEP's gridSMART initiative. City Council requested that staff prepare a report on the consumption, energy savings and cost reductions for the City's facilities. The report will be prepared and forwarded to City Council in the first quarter of 2012. Parks & Open Space City Council asked that staff provide a bike rack update, and also review the possibility of adding a bike rack close to the COTA Park -n -Ride on Dale Drive. Staff will work with COTA officials to obtain approval to place the rack on COTA's property. Information on this matter will be forwarded to City Council as it becomes available. City Council discussed funding for additional dog agility equipment. $1,000 is budgeted in the 2012 Operating Budget pending City Council approval. Staff will assess the need for additional funding throughout 2012, and if the need arises for additional equipment, funding will be incorporated within the 2013 Operating Budget. Cemetery The last remaining cemetery lot was sold in September 2011. City Council asked about the possibility of maintaining a waiting list for future lots or spaces that may be re -sold. Unofficially, the Cemetery Office maintains such a list to match sellers with potential buyers. Police City Council inquired about recent alleged drug trafficking taking place at an area hotel just outside the City boundaries. For the health and safety of the community, Council Members asked the Police Chief to research the allegations. Upon inquiries to the Columbus Police Department and the Drug Enforcement Agency's Drug Task Force, the Police Chief found no Memo re. Ord. 60 -11 - 2012 Operating Budget Follow -Up to the November 21, 2011 Workshop December 8, 2011 Page 4 of 4 information or reported incidents. Additionally, the Police Chief reports all potentially newsworthy items to the City Manager as information becomes available. Recommendation Staff recommends adoption of Ordinance 60 -11 by emergency on December 12, 2011 in order for the budget to be effective on January 1, 2012. City of Dublin Office of the City Manager 5200 Emerald Parkway • Dublin, OH 43017 -1090 Phone: 614-410-4400 • Fax: 614-410-4490 To: Members of Dublin City Council From: Marsha I. Grigsby, City Manager Date: November 21, 2011 Initiated By: Angel Mumma, Deputy City Manager /Director of Finance Memo Re: Ordinance 60 -11 - 2012 Operating Budget Follow -Up to the November 16, 2011 Workshop Summary Ordinance 60 -11 authorizes the adoption of the City's 2012 Operating Budget. City Council reviewed the proposed budget during a workshop that was held on November 16, 2011 and will have a second workshop on November 21. Line item adjustments and any typographical errors from the November 16 budget workshop have been corrected and will be incorporated into the final 2012 Operating Budget document. The following is a recap of adjustments, pending items and related information from the November 16th budget workshop. Adiustments City Council asked staff to re -visit the calculation of the employee benefits line item (2120) under Engineering in the Water Fund (account 610 -1330) on page 230 in the budget document. Upon review, it was found that one full -time employee's health insurance benefit was allocated at 100% to the Water Fund while the employee's salary is allocated at 20% to the Water Fund. An adjustment will be made to allocate the employee's health insurance in a similar manner to the salary allocation, which is 30% to the General Fund, 20% to the Water Fund and 50% to the Sewer Fund. Adjustments will be made to account 2120 in each of the three Funds. Follow-up. Items Economic Development Regarding the City's fiber optic system, City Council expressed concern that almost half of the useful life of the system has lapsed (installed in 2005) and that funding is not included in the 2012 Operating Budget for repair or replacement. Per Dana McDaniel, the City's Deputy City Manager /Director of Economic Development, staff will anticipate, with advice from Fishel Company when to replace fiber. Replacement of fiber will be identified in the City's future Five Year Capital Improvements Program (CIP). City Manager's Office Sponsorship opportunities for the MORK 2012 EcoSummit were discussed and City Council requested feedback on the City's return on investment (as it relates to economic development opportunities) of potentially sponsoring at a higher level. Ord. 60 -11 - 2012 Operating Budget Workshop Follow -up November 21, 2011 Page 2 of 3 Mr. McDaniel, Deputy City Manager /Director of Economic Development believes the benefit to the City would come from the opportunity for the City to host a tour or an event. As you may recall, as part of the sponsorship of the International Economic Development Council (IEDC) last year, the City was able to provide a tour of Dublin. This was of benefit by bringing site consultants into the City. As discussed during the meeting, we continue to have discussions with MORK staff regarding opportunities to host a tour or an event in Dublin. Staff will follow -up with City Council as information becomes available. Human Resources There was a brief discussion regarding the potential for health insurance benefits for permanent part -time employees. City Council asked that information on average weekly work hours and the number of impacted employees be forwarded to them in the first quarter of 2012. Part-time could refer to both the City's seasonal employee population and those employed in part- time permanent positions. The City has only a few employees serving in part-time permanent positions. Per Mr. Harding, Director of Human Resources, staff will research the number of hours being worked per week by both the seasonal employee population as well as those serving in part-time permanent positions. HR will analyze the data from the research to determine the extent to which these employees are consistently working 30 or more hours per week. The 30 hours per week threshold is important in light of the Health Care Reform law's requirements (becomes effective in 2014) regarding health insurance for employees working that number of hours per week or more. Based on the research data, staff will evaluate options that may involve a planned reduction in the number of hours worked by part-time employees over the next two years or a strategy for providing health insurance coverage for those employees. Staff will also research the projected cost impact associated with covering these workers under its health insurance program. Staff will continue to analyze and evaluate the data and will report back to City Council in the first quarter of 2012. Engineering City Council asked staff about the 2012 projected increase in utilities under account 2310 in the Engineering miscellaneous account, 101 -1339 (page 108 in the budget document). The 2012 Budget is projecting a 2% increase in utility costs for street lighting and outdoor early warning sirens. The City continues to work with the utility companies (i.e. AEP and FirstEnergy) to obtain the lowest rates and best service for the City. The 2012 Capital Improvements Program (CIP) identified funding to convert approximately 1,500 City -owned street lights to LEDs (light - emitting diode semiconductor light source). The City's electrical workers will be completing the change -out. Once installed, a substantial savings is anticipated for 2013. Ord. 60 -11 - 2012 Operating Budget Workshop Follow -up November 21, 2011 Page 3of3 Regarding the City's outdoor early warning sirens, the City Engineer, Mr. Hammersmith was asked to approach Washington Township about the possibility of assisting the City with funding for sirens. Staff will approach the appropriate Washington Township officials and report back to City Council in the first quarter of 2012. City Council asked about the status of the sanitary sewer and water extension policy to unserved areas. Staff continues to develop the policy and is engaging Franklin County Public Health Department to assist with sanitary sewer system assessments. In the past, the City has not done this level of assessment to help with the prioritization. The intent is to provide City Council with a draft policy in the latter part of the first quarter of 2012. There was a brief discussion regarding the Glick /Dublin Road intersection improvements. Staff will provide a status update in the first quarter of 2012 Finance During the 2012 Proposed Budget Overview, staff mentioned that a 17% increase is projected in 2012 revenue for licenses and permits. Due to the laggard economy, City Council asked staff to review this revenue projection. In reviewing the 2012 budgeted revenues for licenses and permits, the majority of the 2012 revenues were budgeted at a lower amount then the 2011 budgeted revenues. The primary reason for the increase is from a new revenue source for fiber optic network fees. Between that and the projected 2012 revenues from anticipated commercial development, the net percentage increase is 17 %. If the fiber optic network fees and the anticipated commercial development fees are removed from the revenue projection, the net impact is a decrease of approximately 2% in revenue projected for licenses and permits. Recommendation Information only. 7 Office of the City Manager City of DUbl1n Pho n ne: 614 - 1 410-4400 • Fax:b614 --410 -4490 1090 To: Members of Dublin City Council From: Marsha I. Grigsby, City Manager Date: November 10, 2011 Initiated By: Angel L. Mumma, Deputy City Manager /Dir. of Finance & Admin. Memo Re: Ordinance No. 60 -11 - Adopting the Annual Operating Budget for 2012 Background Ordinance No. 60 -11 authorizes the adoption of the 2012 Annual Operating Budget. City Council workshops to review the proposed 2012 budget are scheduled for Monday, November 16 and Wednesday, November 21 at 6:30 p.m. The complete schedule for all workshops is attached. Recommendation Staff recommends adoption of Ordinance 60 -11 at the second reading /public hearing on December 12, 2011. If you have any questions, please do not hesitate to contact Angel. City Council Review of the Proposed Operating Budget for 2012 Agenda November 16, 2011 (Meeting to begin at 6.30 p.m.) Estimated Time Department /Division Budget Page 6:30 p.m. Overview 7:00 p.m. Building Standards Tab 1, page 111 7:10 p.m. Economic Development Tab 1, page 123 7:20 p.m. I Land Use and Long Range Planning Tab 1, page115 7:30 p.m. Engineering Tab 1, page 105 Street Lighting Tab 1, page 108 Transportation Signa e Tab 2, page 155 State Highway Fund Tab 3, page 159 Water Tab 18, page 230 Sewer Tab 19, page 236 7:50 p.m. Streets and Utilities Solid Waste Tab 1, page 97 Street Maintenance Tab 2, page 151 Water Tab 18, page 226 Sewer Tab 19, page 232 8:10 P.M. Human Resources Tab 1, page 61 Employee Benefits Self- Insurance Fund Tab 21, page 242 Workers Compensation Self- Insurance Fund Tab 21, page 246 8:20 p.m. Legal Services Tab 1, page 69 8:30 p.m. Office of the City Manager Tab 1, page 53 Miscellaneous Accounts Tab 1, page 57 8:40 p.m. Community Relations Tab 1, page 65 Merchandising Fund Tab 20, page 238 City Council Review of the Proposed Operating Budget for 2012 Agenda November 21, 2011 (Meeting to begin at 6.30 p m.) Estimated Time Department /Division Budget Page 6:30 p.m. Administrative Services Office of the Director Tab 1, page 127 Fleet Management Tab 1, page 101 6:40 p.m. Information Technology Tab 1, page 131 6:50 p.m. Court Services Tab 1, page 135 Records Management Tab 1, page 139 Court Computer Fund Tab 12, page 204 7:00 p.m. Facilities Tab 1, page 143 DCRC Facilities Tab 5, page 175 7:10 p.m. Volunteer Resources Tab 1, page 147 7:20 p.m. City Council Tab 1, page 49 Boards and Commissions Tab 1, page 51 7:30 p.m. Police Tab 6, page 179 Education and Enforcement Tab 10, page 197 Law Enforcement Trust Tab 11, page 200 7:40 p.m. Events Administration Tab 9, page 191 Hotel -Motel Tax Fund Tab 9, page 192 7:50 p.m. Recreation Services Recreation Tab 5, page 167 Community Recreation Center Tab 5, page 171 Swimming Pool Fund Tab 7, page 183 8:00 P.M. Parks Open Space Tab 1, page 119 Cemetery Fund Tab 4, page 163 8:10 P.M. Finance Office of the Director Tab 1, page 73 Procurement Tab 1, page 76 Accounting and Auditing Tab 1, page 85 Taxation Tab 1, page 89 Hotel -Motel Tax Fund Tab 9, page 195 Miscellaneous Accounts Tab 1, page 81 Transfers- Advances Tab 1, page 79 Accrued Leave Reserves Tab 13, page 208 Wireless 9 -1 -1 Tab 14, page 212 Debt Service Tab 15, page 216 Fiduciary Tab 22, page 250 8:20 p.m. Capital hn rovements Program Tab 16, page 220 Parkland Acquisition Fund Tab 17, page 224 City of Dublin 2012 OPERATING BUDGET Adopted by Ordinance No. 60 -11 CITY OF DUBLIN OPERATING BUDGET FOR 2012 TABLE OF CONTENTS City s Budget Message Mission Statement and Core Values ...........-.........~~...~............~? l�9 (�nx�ouu:uiB�mnce()��e�/�XKKnu�0nT)id� �shx}BndgeiPrXseniatiV0/\waO{.~....~8 .......... 21 ListV[ Official ................................................................................................. 9 Staffing C0opWi*>o6v/unctiou/ .............................................................................. 17 GENERAL OVERVIEW I)vbliU P8file~............~.~.............................13 l�9 Form of{}VYmruuuat and City Organizational Structure ..........................l5 .......... 21 Tnuc6ouul Orgammtional Chart ............................................................................ |6 Staffing C0opWi*>o6v/unctiou/ .............................................................................. 17 Revenue Projections .......................... ...... .......... ..'.'. ................. .............. 29 Financial Management Policies ................................... .............. ........................... l�9 Accommig andFundStructure ........................................................ .......... 21 Budget Procedures; .............................................................................................. 24 S0D\maryBvTu�K} .......... 2? Revenue Projections .......................... ...... .......... ..'.'. ................. .............. 29 Revenue Comparisons - All Funds ... 35 Dev(1kxe Comparisons - General Fund ....................... 36 Expenditure and Budget Summary(Recap o{2012 final ..~.........~.~....37 85 Expenditure and Budget Summary- General Fund ..,..............,.............39 ......... 89 D/nn8oe and Expenditure Summary - All Funds ........................................................... 48 Comparison Vf(}pQatinX Revenues and ...................................................... 43 Approlmations Summary .................................................... ................................. 44 Appropriations Summary -(}euonlFuud ........................... ....................................... 45 l}eh\ .......~.........~.........................,....46 City and Commissions .............. ....................................................... . ...... 49 Office of the City ...~............,~.~...~,.........-.....~... 53 Miscellaneous Aceaunts/Contingencies .~..~..~.~~......~...~...~..~..... 57 CommunityRelations ...... 65 Legal Services ... 69 Finance Office of the Director 0f Finance ................. 73 Procurement........... ................................................................................. 76 Transf and Adnouoco. ......~.......~.........,......,......79 Mscellancous Accounts .............................................................................. 81 Accounting and Auditing .......-.~-...-...- '. .~..~.^..~~.~~~..~.. 85 Toxubou..... . . ...... . .......... . ...... . ......... ......... 89 Public Service Solid Waste Management ~.....~.~.~.~~....~..~...~..~.~~.~~..... 97 Fleet Management .... ........~....'....,...~.~~.~.~..~.~~....l0l Engineering ....... . ...... . ................. . ................. . ................. . ...... . ...... . ... .. . ... .......... .. l05 Miscellaneous .....~~.~...~~...~.~~.~..~..........~.~~~.,.,108 CITY OF DUBLIN, 01110 OPERATING BUDGET FOR 2012 TABLE OF CONTENTS (watinued) Land Use and Long Range Planning .................................................. ......................................... 115 Parks and Recreation Parks....................................................................... .............................................................. 119 Economic Development Office of the Director of Economic Development..... Administrative Services Office of the Director of Administrative Services.... Inforruation Technology ........................................... Court Services ........................... ............................... Records Management ........................................ Facilities Management ............................................. VA—t—p--- Street Maintenance and Repair Fund ..123 .........127 ..........131 ..........135 .......... 139 ..........143 .........147 Streetsand Utilities ....................................................................................... 151 Engineering (Transportation Signage) ......................................................................... 155 State Highway Improvements Food Engineering................................................................................................ 159 Cemetery Fund Parks and Recreation Cemetery Maintenance ............................................................................... 163 Recreation Food Parks and Recreation Recreation Services ..................................................................................... 167 Community Recreation Center......_ ..... ............................... ............................ 171 Administrative Services Community Recreation Center— Facilities ...................................................................... 175 Safety Food Safety Police .. . ........................................................... ...................................... . ....... -- .......... 179 Swimming Pool Fund Parks and Recreation DublinMunicipal Pools ................................................................................................... 183 PennissiveTax Fund— .................................................................................................. .............. 187 Hotel/Motel Tax Fund EventsAdministration .......................................................................................................... 191 Office of the City Manager/Taxation ............................................... ................. 195 Education, and Enforcement Fund Police................................................................................................. .................................. 197 Law Enforcement Trust Fund W111 Mayor's Court Computer Fund CourtServices ........................................................................................ ............................. 204 AccruedLeave Reserve Fund ...................................................................................................... 208 Wireless9- 1- 1 .................................................................................................. 212 CITY OF DUBLIN, OHIO OPERATING BUDGET FOR 2012 TABLE OF CONTENTS (motioned) DEBT SERVICE FUNDS General Obligation Debt Service Fund. Special Assessment Debt Service Funds CAPITAL PROJECTS FUNDS 216 218 Capital Improvement Tax Fund ......................................... ............................... ............................220 Parkland Acquisition Fund ................................................ ............................... ............................224 ENTERPRISE FUNDS effl y9PT Streets Utilities .................................................... ............................... ............................226 Finance....................................................................... ............................... ............................ 228 Engineering ................................................................ ............................... ............................230 Sewer Fund Streets Utilities .................................................... ............................... ............................232 Finance................................................................................................... ............................... 234 Engineering ................................................................ ............................... ............................236 Merchandising Fund CommunityRelations ..................................................... ............................... 238 INTERNAL SERVICE FUNDS Employee Benefits Self- Insurance Fund ....... Workers' Compensation Self-Insurance Fund 17117 /fN I_ \,Y� 71/01178 242 246 Income Tax Revenue S haring Fund, Dublin Convention & Visitors Bureau Fund, Agency Fund, and COIRS ........................ ............................... ......................:.....250 Glossary Terms ..................................... ............................... ...........................252 THIS PAGE LEFT BLANK INTENTIONALLY I of Dublin rc o ityof Dublin December 12, 2011 Office MCity Manager 5200 Emerald Parkway pe Members of City Council and Citizens of the City of Dublin, Dublin, Ohio 43017 I am pleased to present to you the Administration's 2012 Operating Budget for pno. 614.410.4400 review and consideration. This budget is balanced and was developed pact in accordance www.dubhhoblouea.gov with the City Charter, the annual budget calendar, the stated financial management policies and guidelines of the City, and the City Council's adopted goals. This budget also recognizes the external economic conditions that demand conservative approaches to managing expenses while continuing to deliver high quality services to residents and corporate citizens. In accordance with the City's financial management policies, the Operating Budget has been developed to maintain a minimum General Fund balance of at least 50% of General Fund expenditures, including operating transfers. The City has met or exceeded the threshold for several years, allowing the City to have sufficient fund balances and cash Flow for unanticipated needs and to seize opportunities as they become available. The General Fund balance, as a percentage of expenditures and operating transfers, has grown from 59.8% in 2008, to 64.9% in 2009, and 75.9% in 2010. The success of our local businesses is commensurate to the City's success in that approximately 80% of the City's total tax revenue is derived from withholding amounts, or the taxes withheld by employers from their employees' wages. Throughout 2011, the City again experienced growth in income tax revenues. The total income tax collections through the third quarter 2011 were up 4.06% when compared to collections through the third quarter 2010. This increase was driven by a 6.81% increase in income tax revenues derived from withholding accounts. Taking a conservative position for budgeting purposes, the Administration has projected the total income tax revenues for 2011 will be up 2% as compared to the total income tax revenues for 2010. As a result of the increase in income tax revenues in 2011 and the continued close scrutiny of operating expenditures, the City's unexpended General Fund balance, which accounts for the majority of the City's reserves, is projected to be $42.8 million at year -end 2011. The 2011 projected General Fund balance, as a percentage of projected expenditures and operating transfers is approximately 77.68%. This level of reserve is looked upon extremely favorably by the rating agencies and has been highlighted try both Moody's Investors Service and Fitch Ratings as a rationale for the City's Aaa /AAA bond rating, the highest rating available from both agencies. Due to the continued unpredictable state of the global and national economies and in keeping with the City's financial management policies, it is conservatively estimated that 2012 income tax revenues will remain consistent with 2011 projected income tax revenues. The City's strong tax base and conservative budget philosophy have resulted in operating revenues exceeding operating expenditures for many years. The exception occurred in 2009 as a result of a 6.14 decrease in income tax revenues. In 2011, the actual operating revenues are expected to exceed the budgeted operating revenues by approximately $6.2 million. Operating Revenues (in millions) The philosophy of conservatively estimating revenues has been followed over the years because of the limited control the City has over revenues as evidenced by the 2009 decline in income tax revenues. Operating revenues other than income taxes have continued to exceed the amount budgeted. For 2012, budgeted operating revenues are projected to be $65.75 million, which represents a 4.63% increase over 2011 budgeted operating revenues. As previously stated, income tax revenues for 2012 have been projected to be equal to 2011 estimated income tax revenues. Non - income tax operating revenues are projected to decrease 2.63% over 2011 budgeted amounts, which are less than the 2011 current year estimates of $16.4 million. The budget development was driven by the five strategic focus areas and goal statements originally adopted by City Council in 2010 and reaffirmed in 2011. The 2012 Operating Budget reflects funding requests totaling $68.1 million for operating expenditures. This reflects a 2.1% increase compared to the 2011 Operating Budget. The budget includes a salary increase of 2% for non - bargaining unit employees. Negotiated wage increases have also been included for those employees covered by the United Steelworkers of America and Fraternal Order of Police — City Lodge #9 (Police) contracts. Currently being negotiated is the contract with the Fraternal Order of Police — Ohio Labor Council (Communications Technicians). An allocated salary increase has been included in anticipation of reaching a settlement. In addition, approximately $170,000 in operating expenditures related to the Bridge Street Corridor has been included as well as additional funding in Parks & Open Space in order to meet the increasing maintenance needs throughout the City parks. While the 2012 estimated expenditures exceed the 2012 budgeted operating revenue, it is anticipated the difference or the "gap" at the end of the year will likely be less than projected or what typically has occurred, with the exception of 2009, is the operating expenditures will actually be less than the operating revenue. From the standpoint of maintaining a sufficient level of reserves, if the operating revenues and operating expenditures in 2012 are consistent with the budgeted amounts, the 2012 General Fund year -end balance is projected to be approximately 69.7% of the 2012 General Fund expenditures and operating transfers, exceeding the 50% target balance by approximately $11.4 million. The following table provides a history of the approved budget for operating expenditures as compared to actual expenditures and encumbrances and the projected expenditures for 2011. 2007 2008 2009 2010 2011 (Estimated) 2012 (Projected) Budgeted Revenues $59.69 $64.94 $67.69 $60.75 $62.84 $65.75 Actual Revenues $68.79 $70.96 $66.57 $68.32 $69.07 The philosophy of conservatively estimating revenues has been followed over the years because of the limited control the City has over revenues as evidenced by the 2009 decline in income tax revenues. Operating revenues other than income taxes have continued to exceed the amount budgeted. For 2012, budgeted operating revenues are projected to be $65.75 million, which represents a 4.63% increase over 2011 budgeted operating revenues. As previously stated, income tax revenues for 2012 have been projected to be equal to 2011 estimated income tax revenues. Non - income tax operating revenues are projected to decrease 2.63% over 2011 budgeted amounts, which are less than the 2011 current year estimates of $16.4 million. The budget development was driven by the five strategic focus areas and goal statements originally adopted by City Council in 2010 and reaffirmed in 2011. The 2012 Operating Budget reflects funding requests totaling $68.1 million for operating expenditures. This reflects a 2.1% increase compared to the 2011 Operating Budget. The budget includes a salary increase of 2% for non - bargaining unit employees. Negotiated wage increases have also been included for those employees covered by the United Steelworkers of America and Fraternal Order of Police — City Lodge #9 (Police) contracts. Currently being negotiated is the contract with the Fraternal Order of Police — Ohio Labor Council (Communications Technicians). An allocated salary increase has been included in anticipation of reaching a settlement. In addition, approximately $170,000 in operating expenditures related to the Bridge Street Corridor has been included as well as additional funding in Parks & Open Space in order to meet the increasing maintenance needs throughout the City parks. While the 2012 estimated expenditures exceed the 2012 budgeted operating revenue, it is anticipated the difference or the "gap" at the end of the year will likely be less than projected or what typically has occurred, with the exception of 2009, is the operating expenditures will actually be less than the operating revenue. From the standpoint of maintaining a sufficient level of reserves, if the operating revenues and operating expenditures in 2012 are consistent with the budgeted amounts, the 2012 General Fund year -end balance is projected to be approximately 69.7% of the 2012 General Fund expenditures and operating transfers, exceeding the 50% target balance by approximately $11.4 million. The following table provides a history of the approved budget for operating expenditures as compared to actual expenditures and encumbrances and the projected expenditures for 2011. Operating Expenditures (in millions) (t) Does no[Irclude eneumbmnces prnetlkmaN. (2) 1 antdp enambmrces. As has been the practice, the financial activity in 2012 will be closely monitored and adjustments made as necessary. Operations and services will continue to be reviewed and analyzed to better understand the cost of service delivery and to identify potential savings with minimal or no service reduction. The 2012 Operating Budget also appropriates funds to implement the first year of the five -year Capital Improvements Program (CIP), funds to implement a phase of a major, multi-year project, and funds for non -major capital expenditures, including those of a continuing nature. Along with Bridge Street Corridor, other capital improvements funded from the Capital Improvements Tax Fund include the Coffman Park expansion, Emerald Parkway Bridge Park, infrastructure maintenance and major multi -use paths /bike lanes. Details are included, beginning on page 220 of the budget. As previously stated, the 2012 Operating Budget includes allocations focused on Dublin City Council's adopted goals. The allocations include: Eronomic Development - The City's solid tax base is a direct result of the success of our local businesses. For this reason, the City remains focused on understanding the local economy and capitalizing on opportunities to support the retention, expansion and attraction of businesses. In 2011, the City completed the Battelle Study which provided a comprehensive business cluster analysis of Dublin's economic sectors. The results of this study will allow the City to focus on fostering business growth in targeted sectors. The 2012 Operating Budget also includes allocations to continue updating zoning codes and related zoning of land for additional "business neighborhoods." These allocations will also be used towards the implementation and promotion of the City's recently adopted Economic Advancement Zone (EAZ) and TechFlex districts. Modernization of the Code and related zoning in these areas will be a key focus of economic development activities in 2012. 2007 2008 2009 2010 2011 (Estimated) 2012 (Adopted) Budgeted Expenditures 2 $63.60 $68.68 $71.54 $65.10 $66.68 $68.10 Actual Expenditures $60.21 $63.33 $65.30 $63.60 $65.95 Actual Encumbrances $ 2.37 $ 2.99 $ 3.06 $ 3,07 (t) Does no[Irclude eneumbmnces prnetlkmaN. (2) 1 antdp enambmrces. As has been the practice, the financial activity in 2012 will be closely monitored and adjustments made as necessary. Operations and services will continue to be reviewed and analyzed to better understand the cost of service delivery and to identify potential savings with minimal or no service reduction. The 2012 Operating Budget also appropriates funds to implement the first year of the five -year Capital Improvements Program (CIP), funds to implement a phase of a major, multi-year project, and funds for non -major capital expenditures, including those of a continuing nature. Along with Bridge Street Corridor, other capital improvements funded from the Capital Improvements Tax Fund include the Coffman Park expansion, Emerald Parkway Bridge Park, infrastructure maintenance and major multi -use paths /bike lanes. Details are included, beginning on page 220 of the budget. As previously stated, the 2012 Operating Budget includes allocations focused on Dublin City Council's adopted goals. The allocations include: Eronomic Development - The City's solid tax base is a direct result of the success of our local businesses. For this reason, the City remains focused on understanding the local economy and capitalizing on opportunities to support the retention, expansion and attraction of businesses. In 2011, the City completed the Battelle Study which provided a comprehensive business cluster analysis of Dublin's economic sectors. The results of this study will allow the City to focus on fostering business growth in targeted sectors. The 2012 Operating Budget also includes allocations to continue updating zoning codes and related zoning of land for additional "business neighborhoods." These allocations will also be used towards the implementation and promotion of the City's recently adopted Economic Advancement Zone (EAZ) and TechFlex districts. Modernization of the Code and related zoning in these areas will be a key focus of economic development activities in 2012. • 21` Century teaming Environment- City Council has also taken the lead in creating a 21� century learning environment by initiating conversation about the formal and informal learning opportunities in Dublin. These conversations with community partners, including the library system, private non -profit institutions, and higher education institutions, are setting the foundation for a focused effort meeting future workforce development needs and reaffirming Dublin as a smart community of talented citizens. The 2012 Operating Budget provides the staffing resources needed to advance these conversations and planning efforts. • Bridge Street Corridor - Approximately $420,000 in operating and capital expenditures are allocated for continued refinement to the Bridge Street Corridor Plan. As part of the five -year CIP, an amount has been programmed for future debt payments in anticipation of infrastructure improvements within the Corridor. Furthermore, initial implementation of a new form -based zoning code as well as an additional $250,000 in capital expenditures for the Historic District has been induced within the operating budget. • Shared Setwzes - The Administration also continues to closely examine services and to capitalize on opportunities to work with other jurisdictions and organizations to share services. In 2012, the Administration will continue to evaluate opportunities for shared emergency call dispatching, information technology, economic development, and street and traffic sign production. • Wellness - The budget incorporates continued funding for community and employee health and wellness initiatives. A part-time year -round intern has been added for wellness program planning, as well as funding for the highly successful Healthy Dublin initiative. These efforts are working to improve the health of employees and residents. • Empioyee Development - There remains an emphasis on employee development with funding of citywide and specialized learning opportunities. In 2012 emphasis is placed upon increasing the skills and knowledge of supervisors through a supervisory basics program and implementation of Dublin- specific customer service training designed to reinforce the City of Dublin brand. There are new programs recommended in the 2012 Operating Budget, which are focused on meeting resident requests and building community. In 2012 the City will conduct the first Dublin Police Citizens Academy to educate adults on the operations and the management of policing activities. It is anticipated that this program will result in a group of highly trained and knowledgeable citizens who can serve as ambassadors for community safety initiatives. Further, the Dublin Irish Festival celebrates its 25 anniversary in 2012. The special occasion will be marked with exciting new activities for festival guests, including the 2012 International Highland Games Federation (I.H.G.F.) Woman's Professional World Team Championship, world- renowned Irish author visits, and historical displays. The City can provide these quality services and experiences because of its continued diligence in determining appropriate staffing levels. In an effort to best utilize the City's resources effectively and efficiently while providing high quality services to its customers, the City has steadily adjusted the full -time workforce to more closely match the needs of the community. This has resulted in an overall decrease from 399 full -time authorized positions in 2009 to a level of 369 full -time authorized positions in 2012, 368 of which are recommended for funding. This results in the net reduction of 31 full -time funded positions over three years without a reduction in service levels. The Administration has accomplished this staff reduction through careful analysis of current and future needs, the introduction of new technology, streamlining service delivery, and the reassignment of staff to services in greatest need for additional staffing. This analysis also supported that one previously authorized but unfunded position, a GIS Analyst, be recommended for funding to advance further the City's GIS system and the applications that GIS supports. In addition to close examination of full -time staffing, the Administration closely reviewed part-time and seasonal staffing needs. This review resulted in the transfer of some responsibilities from Dublin Community Recreation Center (DCRC) Facilities to DCRC Recreation, the addition of a part-time zoning inspector, the addition of two seasonal maintenance workers and a horticulture intern in Parks and Open Space, and the addition of a wellness intern. Reductions were made in part-time staffing in Finance, Facilities, and the outdoor pools. These changes result in the net reduction of 5.8 FTE part-time and seasonal positions in the organization. The Administration is committed to meeting the goals established by City Council and to ensuring that high quality services remain a community hallmark. The 2012 Operating Budget allocates resources recognizing these commitments while exercising strong fiscal responsibility demanded, and deserved, by the community. Respectfully submitted, -41a Marsha I. Grigsby City Manager THIS PAGE LEFT BLANK INTENTIONALLY City of Dublin I of Dublin ty Mission Statement The City of Dublin strives to preserve and enhance the unique high quality of life offered to those who live or work in our community by providing the Vision, leadership and performance standards which allow for managed growth and development. We endeavor to deliver our services cost - effectively, with an emphasis on quality and innovation. The City of Dublin seeks recognition in the field of local government as being responsive, cooperative, and culturally and environmentally sensitive, while embracing the highest standards of integrity and accountability to those we serve. Core Values The City of Dublin operates under a set of seven key core values: integrity, respect, communication, teamwork, accountability, positive attitude and dedication to service. Staff members use these seven values as the basis for daily decision- making, including the decisions that go into the budget process. -7- GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRESENTED TO City of Dublin Ohio Forthe Fiscal Year Beginning January 1, 2011 Rakrn� Exx�uve Direcwr 2012 OPERATING BUDGET CITY OF DUBLIN, OHIO COUNCIL Timothy A. Lecklider - Mayor Amy J. Salay, Vice - Mayor Cathy A. Boring Marilee Chinnici- Zuercher Richard S. Gerber Michael H. Keenan John G. Reiner Clerk of Council, Anne Clarke City Manager — Marsha I. Grigsby Deputy City Manager /Director of Economic Development - Dana L. McDaniel Deputy City Manager /Director of Finance — Angel L. Mumma Director of Law - Stephen J. Smith Fz THIS PAGE LEFT BLANK INTENTIONALLY City of Dublin 2012 OPERATING BUDGET — CITY OF DUBLIN, OHIO Dublin City Council Goals On April 25, 2011, City Council adopted Resolution 18 -11, a statement of strategic focus areas for the City of Dublin and goals related to key elements of those areas. These goals are grouped into five major categories that address the areas of highest priority determined by consensus of City Council. This resolution represents the outcome of City Council's goal setting process, and serves as a guide for City residents, visitors, staff and officials in understanding the high quality of life in the City of Dublin. In the preparation of the 2012 Operating Budget, each City division will use these goals as guidance for operational priorities for 2012. Although not always reflected as specific budget items in the operating and /or capital improvement budgets, the daily functions and activities of all operating units are closely aligned with these goals, and, as such, are important to highlight as part of the overall budget document. Strategic Focus Areas: 1. Fiscal Health & Economic Vitality • The City ensures its financial security through the implementation and coordination of sound fiscal policies; carefully balanced land planning reflecting sound land use principles; forward investing in infrastructure development; and a continuous focus on successful economic development programs. 2. Liveable, Sustainable and Safe • The City supports a Liveable, Sustainable and Safe community by encouraging community pride and facilitating a high level of quality of life for citizens by planning and emphasizing public safety, innovative programs and extraordinary amenities. 3. Civic Engagement • The City creates a participatory environment for the active engagement of residents and community stakeholders by promoting proactive and ongoing communication; providing opportunities for citizens to utilize their talents and skills to benefit the community, and encouraging citizen education and interactions with the City and other organizations in order to foster pride and ownership in the community. 4. Public Services and Infrastructure • The City provides appropriately designed, well maintained and robust public infrastructure systems. Additionally, the City provides exemplary public services delivered in a manner to ensure an extraordinary quality of life. Infrastructure and services are provided in a cost - effective mannerto meetthe needs and expectations of residents, businesses, visitors and other stakeholders. These systems and services are created and implemented through a process of thoughtful prioritization with broad community input. S. Smart, Customer - focused Government • The City maximizes its financial and human resources to execute the responsibilities of local government and to achieve established goals. The City is accountable and responsive to the needs and the desires of the community by employing performance- based management systems; evaluating best practices of other high - performing organizations; and working collaboratively with other public entitiesto provide efficient, responsive and innovation local government. 11- 2012 OPERATING BUDGET — CITY OF DUBLIN, OHIO City Council Goals: 2012 Goals: 1. Facilitate increased networking between business and government to better understand business needs, challenges and opportunities to optimize Dublin's business climate. 2. Develop a 21� century learning environment, combining libraryand educational facilities, which will provide opportunities for lifelong learning, educational synergies and support the City's economic development, while advancing the community's quality of life. 3. Complete the Bridge Street Corridor Study to provide a vision for the corridor, which will reinforce the City's long -tens competitiveness, create a vibrant and walkable environment with a dynamic mix of land uses and housing types, and that enhances the City's long -term sustainability. 4. Create a community culture of health, wellness and work/life balance for those who work and live in Dublin using innovative, collaborative, community-based educational and motivational initiatives. 5. Build on the City's existing practice of shared services by continuing to explore new partnerships With private, non — profit, and governmental entities, with a focus on service improvement and /or cost reduction. 6. Design and implement a citywide training and professional development program that reinforces the Dublin brand by ensuring employees have access to the right resources, training and skill improvement opportunities that maximize employee talents, foster a culture of innovation, and promote excellence in customer service through a coordinated, multiyear employee development strategy. On -going Goals: 1. Achieve a higher level of distinction and establish Dublin's competitive edge. 2. Actively seek partnerships with Dublin City Schools, Columbus Metropolitan Libraries, community organizations and individuals for the creation of a new Dublin library and redevelopment of school property in Historic Dublin. 3. Enhance further development of Historic Dublin. 4. Promote a high quality of life by emphasizing neighborhoods and fostering a sense of community. 5. Set the standard as a leading Green Community. 12- General Overview 2012 OPERATING BUDGET — CITY OF DUBLIN, OHIO Dublin Community Profile Encompassing nearly 25 square miles, Dublin is located in the northwest part of the Columbus, Ohio metropolitan area. The City is home to more than 40,000 residents and more than 65,000 corporate citizens. Completion of the I -270 outerbelt and development of the Muirfield Village Golf Club and residential community began an extensive period of growth for Dublin in the 1970s that continues today. Dublin officially became a city in August 1987. Dublin's residential market offers something for every lifestyle, from historic neighborhoods to contemporary condominiums and breathtaking estates. Dublin residents are primarily upwardly mobile, young, married and employed, a majority of whom have children living at home. On the following page, a chart showing Dublin's economic and demographic statistics illustrates the growth in the City over the past ten years. The City owns more than 1,500 acres of parkland and nearly 100 miles of bike paths to complement an active citizenry. The City owns and operates the Dublin Community Recreation Center, an 110,000- square foot facility that includes fitness facilities, two indoor pools, classrooms, a community hall and the Abbey Theater of Dublin. The City also owns and operates two outdoor municipal pools. In 2011, for the 4th year in a row, Dublin was named a Smart21 Community by the Intelligent Community Forum. Since 2010, the City has been selected as a Top Seven Intelligent Community. Also in 2009, Forbes recognized Dublin as one of the top 25 places to move in America. In 2011, it was announced that Dublin will be the host City for the 2013 Presidents Cup which will be held at the Muirfield Village Golf Club. The City also enjoys solid financial ratings, having received successive Aaa ratings from Moody's Investors Service and AAA ratings from Fitch Ratings for ten consecutive years. Offering a unique quality of life with natural beauty, historic sights and tourist attractions, Dublin is a great place to live, work and visit. The City of Dublin appreciates art and culture. The City sponsors the Dublin Irish Festival, one of the largest Irish celebrations of its kind in the country. Approximately 100,000 people attended the event in 2011 as people from all across the world joined in on the festivities. Dublin is home to several international companies, including Ashland Chemical, Cardinal Health, IGS Energy, OCLC, Verizon Wireless, and Wendy's International. The income taxes generated by these and more than 3,000 other businesses are the primary source of funding for the City. A listing of the Citys principal businesses and approximate number of employees is included on the following page. Most of the residents of Dublin live in Dublin City School District, one of the 15 largest school districts in Ohio. Educating nearly 14,000 students, the district consistently ranks among the top districts in Ohio. -13- 2012 OPERATING BUDGET - CITY OF DUBLIN, OHIO Source: City of Dublin Comprehensive Annual Financial Statement for the fiscal year ended December 31, 2010 -14- Demographic and Economic Statistics Last 10 years New Construction Permits Year Population Residential Commercial 2001 34,397 308 99 2002 35,500 375 61 2003 36,300 449 54 2004 37,590 458 71 2005 38,900 383 244 2006 40,163 263 171 2007 40,519 154 49 2008 40,874 81 18 2009 41,093 83 18 2010 41,751 86 18 Approx # Total City Employer Business of Employees Emplo ment Nationwide Insurance Enterprises Insurance & Financial 1 4,705 5.52% Cardinal Health Pharmaceuticals 2 3,620 4.25% Cellco/Vedzon Wireless Telecommunications 3 1,800 2.11% Dublin City Schools Education 4 1,747 2.05% Medco Health Solutions, Inc. Retailers/WholesMers 5 1,432 1.68% Ashland Chemical Co. Research & Developmt 6 1,400 1.64% Ohio Health Medical & Administration 7 943 1.11% Fsery Corporation Electronic Bill Payments 8 870 1.02% Online Computer Library Center Computer Library 9 788 0.92% CaneWorks Family of Companies Insurance & Financial 10 650 0.76% NCO Financial Group Financial Institutions 11 605 0.71% Pacer Global Logistics Transportation Logistics 12 578 0.68% Qwest Communications Telemmmunications 13 500 0.59% City of Dublin Government 14 399 0.47% Laboratory Corp. of America Medical Laboratory Testg 15 391 0.46% IBM Corporation Computers /Data Processing 16 350 0.41% Interactive Teleservices Computers /Data Processing 17 340 0.40% MAG /Midwestern Auto Group Automobile Sales 18 254 0.30% WD Partners Architectural Services 19 208 0.24% Avizent/Frank Gates Service Co Third Party Administrator 20 203 0.24% Wendy's International Restaurant Chain /Corp 21 199 0.23% Quest Software Computers/Data Processing 22 197 0.23% Interstate Gas Supply, Inc. Natural Gas Retailer 23 187 0.22% Hotel Employment Services Hotel /Hospitality 24 179 0.21% Butler Animal Health Supply Veterinary Medical Supply 25 150 0.18% Bound Tree Medical Medical Supply 26 103 0.12% Sygma Networks Inc. Food Servim Distributor 27 100 0.12% Embassy Suites Hotel /Hospitality 28 100 0.12% Total 22 29.61% Source: City of Dublin Comprehensive Annual Financial Statement for the fiscal year ended December 31, 2010 -14- 2012 OPERATING BUDGET — CITY OF DUBLIN, OHIO Form of Government The City of Dublin was platted as a village under the laws of the State of Ohio in 1810. The City is a home rule municipal corporation and operates under its own charter. Voters adopted the City's original Charter on July 24, 1979, and revised the charter in 1996. The City's original Charter and the Revised Charter have provided for a Council /City Manager form of government. The legislative authority is vested by the Charter in a seven - member Council with overlapping four -year terms. Three members are elected at -large and four members are elected from wards. The City Council fixes compensation of City officials and employees, and enacts ordinances and resolutions relating to City services; tax levies; appropriating and borrowing money; licensing and regulating businesses and trades; and other municipal purposes. The presiding officer is the Mayor, who is a member of City Council and is elected by City Council for a two -year term. The Vice Mayor is also a member of City Council, elected by City Council for a two-year term. The City Manager is the chief executive and administrative officer of the City and is appointed by the City Council to serve at its pleasure. The City Manager is charged with the responsibility for the administration of all municipal affairs as empowered by the Charter. City Organizational Structure The City's organizational structure is designed to support quality services in a successful, efficient and effective manner. The City Manager is supported by two Deputy City Managers as well as a management team comprised primarily of directors from across the organization. The City has 369 authorized full -time positions, of which 368 are funded and anticipated to be staffed in 2012. 15- I MI l r U -Ell (( O J � g LL 3 -16- 11 3 F i l l i� F 2012 OPERATING BUDGET - CITY OF DUBLIN, OHIO Staffing Comparison by Function Full -Time Employees This table and chart, and the table on the follow page, reflect full -time employees only. The 2012 Operating Budget also funds approximately 234 part-time and seasonal positions throughout the City. 2012 Authorized Staffing by Function �Transportation 6.23% Public Health Services 0.27% General Government 25.20% Security of Persons & Property 23.85% Community Environment 16.80% Leisure Time Activities Basic Utility Services 23.04% 4.61% -17- 2009 2010 2011 2012 2012 Authorized Authorized Authorized Authorized Funded General Government 99 96 95 93 92 Community Environment 72 70 64 62 62 Basic Utility Services 20 17 17 17 17 Leisure Time Activities 87 89 88 85 85 Security of Persons & Property 94 94 90 88 88 Public Health services 1 1 1 1 1 Transportation 26 24 27 23 23 TOTALS 399 391 382 369 368 2012 Authorized Staffing by Function �Transportation 6.23% Public Health Services 0.27% General Government 25.20% Security of Persons & Property 23.85% Community Environment 16.80% Leisure Time Activities Basic Utility Services 23.04% 4.61% -17- 2012 OPERATING BUDGET - CITY OF DUBLIN, OHIO Full -Time Staffing by Work Unit City Council Office of the City Manager Human Resources Community Relations Finance/ Office of the Director Procurement Accounting and Auditing Taxation Public Service/ Office of Director Sold Waste Management Fleet Management Engineering Building Standards Land Use and Long Range Planning Parks and Open Space Economic Development Administrative Services Information Technology Court Services/Records Management Facilities Management Volunteer Resources Streets and Utilities Public Service/Engineering Cemetery Maintenance Recreation Services Community Recreation Center Community Recreation Center - Facili Police Special Events Water Maintenance Sewer Maintenance TOTALS 2009 2010 2010 2011 2011 2012 2012 Authorized Authorized Funded Authorized Funded Authorized Funded 3 3 3 3 3 3 2 5 6 6 6 6 6 6 9 9 9 9 9 9 9 9 8 7 7 7 7 7 6 6 5 5 5 5 5 1 1 1 1 1 1 1 6 6 6 6 6 6 6 5 5 5 5 5 5 5 2 0 0 0 0 0 0 8 7 7 7 7 7 7 9 9 9 9 9 9 9 30 30 28 28 28 28 28 18 18 16 15 15 15 15 23 22 20 21 19 19 19 47 47 47 47 47 47 47 3 3 3 5 5 5 5 4 2 2 2 2 2 2 14 14 11 13 11 12 12 6 6 6 6 6 5 5 17 16 15 16 15 16 16 0 2 2 2 2 2 2 21 19 19 22 22 19 19 5 5 5 5 5 4 4 1 1 1 1 1 1 1 6 8 8 7 7 7 7 17 14 14 15 15 15 15 15 15 15 14 14 11 11 94 94 87 90 88 88 88 3 5 5 5 5 5 5 1 1 1 1 1 1 1 11 9 9 9 9 9 9 399 391 372 382 375 369 368 See (1) (2) ( (4) (5) (6) (7) (8) (9) NOTES (1) One Staff Assistant position Is authorized but unfunded in 2012. (2) One Planner position and one Zoning Inspector position authorized in 2011 but unfunded, are removed for 2012. (3) One Support Services Administrator authorized but unfunded in 2011, is removed for 2012. (4) One vacant Records Management Technician position previously authorized and funded in 2011 is removed in 2012. (5) Removed one vacant Maintenance Worker position that was authorized but unfunded for 2011. Removed one vacant Custodian Worker position for 2012 from the General Fund budget and transferred two Custodial Worker positions from the DCRC budget. This resulted in one additional Custodian Worker position in the General Fund budget for 2012. (6) Remove three Maintenance Workers in 2012 that were previously authorized and funded for 2011. (7) One Maintenance Worker position previously authorized and funded was vacated in 2011 and is removed In 2012. (8) One vacant Maintenance Crew supervisor position previously authorized and funded in 2011 is removed in 2012. Two Custodian Worker positions are transferred from this DCRC budget to the General Fund budget. (9) One Police Officer position and one Communications Technician position authorized in 2011 but unfunded, are removed for 2012. _18_ Financial Overview 2012 OPERATING BUDGET — CITY OF DUBLIN, OHIO FINANCIAL MANAGEMENT POLICIES OPERATING BUDGET POLICIES • The City will pay for all current expenditures with current revenues and fund balances. The City will avoid budgetary procedures that balance current expenditures at the expense of future years, such as postponing expenditures, underestimating expenditures, overestimating revenues, or utilizing short-term borrowing to balance the budget. • The budget will provide for adequate maintenance and repair of capital assets and for their orderly replacement. • The City will protect against catastrophic losses through a combination of insurance and self- insurance funded programs. • The City will maintain a budgetary control system to help it adhere to the budget. • Financial reports, which compare actual performance with the budget, are available on -line for budgetary review by the departments /divisions. RESERVE POLICIES • The City will appropriate $150,000 to a contingency account in the General Fund to provide for non - recurring and unanticipated expenditures. • The City will prepare the operating budget with the goal of maintaining an actual year -end General Fund balance equal to 50 percent of the actual General Fund expenditures. CAPITAL IMPROVEMENT PROGRAM POLICIES • The City will develop a five -year Capital Improvements Program on an annual basis. • The City will enact an annual capital improvement budget based on the multi -year Capital Improvements Program. • The City will coordinate development of the capital improvement budget with development of the operating budget. 19- 2012 OPERATING BUDGET— CITY OF DUBLIN, OHIO DEBT MANAGEMENT POLICIES • The City will confine long -term borrowing to capital improvement projects. • When the City finances capital projects by issuing debt, it will repay the debt within a period not to exceed the expected useful life of the project. • The City will evaluate issuing debt and pay- as-you -go financing to maintain flexibility for the future. • The City will continually seek to maintain and improve our current bond rating to minimize borrowing costs and to ensure that access to credit is preserved. • The City will follow a policy of full disclosure on financial reports and official statements. REVENUE POLICIES • The Clty will estimate its annual revenues by a conservative, objective, and analytical process. • Non - recurring revenues will be used only to fund non - recurring expenditures. • The City will encourage a diversified and stable local economy to avoid excessive reliance on any one industry or business for income tax revenues. • The City will update the Cost of Services Study on an annual basis to calculate the costs of providing services and consider such information when establishing user charges. PURCHASING POLICIES • Purchases will be made in accordance with federal, state, and municipal requirements. • Purchases will be made in an impartial, economical, competitive, and efficient manner. • Purchases will be made from the lowest priced and most responsive vendor. Qualitative factors such as vendor reputation and financial condition will be considered, as well as price. 20- 2012 OPERATING BUDGET— CITY OF DUBLIN, OHIO Accounting and Fund Structure Basis of Accounting The City follows the guidance of the Government Accounting Standards Board (GASB) Statement No. 34 in presenting its annual financial statements. Statement No. 34 requires that both government -wide full- accrual basis statements, and fund -level modified- accrual basis statements, be included in annual reports. Under the full - accrual basis of accounting, revenues are recorded when earned, and expenses are recorded at the time a liability is incurred, regardless of the timing of the related cash flows. Under the modified - accrual basis of accounting, revenues are recorded when received, or if they are both measurable and collectible within 60 days after year -end (soon enough to pay currently maturing liabilities). Expenditures are recorded when the related fund liability is incurred, with the exception of certain long -term liabilities which are recognized only when expected to be liquidated with existing resources (such as some compensated absences), or debt service which is recognized when due and paid. Fund Accounting — Fund Types The City of Dublin operates from and administers several different types of funds. A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities. Like other state and local governments, Dublin uses fund accounting to ensure and demonstrate compliance with finance - related requirements. The following are the fund types used by the City: General Fund The General Fund is the primary operating fund of the City and is used to account for all financial resources except those required to be accounted for in another fund. The largest revenue source to the City's General Fund is the local income tax. The General Fund is used to finance many of the services traditionally associated with local government, including parks, planning, economic development and the general administration of the City government, as well as any other activity for which a special fund has not been created. Special Revenue Funds Special revenue funds are used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes. The City's special revenue funds include the Street Maintenance and Repair Fund, into which the City's share of gasoline taxes and motor vehicle registration fees are deposited; the Recreation Fund, for user fees associated with the City's numerous recreation programs and programs provided at the Dublin Community Recreation Center; and the Safety Fund, into which property tax revenues earmarked for police services and contractual revenues for provision of dispatching services to Washington Township are deposited. The City also has special revenue funds for operation of the City's special events, outdoor pools, and for other purposes. Debt Service Funds Debt service funds are used to account for the accumulation of resources for, and the payment of, general long -term debt principal, interest and related costs. Included are funds for general obligation debt as well as funds generated by special assessments for debt issued to finance those specific projects. -21- 2012 OPERATING BUDGET— CITY OF DUBLIN, OHIO Fund Accounting — Fund Types (Continued) Capital Proiects Funds Capital projects funds are used to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by proprietary funds and trust funds). Enterprise Funds Enterprise funds are used to account for operations that are financed and operated in a manner similar to private businesses, where the costs of providing goods or services to the general public on a continuing basis are financed or recovered primarily through user charges. The City operates the following enterprise funds: Water Fund. The Water Fund is an enterprise fund that accounts for activities associated with the City's water supply. The City is connected to the City of Columbus water system, which provides supply, purification and distribution services. The City is responsible for the construction and maintenance of the water lines. Revenues are derived from user charges, specifically surcharges based on consumption and one-time initial tap -in fees. Expenses relate to the ongoing maintenance of the system. Sewer Fund. The Sewer Fund is an enterprise fund that accounts for activities associated with the City's sanitary sewers. The City is connected to the City of Columbus sanitary sewer system, which provides sewage treatment services. The City is responsible for the construction and maintenance of the sanitary sewer lines. Revenues are derived from user charges, specifically surcharges based on usage and one -time initial tap in fees. Expenses relate to the ongoing maintenance of the system. The City's storm sewers and drainage systems are not included in the fund's activities, but are instead included in governmental activities. Water and Sewer Construction Funds. In 2009, the City issued debt to fund the construction of the Darree Fields water storage tank and sewer lining and repair. To account for the funding of these construction projects with the objective of ensuring that only appropriated funds pertaining to each project are utilized, the City established the Water Tower Construction Fund and the Sewer Construction Funds. These funds will be closed -out when the projects are completed. Merchandising Fund The Merchandising Fund accounts for the purchase and sale of Dublin- branded retail merchandise, such as apparel and souvenir items. Internal Service Funds Internal service funds are used to account for the financing of goods or services provided by one department or agency to other departments or agencies of the City, or to other governmental units, on a cost - reimbursement basis. The City maintains two internal service funds to account for the City's employee benefits self- insurance plan and workers' compensation self- insurance plan activities. Citywide program expenditures are incurred in the funds and the City's various departments reimburse the internal service funds for those costs. Fiduciary Funds These funds are used for assets held by the City in a trustee capacity or as an agent for individuals, private organizations, other governmental units, and /or other funds. Agency funds include deposits and unclaimed monies held for individuals -22- 2012 OPERATING BUDGET— CITY OF DUBLIN, OHIO Fund Accountina — Fund Types (Continued) and private organizations, hotel /motel taxes collected on behalf of the Dublin Convention and Visitors Bureau, building surcharges, sewer capacity charges, court assessments, revenue sharing and payroll withholdings held for other governmental units. 23- 2012 OPERATING BUDGET — CITY OF DUBLIN, OHIO Budget Procedures Tax Budget The City is required by state statute to adopt an annual appropriation cash basis tax budget. All funds except agency funds are legally required to be budgeted utilizing encumbrance accounting. The tax budget is adopted by City Council, after a public hearing is held, by July 15 of each year. The budget is submitted to the Franklin and Delaware County Auditors, as Secretaries to the County Budget Commissions, by July 20 of each year, for the period January 1 to December 31 of the following year. Union County no longer requires submission of a Tax Budget. The Franklin County Commission (the Commission) determines if the budget substantiates a need to levy the full amount of authorized property tax rates and reviews revenue estimates. The Commission certifies its actions to the City on or around September 1. As part of this certification, the City receives the official certificate of estimated resources, which states the projected revenue of each fund. On or about January 1, the certificate of estimated resources is amended to include unencumbered fund cash balances at December 31. Prior to December 31, the City must revise its budget so that total contemplated expenditures from any fund during the ensuing total fiscal year will not exceed the amount stated in the certificate of estimated resources. For the 2012 budget year, the tax budget was approved by City Council on June 13, 2011 and was forwarded to the Franklin County Budget Commission before the deadline of July 20, 2011. Basis of Budaetina Budgets for all City fund types are prepared on a cash basis. This basis of budgeting means that revenues are recorded when received in cash and expenditures are recorded when encumbered or paid in cash. Appropriations City Council is required by Charter to adopt an appropriation ordinance prior to the beginning of the ensuing fiscal year. The appropriation ordinance controls expenditures at the fund and function or major organizational unit level (the legal level of control) and may be amended or supplemented by Council during the year as required. Appropriations within an organizational unit may be transferred within the same organizational unit with approval of the City Manager. Unencumbered appropriations lapse at year -end and may be reappropriated in the following year's budget. Encumbrances outstanding at year -end are carried forward in the following year. The prior year appropriations corresponding to these encumbrances are also carried forward as part of the budgetary authority for the next year and are included in the revised budget amounts shown in the budget to actual comparisons. -24- 2012 OPERATING BUDGET — CITY OF DUBLIN, OHIO '3 �L Encumbrances The City establishes encumbrances by which purchase orders, contracts and other commitments are recorded to set aside a portion of the applicable appropriation. An encumbrance reserves the available spending authority as a commitment for a future expenditure. Budgetary Controls In addition to internal accounting controls, the City maintains budgetary controls. The objective of these budgetary controls is to ensure compliance with legal provisions outlined in the annual appropriation ordinance approved by City Council. Activities of all funds, with the exception of advances, are included in the annual appropriation ordinance. All funds except Agency Funds are legally required to be budgeted. Upon adoption of the annual appropriation ordinance by City Councl, it becomes the formal budget for City operations. The appropriation ordinance controls expenditures at the object level and may be amended or supplemented by City Council during the year as required. Appropriations within a functional unit may be transferred within the same unit with approval of the City Manager. Financial reports, which compare actual performance with the budget, are available on- line to directors so they are able to review the financial status and measure the effectiveness of the budgetary controls. The financial reports are distributed to City Council on a quarterly basis. The City also maintains an encumbrance accounting system as one technique for accomplishing budgetary control. At the end of the year, outstanding encumbrances are carried forward to the new year and unencumbered amounts lapse. The Annual Budget Process City Council has adopted an annual budget calendar. The calendar has established time frames for preparing, reviewing, and adopting the City's five -year capital improvements program and the annual operating budget. The calendar is a planning tool that provides consistency from year -to -year and ensures the budget documents are adopted in a timely manner. General time frames established by annual budget calendar are as follows: — Proposed operating budget completed by the end of October. — City Council review during November. — Adoption by year -end. -25- 2012 OPERATING BUDGET —CITY OF DUBLIN, OHIO Specific Time Frames for the 2012 Operating Budget August 19, 2011 Memo with budget parameters was forwarded to Departments and Divisions. September 2, 2011 Revenue estimates were completed. Memo with budget parameters was forwarded to Departments and Divisions. September 9, 2011 2012 budget requests were submitted to the Finance Department. September 19, 2011 Finance review of requests was completed, including comparison of estimated resources to budget requests, debt service and capital improvement program. September 19 - Budget review meetings with the Budget Review October 7, 2011 Committee, consisting of the City Manager, Deputy City Manager, Senior Project Manager in the Office of the City Manager, Deputy Finance Director, and Fiscal Analyst. October 12, 2011 Final budget revisions were sent to heads of all City work units for final review and comment. November 8, 2014 The proposed 2012 operating budget was assembled for distribution to City Council. City administrative staff did not receive printed documents; instead, the document was made through the City's website to reduce the number of documents reproduced. November 14, 2011 First reading by Dublin City Council of the 2012 Operating Budget. November 16, 2011 City Council budget workshop. November 21, 2011 City Council budget workshop. December 12, 2011 Public hearing and passage of the 2012 Operating Budget by Dublin City Council. 26- u Z J 0 > O F- p UZ w W LL W J ❑ Q = LL m 0 Q Z� K W � a� 0 m N O N q O Nmm C D E C S m S E a rn m w F 0 0' m m O p N m m h o O m W Q m O m r m V N fC N M N E C m W % W p O W t W C W mNN C y y m W m W m N m m W m O Q Q O O � W Q N NmNNbm'A NmNmOi E O j 10 a <v�n woomnQ e� W C! n O m b r 0 0'0000 a S O o o O. g Eq m omm we � dw W � m om000m00000000 D W Om(7 m W m V1r �-m1� nmO mJ N tON�OJ O n I�N E c m m W Q r r r m WNmI�QmQl�I�m QI�QO N m y NOVt0 �f7�NWNNIh NIG '0 eWml�e -QONmQ mQ1� z m G C J m LL v E E m w02 22m =2E E m a Z w `mE a w` c LL . c E a w a 5 a m m 3 m o y w wI t� O mpJ t/�U ¢u) 22Q§ W W1� mAI�N��Q�mVNNMOm� N mOOi y WN( ml�W NrA tGM�eNI�m W 'd C6 ONW W�On� -N O. 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N r O m m0)N mVOM@ m oW oO o0000o w000M vo o M c� mm oio mui ui mo�6o� m @ fV r N mM MNmSN �O O t] t' < « N N N m a m Nr «OOOr m r m W NfD 0 W @ m m0)N mVOM@ m M m N Q m@ N N M m m r r O m @ fV r N t0 « O t] m a m 5 _ LL LL D O S W a 5 0 °c alLa LL d LL m O LL -O M OU m cm 5 N LLF- LLF0 a. -F LL LL LL O J C �"'� Z�0>« F 9 501. M m 2 O's � Cflw m Oi_ Q m m a 0 P y mmp J W U Y o �mm Q K Q LL Y O 0JC 2 m m E a Q m 0 0 K p O'O 0 O A m w c < E m e m °c 0 U = m 9 a m e W F m« s 3 E K W o m n U J m m m Tp U> E m B i� d m t m >_ O c c c L@ m t- W [C U m W [0 ❑ Y LL❑ z W m m 3 �i m m m m E r ? E o W 2 i 9 LL 2 o m F U 0 o F -28- 2012 OPERATING BUDGET — CITY OF DUBLIN, OHIO Revenue Projections for 2012 Projecting revenues is an important element in the preparation of an operating budget. The City's Annual Budget Calendar reflects that the projection of revenues is completed prior to receiving budget requests. Revenue projections and their level of growth should be used to evaluate the level of growth allowed for operating expenditures. As stated in our Capital Improvements Program (CIP), both City Council and the Administration recognize that controlling the rate of growth on the expenditure side will provide additional funding for capital improvements. As part of the City's budget philosophy, as reflected in the Financial Management Policies section of the budget document, we will continue to estimate annual revenues by a conservative, objective, and analytical process. It is better to underestimate revenues which result in an increase in our fund balances than to overestimate and have a shortfall. Our goal is to make reasonable revenue projections, especially for our key revenues such as income taxes, property taxes, intergovernmental revenues, and charges for services. The following information provides projections for the major revenue sources of the City for 2012. The information provides actual information for 2009 and 2010, estimates for 2011, and projections for 2012, 2013, and 2014. General Fund Income Taxes (General Fund only) 2009 49,430,696 2010 51,636,396 2011 52,669,100 2012 52,669,100 2013 52,682,370 2014 53,472,610 The actual revenue and projections reflect 75% of the total income taxes collected. The remaining 25% is reflected in the Capital Improvements Tax Fund and by Ordinance can only be used for capital improvements. Income tax revenues are our largest revenue source. In 2012 income tax revenues are estimated to comprise 93% of our General Fund operating revenues (does not include transfers or advances) and 80% of all operating revenues. Because of the importance of our income tax collections, we monitor income tax collections on a daily basis. Our 2011 income tax revenues are estimated to increase 2.00% over 2010 collections. This estimate is based on collections through October. In making current year estimates, we rely on the Receipts Distribution Summary, a report that compares the current year collections by type to last year's collections by type, and an in -house spreadsheet indicating total collections by month, percentage of increase /decrease and each month's collection as a percentage of total collections for past years. Through October, income tax revenues were up approximately 4.3 %. -29- 2012 OPERATING BUDGET — CITY OF DUBLIN, OHIO General Fund (Continued) Payroll withholding taxes typically make up approximately 80% of our incomes tax revenues. Withholding taxes are projected to be up approximately 5.83% over 2010. The philosophy of conservatively estimating revenues has been followed over the years because of the limited control we have over revenues. Due to the uncertainly of the economy, we are conservatively estimating that the 2012 income tax revenues Will be even with the 2011 estimated income tax revenues. The next few years' income tax revenue collections will depend on the sustainability of the current economy, nationally and locally. The City continues to aggressively pursue high -end commercial development which has resulted in several major corporate expansions and several corporate relocations to Dublin. In conjunction with our existing tax base, we are hopeful that our revenue projections are low and unanticipated revenue will be available for subsequent programming. The 2013 and 2014 estimated revenue is consistent with projections utilized in the 2012 - 2016 CIP. Based on the current 2012 estimated Income tax revenue, our projections reflect a 0% growth rate in 2013 and a 1.5% growth rate for 2014. Intergovernmental Revenues There are several different revenues that comprise intergovernmental revenues in the General Fund. The most significant revenues are local government. Local Government 2009 1,072,791 2010 1,040,397 2011 1,020,050 2012 692,400 2013 500,000 2014 500,000 Local government is the State of Ohio's revenue sharing program, whereby local governmental entities share a portion of the State's sales tax, income tax, corporate franchise tax, and public utility excise tax. A portion of the funds are distributed directly from the State of Ohio to the City and a portion of the funds are distributed to the counties who, in turn, distribute to local governmental entities. The State of Ohio's fiscal year 2012 — 2013 biennial budget made changes to the funding of the Local Government Fund. A reduction of 25% year- over -year will be imposed during the first half of 2012 followed by a 50% reduction during the second half of 2012. The 2012 projection is based on a confirmation of the 2012 distribution from Franklin and Delaware Counties as well as the State of Ohio. While a restoration of "percentage of revenue" is expected in July 2013, the City will continue to budget local government revenue conservatively. 30- 2012 OPERATING BUDGET — CITY OF DUBLIN, OHIO General Fund (Continued) Estate Taxes 2009 1,290,736 2010 493,998 2011 218,850 2012 25,000 2013 0 2014 0 The Ohio estate tax is a graduated tax levied on the transfer of assets of an estate. In 2011, this tax was repealed for estates of individuals dying on or after January 1, 2013. The conservative projection in 2012 reflects the unpredictability of this revenue source. Licenses and Permits Various licenses and permits are issued by the City with the vast majority related to development and building activity with the City. 2009 1,551,175 2010 1,481,567 2011 2,292,520 2012 1,367,675 2013 1,050,000 2014 1,050,000 The City has adopted a fee structure based on the cost of providing services. The intent of this method is to identify the benefactor of a service that is not a general public service and charge them a user fee based on the cost to provide the service. The total revenue collected for development and building activity fees are dependent upon the economy and can fluctuate significantly from year to year. Special Revenue Funds Motor Vehicle License Taxes and Gasoline Taxes 2009 1,857,007 2010 1,779,409 2011 1,666,590 2012 1,666,590 2013 1,500,000 2014 1,500,000 These revenues can only be used for the repair and maintenance of streets and state highways and are based on the number of motor vehicle license registrations. The City receives 34% of the motor vehicle registration fees charged for vehicles registered in one of our taxing districts. The gasoline taxes received by the City are based on the number of vehicles registered In our taxing districts and the amount of State assessed gasoline taxes collected. -31- 2012 OPERATING BUDGET — CITY OF DUBLIN, OHIO Special Revenue Funds (Continued) Recreation Fees In 1996, the Dublin Community Recreation Center (DCRC) was opened. When the rate structure was established for Phase 1 of the DCRC, the intent was that operating costs would be significantly covered by user fees collected. The rates established for other recreational programming are based on a goal of 50% cost recovery. Hotel /Motel Taxes 2009 DCRC Total 1,531,541 Only Recreation 2009 2,363,032 3,582,391 2010 2,398,715 3,661,318 2011 2,293,000 3,624,530 2012 2,140,000 3,188,900 2013 2,140,000 3,188,900 2014 2,140,000 3,188,900 Hotel /Motel Taxes 2009 1,471,543 2010 1,531,541 2011 1,550,000 2012 1,450,000 2013 1,450,000 2014 1,450,000 These amounts reflect 75% of the total hotel /motel taxes collected. The remaining 25% is recorded in the Dublin Convention &Visitors Bureau (DCVB) Fund and distributed to the Bureau on a monthly basis. The City, the DCVB, and administrators from the local hotels continue to work to identify "slow times" as far as hotel vacancies and to schedule events to maximize occupancy rates. They have worked with event organizers to coordinate schedules and promote events that result in overnight stays in the City. The 2011 estimate and 2012 projections represent conservative estimates based on current revenue and economic conditions. As with income tax revenues, the Administration will continue to closely monitor hotel /motel tax revenue throughout 2012 and make adjustments to projected revenue as necessary. Capital Projects Funds The primary funding source for the Five -Year Capital Improvements Program (CIP) is the City's income tax revenue. Projecting income tax revenues for the five year period is a significant element in determining resources available for capital programming. 32- 2012 OPERATING BUDGET — CITY OF DUBLIN, OHIO Capital Projects Funds (Continued) Income Taxes 2009 16,476,896 2010 17,212,130 2011 17,556,370 2012 17,556,370 2013 17,560,790 2014 17,824,200 The actual revenue and projections reflect 25% of the total income taxes collected. The remaining 75% is reflected in the General Fund and will comprise approximately 80% of all operating revenues. 2009 3,529,091 2010 3,539,555 2011 3,493,000 2012 3,368,890 2013 3,350,000 2014 3,350,000 The property tax revenue from the City's inside millage, or 1.75 mills, was allocated 100% to the Parkland Acquisition Fund from 2001 — 2006. This reallocation addressed a City Council goal to identify a revenue source for the purpose of acquiring parkland, open space, and recreational facility sites. Beginning in 2007, the City began allocating .95 mills of the total 1.75 mills to the Parkland Acquisition Fund and the remaining .80 mills to the Capital Improvements Tax Fund. In 2010 and 2011, the City allocated 1.4 mills to the Capital Improvements Tax Fund and the remaining .35 mills to the Parkland Acquisition Fund. Recognizing the benefits and flexibility of allocating more of the City's inside millage to the Capital Improvements Tax Fund, Council approved allocating 1.4 mills to the Capital Improvements Tax Fund and .35 mills to the Parkland Acquisition Fund from 2012 — 2016. This allocation is reviewed each year during the CIP process and can be reallocated if Council deems it appropriate. The amounts shown above combine receipts to both funds. Enterprise Funds Water and Sewer Surcharaes 2009 2,582,936 2010 2,631,275 2011 2,653,000 2012 2,595,780 2013 2,652,984 2014 2,667,240 The user fees provide the funding for ongoing maintenance of the water and sewer systems. Until 2008, user fees had not been increased since 1996. However, with 33- 2012 OPERATING BUDGET— CITY OF DUBLIN, OHIO Enterprise Funds (Continued) maintenance needs increasing for the sewer system, an increase of $0.25 /MCF was implemented each year beginning in 2008 and continuing through 2011. In addition, in 2008, 2009, and 2010, $0.25 /MCF was reallocated from the Water Fund to the Sewer Fund. An additional $0.25 /MCF reallocation from the Water Fund to the Sewer Fund will resume in 2012 and 2013. The revenue projections for 2012 - 2014 are based on those adjustments, which were approved as part of the 2012 - 2016 CIP in September, 2011. Water and Sewer Tao Fees (Capacity Chames) 2009 399,084 2010 368,194 2011 530,000 2012 285,000 2013 285,000 2014 285,000 2011 estimated revenue is higher than previous years due to increased commercial development. Due to the slowing of residential growth, revenues from both water and sewer tap fees are projected to be lower in 2012. In 2009, fees for 3 A" water taps increased by $100 to $1,800. Sewer tap fees also increased in 2009 by $100 to $2,100. The estimates reflected assume the issuance of 75 new tap permits in 2012, 2013 and 2014. The Administration has made tentative projections for revenues and expenses in the Water and Sewer Funds through 2020. The projections are revised annually. The Community Plan update and the information available from the geographic information system (GIS) provides information on the availability of developable land, the type of development and the infrastructure needs based on the anticipated development. 2012 Op UUh G BUDGET - CIF! OF DUBLIN, OHIO Revenue Coinwrkaru - NI Funds CA &PROJECTS LANDS MID ARU 1 2011 wA mil W12 Butloer GENERAL FUND 559,370,547 552,152,710 %2,231,046 556,734,925 SPEOAL REVENUE FUNDS 1,700,206 m91D10 720,120 imIm Street Maintenarce and Repair 3,321,093 3,316,500 3,223,950 3 Sate Hghvey Lnprovcrenrs 138,950 135,7m 122,625 126,625 Cemeary 138,314 147,370 141,550 139,3)0 Reveatbn 6,661,318 7,256320 6,624,530 7,180,900 Safety 10,456,557 10,641,90 10,22),910 10134,010 Swimming Fdol 752,954 089,540 739098 792,525 Pai kass Tax 125Am I00,m0 110,195 1,755,120 HdwVMO6N Tax 3,564,198 3,705,9W 3,42,90 2,713,150 Enforcement and Eduutlon 3804 2610 2,912 2,610 law Enfb.ntTrust 1,912 1,220 2,000 710 Mandalay Drug Mne 53 W 40 W Mayon Caut Computer 10,801 9,530 8,420 7,80 Acmred tsasre Reserves 216,241 150,200 149,620 76,200 Winks 9-1 -1 Synem 306,25 14,000 1301000 120,000 DEBT SERVRE FUN05 Sm,94 2841000 3,113,350 2,350,00 Geneml O6lgadon Bond Retirement 6,957,415 5,206,960 5,215,720 51788;320 SpdialA rent Bond Retirement I 420,430 330 1992 SPxal Aa unnuut Band! Retlremeu 99,203 302,fim 100,970 1001020 2mi sm adi 0.5zeseneM B0'd Retirement 158,05 150,0m 147,932 152,525 CA &PROJECTS LANDS Capual anVmvemenbs Tax 23,821,049 N,54,9W 23,035,450 21,842,320 Pat Deewmant 1,700,206 m91D10 720,120 imIm Wwn,ar -Temple MF 272,995 401,300 392,030 44,000 RuaJlll TIF 416,101 395,200 463,370 4m,W0 Puzutl TlF 273,080 133,200 269.120 200,000 TtM1aE lder TIF 931,203 673,600 831,950 1,620,200 t4WVkk TIF 3,)% 1 10591520 1,264,220 1,165,00 PeMe[erCmNr TIF W,805 410,000 493,850 420,80 Rings Road TIF 365,591 350,020 403,720 900,000 PeRreter West T6 1,147,016 1,200,00 1,134,200 1,1WAm Upper Metro We TIF 283,359 24,000 314920 243,000 RinWF,wU TIF 499,853 4)5,200 551,920 540,000 H'n[ot Dublin Parking TIF 96,)82 40 116,720 dom EmemN Pkwy Phase S TIF - - 385,6)2 EmemM Pkwy Phase B TJF 1,100,000 M in 10 Penmeaf LOOP TIF 638,392 35,200 42,320 som Taran WeatTlFFUnd Sm,94 2841000 3,113,350 2,350,00 Shammt M. TIF Fund 106,001 IN,000 (13,250) 11,m0 UM ACgumiOOn Fund 500,000 420,430 420,530 R rRMge TIF 331829 50,00 2,2N,1m 65 1Jfedme Flhiess TlF 141,520 1W,0W 162,910 135,000 WIC Improvanent Fund 2,939 2,654,320 1,900,320 brawn Pacenl` 8 8,620 9 9 Sdar Rlrg9 Rwd! MF 12,434 12,000 13,130 301M Shama Gawlig TIFFUnd 83, WW) 20,110 58,000 Brd, and Hi,h Fund 220,324 62,520 %030 55,200 Dublin MebochtH p8al MF Fund 7,150 so m 245,140 1201000 Rmga CenheW 205,820 2m,m 221,220 225,00 Fmntr(DUblin Road T6 - - 3,659,000 Deft Emr0y TIF - 1 1,220,020 - ENTERPRISE FUNDS Water 1,47),36 1,36y740 1,426,711 1,IWm, WaarTewer l5dui ,on Fund 120 2,900,00 Sewer 2,420,950 2,3301533 2,365,105 3,521,710 Sewer Carwndj$. Fund 3m,m5 W,2m 2,1m,6W Memhandw,g 2,713 2,64 2,707 1,m0 INTERNAL SERVIM FUNDS Employre Bene8a W- 05mtrxe 5,372,220 5,638,650 5 5,320,420 WataVS Qn,penmibn 215,302 265,240 231,040 IS6,0m FIDUCWIY FUNDS Cerreb, Perpetual Wre 91$18 38,230 35,530 23 Comrention and V%*mW Bureau 510513 483,300 516,620 483,300 Dube, Agdu, 71950 428100 581010 493000 707,011 1M499om 138:841810 143153321 350900.34 Im: Tmnstereand adra. (29924812) (33 ,63504) (33562388) 80.54341 Sub -total 114,574,226 100,006,700 313,100,933 122,410,050 DewansrceVSIB and OWDA Loans - (15,o0W0) TOTAL REVENUE 5114,5)4,226 5120,D06Jm 5113,190.9m 5101410050 -3S 2012 OPERATING BUDGET -CITY OF DUBLIN, OHIO Revenue Comparisons - General Fund CHARGES FOR SERVICES General 2010 Actual 2011 Budget 2011 Estimate 2012 Budget TAXES 10,000 Sale of Fuel 785,082 700,000 Income Taxes 51,636,396 49,430,700 52,669,100 52,669,100 Property Taxes 0 0 0 0 INTERGOVERNMENTAL REVENUE 230,000 Ucenses and Permits 1,481,567 1,164,800 Personal Property Reimbursement 10,503 0 3,460 0 Local Government 1,040,398 1,032,233 1,020,050 692,400 Estate Taxes 493,998 25,000 218,850 25,000 Cigarette Taxes 544 250 700 250 Liquor and Beer Permits 51,954 40,000 52,000 40,000 Grants -State & Federal 83,992 0 0 0 Other 300 0 0 0 CHARGES FOR SERVICES General Fees and Charges 56,354 10,000 45,000 10,000 Sale of Fuel 785,082 700,000 875,000 775,000 FINES,LICENSES AND PERMITS $62,231,046 $56,734,925 Fines and Forfeitures 274,530 260,000 235,000 230,000 Ucenses and Permits 1,481,567 1,164,800 2,292,520 1,367,675 OTHER REVENUES Interest Income 762,419 605,500 656,700 606,000 Other 544,510 222,500 450,940 244,500 NONOPERATING REVENUE Tmnsrers/Advances 2,148,000 3,661,727 3,711,726 75,000 TOTAL GENERAL FUND REVENUE $59,370,547 $57,152,710 $62,231,046 $56,734,925 -36- 2012 OPERATING BUDGET -CIIT OF DUBLIN, OHIO RECAP OF 2012 REQUESTS -37- Total Budgm TMI BudgetTbtal Bud at By furcl By Fund Tvce Total GENERAL FUND CRy Cm,wvBOanU &COmmisSgce $412,490 City Manager 81,820 Miscellaneous 290,750 Human Raourms 1,557,070 CommunlmUons 1,416,180 Legal SeMms 1,711,000 Mnance Office of the Dine= 627,500 Procurement 105,%0 Tramxers/Ativanca 16,635,000 Miscellaneous 385,250 Aaounting& Auditing 632,410 Taxation 2,844,220 Public SeM. Solid Waste Management 3,335,420 Heat Management 2,832,290 Engineering 2,862,400 Miscellanwus 406,700 Wiwi, standards I,M3,490 Land Use/ Long Range Planning 2,109,660 Pa NS and Recreation Parks and Open Space 6,581,870 Volunteer Resouma 204,370 Emn.1c DEV¢bpment Office d the Director 5,397,560 AdmmatmUV Services Of or the Dm r 238,790 Infpn 5. Technology 2,803,720 Cmat Service 475,130 Remds Management 142,870 FatllNes Management 2321,330 $59,139,350 $59,139,350 SPECIAL REVENUE FUNDS Street Maintenance and Repair Fund Streets & Mlities 2,592,310 Engineerng 834370 3,431,680 State Highway Improvements Fund Streets & Ublitia 0 Engineering 275,000 275,000 Cemetery Fund Cemetery 160,240 Ifi0,290 ReveaU m Fund Receaton 1,962,7/0 Communhy Recrea mn Center 3,772,940 Community Recreation Center - Faciftea 1,707,610 7,498,320 Safety Fund Poll. 10,363 710 10,363,710 Swimming Pool Pond Dublin Mueldpal Pools 860,890 860,890 Penm6sNe Tax Fund 1,817,000 1,817,000 Hotel /Motel Tax FUM Oty Manager 10,050 Events Admint4ratkm 2,4n,640 Taxation 671,660 Tmnsfem/Advanms 163,290 3,413,640 -37- 2012 OPERATING BUDGET -CITY OF DUBLIN, OHIO RECAP OF 2012 REQUESTS Water TOwe Consbuc0on Fund Tn4al Budget Total Budget Total Engineenn9 sudoet By Fund ev Fund Noe Total 2,990,000 SPECIAL REVENUE FUNDS (Condnued) EdumUm and Enforcement Fund 1,582,280 Palk 0 Englneentg 335.480 0 Law Enforcement Trust Fund 2,869,110 Police 301950 5Wa4s and UUIRIe6 1,410,000 30,950 MayorsC rt Computer Fund 2001000 Court Sam. 29.450 2,110 Nemhandl9ng Fund 29,450 AcO� d Leave Reserve Fund 8,000 Rnance 26.600 9,909,290 INTERNAL SERVICE FUNDS 26.600 Wireless 9- 1- 15ystem 5,284,220 Pdke 0 n7,430 Tansfers /Advances 80.000 5,612,200 TRUST AND AGENCY FUNDS 80,W Agen Y Fund 583,000 2],982,480 DEBT SERWEE FUNDS 483,300 General Obllgadon O M Service Fund 5,290,050 1,064300 SpeAal Assessment Band Retirement Fund 0 16,585,290 5132211.240 1992 Special Assessment Bond RaUmnnert Fund 100,390 2001 Spetlal Assessment Bond Retirement Fund $332,221,240 128.830 ash TUntls carded rred rv+aM Po 25,193,810 6,022,220 CAPITAL PROUE FUNDS Capdal improvtments Tax Fund (28 571,320) 22,335,180 ParHand AmuMon Fund 5129.344.]30 6%,170 23,031,350 ENTERPRISE FUNDS Water Fund Rnance 583,200 Street &Wilds 365,900 Engireenng 983000 1,932,180 Water TOwe Consbuc0on Fund Engineenn9 2,990,000 2,990,000 Sewer Fund Rtwnce 1,582,280 Sheet & Uti0tlg 946,350 Englneentg 335.480 2,869,110 Sewer Com =n Fund 5Wa4s and UUIRIe6 1,410,000 Engineering 2001000 2,110 Nemhandl9ng Fund Commundy Relations 8,000 9,909,290 INTERNAL SERVICE FUNDS Employee eene8O We Tnaurance Fund 5,284,220 Workers' Comp. SeN- Irtwrence Fund n7,430 5,612,200 TRUST AND AGENCY FUNDS Agen Y Fund 583,000 ConvenWn & Waftd ' Bureau Fund 483,300 1,064300 16,585,290 5132211.240 R ECAP: Total Am0uM B d $332,221,240 ash TUntls carded rred rv+aM Po 25,193,810 Le Trsnskrs (28 571,320) ToDl fNpendftures 5129.344.]30 -38- 2012 OPERATING BUDGET - CITY OF DUBLIN, OHIO Expenditure and Budget Summary General Fund General Fund City Council Boards and Commissions Office of the City Manager Miscellarwus Account/Contingencies Human Resources Community Relations Legal Services Finance - Office of the Director Procurement Transfers and Advances Miscellaneous Accounts A¢ounhng and AWitlng Taxation Solid Waste Management Fleet Management Engineering Miscellaneous Building Standards Land Use and Long Range Planning Parks and Recreation Parks Economic Development - Office of the Director Administrative Services - Office of the Director Information Technology Court Services Records Management Fadlities Management Volunteer Resources TOTAL $457,901 2011 $453,900 $443,540 2010 Revised 2011 2012 Actual Budget Estimate Budget General Fund City Council Boards and Commissions Office of the City Manager Miscellarwus Account/Contingencies Human Resources Community Relations Legal Services Finance - Office of the Director Procurement Transfers and Advances Miscellaneous Accounts A¢ounhng and AWitlng Taxation Solid Waste Management Fleet Management Engineering Miscellaneous Building Standards Land Use and Long Range Planning Parks and Recreation Parks Economic Development - Office of the Director Administrative Services - Office of the Director Information Technology Court Services Records Management Fadlities Management Volunteer Resources TOTAL $457,901 $529,894 $453,900 $443,540 15,532 32,770 15,710 28,950 668,809 816,139 713,570 727,870 657,126 785,323 710,680 790,750 1,784,884 1,542,288 1,481,760 1,557,070 1,133,697 1,396,384 1,346,560 1,416,180 1,949,194 1,870,400 1,820,000 1,711,000 562,444 617,878 351,250 627,500 175,139 192,260 151,590 185,960 14,132,300 15,675,000 15,890,000 16,635,000 320,161 378,550 376,050 385,250 642,751 678,430 623,350 632,410 2,962,060 2,760,475 2,710,290 2,844,270 3,163,140 3,523,530 3,255,560 3,335,420 2,262,605 2,874,498 2,638,190 2,832,290 2,551,677 3,071,381 3,000,480 2,862,400 329,445 396,852 395,000 406,700 1,378,533 1,441,008 1,381,250 1,441,440 2,029,809 2,441,155 2,245,850 2,109,660 6,164,173 6,741,761 6,280,930 6,581,870 3,891,811 5,964,202 5,482,690 5,397,560 229,664 238,192 228,350 238,790 2,435,533 3,048,723 2,545,500 2,803,770 415,255 479,581 412,050 475,130 189,943 189,884 154,260 142,870 2,138,107 2,459,733 2,170,550 2,321,330 171,329 201,372 193,090 204,370 $52,813,022 $60.347,663 $57,02$460 559,139,350 -39- ! ! °# # ®■ ® « ■ 6`g7re !qe k C ® ■|� ; | - °ww ■ e#■ ( 2 ® §■� \ ©■ C ® ` #$ !2. °: °;° a !!! ■ E ;° . /§ •� °q °9 ■ Q!§ ! R® #� , ®s## #a■ � °G! E. id's ■- ! , $ ! .�: • /f / / / / \) � / / / | ) 9 �° 2 » ■ ■ ! !q § ■ J J ® § ■ • /f / / / / \) � / / / | ) 9 § () kf }k .. - . •/� ■ �!\ \� \..| .)$2 /; l2k�{ � / /i !!!a 1 VP( ! | _ _Z! !! ! °ff° ■ ■; . ��� _��■ ����, � 0. , � Rq_# § # °! ■ °e ° ■f� r «« « / § : ■ .. ! •/� ■ �!\ \� \..| .)$2 /; l2k�{ � / /i !!!a 1 VP( ! | _ _Z! �)r« °G■ �!§ ! °m■ ■ #; , g / ' 2 � § � /l•f; ,!: | & ;. !� m E •_�� / / \ ; \| /! |! ,k Dqd. ;# \\ ;! /i /fƒ!/ !2692) ;hG | / Qdilll§ | � � � � Og g - q7 ■ ■ g gm ! ! ° ° ■ ■; () | | eve 7 7 # ## A ! ! ƒ ƒ� { , ) { , # # °! ° ° #° ■ ■ ° °!! } ■ ■ ° °7 ,!: | & ;. !� m E •_�� / / \ ; \| /! |! ,k Dqd. ;# \\ ;! /i /fƒ!/ !2692) ;hG | / Qdilll§ 2012 OPERATING BUDGET — CITY OF DUBLIN, OHIO Comparison of Operating Revenues and Expenditures 2012 Operating Revenue by Source $65,747,095 a Income Tax 3° • Other Taxes • Intergovernmental • Charges for Services • Fines, Licenses & Permits • Interest Income • Other Revenue 2012 Operating Expenditures by Type $68,104,940 1% 43% 15% • Salaries 41% r Benefits • Other Expenses • Operating Capital -43- 2012 OPERATING BUDGET- CITY OF DUBLIN, OHIO 2012 Appropriations Summary by Expenditure Category - All Funds Personal Services Other Expenses Capital Gotta v Tam General Mid Special Revenue Funds $ 20,315,100 $ 22,004,950 $ 184,300 $ 42,504,350 Street Maintenanm and Repair Fund Streets and Utilities 1,837,000 759,460 850 2,597,310 Engineering 336,070 473,100 25,200 834,370 State Highway Fund Streets and Ueliues - - - - Ergineering - 25,000 250,000 275,000 Cemetery Fund 125,790 17,750 16,700 160,240 Recreation Fund Reoeabou 5errices 1,339,610 614,830 8,330 1,962,770 Community Ren'eadon Center 2,502,720 1,89,570 45,650 3,7T7,940 Community Recreation Center Facilities 892,360 470,850 344,400 1,707,610 Safety Fund 9,834,800 518,110 10,800 10,363,710 Swimming Pool Fund 499,240 331,650 30,000 860,890 Permissive Tax Fund - - 1,817,000 1,817,000 Hotel/Motel Tax Fund 492,200 2,758,150 - 3,250,350 Eduabons and Enforcement Fund - - - - Ww Enforcement Fund - 15,000 15,950 30,950 Mayors Court Computer Fund - 15,450 14,000 29,450 Accrued Leave Reserve Fund 76,600 - - 76,600 Wireless 9-1 -1 Fund - - - - Debt Service Funds General Obligation Debt Servke - 5,790,050 - 5,790,050 Special Assessments - 237,220 - 237,220 Capital Proiec Fund Capital Improvements Tax Fund - 40,W0 15,995,500 16,035,500 Parkland Acquisition Fund Enterprise Funds - ID,000 460,470 470,470 Water Fund Streets and Udlibes 145,200 220,700 - 365,900 France - 583,200 - 563,200 Engineering 20,180 112,900 850,000 963,080 Water Tower Construction Fund Engineering - 90,000 2,900,000 2,990,000 Sewer Fund Streets and Utilities 683,450 86,600 36,300 946,350 France - 1,587,280 - 1,587,280 Engineering 149,M 185,620 - 335,480 Sewer Construction Fund Streets antl Ublides - 110,000 1,300,000 1,410,000 Engineering - - 700,000 700,000 Merchandise Fund - 8,000 - 8,000 Internal Serrice Funds Employee Benefits Sete- Insurance Fund 28,730 5,256,040 - 5,284,770 Woders Compensation Self- Insurance Fund Fiduciary Funds - 327,430 - 327,430 Income Tax Revenue Sharing Fund - - - - Agenry Fund - 581,000 - 581,000 Dublin Comendon and Visitors Bureau Fund 483,300 410 3017 Totals $ 39,278,910 $ 45,083,210 $ 25,005A50 $ 109,367,570 Note: Does not include transfers or advances -4q- 2012 OPERATING BUDGET- CITY OF DUBLIN, OHIO 2012 Appropriations Summary by Expenditure Category - General Fund Note: Does not Include transfers or advances. -45- Personal Services Other Expenses Cao0al Oude Total General Fund City Council $ 372,130 $ 71,410 $ - $ 443,540 Boards and Commissions 9,700 19,250 - 28,950 Office of the City Manager 671,740 54,030 2,100 727,870 Miscellanous Account /Contingencies - 790,750 - 790,750 Human Resources 970,670 586,400 - 1,557,070 Community Relations 695,480 720,700 - 1,416,180 Legal Services - 1,711,000 - 1,711,000 Finance - Office of the Director 611,450 16,050 - 627,500 Procurement 75,010 110,950 - 185,960 Miscellaneous Accounts - 385,250 - 385,250 Accounting and Auditing 534,890 97,520 - 632,410 Taxation 491,160 2,352,210 900 2,844,270 Public Services Solid Waste Management 663,200 2,668,980 3,240 3,335,420 Fleet Management 805,190 2,021,600 5,500 2,832,290 Engineering 2,517,380 340,930 4,090 2,862,400 Miscellaneous - 406,700 - 406,700 Building Standards 1,333,440 107,500 500 1,441,440 Land Use and Long Range Planning 1,866,560 240,100 3,000 2,109,660 Parks and Recreation Parks 4,741,060 1,693,340 147,470 6,581,870 Economic Development- Office of the Director 544,740 4,851,320 1,500 5,397,560 Administrative Services- Office of the Director 226,990 11,800 - 238,790 Information Technology 1,209,090 1,593,680 1,000 2,803,770 Court Services 372,230 102,900 - 475,130 Records Management 73,220 54,650 15,000 142,870 Facilities Management 1,352,350 968,980 - 2,321,330 Volunteer Resources Volunteer Resources 177,420 26,950 204,370 Totals ; 20,3151100 S 12,004,950 $ 184,300 $ 42,504,350 Note: Does not Include transfers or advances. -45- 2012 OPERATING BUDGET — CITY OF DUBLIN, OHIO Debt Administration Dublin's infrastructure needs are met through a five -year Capital Improvements Program (CIP); currently, the 2012 - 2016 CIP programs $129.3 million in major capital improvements. Several capital projects in past years have been funded utilizing proceeds from long -term debt. The City's CIP document provides a summary of additional infrastructure needs anticipated to be funded with long -term debt. By policy, fifteen percent of income tax revenues are allocated for debt service. Annual debt service for income tax funded projects totals 3.6% of 2012 projected income tax revenues. Net Bonded General Obligation Debt per Capita $2,000 $1,800 $1,600 $1,400 $1,200 $1,000 $800 $600 $400 $200 In anticipation of a new debt issuance in November 2009, the City received updated ratings from both Moody's Investors Service and Fitch Ratings. After completing a review that evaluated the City's existing financial condition, current developments and trends, and prospects for growth, Moody's maintained the City's rating at its highest levels of "Aaa ", citing "the City's history of strong financial operations with solid reserve levels." Fitch, after similar review, maintained the City at its highest rating of "AAA ". In September 2011, Fitch conducted a routine surveillance review in which the "AAA" rating was affirmed. These ratings enable the City's debt to be issued at the lowest available interest rates, resulting in reductions in future debt service payments. The City's diverse economic base, the City's history of operating surpluses and the continued use of that surplus to fund capital projects, and the City's continued long -term planning efforts will help maintain high credit ratings. As of December 31, 2011, the City will have approximately $54.0 million in long -term debt outstanding. Of the total, $2.8 million will be retired using revenues generated by the City's water system operations, $9.6 million will be retired using revenues generated by the City's sewer system operations, $1.3 million will be retired through the collection of special assessments, $1.7 million retired using property tax revenues, $1.2 million retired using hotel /motel tax revenues, and $20.3 million retired using service payments 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2012 OPERATING BUDGET – CITY OF DUBLIN, OHIO Debt Administration (Continued) in lieu of taxes from tax increment financing districts. The remaining $17.1 million, or about 32 %, will be retired with income tax revenue. Assessed Value Compared to Net General Obligation $2,500,000,000 Debt $70,000,000 .IIII I''III $60,000,000 $50,000,000 $40,000,000 $30,000,000 $20,000,000 $10,000,000 $- ® Assessed Value — Net Bonded Debt Under current state statutes, the City's general obligation debt issuances are subject to a legal limitation based on the total assessed value of real and personal property. Total general obligation debt of the City, exclusive of certain exempt debt, shall never exceed 10.5% of the total assessed valuation. The unvoted general obligation debt of the City cannot exceed 5.5% of the total assessed valuation. As of December 31, 2010, the City had a legal debt margin for total debt of $196,705,153 and a legal debt margin for unvoted debt of $110,723,985. -47- 2012 OPERATING BUDGET - CITY OF DUBLIN, OHIO 2012 Debt Service Schedule Unvoted Bonds (00.) 1 Rings/Blaur Water Tower 2 Upper Scions West Bmnch(OWDA) 4' Avery- MUufield Intemhaoge(SIB Lam) Rings Road ImpmvcmenLalTIF] Am Facility Acquisition Arts Facility Ranovation Perimeter Drive atmsion(TIF) Emerald Parkway -Phuse 7A(TIF) ' Servia Center 3' Mmicipel Pool South (OMB) ' Aryshbe Drive Culvert Real. (OP WC) Industrial Pkwy /SR 161 hnprovements(Tax- exempt) Dams Fields Water Tower(Tax- exempt) Sanitary Sewer Lning(Tax- exempt) 5 Industrial Pkwy /SR 161 Impmvemmu(BABS) 5 Dance Field Water T9WegBABS) 5 Sanitary Sewar Lining(BABs) 10.15 -94 6.14% 94-94 01 -01 -99 4.35% N/A 09 -01 -99 5.17% 84-99 12 41-0 5.22% 1394)0 12 5.22% 136 -2 12 41 -00 5.22% 143-0 12 -01 -2 5.22% 140 -2 12 -01-00 522% 137 -2 12 41 -01 4.42% 112 -01 04 -14-04 4.30% 23 -04 07 -0144 0.00% N/A 11 -18 -09 2.00% 53 -09 11 -18-09 2.00% 55 -09' 11 -184M9 2.00% 54-9 11 -184)9 Various 53 -09 11 -18-09 Various 5549 II -I8 -09 Vmiom 544)9 4,100,000 945100 295.000 60,48000 19,716,717 7,589,665 1,035,594 315,126.84 8,316,788 4,272,408 475,767 135,018.80 3,535,000 2,056,092 195,476 77,324.80 1,360,000 784,691 75,091 29,511.30 755,000 438,929 42,170 16,507.92 3.940,000 2,29$653 219,125 86,44802 2,020,000 1,176,636 113,138 44,252.94 3,675,000 2,231,173 204,695 71,545.08 2986,000 2,210,000 124,000 98,883.46 279,748 69,937 27,975 0100 1,54,02 790,000 390,01DO 15,800.00 320,000 165,OW 80,000 3,300.00 355,000 180,000 9,ON 3,600.00 8,13012 8,130,000 0 263,189.88 1,695,000 1,695,20 0 54,873.00 1,865,000 1,865,1100 0 60,41424 6,565,02 36,898,183 3,368,031 1.336.276.28 Unvoed Snecul Assessment Bond Ballantrac 12 -01 -01 4.42% 117 -01 1,700,000 1,038,827 95,305 33,311.16 1,038,827 95 ,305 33,311.16 Voted Bond (GO,) Recreation Can. expansion 10 -15 -98 4.66% 98-98 3,998,0(10 1,644,02 233,000 50,132.50 Emerald Parkway Bridge 1045 -98 462% 97 -98 7,518,20 2,968,000 472,02 89,790.00 Emerald Parkway-Phase 2(TIF) 10 -15 -98 4.56% 96-98 7,874,02 2,748,20 575,000 75,540.2 Wamer- Temple Read 12-1 -2 5.20% 141-00 5,555,20 3,057,560 323,135 122,907.58 Emerald Parkway 0verpass -Phme7 12 -01 -2 S.20% 142 -2 6,565,02 3,615,420 379,693 145,348.92 Coffmm Park Expansion 12- 01-110 522% 138-00 3,135,20 1,732,021 157,172 N,512.24 15,765,000 2,14,000 552,23124 Voted Special Assessment Bond TWlm Road Tom] DeN Payments 10 -t5 -94 6.14 % 90.94 4185,20 285100 9012 18,240.00 285,02 9012 18,240.00 $53,987,010 55.693336 S1 940 058 68 • Supported by income tax revenue. 1 Suppmaed by Water Fmd revenues. 2 Supported by Sewer Fund revenues, 3 Credit fa increase on VIM 11 4 Includes Administrative Fee 5 Build Americo Bonds Date 2012 Of Interest Ord Origirml O/S Principal Interest Issue Rate No. Amount Principal Payment Paymem -48- General Fund City Council STATEMENT OF FUNCTIONS All powers of the City permitted by the Revised Charter, the Constitution and the laws of the State of Ohio are vested in Council. Council provides for the exercise of all City powers and for the performance of all duties and obligations imposed on the City by law, through the adoption of legislation. City Council's responsibilities include reviewing, deliberating, and approving legislation as prescribed by the Revised Charter and the laws of the State of Ohio applicable to municipalities. City Council establishes goals and long -range policies for the City. Council is composed of seven members who serve four -year terms. Three are nominated and elected by the electors of the City at large and four are nominated and elected by the electors of each of the four Council wards. All candidates for City Council must be residents of Dublin for one year prior to filing a petition of candidacy. Council Members must be residents of Dublin throughout their term of office. City Council elects a Mayor and Vice Mayorto serve two -year terms. The Mayor is the ceremonial head of the City and presides over all City Council meetings. The Vice Mayor performs these duties in the absence of the Mayor. The Clerk of Council is appointed by the City Council and serves at its pleasure. The Clerk of Council is an officer of the City and provides notice of Council meetings to its members and the public, keeps the minutes of Council's proceedings and performs other duties as provided by the Revised Charter or by Council. OBJECTIVES AND ACTIVITIES • To continue to be responsive to the needs and concerns of the citizens of Dublin. • To establish goals for the community to be implemented by staff and /or City Council. • To set policy in a clear and consistent manner in order to provide a framework for administrative implementation. PERSONNEL DATA 2011 2012 POSMON TITLE CURRENT NUMBER ADOPTED Mayor 1 1 Vice Mayor 1 1 Council Member 5 5 Clerk of Council 1 1 Deputy Clerk of Council 1 1 Staff Assistant (1) 1 1 10 SO TOTAL (1) The Staff Assistant position is unfunded for 2012. City Council -49- 12/12/11 2012 Budget - City of Dublin, Ohio General Fund City Council Legislative Affairs 2010 2011 2011 2011 2012 Actual Budget Revised Budget Estimate Budget 101 -1510 Personal Services 2110 SaladesAVages 271,272 288,440 283,240 247,800 241,010 2111 Overtime Wages 3,236 3,000 8,200 6,000 3,000 2120 Employee Benefits 139,087 154,050 154,050 144,200 128,120 413,595 445,490 445,490 398,000 372,130 Other Expenses 2201 Conference /Mileage 7,198 20,000 20,000 10,000 20,000 2211 Meeting Expenses 2,004 3,500 4,309 2,500 2,500 2212 Long Term Strategic Plan. 8,994 10,000 10,000 10,000 10,000 2240 Ceremonial Functions 15,126 20,000 20,411 17,000 20,000 2349 Professional Services 7,864 14,000 16,881 10,000 10,000 2351 Maint. of Equipment 0 1,200 2,400 0 0 2370 Advertising 760 2,000 2,000 1,500 2,000 2391 Memberships/Subscriptions 734 1,900 1 1,900 1,910 2410 Office Supplies 1,626 5,000 6,503 3,000 5,000 44,306 77,600 84,404 55,900 71,410 TOTALS $457,901 $523,090 $529,894 $453,900 $443,540 -50- 2012 Budget - City of Dublin, Ohio General Fund City Council Boards and Commissions 2010 2011 2011 2011 2012 Actual Budget Revised Budget Estimate Budget 101 -1520 personal Services 2110 SalariesANages 8,400 8,400 8,400 8,400 8,400 2120 Employee Benefits 1,298 1,310 1,310 1,310 1,300 1,000 1,000 2391 Memberships/Subscriptions 0 560 560 9,698 9,710 9,710 9,710 9,700 Other Expenses 2201 Conference /Mileage 5,834 17,500 17,500 5,000 17,500 2211 Meeting Expenses 0 5,000 5,000 1,000 1,000 2391 Memberships/Subscriptions 0 560 560 0 750 5,834 23,060 23,060 6,000 19,250 TOTALS $15,532 $32,770 $32,770 $15,710 $28,950 -51- City Council Boards and Commissions 101 -1510 • Accounts 2110 and 2111 provide funding for the salaries /wages of Council Members and staffing reflected under Personnel Data. Not funding the Staff Assistant position in 2012 is reflected in the decreased budget. • Account 2120 includes funding for health insurance contributions for City Council Members, Clerk of Council and staff. Not funding the Staff Assistant position in 2012 is reflected in the decreased budget. • Account 2201 includes funding for travel and training for Council Members, certification- related training for the Clerk of Council and Deputy Clerk of Council. • Account 2212 provides funding for long -term strategic planning workshops, and Council retreat(s). • Account 2240 includes funds for reimbursable business expenses and for citywide ceremonial functions, which are reviewed and approved by the Mayor and the City Manager. These include the annual board and commission member recognition event hosted by City Council; Memorial Tournament badges for Council Members; sponsorship of an annual benefit concert for Nationwide Children's Hospital held in conjunction with the Memorial Tournament; flowers, memorial donations, and special occasion recognition. • Account 2349 provides funding for codification services. • Account 2370 provides funds for advertising expenses related to local newspaper publication of the meeting schedule once each year and Council candidate campaign finance reports during municipal election years. 101 -1520 • Account 2110 provides funding for the salaries /wages of Planning and Zoning Commission members. • Account 2201 provides funding, as authorized by Council, of up to $2,500 per Planning & Zoning Commission member for relevant travel and training. • Account 2211 provides funding for expenses related to meetings sponsored by various City advisory boards, commissions, committees and task forces. • Account 2391 provides funding for APA memberships. City Council -52- 12/12/11 Office of the City Manager The City Manager is the Chief Administrative and Law Enforcement Officer of the City and is charged with the responsibility for the administration of all municipal affairs as empowered by the Revised Charter of the City of Dublin, City Ordinances or Resolutions, and State laws. Some of the City Manager's primary responsibilities include: directing and supervising the administration of all departments and functions of the City; attending all Council meetings; ensuring that all laws, Revised Charter provisions, and ordinances and resolutions of Council are faithfully executed; preparing the annual budget and capital improvement program; publishing an annual report of the financial and administrative activities of the City; and executing, on behalf of the City, all contracts and agreements. • To implement goals established by City Council. • To provide leadership and direction for staff. • To be responsive to needs of the community and to advise citizenry regarding the structure and activities of the City organization. • To facilitate citizen involvement and requests for service. • To provide leadership in sustainable municipal services. PERSONNEL DATA 2011 2012 POSITION TITLE CURRENT NUMBER ADOPTED City Manager 1 1 Senior Project Manager 1 1 Sustainabillty Programs Administrator (1) 1 1 Management Assistant 1 I Executive Assistant 1 I Office Assistant I 1 1 TOTAL 6 6 PART - TIME /SEASONAL STAFF Intern 1 1 TOTAL 1 1 (1) The Sustainability Programs Administrator position was vacated in October 2011. The position will be partially funded in 2012 until the need for the position can be re- evaluated. CityMgr -53- 12/12/11 2012 Budget - City of Dublin, Ohio General Fund City Manager Office of the Director 2010 2011 2011 2011 2012 Actual Budget Revised Budget Estimate Budget 101 -1110 Personal Services 2110 Salades/Wages 447,781 520,630 517,040 493,400 485,880 2111 Overtime Wages 1,901 3,000 3,000 1,500 3,000 2112 Other Wages 11,752 19,500 19,500 15,380 19,500 2113 Short Term Disability 10,534 0 3,590 3,590 0 2119 Instant Bonuses 2,000 6,000 6,000 3,000 6,000 2120 Employee Benefits 145,919 175,650 175,650 163,400 157,360 619,887 724,780 724,780 680,270 671,740 Other Expenses 2201 Conference /Mileage 9,351 16,250 16,250 8 10,500 2211 Meeting Expenses 862 4,900 4,900 1,500 4,900 2230 Staff Goal Setting 0 4,500 4,500 1,000 4,500 2349 Professional Services 5,450 34,000 37,018 7,500 5,000 2380 Printing & Reproductions 0 430 430 0 430 2391 Memberships /Subscriptions 4,458 4,940 4,940 3,600 5,000 2410 Office Supplies 1,252 2,000 2,271 1,300 2,000 2420 Operating Supplies 0 2,500 2,500 1,500 0 2440 Small Tools & Minor Equip 0 200 200 200 200 2812 Special Projects/Programs 27,549 13,500 16,250 7,500 21,500 48,922 83,220 89,259 32,100 54,030 Capital Outlay 2520 Equipment & Furniture 0 1,200 2,100 1,200 2,100 1,200 2,100 1,200 2,100 TOTALS $668,809 $809,200 $816,139 $713,570 $727,870 -54- Office of the City Manager BUDGET SUMMARY • Account 2110 provides funding for the full -time staffing reflected under Personnel Data. Partial funding of the Sustainability Administrator position is reflected in the reduced budget for 2012. • Account 2112 provides funding for part-time (Intern) staff. • Account 2211 provides funding for meetings sponsored by the City. This may include food, beverages, and any necessary supplies. • Account 2230 provides funding for a management staff goal setting meeting. • Account 2349 provides funding for a sustainability consultant and an allocation for other professional services that may be needed. • Account 2812 provides funding for ICMXs National Citizen Survey and Employee Survey to be completed. Funding is also provided for the rain barrel and compost bin program. CityMgr -55- 12/12/11 THIS PAGE LEFT BLANK INTENTIONALLY City of Dublin Miscellaneous Accounts /Contingencies STATEMENT OF FUNCTIONS These are miscellaneous accounts within the General Fund which are not directly related to the operational costs of a specific function. The functional "supervision" of these accounts is provided by the Office of the City Manager. Funds are appropriated to the contingency account to be held for any unforeseen expenses during the current fiscal year. The expenditures are required to be approved by the City Manager. NOTES AND ADJUSTMENTS MiscAccts -57- 12/12/11 2012 Budget - City of Dublin, Ohio General Fund City Manager Miscellaneous 2010 2011 2011 2011 2012 Actual Budget Revised Budget Estimate Budget 101 -1119 Other Expenses 2349 Professional Services 155,829 144,000 150,960 144,000 145,000 2362 Workers' Compensation 200,000 225,000 225,000 200,000 225,000 2391 Memberships /Subscriptions 48,224 65,000 65,000 50,000 55,750 2392 County Wide Disaster Sew 38,142 40,000 40,000 38,580 40,000 2821 Grants /Community Org 50,000 140,000 140,000 138,100 165,000 2823 Leadership Dublin 10,000 10,000 10,000 10,000 10,000 2990 Contingencies 154,931 150,000 154,363 130,000 _ 150 ,000 657,126 774,000 785,323 710,680 790,750 TOTALS $657,126 $774,000 $785,323 $710,680 $790,750 -58- Office of the City Manager Miscellaneous Accounts /Contingencies BUDGET SUMMARY: • Account 2349 provides funding for federal and state lobbying efforts. • Account 2362 provides funding for the City's self- insured workers' compensation program. This amount reflects the City's program costs including claims, third party administration and excess loss coverage. • Account 2391 includes funds for memberships /subscriptions to the Ohio Municipal League, the National League of Cities, Mid -Ohio Regional Planning Commission, and any other citywide memberships /subscriptions. • Account 2821 provides funding for the Dublin Counseling Center and the Beautify Your Neighborhood grant program. The amount for the Dublin Counseling Center is $125,000 for 2012 and is based on their request. Funding for the Beautify Your Neighborhood grant is budgeted for the second year at a maximum of $15,000. • Account 2823 provides funding for Leadership Dublin. • Account 2990 provides funding for unanticipated expenditures that may occur throughout the year. MiscAccts -59- 12/12/11 THIS PAGE LEFT BLANK INTENTIONALLY City of Dublin Human Resources STATEMENT OF FUNCTIONS Human Resources is an engaged team of professionals who work in partnership with managers, their teams, and individual employees to sustain a talented, diverse workforce, foster a culture of health, safety , and productivity and provide innovative, collaborative business solutions that contribute to the strategic goals of the City. Human Resources provides leadership and direction to the organization in all functional areas of Human Resources Management including recruitment & selection; classification & compensation; performance appraisal; wage & salary administration; benefits administration; labor /employee relations; policy analysis /development; and organizational analysis /development. Human Resources also provides leadership and direction to the organization in Risk Management and Occupational Safety & Health. OBIECTIVES & ACTIVITIES • To develop and administer recruitment /selection processes based on a competency -based strategy; partnering with all work units in the selection of high quality candidates; to measure the annual turnover rate in an effort to sustain a low turnover rate. • To provide leadership in developing and implementing new benefit and health management strategies (i.e. Health Savings Accounts, Health by Choice Plus Program); monitor and assess benefit funding levels on a per employee per year basis, the percentage of the employee population enrolled in HBC Plus program, and the health risk stratification (low, moderate, high) of the employee population and percentage change at each level year to year. • To provide leadership and direction in the administration of classification & compensation systems, ensuring that managers are effectively trained in administration of systems. • To provide leadership and direction in administration of performance appraisal system; ensure managers are trained in administration of system; provide direction to managers in the development of meaningful performance objectives for their employees; and monitor the percentage of performance reviews completed as scheduled (organization wide). • To implement and administer supervisory training /development programs that focus on skill /competency development; monitor the percentage of employees (organization wide) receiving annual professional development training and required training. • To implement a City-wide customer service training program that reinforces the Dublin Brand and promotes excellence in customer service. • To administer labor relations functions, including collective bargaining, contract administration, and grievance arbitration processes; monitor the percentage of grievances per 100 employees and the percentage resolved before proceeding to grievance arbitration. • To lead the organization in workforce planning and suaession /talent management efforts to help ensure the sustained success of the organization in the future. • To administer the City's property & casualty insurance, risk management, and occupational safety & health programs; monitor percentage change in number of safety incidents and property damage claims; employee traffic accidents per miles driven and per capita expenditures for liability claims. • To administer the City's self- insured workers compensation program; monitor the lost time incidence rate, number of claims processed by type; cost per claim type and, change in number of workers' compensation claims filed. PERSONNEL DATA 2011 2012 IPOSITTON TITLE CURRENTNUMBER ADOPTED Director, Human Resources 1 1 Human Resource Manager 1 1 Human Resource Specialist 3 3 Human Resource Assistant 1 1 Safety Administrator /Risk Manager 1 1 Risk Management Assistant 1 1 Staff Assistant 1 1 TOTAL 9 9 Human Resources -61- 12/12/11 2012 Budget - City of Dublin, Ohio General Fund City Manager Human Resources 2010 2011 2011 2011 2012 Actual Budget Revised Budget Estimate Budget 101 -1120 Personal Services 2110 Salaries/Wages 621,651 629,140 629,140 625,510 643,480 2111 Overtime Wages 1,387 2,000 2,000 1,100 2,000 2120 Employee Benefits 233,719 256,680 256,680 253,840 254,190 2125 Employee Training & Dev. 14,671 20,600 26,600 22,000 36,000 2126 Tuition Reimbursement 42,877 40,000 60,646 40,000 35,000 914,305 948,420 975,066 942,450 970,670 Other Expenses 2201 Conference /Mileage 4,217 9,450 9,605 5,000 5,780 2210 Reimbursable Business Ex{ 113 3,000 3,000 2,000 3,000 2211 Meeting Expenses 479 500 509 500 600 2330 Rents /Leases 4,918 5,000 5,000 5,000 0 2349 Professional Services 67,002 53,280 59,639 59,630 66,530 2351 Maint. of Equipment 1,456 2,210 2,210 2,000 1,000 2360 Insurance & Bonding 737,142 397,800 407,500 407,000 433,930 2365 Insurance Claims paid 823 10,000 180 180 10,000 2370 Advertising 5,356 6,800 7,407 6,800 7,800 2380 Printing & Reproductions 0 1,200 1,200 1,200 2,000 2390 Misc Contractual Services 26,402 30,810 33,477 27,000 22,500 2391 Memberships /Subscriptions 5,503 5,500 5,805 5,800 6,500 2410 Office Supplies 7,852 7,000 7,000 7,000 7,500 2810 Employee Awards Program 2,178 2,800 3,122 2,700 2,800 2812 Special Projects /Programs 0 4,000 4,000 0 0 2815 Risk Mgt. /Safety Programs 7,138 16,460 17,568 7,500 16,460 870,579 555,810 567,222 539,310 586,400 TOTALS $1,784,884 $1,504,230 $1,542,288 $1,481,760 $1,557,070 -62- Human Resources • Account 2110 provides funding for the staffing reflected under Personnel Data. • Account 2125 provides funding for organization wide Customer Service Training program in support of Council's Smart Customer Focused Government strategic focus area and corresponding professional development goal. • Account 2126 provides funding for the organization -wide tuition reimbursement program. 2012 funding is based on an average annual participation of 10 - 15 employees at an average rate of $3,000 per year. • Account 2201 provides funding for local training seminars and conferences for the Human Resources and Risk Management staff. • Account 2349 provides funding for various employment screening and assessment services, i.e. criminal record checks, driving record checks, sexual offender checks, drug tests, medical examinations, polygraphs and psychological evaluations for police officer candidates and promotional assessments for police sergeant candidates. • Account 2360 provides funding for the City's contribution to the CORMA (Central Ohio Risk Management Association) self- insured loss fund and for stop loss premiums for the coverage period of October 1, 2012 to October 1, 2013. • Account 2370 provides funding for recruitment announcements in newspapers, professional /trade journals and publications, and on various websites. • Account 2390 includes funding for the City's Employee Assistance Program and the maintenance fees for the City's on -line employment application program. • Account 2810 funds employee service awards. • Account 2815 provides funding for employee safety programs, some of which are mandated by State safety regulations. Human Resources -63- 12/12/11 THIS PAGE LEFT BLANK INTENTIONALLY City of Dublin Community Relations Community Relations serves as in -house support agency for 25+ city work units as well as significant citywide initiatives including 270/33 Interchange Improvement Project, Bridge Street Corridor, Storm Water Management, Historic Dublin, Healthy Dublin, Memorial Tournament and the 2013 Presidents Cup. Community Relations works to protect and enhance the image of the City of Dublin through strategic communications with the City's stakeholders: employees, residents, corporate citizens, visitors, investors, influencers and the media. OBJECTIVES /ACRVTIIES • Manage the Citys websites including City of Dublin, Dublin Insh Festival, DubNet. • Manage citywide social media efforts including streaming video, blogging, social networking, application development and podcasts. • Develop and administer the CiVs internal communications and employee recognition program. • Conduct, analyze and promote public opinion, citizen satisfaction and benchmarking surveys. • Research and prepare columns, speeches and talking points for City Council members, City Manager, Directors and other key officials. • Coordinate community information, outreach and recognition activities including State of the City Address, Memorial Day, Veterans Day, park dedications, and Arbor Day. • Manage and produce the City's cable TV station including Council meetings, a bi- weekly news magazine show, public service announcements and special features. • Implement the Civic Association Initiative via regular correspondence, bi- annual meetings, block party package and float initiative. • Coordinate citywide Memorial Tournament activities to enhance relationships with local, regional and statewide elected officials, community leaders and VIPs for economic development, relationship building and international recognition. • Promote and market Dublin's special events, community activities and community programming. • Serve as a liaison to Historic Dublin and the Historic Dublin Business Association to market the district, promote their events and special projects, facilitate the banner program and manage holiday streetscape program. PERSONNEL DATA 2011 2012 POSITION TITLE CURRENT NUMBER ADOPTED Director, Community Relations 1 1 Public Affairs Officer 1 1 Public Information Officer 1 1 Website Administrator 1 1 Website Developer 1 1 Administrative Assistant 1 1 Office Assistant II 1 1 TOTAL 7 7 PART - TIME /SEASONAL STAFF Intern 1 2 TOTAL 1 2 NOTES & ADJUSTMENTS: Comm Relations -65- 12/12/11 2012 Budget - City of Dublin, Ohio General Fund City Manager Community Relations 2010 2011 2011 2011 2012 Actual Budget Revised Budget Estimate Budget 101 -1130 Personal Services 2110 Salaries/Wages 386,167 462,000 441,860 422,560 482,800 2111 Overtime Wages 2,878 3,000 10,000 6,500 4,000 2112 Other Wages 18,033 14,000 14,000 12,000 20,000 2113 Short Term Disability 42,383 0 13,140 12,560 0 2120 Employee Benefits 159,070 191,850 191,850 182,950 188,280 2140 Uniforms & Clothing 0 0 0 0 400 608,531 670,850 670,850 636,570 695,480 Other Expenses 2201 Conference /Mileage 386 2,330 2,330 2,330 6,750 2211 Meeting Expenses 484 1,300 1,700 1,300 2,200 2320 Communications 5,565 900 5,925 5,920 6,100 2349 Professional Services 250,905 281,810 325,242 325,240 354,500 2351 Maint. of Equipment 637 1,100 3,000 3,000 1,100 2370 Advertising 21,026 22,000 24,723 22,000 11,000 2380 Printing & Reproductions 19,966 8,500 8,500 3,500 22,000 2390 Misc Contractual Services 2,777 4,300 4,300 4,300 2,600 2391 Memberships/Subscriptions 3,089 4,370 4,370 4,370 3,450 2410 Office Supplies 3,949 5,000 5,103 3,500 5,000 2420 Operating Supplies 2,619 6,000 7,300 1,500 16,000 2440 Small Tools & Minor Equip 358 1,500 1,500 1,500 1,000 2812 Special Pmjects/Programs 41,261 95,500 100,185 100,180 73,700 2813 Promotional Programs 171,904 208,500 231,356 231,350 215,300 524,926 643,110 725,534 709,990 720,700 Capital Outlay 2520 Equipment & Furniture 240 0 0 0 0 240 0 0 0 0 TOTALS $1,133,697 $1,313,960 $1,396,384 $1,346,560 $1,416,180 Community Relations Budget Summary: • Account 2110 provides funding for the staffing reflected under Personnel Data. The increased budget for 2012 is reflective of full staffing for 2012 compared to 2011 when there were vacancies during the year. • Account 2111 provides funding for overtime for observances, receptions, evening meetings and special projects. • Account 2112 provides funding for intem(s). • Account 2140 provides funding for uniforms for staff working community wide ceremonial functions and observances. • Account 2201 provides funding for citywide webinars and professional development opportunities for CR staff members. • Account 2211 provides funding for business luncheons, Experience Columbus Annual Meeting, annual Central Ohio Public Information Officer luncheon and local and regional professional association meetings. • Account 2320 provides funding for distribution of Resident Guide (published every other year), courier services and cable TV recording service. • Account 2349 provides funding for videography — creative, production, on -air talent; communication /marketing consultant; graphic designer; photographer increased due to many outdated photographs, stock photography and portraits ; media tracking; digital media consultant; citywide communication /presentation professional development; apps integration; Community Satisfaction Survey (conducted every three years); brand development; music licenses for video and social media production; Dublin Life; digital media support — enews, web enhancement, apps integration; web page hosting; photo hosting /digital library. • Account 2351 provides funding for maintenance for 1610 AM radio station, DTV equipment and camera equipment. • Account 2370 provides funding for an In Touch ad in the local newspaper and addition of dollars for city-wide marketing and co -op advertising opportunities. • Account 2380 provides funding for printing costs for the 2012 Residents Guide (printed every other year), annual report, bike path map, brochures for Grounds of Remembrance and Historic Dublin, Dublin Cares collateral material (Text, Social Host), citywide brochure and flier pre- printed templates. • Account 2390 provides funding for awards, sales fees for history and cemetery books, credit card fees for merchandise sale. • Account 2391 provides funding for professional association memberships, newspapers, subscriptions, books and online subscriptions to AP writing style guide. • Account 2420 provides funding for Historic Dublin High Street pennants and Bridge Street banners with major replacement schedule in 2012 which may include Volunteer Week and Patriotic/American Flag banners as well as new initiatives including Bike to Work Week, Healthy Dublin and Presidents Cup. • Account 2812 provides funding for the citywide Employee Recognition Program; City director receptions; park dedications; the Civic Association Initiative including block party supplies, president's manual and parade initiative; Christmas tree lighting ceremony; Historic Dublin holiday streetscape; Dr. Martin Luther King Jr. Day, Memorial Day, Veterans Day activities; State of the City. • Account 2813 provides funding for Memorial Tournament activities including hospitality villa, catering, badge package, advertising in the Memorial Tournament Magazine, inclusion in the Nicklaus /Flick golf school; inclusion and host of the Nicklaus Cup outing, international media promotions and recognition mementos for guests. Also included is funding for citywide recognition gifts, promotional purchases and Presidents Cup opportunities. Comm Relations -67- 12112/11 THIS PAGE LEFT BLANK INTENTIONALLY I of Dublin Legal Services STATEMENT OF FUNCTIONS The Law Director provides legal representation to City Council, the City Manager, the administrative departments, and various Boards and Commissions. The Law Director is appointed by the City Manager with the approval of City Council. Currently this position is filled on a contractual basis. Periodically, other legal counsel is retained for specialized problems or legal work. The Director of Law prepares ordinances, resolutions, legal opinions, contracts, agreements and legal documents. The Director also advises City Officials of pending legislation affecting municipal operations. In addition, either the Director or one of the Director's assistants prosecutes all criminal cases which come before the Dublin Mayor's Court. OBJECTIVES AND ACTIVITIES To provide legal counsel in accordance with the contract. PERSONNEL DATA 2011 2012 POSMON TITLE CURRENT NUMBER ADOPTED Director of Law 1 1 Assistant Director of Law 2 2 TOTAL 3 3 NOTES AND ADJUSTMENTS Numerous associates within the firm of Ice Miller, LLP work under the direction of the Director of Law to provide legal counsel for the City. Law -69- 12/12/11 2012 Budget - City of Dublin, Ohio General Fund City Manager Legal Services 2010 2011 2011 2011 2012 Actual Budget Revised Budget Estimate Budget 101 -1140 Other Expenses 2345 Legal Services 896,648 996,000 968,000 950,000 986,000 2346 Other Legal Services 1,040,889 675,000 800,900 800,000 625,000 2349 Professional Services 11,657 100,000 101,500 70,000 100,000 1,949,194 1,771,000 1,870,400 1,820,000 1,711,000 TOTALS $1,949,194 $1,771,000 $1,870,400 $1,820,000 $1,711,000 -70- Legal Services • Account 2345 is used to pay for general services provided by the Director of Law, including Mayor's Court. The budget is based on the contract authorized by City Council. • Account 2346 provides funding for special legal services provided by the Director of Law (i.e. labor negotiations and telecommunications, roadway projects, and litigation). • Account 2349 includes funds for services related to economic development and other outside legal services as needed. Law -71- 12/12/11 THIS PAGE LEFT BLANK INTENTIONALLY City of Dublin Finance/Office of the Director The Deputy City Manager /Director of Finance assists the City Manager in the preparation and administration of the operating budget, the capital improvements program, and is responsible for the administration of the City's debt and the various economic development and tax increment financing agreements. The Deputy City Manager /Director of Finance also has administrative authority over Taxation, Procurement, and Accounting and Auditing. • To help maintain a fiscally sound government and to conform to regulations by improving methods for financial planning and capital improvement planning. • To provide assistance to the City Manager in the preparation and administration of the City's operating and capital budgets. • To update, on an annual basis, the costs of all services provided by the City and to compare and evaluate the service cost with the service revenue. • To maintain the financial records, ensure compliance with economic development commitments, and allocate funds in accordance with the applicable agreements for the City's various Tax Increment Financing Districts and Community Reinvestment Areas. • To administer the City's debt financing function with the goal of maintaining the AAA rating from Fitch Ratings and Aaa rating from Moody's Investors service. • To receive the Distinguished Budget Presentation Award for the 2012 Operating Budget. • To develop, implement and administer the City's procurement functions, including competitive bid processes and utilization of cooperative purchasing and reverse auction alternatives. PERSONNEL DATA 2011 2012 POSITION TITLE CURRENT NUMBER ADOPTED Deputy City Manager /Director of Finance (1) Deputy Director of Finance Budget Manager (2) Financial Analyst Procurement Assistant Administrative Assistant TOTAL NOTES AND ADJUSTMENTS (1) The Director of Finance /Deputy City Manager position was filled in October 2011. (2) The Budget Manager position has been vacant since July 2010. The position is funded for 2012. FmAdm -73- 12/12111 2012 Budget - City of Dublin, Ohio General Fund Finance Office of the Director 2010 2011 2011 2011 2012 Actual Budget Revised Budget Estimate Budget 101 -1210 Personal Services 2110 SalarieslWages 424,326 456,550 455,350 255,000 453,790 2111 Overtime Wages 144 0 1,200 1,200 1,000 2120 Employee Benefits 128,816 149,060 149,060 83,000 156,660 2,500 2,500 1,500 2390 Misc Contractual Services 5,000 5,500 553,286 605,610 605,610 339,200 611,450 Other Expenses 2201 Conference /Mileage 707 1,500 1,718 1,500 4,500 2340 Accounting /Auditing Sew 550 550 550 550 550 2380 Printing & Reproductions 1,112 2,500 2,500 2,500 1,500 2390 Misc Contractual Services 5,000 5,500 5,500 5,500 7,500 2391 Memberships /Subscriptions 1,108 1,000 1 1,000 1,000 2410 Office Supplies 681 1,000 1,000 1,000 1,000 9,158 12,050 12,268 12,050 16,050 TOTALS $562,444 $617,660 $617,878 $351,250 $627,500 -74- Finance /Office of the Director BUDGET SUMMARY Account 2110 provides funding for the staffing reflected in the Personnel Data. The increase from the 2011 estimate to the 2012 budget is reflective of filling the vacant Finance Director position in October 2011. Account 2380 provides funding for the printing of the City's operating and capital budgets and the cost study document. The number of hard copy documents will be fewer due to an increase in CD Rom versions as well as availability on the City's web site. Account 2390 funds continuing consultation for the annual update of the cost of services study and upgrades to the software used to complete the study. RnAdm -75- 12112/11 2012 Budget - City of Dublin, Ohio General Fund Finance Procurement 2010 2011 2011 2011 2012 49,610 Actual Budget Revised Budget Estimate Budget 101 -1211 850 850 0 2113 Personal Services 2110 Salaries/Wages 42,735 49,610 49,610 49,610 50,040 2111 Overtime Wages 707 500 850 850 0 2113 Short Term Disability 6,121 0 0 0 0 2120 Employee Benefits 26,001 25,860 25,860 25,180 24,970 75,564 75,970 76,320 75,640 75,010 Other Expenses 2320 Communications 30,013 30,000 30,000 20,000 30,000 2330 Rents /Leases 12,520 11,450 11,450 11,450 11,450 2351 Maint. of Equipment 141 1,000 1,000 500 1,000 2370 Advertising 1,787 2,500 2,500 2,500 2,500 2390 Misc Contractual Services 19,896 20,000 20,650 10,000 20,000 2391 Memberships /Subscriptions 640 800 800 800 800 2410 Office Supplies 20,373 25,000 25,000 18,000 25,000 2420 Operating Supplies 574 700 826 700 700 2429 Coffee /Misc. Supplies 13,631 19,500 23,714 12,000 19,500 99,575 110,950 115,940 75,950 110,950 TOTALS $175,139 $186,920 $192,260 $151,590 $185,960 76- Finance/ Procurement BUDGET SUMMARY • Account 2320 reflects postage expenses for City Hall. • Account 2330 includes funding for rental of the City Hall postage machine and water coolers. • Account 2370 provides funding for bid notices /legal advertisements for public improvement and construction projects; greater use of the Citys website as well as use of alternative advertising venues have reduced this cost. • Account 2390 provides funding for the fees related to fixed assets sold on GovDeals, an online auction provider. • Account 2410 provides funding for letterhead stationery/envelopes, business cards, note cards, and folders for citywide usage. • Account 2429 provides funding for coffee and related supplies to make coffee available to City staff and visitors during meetings at City buildings. Procurement -77- 12/12/11 THIS PAGE LEFT BLANK INTENTIONALLY City of Dublin Finance/Transfers /Advances The General Fund is the general operating fund of the City; money can be transferred from the General Fund to any other fund with approval of City Council. A transfer is the permanent movement of money from one fund to another. Operating transfers are made to the Street Maintenance and Repair Fund, the Recreation Fund, the Safety Fund, the Cemetery Fund and the Swimming Pool Fund to supplement revenues directly credited to those funds. Funds are transferred when their fund balance drops below the average monthly expenditures anticipated. Transfers to the Capital Improvements Tax Fund and other capital project funds are based on projects identified in the City's Five -Year Capital Improvements Program (CIP). To the extent that cash reserves become available in the General Fund, additional capital projects are programmed in the CIP. An advance is a temporary movement of money from one fund to another. The City has utilized advances, for the most part, to provide initial funding for capital projects associated with the tax increment financing districts. Transfer -79- 12/12/11 2012 Budget -City of Dublin, Ohio General Fund Finance 2010 Transfers/Advances Actual 2011 2011 2011 2012 Budget Revised Budget Estimate Budget 101 -1217 Transfers 2710 Street Maintenance Fund 2711 Recreation Fund 2712 Safety Fund 2714 General Bond Retirement Fund 2715 Capital Improvements Tax Fund 2718 Swimming Pool Fund 2720 Cemetery Fund 101 -1218 Advances (1) 2741 Woemer - Temple TIF 2742 Tartan West TIF 2743 Delta Energy TIF TOTALS 100,000 $1,650,000 $1,650,000 $1,650,000 $1,650,000 $1,650,000 3,000,000 4,000,000 4,000,000 3,000,000 4,000,000 9,000,000 9 9,500,000 9,000,000 9,300,000 0 0 0 0 0 0 0 0 0 0 150,000 400,000 400,000 125,000 300,000 100,000 125,000 125,000 125,000 125,000 232,300 0 0 240,000 260,000 0 0 0 1,000,000 1 0 0 0 750,000 0 $14,132,300 $15,675,000 $15,675,000 $15,890,000 $16,635,000 (1) Advances are not required to be appropriated, they are reflected for cash flow purposes. us Finance/ Miscellaneous Accounts These are miscellaneous accounts within the General Fund which are not directly related to the operational costs of a specific function. The functional "supervision" of these accounts is provided by the Department of Finance. The cost of the City's annual audit has been reflected in the Miscellaneous Accounts due to its citywide nature. MiscAccts -81- 12/12/11 2012 Budget - City of Dublin, Ohio General Fund Finance Miscellaneous 2010 2011 2011 2011 2012 Actual Budget Revised Budget Estimate Budget 101 -1219 Other Expenses 2301 County Auditor Deductions 17,301 17,500 17,500 15,000 15,000 2340 Accounting/Auditing Sery 52,864 53,500 53,500 53,500 50,250 2398 Real Estate Taxes 27,047 35,000 75,370 75,370 80,000 2309 Health Services 222,949 232,180 232,180 232,180 240,000 320,161 338,180 378,550 376,050 385,250 TOTALS $320,161 $338,180 $378,550 $376,050 $385,250 -82- Finance/ Miscellaneous Accounts BUDGET SUMMARY Account 2301 provides funding for County Auditor deductions, election expenses and expenses related to advertising and collecting delinquencies. These fees are deducted from the Gty's property tax settlements. Account 2309 provides funding for the City's contract with the Franklin County Board of Health. Account 2340 provides funding for the City's annual audit. The Auditor of State approved a three -year contract for 2012 -2014 (audit years 2011 -2013) to retain the City's current auditors, Clark, Schaefer, Hackett and Co. Account 2398 funds real estate taxes for properties owned by the City that are not tax- exempt based on usage, or for which property tax exemption is pending. MiscAccts -83- 12/12/11 THIS PAGE LEFT BLANK INTENTIONALLY City of Dublin Finance /Accounting & Auditing Accounting & Auditing is responsible for maintaining the financial records of the City including: recording all receipts and expenditures; processing the City's payroll, maintaining capital asset records, internally examining and auditing accounts of the various departments and preparation of the City's Comprehensive Annual Financial Report (CAFR). OBJECTIVES AND ACTIVITIES • To receive an unqualified audit opinion and the Certificate of Achievement for Excellence in Financial Reporting for the City's CAFR. • To collect, deposit, and accurately account for City monies received, and ensure compliance with established procedures. • To pay vendors providing goods and services to the City in a timely manner, account for expenditures accurately and ensure compliance with established procedures. • To ensure accurate and timely payment of employees' wages, salaries and benefits in accordance with the City's labor contracts, administrative policies, and federal and state regulations. • To safe -keep and invest City monies in a manner consistent with the Ohio Revised Code and the City's investment policy. • To maintain accountability for the City's capital assets. PERSONNEL DATA 2011 2012 POSMON TITLE CURRENT NUMBER ADOPTED Director, Accounting & Auditing Accountant Payroll Specialist Accounting Specialist TOTAL Accounting Specialist (1) TOTAL (1) The part-time Accounting Specialist position has been vacant since June 2010. The position is removed for 2012. FinAcct -85- 12/12/11 2012 Budget - City of Dublin, Ohio General Fund Finance Accounting and Auditing 2010 2011 2011 2011 2012 Actual Budget Revised Budget Estimate Budget 101 -1220 Personal Services 2110 SalariesfWages 405,099 427,470 425,795 415,000 414,070 2111 Overtime Wages 1,100 1,100 1 600 1,000 2113 Short Term Disability 1,602 0 0 0 0 2120 Employee Benefits 148,770 160,530 160,530 123,000 119,820 556,571 589,100 587,425 538,600 534,890 Other Expenses 2201 Conference /Mileage 2,341 2,500 4,250 3,600 6,500 2340 Accounting /Auditing Serv 580 580 580 580 600 2349 Professional Services 30,000 30,000 32,500 30,000 30,000 2370 Advertising 55 60 60 60 70 2380 Printing 8 Reproductions 994 1,000 1,050 1,050 1,100 2390 Misc Contractual Services 47,086 46,000 46,605 46,000 52,750 2391 Memberships /Subscriptions 989 960 960 960 1,500 2410 Office Supplies 4,135 5,000 5,000 2,500 5,000 TOTALS 86,180 86,100 91,005 84,750 $642,751 $675,200 $678,430 $623,350 97,520 $632,410 10 Finance /Accounting &Auditing BUDGEFSUMMARY • Account 2110 provides funding for the staffing reflected in the Personnel Data. • Account 2340 provides funding for the Government Finance Officers Association (GFOA) filing of the Comprehensive Annual Financial Reports (CAFR). • Account 2349 provides funding for the use of an investment advisor for most of the City's portfolio. • Account 2380 provides funding for the printing of the City's CAFR. A minimum number of hard copies of the document will be printed, and compact disk versions will be used to distribute the document when appropriate. • Account 2390 provides funding for custodial fees related to investment accounts, other banking fees, and fees associated with the City's purchasing card program. The increase is the result of lower interest rates on the City's overnight investments, which are used to offset banking charges. • Account 2410 provides funding for blank check stock and leave request forms for City employees. FinAcct -87- 12/12/11 THIS PAGE LEFT BLANK INTENTIONALLY City of Dublin Finance /Taxation Taxation is responsible for the collection of all tax revenues, audits, delinquency collections, compliance projects, refunds, and other duties as assigned. The City of Dublin continues to grow and, as a mandatory filing community, the City is always striving to reduce the number of forms printed to become "greener" and to use more innovative means for tax filings to achieve a higher level of distinction in Central Ohio. Preliminary and final audits are conducted to insure that all tax obligations have been fulfilled. The Director of Taxation works closely with businesses to insure proper and timely filing, paying and processing of all tax forms. ORIECTIVES AND ACTIVITIES • To operate an efficient, organized and cooperative tax office. • To reduce the number of withholding forms printed by sending a letter with a Personal URL to each non - payroll service withholder to allow them to access their own forms and to print them as needed (reduction in cost of printing and postage). • Work with City of Columbus to develop a uniform method to allow payroll service providers to file using ACH Credit. • To accept payments via credit/debit cards and electronic checks through a third party provider at no cost to the City (increase customer service and reduce delinquencies). • To allow all Dublin residents to file electronically to reduce amount of paper received. • To allow tax practitioners to file clients' returns and pay any tax due electronically. • To maintain prompt processing time frames on all returns and refunds. • To review withholding frequencies on all accounts and make necessary adjustments. • To closely monitor progress of collection efforts through formally established delinquency procedures. • To monitor income tax legislation and update income tax ordinance as necessary. • To accept payments processed through the Ohio Business Gateway and the Online Tax Tool and to accept W -2's via magnetic tape or diskette. • To implement electronic filing and electronic funds transfer for withholding accounts. • To provide assistance in the administration of tax increment financing and economic development agreements. • To scan all tax documents to enable records to be accessed quickly and efficiently at each work - station and to cross -train Taxation staff. PERSONNEL DATA 2011 2012 POSITION TITLE CURRENT NUMBER ADOPTED Director, Taxation 1 1 Accounting Specialist 3 3 Staff Assistant 1 1 TOTAL 5 5 PART - TIME /SEASONAL STAFF Office Assistant II 1 1 Office Assistant I 1 1 Intern (1) 1 0 TOTAL 3 2 NOTES AND AMUSTMENTS: (1) The Intern position has been removed from this budget. FinTax -89- 12/12/11 2012 Budget - City of Dublin, Ohio General Fund Finance Taxation 2010 2011 2011 2011 2012 Actual Budget Revised Budget Estimate Budget 101 -1230 Personal Services 2110 Salaries/Wages 357,505 376,550 371,550 350,000 358,550 2111 Overtime Wages 4,010 2,000 2,000 1,380 2,000 2113 Short Term Disability 0 0 7,090 0 0 2120 Employee Benefits 114,777 136,99 134,900 128,000 130,610 476,292 515,540 515,540 479,380 491,160 Other Expenses 2201 Conference /Mileage 2,704 4,150 4,150 3,000 4,200 2320 Communications 12,512 12,700 12,700 10,700 12,700 2349 Professional Services 5,953 9,950 10,021 6,500 14,880 2351 Maint. of Equipment 130 300 300 300 260 2390 Misc Contractual Services 45,569 56,820 61,131 56,820 57,040 2391 Memberships/Subscriptions 805 990 990 990 880 2410 Office Supplies 1,278 3,000 3,143 1,500 3,000 2414 Dublin Forms 9,257 10,500 10,500 9,100 9,250 2910 Refunds 2,407,560 2,142,000 2,142,000 2,142,000 2,250,000 2,485,768 2,240,410 2,244,935 2,230,910 2,352,210 Capital Outlay 2520 Equipment 8 Furniture 0 0 0 0 900 0 0 0 0 900 TOTALS $2,962,060 $2,755,950 $2,760,475 $2,710,290 $2,844,270 kLE Finance/Taxation • Account 2110 provides funding for the staffing reflected in the Personnel Data. • Account 2320 provides funding costs related to the distribution of tax forms (i.e. postage, labels). • Account 2349 provides funding for the online tax tool (including withholding) and electronic filing for both individuals and tax practitioners as well as the cost for the State of Ohio tape which is used to ensure compliance. • Account 2390 includes funding to utilize a collection agency for collection of delinquent accounts. • Account 2414 funds letters with Personal URLs that are sent to filers to direct them to their own site via the online tax tool to reduce the number of paper returns received; thus reducing the manpower necessary to ensure the returns are truly "Dublin" returns. Non - payroll service provider withholding accounts will receive a letter with a Personal URL instead of a booklet that will allow them to print forms with their Dublin identification as needed and will identify them as "active" accounts thereby reducing the City's accepting dollars for accounts with Dublin mailing address but not physically located in Dublin. • Account 2520 includes funding for three shelves and one overhead bin. • Account 2910 provides funding for income tax refunds. The budget reflects a calculation based on 3.25% of the total collections. RnTax -91- 12/12/11 THIS PAGE LEFT BLANK INTENTIONALLY 7 ci of Dublin Public Service/ Office of Director of Public Service In the reorganization of City Departments and Divisions proposed by the City Manager, and approved by Dublin City Council on November 16, 2009, the Office of the Director of Public Service was eliminated and the functions of the former office were realigned accordingly. PERSONNEL DATA 2011 2012 POSITION TITLE CURRENT NUMBER PROPOSED TOTAL NOTES AND ADJUSTMENTS Service -93- 12/12/11 THIS PAGE LEFT BLANK INTENTIONALLY City of Dublin Public Service/ Office of the Director In the reorganization of City Departments and Divisions proposed by the City Manager, and approved by Dublin City Council on November 16, 2009, the Office of the Director of Public Service was eliminated and the functions of the former office were realigned accordingly. The Public Service/ Office of the Director will be re- evaluated in the future and removed if deemed appropriate. Service -95- 12/12/11 THIS PAGE LEFT BLANK INTENTIONALLY City of Dublin Public Service / Solid Waste Management The City of Dublin seeks recognition in the field of local government as being environmentally sensitive. To this end the City will provide a comprehensive solid waste management program. This program will provide services to Dublin residents with an emphasis on reduction, reuse, recycling, and beautification. This program will ensure the City's compliance with all solid waste management rules and regulations. All related services will be provided with the highest quality forces on customer satisfaction. OBIECTIVES AND ACTIVITIES • To deliver the highest quality curbside chipper /leaf pickup service in the central Ohio area. • To continue to ensure our contracted refuse services are of the highest quality. • To maintain good customer relations by providing quality service pickup. • To keep storm systems free of leaf debris. • To keep the City's right -of -way free of unsightly and unsafe vegetative debris piles. • To perform chipper /leaf pickups in an economical efficient manner. • To continue to inform and educate the public on the City's solid waste programs. • To continue to increase the diversion rate from landfills by encouraging both business and residential recycling. PERSONNEL DATA 2011 2012 POSITION TITLE CURRENT NUMBER ADOPTED Operations Administrator (1) 1 1 Maintenance Crew Supervisor (2) 1 1 Maintenance Worker 4 4 Office Assistant II 1 1 TOTAL 7 7 PART -TIME /SEASONAL STAFF Seasonal Maintenance Worker 3 3 TOTAL 3 Z NOTES AND ADJUSTMENTS: (1) The Operations Administrator position is allocated 67% to this budget and 33% to the Street Maintenance and Repair Fund, (2) the Maintenance Crew Supervisor is allocated 50% to this budget and 50% to the Street Maintenance and Repair Fund and the Director of Streets and Utilities reflected in the Street Maintenance and Repair Fund is allocated 25% to this budget. SwMgmt -97- 12/12/11 2012 Budget - City of Dublin, Ohio General Fund Public Service Solid Waste Management 2010 2011 2011 2011 2012 Actual Budget Revised Budget Estimate Budget 101 -1311 Personal Services 2110 Salaries/Wages 409,269 394,470 394,470 389,200 382,330 2111 Overtime Wages 19,978 34,250 34,250 23,250 34,250 2112 Other Wages 47,013 51,600 51,600 46,400 52,130 2113 Short Term Disability 3,664 0 0 0 0 2120 Employee Benefits 209,213 183,950 183,950 178,000 186,990 2140 Uniforms & Clothing 5,225 8,200 8,542 7,500 7,500 694,362 672,470 672,812 644,350 663,200 Other Expenses 2201 Conferences /Mileage 1,217 2,700 2,700 2,000 2,800 2330 Rents /Leases 0 3,000 3,000 1,500 3,000 2349 Other Professional Sery 2,939 3,500 3,599 2,000 6,500 2351 Maint. of Equipment 1,979 4,000 4,000 2,000 4,000 2380 Printing & Reproductions 240 300 300 300 300 2391 Memberships /Subscriptions 654 690 690 690 520 2410 Office Supplies 66 300 300 300 480 2420 Operating Supplies 1,297 3,050 3,050 2,500 2,750 2440 Small Tools & Minor Equip 1,647 2,000 2,000 2,000 2,000 2811 Refuse Collect. /Recycling 2,457,118 2,596,720 2,828,879 2,596,720 2,645,730 2813 Promotional Programs 1,081 2,200 2,200 1,200 900 2,468,238 2,618,460 2,850,718 2,611,210 2,668,980 Capital Outlay 2520 Equipment & Furniture 540 0 0 0 3,240 540 0 0 0 3,240 TOTALS $3,163,140 $3,290,930 $3,523,530 $3,255,560 $3,335,420 area Public Service / Solid Waste Management BUDGET SUMMARY • Account 2110 provides funding for the staffing reflected in the Personnel Data and the Notes and Adjustments. • Account 2201 provides funding for Commercial Driver's License renewals, professional development training and LTAP Road Scholar training. • Account 2330 provides contingency funding for equipment rental that may be required in the event of detrimental weather. • Account 2349 provides funding for professional services to remove City facility hazardous waste and street sweeper waste disposal. • Account 2420 provides funding for operation supplies including waste hauler permits, paint, nuts /bolts, and other consumable items. • Account 2811 provides funding for the City's refuse /recycling contract with Rumpke, which was renewed in 2009 for the 2010 — 2014 time period. In addition, this account provides funds for small facility recycling containers, tipping fees for dumpsters /special events, recycling containers for events, and funds to repair or replace existing residential recycling containers. • Account 2813 provides funding for Farthweek, and Household Hazardous Waste. • Account 2550 provides funding to replace small equipment such as weedeaters, handheld blowers, and wheeled trimmers. SwMgmt -99- 12/12/11 THIS PAGE LEFT BLANK INTENTIONALLY Administrative Services / Fleet Management The Fleet Management Division provides City staff with safe, well - maintained transportation, enabling them to perform tasks with highly maintained vehicles that reflect a positive image for the City. Goals include ensuring all vehicles and equipment are well maintained and repairs are made in a timely and effective manner. Staff will continue to pursue alternative fuel and other options in an effort to reduce emissions of the city fleet and equipment. • Provide the highest vehicle maintenance standards. • Properly maintain fleet to ensure all City equipment is safe for use. • Add /replace vehicles and equipment as needed to ensure the correct equipment is available to complete tasks safely and economically and deliver services to residents at expected levels. • Implement consistent preventative maintenance procedures to ensure maximum usage of equipment. • Provide support for the online auction to dispose of older vehicles and equipment from the fleet. • Analyze alternative fuel and hybrid fleet options and incorporate those options when appropriate. • Oversee the City's fueling station. • Monitor and analyze vehicle and equipment usage to ensure proper size of fleet. PERSONNEL DATA POSTIION TITLE Fleet Manager* Fleet Administrator Automotive Mechanic I Office Assistant II TOTAL * Fleet Manager's position was filled in September 2011. 2011 2012 CURRENT NUMBER ADOPTED 9 Fleet -101- 12/12/11 2012 Budget - City of Dublin, Ohio General Fund Public Service Fleet Maintenance 2010 2011 2011 2011 2012 Actual Budget Revised Budget Estimate Budget 101 -1321 Personal Services 2110 Salaries/Wages 476,073 533,620 531,750 458,000 560,230 2111 Overtime Wages 18,306 22,000 22,000 14,000 20,000 2113 Short Term Disability 11,172 0 1,870 1,870 0 2120 Employee Benefits 193,455 232,360 232,360 176,400 216,380 2140 Uniforms & Clothing 4,871 6,820 7,021 6,820 8,580 703,877 794,800 795,001 657,090 805,190 Other Expenses 2201 Conference /Mileage 2,628 6,700 6,700 6,700 11,500 2330 Rents/Leases 1,551 2,000 3,622 3,100 2,500 2349 Professional Services 5,833 8,050 13,404 13,050 8,000 2351 Maint. of Equipment 14,258 15,200 15,903 15,200 6,500 2390 Misc Contractual Services 5,601 10,500 10,810 7,500 6,500 2410 Office Supplies 534 1,000 1,000 750 1,300 2420 Operating Supplies 12,472 15,000 15,638 14,500 15,000 2421 Fuel 1,271,469 1,400,000 1,704,474 1,700,000 1,700,000 2431 Vehicle Maintenance 239,994 276,000 302,646 215,000 265,000 2440 Small Tools & Minor Equip 4,388 5,300 5,300 5,300 5,300 1,558,728 1,739,750 2,079,497 1,981,100 2,021,600 Capital Outlay 2520 Equipment & Furniture 0 0 0 0 5,500 0 0 0 0 5,500 TOTALS $2,262,605 $2,534,550 $2,874,498 $2,638,190 $2,832,290 -102- Administrative Services / Fleet Management • Account 2110 provides funding for the staffing reflected in the Personnel Data. The increased in the 2012 budget reflects the filing of the Fleet Manager position for a complete year in 2012 compared to a partial year in 2011. • Account 2201 provides funding for CNG and other specialized training, welding certification for two mechanics, and FASTER conference. • Account 2330 provides funding for special short-term tool rental. • Account 2349 includes funds for the removal of hazardous materials in accordance with federal guidelines, including used motor oil, oil filters and tires, and required fuel tank registration. • Account 2351 provides funding for various equipment inspections, outside body repairs, and the radio service contract. • Account 2390 provides funds for car washes as needed and for fire extinguisher inspection. • Account 2420 includes funding for soaps, wax degreasers, decal materials and welding materials. • Account 2421 provides funding for fuel and other petroleum products. Approximately 50% of the fuel is consumed by the Dublin City School District and Washington Township. Those costs are recovered through reimbursement to the City based on actual usage. • Account 2431 provides funding for the repair and maintenance of all City -owned vehicles and equipment. • Account 2440 provides funding for hand tools and special tools due to model year changes. • Account 2520 provides funding for a lift. Fleet -103- 12/12/11 THIS PAGE LEFT BLANK INTENTIONALLY I cityof Dublin Public Service / Engineering STATEMENT OF FUNCTIONS: p avement management, operation and ineerin provides services such as design review, p flashers, traffic Eng 9 p the outdoor warning system, school zone fla , maintenance of traffic signals, street lights, operation and ance surveying, construction inspection, desig p sign and pavement marking maintenance, Y retention and detention distribution, storm and sanitary sewers, flood plain, r maintenance of water distribu tion on proposed projects to a ital improvement projects and consults p p basins, management of c p p ensuring engineering standards and departments. The City Engineer is responsible g g various City departm nsible for en and easements. This function reviews are followed for all work in the public rights-of- is and d Facilities Ma guidelines pro jects and provides significant support to Stree engineering aspects of all development pro) p ance of City the g g Manag regarding the mainten tY Parks and Open Space, an g Plan and Utilities, vice and information to City Council, the Plan g inf rastructure. The City Engineer provides rovides ad Zonin g Commission, and Task Forces whe convened for special initiatives /projects. OBJECTIVES AND ACTIVITIES: ro ram for sanitary and City infrastructure by establishing a ma g • To maintain ty ma intenance program bikepaths, traffic signals, m sewers manholes, streets, curb and gutters, , stor � and ponds. si na e, pavement markings, flood plain p g g City ca pital improvement projects. • To manage timely completion of ty p reports for capital el review of engineering plans p • To ensure comprehensive, tim ely and rep is subdivisions and development related proje improvement projec with other governmental agencies in regards to pursuing federal and state • o coordinate w g T applicable issues. sanit sewer, water distribution and other app grants, storm and rY and improvement program. e the comp rehensive p • To manage rehensive stormwater maintenance a p PERSONNEL DATA Zoii CURRENT NU GIBER Zo12 ADOPTED POSITION TI TLE Director, Engineering 1 3 1 3 er Engineering Manager 7 7 Civil Engineer 1 1 Engineering Assistant 4 4 Electrical Wo rker 2 2 Engineering Project Coordinator 6 6 Project Inspector Engineering ) p 1 1 Administrative Assistant 2 2 Office Assista I 1 1 Staff Assistant I 28 28 TOTAL NOTES AND AD3USTMENT - 12/12/11 cr iyrr MCI 2012 Budget - City of Dublin, Ohio General Fund ConferenceslMileage 19,750 26,450 24,759 3,000 15,000 2,000 Public Service 2070 2071 2011 Revised Budget 2011 Estimate 2012 Budget Engineering Actual Budget 2320 Communications Communications 1,654 43,110 101 -1330 50,000 45,000 50,000 6 234 6 Inspection Personal Services 10,000 10,000 5,000 10,000 234 Plan Review 1,694,023 1,726,900 1,709,870 1,694,000 1,774,270 20,000 2110 SaladeslWages 32,468 30,000 29,890 17,200 3,500 2111 Overtime Wages 2380 0 1,000 1,000 4,500 2112 Other Wages 0 3,387 0 16,140 7,130 0 2113 Short Term Disability 684,074 713,000 713,000 70,000 712. 2120 Employee Benefits 6 6,750 6,750 6,750 6 10,830 2140 Uniforms &Clothing ,003 2,476,650 2,476,650 2,434,080 2,517,380 2,419,955 346,450 Other Expenses 2281 ConferenceslMileage 19,750 26,450 24,759 3,000 15,000 2,000 20,650 2,000 2211 Meeting Expenses 1,134 1,000 3,500 3,500 2,000 3,000 2320 Communications Communications 1,654 43,110 50,000 50,000 45,000 50,000 6 234 6 Inspection 0 10,000 10,000 5,000 10,000 234 Plan Review 45,532 230,500 476,531 475,000 230,000 2349 Other Professional Sew 3,500 3,531 3,500 3,000 2380 Printing and Reproduction 1,114 4,500 4,500 4.000 5,280 2 391 Memberships/Subscriptions 4,110 7,817 10,000 1,000 8,000 10,0 2410 Office Supplies 5,440 7,000 6,500 6 4,500 7,000 2420 Operating Supplies 592,321 564,000 340,930 129,661 346,450 Capital Outlay 2,061 1,910 2,410 2,400 4,090 TOTALS $2,551,677 $2,825,010 $3,071,381 $3,000,480 $2,862,400 15[gi Public Service / Engineering BUDGET SUMMARY • Account 2110 provides funding for staffing reflected in the Personnel Data. • Account 2201 provides funding for staff development training and local conferences. • Account 2211 includes funding for group meetings sponsored by the City. Funding is included for food, beverages, and associated supplies. • Account 2346 provides funding for inspection of construction materials by the city of Columbus, contract geo- technical testing services and contract inspection services. • Account 2348 provides funding for consultant and specialized plan review. • Account 2349 provides funding for consulting services, including surveying, micro- modeling training, bridge load ratings and inspections mandated by the Ohio Department of Transportation and the Federal Highway Administration, the National Pollution Discharge Elimination System (NPDES) permit fee and required public education and outreach, and professional services associated with floodplain permit review. The budget for 2012 includes funding to complete the studies needed for the implementation of the Bridge Street Corridor Plan, and a stormwater design manual. • Account 2380 provides funding for printing contract documents and plans related to the City's capital improvement projects. • Account 2391 provides funding for memberships including APWA, and engineering license renewals. • Account 2420 provides funding for supplies for the Inspectors including spray paint, sail probes, tapes, lathes, etc. • Account 2520 provides funding for a mylar cabinet and a digital camera. Engineer -107- 12/12/11 2012 Budget - City of Dublin, Ohio General Fund Public Service Miscellaneous 2010 2011 2011 2011 2012 Actual Budget Revised Budget Estimate Budget 101 -1339 Other Expenses 2310 Utilities 210,113 185,000 211,456 210,000 214,200 2430 Repair &Maintenance 119,332 125,000 185,396 185,000 192,500 329,445 310,000 396,852 395,000 406,700 TOTALS $329,445 $310,000 $396,852 $395,000 $406,700 BIJIMI Public Service / Miscellaneous BUDGET SUMMARY Account 2310 provides funding for electrical service to the City's streetlights and outdoor early warning siren system. Account 2430 provides funding to purchase parts and supplies for the City's streetlights and outdoor early warning siren system including funding for replacement bridge lights, and installation of three new early warning sirens: Glacier Ridge Metro Park, Avondale Woods subdivision, and Emerald Fields Park. PubServMisc -109- 12/12/11 THIS PAGE LEFT BLANK INTENTIONALLY City of Dublin Public Service / Building Standards Building Standards is under the administrative direction of the Director of Building Standards (Chief Building Official) who reports to the Deputy City Manager /Director of Economic Development. The primary responsibility of Building Standards is to ensure that all new construction, both commercial and residential, complies with all applicable state, local, and national building codes. • To ensure that all new construction complies with all applicable state, local, and national building codes. • To perform plan reviews on applications, perform inspections, issue permits and issue certificates of occupancy. • To provide direction and communicate with the construction applicants and the public. • To provide timely information regarding levels and types of construction activity within the City to City departments, applicants, and the public. • To provide drafting and architectural support to City projects. PERSONNEL DATA 2011 2012 POSITION TITLE CURRENT NUMBER ADOPTED Director, Building Standards 1 1 Review Services Analyst 1 1 Commercial Plans Examiner 1 1 Building Inspector 4 4 Electrical Inspector 1 1 Residential Plans Examiner 1 1 Development Review Specialist 1 1 Office Assistant II 3 3 Senior Building Inspector 1 1 Administrative Assistant (1) 1 0 Staff Assistant 0 1 TOTAL is is (1) The Administrative Assistant position was vacated in September 2011. Based on an assessment of need, the position is reclassified to a Staff Assistant position. Bldg - 111 - 17/12/11 2012 Budget - City of Dublin, Ohio General Fund Public Service Building Standards 2010 2011 2011 2011 2012 Actual Budget Revised Budget Estimate Budget 101 -1340 Personal Services 2110 Salaries/Wages 925,538 946,370 946,370 936,000 955,970 2111 Overtime Wages 4,040 4,250 4,250 4,250 4,250 2112 Other Wages 12,602 12,000 12,000 4,500 10,000 2113 Short Term Disability 12,622 0 0 0 0 2120 Employee Benefits 336,525 358,350 358,350 357,000 360,720 2140 Uniforms & Clothing 1,597 2,000 3,029 2,000 2,500 1,292,924 1,322,970 1,323,999 1,303,750 1,333,440 Other Expenses 2201 Conferences /Mileage 6,998 6,000 6,880 6,000 7,500 2211 Meeting Expenses 165 500 500 500 500 2347 Building Inspection Sery 46,827 40,000 48,595 40,000 50,000 2348 Plan Review 10,565 30,000 33,905 10,000 25,000 2380 Printing and Reproduction 2,066 2,500 2,793 2,000 2,500 2390 Contractual Services 2,794 1,500 3,000 3,000 2,500 2391 Memberships /Subscriptions 2,061 2,500 2,500 2,500 2,500 2410 Office Supplies 3,936 4,000 4,336 4,000 4,500 2420 Operating Supplies 3,465 8,000 6,500 4,000 5,000 2910 Refunds 6,632 7,500 7,500 5,000 7,500 85,509 102,500 116,509 77,000 107,500 Capital Outlay 2520 Equipment & Furniture 100 500 500 500 500 100 500 500 500 500 TOTALS $1,378,533 $1,425,970 $1,441,008 $1,381,250 $1,441,440 -112- Public Service / Building Standards BUDGET SUMMARY • Account 2110 provides funding for staffing reflected in the Personnel Data. • Account 2140 includes shirts, boots and cold weather wear for Inspectors. • Account 2201 provides funding for training and required State certifications. • Account 2347 includes funding for plumbing inspection services from the FranMin County Board of Health. Fees collected directly offset this expense. • Account 2348 funds contract services needed to complement the plan review which is completed in- house. • Account 2420 provides funding for supplies such as code reference materials for Inspectors and Plan Review staff. • Account 2910 provides funding for unanticipated refunds. Bldg -113- 12/12/11 THIS PAGE LEFT BLANK INTENTIONALLY City of Dublin Land Use and Long Range Planning STATEMENT OF FUNCTIONS Land Use and Long Range Planning was created in 2005 as part of citywide reorganization, and is administered by the Director of Land Use and Long Range Planning and is responsible for the City's land use, planning, and zoning functions, including the enforcement of the Zoning Code, and serves as staff to several commissions. Activities relate to the following functional areas: review of development proposals; preparing /updating and implementing the Community Plan; project analysis; area studies; code enforcement; zoning compliance inspections; land use modeling and impact analysis; capital improvement programming and economic development support; code amendment preparation; and customer service operations (such as garage sale permits). The mission statement is as follows: &L ion t &Mfflt The Mission of the Land Use and Long Range Planning work unit is to provide professional and technical expertise to guide the land use decisions of public officials, residents, and the development community. We engage our citizens to establish and realize a long range vision for Dublin's land use and development character. We facilitate the zoning process through the implementation of the Community Plan and the administration and enforcement of the City's land use codes. OBJECTIVES AND ACTIVITIES • To be responsive to citizens on planning issues and facilitating a citizen participation process. • To plan the orderly, high quality growth of the city by implementing the Community Plan. • To assist economic development activities by providing land use /site design support. • To assist in the coordination and the implementation of the capital improvement program. • To manage development proposals through the public hearing process. • To administer development regulations. • To be responsive to City Council goals. • To ensure compliance with all orders of City Council, Planning Commission, Board of Zoning Appeals, Architectural Review Board, and various special subcommittees, task forces, and other groups. PERSONNEL DATA 2011 2012 POSMON TITLE CURRENT NUMBER ADOPTED Director, Land Use & Long Range Planning 1 1 Planning Manager 1 1 Senior Planner 3 3 Planner 6 5 Code Enforcement Supervisor 1 1 Code Enforcement Officer 2 2 Landscape Architect 1 1 Zoning Inspector (1) 2 1 Administrative Assistant 2 2 Office Assistant I 1 1 Office Assistant II 1 1 TOTAL 21 19 PART - TIME /SEASONAL STAFF Zoning Inspector (1) 0 1 Planning Assistant 6 4 TOTAL 6 5 One unfunded Planner position and one unfunded Planning Assistant position are being removed in 2012. (1) One Zoning Inspector position was removed and one previously unfunded Planning Assistant position is funded as a part-time Zoning inspector. LULRP -115- 12/12/11 2012 Budget - City of Dublin, Ohio General Fund Land Use /Long Range Plans Office of the Director 2010 2011 2011 2011 2012 Actual Budget Revised Budget Estimate Budget 101 -1410 Personal Services 2110 SalarieslWages 1,209,070 1,210,910 1,209,310 1,204,000 1,256,540 2111 Overtime Wages 9,152 12,500 12,500 8,600 12,500 2112 Other Wages 61,492 75,000 75,000 56,000 93,750 2113 Short Term Disability 6,422 0 1,600 1,600 0 2120 Employee Benefits 487,272 480,100 480,100 472,200 499,820 2140 Uniforms & Clothing 2,536 4,700 4,902 3,000 3,950 1,775,944 1,783,210 1,783,412 1,745,400 1,866,560 Other Expenses 2201 Conferences /Mileage 18,539 25,650 27,578 20,000 20,650 2211 Meeting Expenses 2,303 850 850 850 850 2320 Communications 7,607 10,000 12,607 10,000 10,000 2330 Rents/Leases 19,126 18,400 20,101 18,400 3,200 2344 Planning Services 153,134 140,000 450,610 350,000 127,500 2349 Other Professional Sery 6,891 16,800 42,909 42,900 33,500 2351 Maim. of Equipment 12,667 14,800 17,306 17,300 2,500 2370 Advertising 0 500 500 500 500 2380 Printing and Reproduction 3,015 6,500 14,919 6,500 6,000 2390 Contractual Services 0 10,000 10,000 4,000 0 2391 Memberships /Subscriptions 8,244 9,000 9,000 9,000 9,000 2410 Office Supplies 5,842 7,000 9,421 7,000 7,000 2420 Operating Supplies 5,082 6,000 6,000 5,000 4,000 2830 Code Enforcement 4,534 16,400 19,602 5,000 5,400 2910 Refunds 5,585 10,000 10,000 2,500 10,000 252,569 291,900 651,403 498,950 240,100 Capital Outlay 2520 Equipment & Furniture 1,296 3,000 6,340 1,500 3,000 1,296 3,000 6,340 1,500 3,000 TOTALS $2,029,809 $2,078,110 $2,441,155 $2,245,850 $2,109,660 -116- Land Use and Long Range Planning BUDGET SUMMARY • Accounts 2110 provides funding for the staffing reflected in the Personnel Data. • Account 2112 provides wages for the Planning Assistants. A funded part-time Zoning Inspector position is also budgeted for 2012 which is reflected in the budget increase. • Account 2201 includes funding for participating in the HTE Users Group conference, and Planners to attend the National and State Planning Association conferences, resources allocated for training purposes of the Planning and Zoning Commission, training and certification requirements of our Landscape Architect and Landscape Inspectors training and State Code Enforcement training to receive credits for continued certification. • Account 2211 provides funding for group meetings sponsored by the City and for special Board and Commission meetings. Funding is included for food, beverages, and associated supplies. • Account 2320 provides funding for postage for the 5800 Building. • Account 2344 provides funding for planning area studies and has been reduced by providing a significant amount of staff resources to aid the activities associated with the proposed studies. Funding has been included for studies related to the implementation of the Bridge Street Corridor Plan, zoning code rewrite, and Community Plan revisions. • Account 2349 provides funding for architectural consulting, and general graphics design. • Account 2391 provides funding for memberships in planning associations such as the APA, and ASLA. • Account 2420 includes funding for office supplies and supplies for specialized presentations. • Account 2830 provides funding for mowing services and landscape projects under the supervision of Code Enforcement. The majority of these costs are recovered through assessments. LULRP -117- 12/12/11 THIS PAGE LEFT BLANK INTENTIONALLY City of Dublin Parks and Recreation/ Parks and Open Space The City of Dublin takes pride in providing its residents and visitors the highest quality public parks to pursue their active and passive outdoor needs. Parks strives to be both environmentally and economically sound in its management of public areas including parks, gateways and rights -of -way. OBJECTIVES AND ACTIVITIES The Division of Parks and Open Space in partnership with the community will plan, develop and maintain a distinctive, diverse, readily accessible park system and will lead efforts to enhance and preserve the natural environment. PERSONNEL DATA 2011 2012 POSITION TITLE CURRENT NUMBER ADOPTED Director, Parks and Open Space 1 1 Parks Administrator 1 1 Landscape Architect 1 1 Contract Specialist 1 1 Operations Specialist 1 1 Nature Education Coordinator 1 1 City Horticulturist 1 1 City Forester 1 1 Maintenance Crew Supervisor 6 6 Maintenance Worker 20 20 Assistant Forester 5 5 Assistant Horticulturist 6 6 Administrative Assistant 1 1 Office Assistant II 1 1 TOTAL 47 47 PART -TIME /SEASONAL STAFF Horticulture Intern (1) 0 1 Seasonal Maintenance Worker (2) 38 40 TOTAL 38 41 NOTES AND ADJUSTMENTS (1) The Horticulture Intern position is funded to update the park tree inventory. (2) Funding is included in 2012 for two additional part-time Seasonal Maintenance Workers to accommodate existing workload as well as maintenance of the additional park areas that came on- line in 2011. One part-time Seasonal Maintenance Worker is dedicated to public art maintenance. Parks -119- 12/12/11 2012 Budget - City of Dublin, Ohio General Fund Parks and Recreation Packs and Open Space 2010 2011 2011 2011 2012 2,733,550 Actual Budget Revised Budget Estimate Budget 101 -1620 110,000 2112 Other Wages 447,941 505,260 Personal Services 2110 Salaries/Wages 2,638,216 2,665,960 2,700,000 2,700,000 2,733,550 2111 Overtime Wages 93,891 110,000 110,000 89,200 110,000 2112 Other Wages 447,941 505,260 464,730 447,800 581,000 2113 Short Term Disability 0 0 6,490 6,490 0 2120 Employee Benefits 1,255,844 1,244,680 1,300,000 1,300,000 1,258,090 2140 Uniforms & Clothing 39,909 55,350 61,491 46,000 58,420 4,475,801 4,581,250 4,642,711 4,589,490 4,741,060 Other Expenses 2201 Conferences /Mileage 17,000 21,620 21,652 16,000 22,590 2310 Utilities 209,580 220,000 241,371 212,000 234,400 2320 Communications 569 1,200 1,851 1,200 1,200 2330 Rents /Leases 3,796 5,200 6,803 5,200 5,200 2390 Misc Contractual Services 759,345 899,500 938,128 800,000 950,150 2391 Memberships /Subscriptions 7,631 9,400 9,400 8,200 9,610 2410 Office Supplies 5,834 8,000 9,340 6,000 8,650 2420 Operating Supplies 42,920 51,430 59,695 40,000 55,000 2421 Reforestation 149,891 0 177,007 120,000 0 2428 Special Events 486 0 0 0 0 2432 Park Maintenance 240,466 238,560 300,800 210,000 234,160 2433 Equipment Maintenance 79,740 127,350 134,966 90,000 135,000 2440 Small Tools & Minor Equip 13,627 13,390 13,390 13,390 18,720 2812 Special Projects /Programs 11,458 12,950 12,950 12,950 18,660 1,542,343 1,608,600 1,927,353 1,534,940 1,693,340 Capital Outlay 2510 Land & Land Improvements 80,449 89,300 124,882 110,000 76,950 2520 Equipment & Furniture 65,580 46,500 46,815 46,500 70,520 146,029 135,800 171,697 156,500 147,470 TOTALS $6,164,173 $6,325,650 $6,741,761 $6,280,930 $6,581,870 -120- Parks and Recreation/ Parks and Open Space BUDGET SUMMARY • Account 2110 includes funding for full -time staff as reflected in the Personnel Data. • Account 2112 includes funding for staffing seasonal Maintenance Workers reflected in the Personnel Data and Notes and Adjustments. Three additional part-time /seasonal positions are included in the 2012 which is reflected in the increased budget. • Account 2201 includes funding for training for full -time staff to support parks operations and provides recertification credits for professional certtfications, as well as pesticide applicator credits and staff training and development. • Account 2310 provides funding for electricity, natural gas and water and sewer charges for services provided in the City's parks. Increases in utility expenses are expected as additional parks come on -line. • Account 2330 provides funding for miscellaneous equipment rental. • Account 2390 provides funding for contractual services for arborist work, rights -of -way maintenance, mulching, plant replacement and additional funds for City buildings and high visibility landscaped areas. 29 new landscape bed locations are expected to come on -line in 2012. • Account 2391 provides funding for such memberships and renewals as commercial drivers' license, pesticide license renewal, arborist license renewal, National Wildlife Society membership, Landscape Architect license renewal, and reference materials. • Account 2432 provides funding for soil amendments, sod, grass seed, mulch, fertilizer and chemicals. • Account 2433 provides funding for equipment maintenance and repair, including contingency work associated with Ballantrae water play area, pond aerators, and irrigation systems. • Account 2440 provides funding for small tools such as replacement power pole pruners and replacement blades, hand saws, and replacement water pumps. • Account 2510 includes funding for plant materials, enhancement to natural areas, expansion of inground irrigation system at Avery Park and Darree Fields, replacement of fence at Muifiield Cemetery, arboretum management, wildflower improvements in existing areas, landscape and hardscape improvements in Donegal Cliffs Park and Scioto Park. • Account 2520 includes funding for additional picnic tables, benches and trash cans. Includes funds for mint excavator, water tank for chemical trailer, self propelled snow blower, replacement weedeaters, snow blowers, water pump, chainsaws and aerators. Also includes funds for dog park agility equipment, dog park fountain, Historic Dublin benches for Grounds of Remembrance and park entry sign replacement. • Account 2812 provides funding for Arbor Day celebration including hosting the 2012 Ohio Tree City Awards Program, Right Tree Right Place Program, Earth Day Activities, Eco Dublin, Nature Education, Eco Dublin, and Green Team plantings. Parks -121- 12/12/11 THIS PAGE LEFT BLANK INTENTIONALLY City of Dublin Economic Development STATEMENT OF FUNCTION The Deputy City Manager /Director of Economic Development oversees the Divisions of Economic Development, LU&LRP, Engineering, Building Standards and Streets & Utilities and a team of consultants. In 2011, the Economic Development staff was increased to include an Economic Development Manager and an additional Economic Development Administrator. The 2012 budget provides for continued emphasis on the key components of the City's economic development program to include: business retention and expansion; business attraction; business creation; workforce development; marketing and advocacy (website, marketing, and communications to Dublin businesses); and managing the City's broadband infrastructure. Changes in the 2012 budget include: Battelle Study's industry clusters strategy and potential international mission trip /s with Columbus 2020. Economic development efforts will continue to include activities with various private and public organizations /agencies involved in local, regional and state -wide economic development; the integration of local economic development objectives with broader community planning policies and goals; pro - actively engage the development/real estate community; maintain involvement with community organizations; administer City's incentive programs; and serve as a local business ombudsman to assist with development issues. OBJECTIVES AND ACTIVITIES • Retain, expand, attract and create high tech & knowledge -based jobs to ensure the financial security of the City of Dublin. • Implement and promote the development of the Bridge Street Corridor, Economic Advancement Zone /Central Ohio Innovation Center, Tech Flex District, SO zoning district and Emerald Phase 8 as a result of new zoning, zoning codes, processes and infrastructure. • Improve the relevance and marketability of the Blazer Parkway Research District and Metro Center by developing and implementing updated zoning and zoning codes, area plans and regulatory frameworks and engaging property owners, businesses, and the development and real estate communities. • Provide a business retention and expansion program that effectively and pro - actively communicates to, engages with and involves Dublin businesses in the community. • Build upon the success of the Dublin Entrepreneurial Center (DEC), Dublin International Business Assistance Center and pursue the implementation of a TechDEC. • Implement Battelle Study strategies. • Continuously leverage the expertise and efforts of Columbus 2020 for business attraction and leverage the talent of City staff to respond to LEADS. • Effectively communicate with Dublin businesses and the education /training community to understand access to, availability of and needs regarding a qualified workforce. • Continually strengthen and improve relations with the development and real estate community. • Develop strategies to implement use of publicly -owned bandwidth in the Wi -Fi and fiber optic systems. • Assist the City Manager with special projects. • Assess and adjust organizational functions and processes in order to be development/re- development friendly while promoting and upholding high quality growth standards. PERSONNEL DATA 2011 2012 POSITION TITLE CURRENT NUMBER ADOPTED Deputy City Manager /Director of Economic Development Economic Development Manager Economic Development Administrator Administrative Specialist TOTAL EcoDev - 123 - 12jI2/11 2012 Budget - City of Dublin, Ohio General Fund Economic Development Office of the Director 2010 2011 2011 2011 2012 Actual Budget Revised Budget Estimate Budget 101 -1710 Personal Services 2110 Salanes/Wages 271,642 429,640 429,640 370,000 429,900 2111 Overtime Wages 2,392 2,500 2,500 2,480 2,500 2120 Employee Benefits 81,518 122,140 122,140 98,500 112,340 355,552 554,280 554,280 470,980 544,740 Other Expenses 2201 Conference /Mileage 4,010 8,000 8,272 6,000 8,000 2210 Reimbursable Business Exf 1,920 2,000 2,000 2,000 2,000 2211 Meeting Expenses 10,890 17,000 17,000 17,000 27,000 2320 Communications 1,753 3,060 3,195 3,060 3,150 2330 Rents /Leases 50,556 126,360 133,480 100,000 161,000 2349 Professional Services 240,098 327,500 515,050 325,000 346,500 2370 Advertising 66,355 97,320 99,519 60,000 85,000 2380 Printing & Reproductions 3,323 2,250 2,250 2,250 7,250 2391 Memberships /Subscriptions 23,189 34,110 34,110 27,000 34,320 2410 Office Supplies 1,346 2,400 2,646 2,400 2,000 2822 Economic Development 434,260 494,900 585,400 460,000 475,100 2825 Economic Dev Incentives 2,696,803 3,100,000 4,005,000 4,005,000 3,700,000 3,534,503 4,214,900 5,407,922 5,009,710 4,851,320 Capital Outlay 2520 Equipment & Furniture 1,756 1,500 2,000 2,000 1,500 1,756 1,500 2,000 2,000 1,500 TOTALS $3,891,811 $4,770,680 $5,964,202 $5,482,690 $5,397,560 -124- Economic Development • Account 2110 provides funding for staffing reflected in the Personnel Data. The increased 2012 budget is reflective of full staffing levels. The 2011 budget reflected partial year salaries for the two Economic Development Administrators who both started in May 2011. • Account 2210 includes funds for business meeting expenses for luncheons with developers, business leaders, prospective industries, etc. • Account 2211 provides funding for group meetings sponsored by the City and includes additional funding for one international mission with Columbus 2020. • Account 2320 provides funding for phone service for City rooms at the Dublin Entrepreneurial Center. • Account 2330 has been added and provides funding for the City's leased areas at the Dublin Entrepreneurial Center, including funding to implement a Center for Global Business Development. Costs are recovered through rent payments to the City from tenants. • Account 2349 includes funding for consultation related to economic development, continued WiF and fiber expansions, telecommunications engineering and wireless consulting, workforce development consulting. • Account 2370 includes funds for marketing and advertising focused on attraction efforts including additional print and web advertising. • Account 2380 funds printed projects, site selection materials, and event invitations for economic development. • Account 2391 provides funding for such memberships as with the Dublin Chamber of Commerce, Union County chamber of Commerce, Delaware County Chamber of Commerce, Mode /Columbus 2020, TechColumbus, Xceligent, etc. • Account 2822 includes funds to support economic development programs including regional outreach, economic outlook, business attraction, retention and expansion; along with regional and joint partnerships, including TechColumbus. This account also includes expenses associated with the WiFi Agreement and right-of-way acquisition and maintenance of DubUnk. • Account 2825 reflects funding for economic development incentives in accordance with executed Economic Development Agreements. Ecodev -125- 12/12/11 THIS PAGE LEFT BLANK INTENTIONALLY City of Dublin Administrative Services / Office of the Director Administrative Services provides direction and oversight to Court Services, Records Management, Information Technology, Facilities Management and Fleet Management. OBJECTIVES AND ACTIVITIES • To provide leadership and direction to the staff within Information Technology, Fleet Management, Court Services and Facilities Management. • To ensure the City's goals and strategic objectives are reached in each of the functional areas in an efficient, effective and responsive manner. • To provide appropriate learning and development opportunities to employees and employee teams. • To provide citywide special project support as needed. • To provide support to the Community Services Advisory Commission. PERSONNEL DATA 2011 2012 POSITION TITLE CURRENT NUMBER ADOPTED Director, Administrative Services 1 1 Administrative Specialist 1 1 TOTAL 2 2 PART - TIME /SEASONAL STAFF Intern (1) 1 1 TOTAL 1 1 (1) The Intern position reflects reduced funding for 2012. AdminSery -127- 12/12/11 2012 Budget - City of Dublin, Ohio General Fund Administrative Services Office of the Director 2010 2011 2011 2011 2012 Actual Budget Revised Budget Estimate Budget 101 -1910 Personal Services 2110 Salaries/Wages 167,545 166,350 166,350 165,000 170,580 2111 Overtime Wages 0 1,000 1,000 500 1,000 2112 Other Wages 4,764 9,360 9,360 2,500 5,000 2120 Employee Benefits 45,715 50,840 50,840 50,000 50,410 218,024 227,550 227,550 218,000 226,990 Other Expenses 2201 Conference /Mileage 3,188 2,700 2,700 2,700 4,150 2211 Meeting Expenses 454 1,000 1,000 1,000 1,000 2320 Communications 41 250 250 250 250 2349 Professional Services 2,000 0 0 0 0 2380 Printing & Reproductions 1,404 0 0 0 0 2391 Memberships /Subscriptions 1,815 1,400 1,560 1,400 1,400 2410 Office Supplies 201 1,000 1,132 1,000 1,000 2420 Operating Supplies 978 1.000 1,000 1,000 1,000 2812 Special Projects /Programs 1,559 3,000 3,000 3,000 3,000 11,640 10,350 10,642 10,350 11,800 TOTALS $229,664 $237,900 $238,192 $228,350 $238,790 -128- Administrative Services / Office of the Director BUDGET SUMMARY • Account 2110 provides funding for staffing reflected in the Personnel Data. • Account 2111 provides overtime funding to support Community Services Advisory Commission (CSAC) or other evening /weekend meetings or events. • Account 2112 provides one intern position to support the Office of the Director. • Account 2391 provides funding for memberships including ICMA. AdminSery -129- 12/12/11 THIS PAGE LEFT BLANK INTENTIONALLY City of Dublin Administrative Services / Information Technology STATEMENT OF FUNCTIONS Mission Statement: Enabling our customers to meet the needs and desires of the community by optimizing the use of appropriate and forward thinking technology solutions that are aligned with citywide goals and objectives. The administration of the City's information technology is the responsibility of the Director of Information Technology (1T). This involves planning, maintaining, developing, overseeing and managing the City's local area and wide area networks, the IBM iSeries Systems, all personal computers, printers, copiers, the citywide telephone system, and any other technology related issue. IT must also enhance and promote the utilization of technology so that city operations realize the benefits of using technology as a tool. On a citywide basis technology is analyzed to determine how it could affect improvements in productivity and decision - making, increase staff and citizen safety, and enhancements to all City services. This function continues to grow with the expectation of efficiencies and Innovation that technology can provide to meet city needs. The ultimate goal of the Information Technology Division is to continually strive towards improving our quality of service and value to the organization and to be viewed as a business partner with the other City Work Units. OBJECTIVES AND ACTIVITIES • Provide vision, leadership and direction for evaluating and re- evaluating current and emerging technologies and implementing cost -effective technology solutions. • Enhance services to the entire Dublin community through the appropriate and proactive use of technology. • Provide a reliable infrastructure /network to effectively and efficiently use technologies. • Provide timely and efficient technical support to all work units. • Become a business enabler and partner with work units by assisting them in operational improvements, through an understanding of their business processes and needs and managing the implementation of technology solutions to meet those needs. • Provide comprehensive project management services for implementing technology solutions, including procurement, contract negotiations, professional services, software integration and project status reporting • To provide technology solutions that meet overall City objectives. • Develop and retain motivated, competent staff to meet these business objectives. PERSONNEL DATA 2011 2012 POSITION TITLE CURRENT NUMBER ADOPTED Director, Information Technology 1 1 GIS Administrator 1 1 Senior GIS Analyst 1 1 GIS Analyst 1 1 Support Services Administrator 1 0 Senior Support Service; Analyst 2 2 Network Operations Manager 1 1 Network Administrator 1 1 Information Technology Project Leader 2 2 Software Application Specialist 1 1 Administrative Assistant 1 1 TOTAL 13 12 PART - TIME /SEASONAL STAFF Intern (Support Services) 2 2 TOTAL 2 2 NOTES AND AD3USTMENTS Previously unfunded but authorized: the Support Services Administrator position, and the GIS Analyst position. The GIS Analyst position has been funded for 2012 and the Support Services Administrator has been removed from authorization. InfoTec -131- 12/12/11 2012 Budget - City of Dublin, Ohio General Fund Administrative Services Information Technology 2010 2011 2011 2011 2012 808,980 Actual Budget Revised Budget Estimate Budget 101 -1920 10,815 15,000 15,000 Personal Services 2110 Salaries/Wages 795,281 808,980 808,980 800,000 870,800 2111 Overtime Wages 10,815 15,000 15,000 10,000 12,000 2112 Other Wages 33,102 25,540 40,200 40,200 13,270 2120 Employee Benefits 289,054 296,650 302,000 302,000 313,020 1,128, 252 1,146,170 1,166,180 1,152, 200 1,209,090 Other Expenses 2201 Conference/Mileage 20,451 25,000 25,000 25,000 25,000 2320 Communications 334,872 381,200 400,049 350,000 382,680 2330 Rents /Leases 29,823 40,000 40,000 35,000 40,000 2349 Professional Services 203,290 419,360 574,001 250,000 350,000 2351 Maint. of Equipment 684,380 685,770 716,474 650,000 698,700 2391 Memberships /Subscriptions 4,362 6,300 6,300 6,300 6,300 2410 Office Supplies 2,167 4,000 4,265 4,000 4,000 2420 Operating Supplies 31,760 72,000 115,454 72,000 87,000 1,311,105 1,633,630 1,881,543 1,392,300 1,593,680 Capital Outlay 2520 Equipment & Furniture -3,824 1,000 1,000 1,000 1,000 -3,824 1,000 1,000 1,000 1,000 TOTALS $2,435,533 $2,780,800 $3,048,723 $2,545,500 $2,803,770 -132- Administrative Services / Information Technology BUDGET SUMMARY • Account 2110 provides funding for the full -time staffing reflected in the Personnel Data and the Notes and Adjustments. The increased 2012 budget is reflective of funding the GIS Analyst position. • Account 2112 provides funding for the part-time staff. • Account 2201 provides funding for travel and training for IT and GIS staff. • Account 2320 includes funds for citywide phone usage, citywide cellular phone usage, mobile phone management, and mobile computing fees for Police, Building Standards, Land Use and Long Range Planning (Code Enforcement), Engineering, Facilities Management and Streets and Utilities. • Account 2330 includes funds for the rents and leases of citywide copiers. Many of these leased copiers also serve as faxing devices, scanners and printers. • Account 2349 provides for computer consulting services for the implementation of new applications; to enhance present application usage; and for special projects when specific expertise is desired and /or to augment the staffing assignments due to workload. • Account 2351 provides funding for hardware and software maintenance fees. • Account 2420 provides funding for general operating supplies, citywide toner costs and the costs associated with the large format scanner in Engineering. InfoTec -133- 12/12/11 THIS PAGE LEFT BLANK INTENTIONALLY City of Dublin Administrative Services / Court Services Court Services serves as the judicial branch of the City. Court Services is responsible for monitoring all court operations including the collection of fines, preparing the court docket, and processing all parking, traffic, and criminal citations. As a sentencing alternative, Adult Probation, Adult and Juvenile Diversion, Adult and Juvenile Traffic Diversion, and Provided No Conviction programs are offered. Court Services is also responsible for implementing and operating the City's Records Management Program, which includes both on and off-site central storage, destruction of records in accordance with the City of Dublin's retention schedule and document imaging services. OBJECTIVES AND ACTIVITIES • To provide the highest level of quality service to our customers, both internal and external. • To enforce court orders. • To maintain high levels of accuracy on all court records. • To effectively administer the adult probation, adult and juvenile diversion, juvenile traffic diversion, and the provided no convictions programs. • To eliminate unnecessary time delays in scheduling adult probation cases, diversion cases and in processing court documents. • To effectively monitor all sentencing alternatives cases for compliance with court orders. • To maintain harmonious relations between the Magistrates, the prosecutors, the Police and the court staff in order to better serve the public. • To maintain secure and orderly courtroom operations. • To provide information and outreach about the criminal justice system to the public. PERSONNEL DATA 2011 2012 POSITION TITLE CURRENT NUMBER ADOPTED Court Administrator (1) Community Justice Officer Court Clerk Staff Assistant II (2) TOTAL Court Services also performs the additional duties of Records Managementto comply with conditions set forth in the Ohio Revised Code. Salaries, wages and benefits have been allocated to Court Services and Records Management for each position as follows: (1) allocates fifty percent (50 %) to Court Services and fifty percent (50 %) to Records Management and (2) allocates seventy-five percent (75 %) to Court Services and twenty-five percent (25 %) to Records Management. AdmCourt -135- 12/12/11 2012 Budget - City of Dublin, Ohio General Fund Administrative Services Court Services 2010 2011 2011 2011 2012 Actual Budget Revised Budget Estimate Budget 101 -1930 Personal Services 2110 SaladesNVages 238,805 238,960 238,960 238,400 245,250 2111 Overtime Wages 657 2,500 2,500 1,500 2,500 2120 Employee Benefits 101,041 124,430 124,430 76,800 124,480 340,503 365,890 365,890 316,700 372,230 Other Expenses 2201 Conference /Mileage 2,860 2,850 3,000 2,850 3,000 2320 Communications 1,250 3,000 3,000 2,000 3,000 2330 Rents/Leases 2,976 3,000 3,000 500 0 2345 Legal Services 2,043 2,400 2,950 2,400 3,000 2349 Professional Services 52,685 70,250 73,775 70,250 78,850 2351 Maint. of Equipment 632 900 1,146 900 300 2390 Misc Contractual Services 3,968 7,000 7,000 5,000 7,000 2391 Memberships /Subscriptions 658 700 700 700 700 2410 Office Supplies 3,082 2,500 3,456 2,500 2,500 2420 Operating Supplies 4,598 8,500 15,414 8,000 4,500 2820 Probation Supplies 0 200 200 200 0 2910 Refunds 0 50 50 50 50 74,752 101,350 113,691 95,350 102,900 TOTALS $415,255 $467,240 $479,581 $412,050 $475,130 -136- Administrative Services / Court Services BUDGET SUMMARY: • Account 2110 provides funding for the staffing reflected under Personnel Data. • Account 2111 provides funding for overtime at special events only. Staff is flexing their hours to eliminate overtime as a result of Mayor's Court on Tuesday evenings. • Account 2201 provides funding for staff training and conferences. • Account 2345 provides funding for services provided by the Delaware County Prosecutor's office, the Franklin County Public Defender's office and Union County Public Defender's office. • Account 2349 includes funds for prisoner boarding and medical services at the Franklin County Jail, the City's share of the Franklin County Municipal Court's operational costs, interpreter's fees, and fees for use of a full time magistrate. • Account 2390 provides funding for witness fees and bank fees for accepting credit cards. • Account 2420 provides funding for specific supplies that are necessary to court operations such as court pockets, citations and criminal complaint forms. AdmCourt -137- 12/12/11 THIS PAGE LEFT BLANK INTENTIONALLY City of Dublin Administrative Services / Records Management STATEMENT OF FUNCTIONS Records Management was established to maintain efficient methods for storage and retrieval of documents and to eliminate the unnecessary retention of obsolete records. As part of Records Management, a central storage facility was created to reduce the amount of prime office space being utilized by active and inactive records. Operated by Court Services, the central storage facility allowsfor active and inactive records to be examined, archived and /or scheduled for destruction in accordance with the procedures established in the Ohio Revised Code and standards accepted by the City of Dublin Records Commission. Records Management also supervises document imaging services. Records Management • To provide the highest level of quality service to our customers, both internal and external. • To continue to develop and implement Records Management policies to provide consistency in maintaining records for the City of Dublin. • To continue to micro -image permanent documents for archival and historical purposes. • To effectively administer a central storage facility for archival of active and inactive records and the scheduled destruction of obsolete records. • To assist all City work units in maintaining records in accordance with Ohio Revised Code and standards accepted by the City of Dublin Records Commission. • To assist with the City of Dublin's eco- friendly day by providing a company to shred residents' documents. PERSONNEL DATA 2011 2012 POSITION TITLE CURRENT NUMBER ADOPTED Records Management Technician TOTAL The Records Management Technician position was vacated in January 2011. The position has been removed from the budget for 2012. Court Services administers Records Management for the City. The removal of the Records Management Technician position is reflected in the following re- allocation of percentages of service for both Court Services and Records Management for each position: the Director of Court Services allocates 50% of their time to Records Management, and the Staff Assistant allocates 25% of their time to Records Management. Records Mgmt -139- 12/12/11 2012 Budget - City of Dublin, Ohio General Fund Administrative Services Records Management 2010 2011 2011 2011 2012 Actual Budget Revised Budget Estimate Budget 101 -1931 Personal Services 2110 Salaries/Wages 92,940 91,380 79,380 56,000 52,150 2111 Overtime Wages 219 250 250 10 250 2120 Employee Benefits 41,750 32,010 32,010 22,000 20,820 3,750 3,750 3,850 2390 Misc Contractual Services 7,026 10,000 134,909 123,640 111,640 78,010 73,220 Other Expenses 2201 Conference /Mileage 318 500 500 0 500 2349 Professional Services 41,664 48,000 60,000 60,000 40,000 2351 Maint. of Equipment 3,486 3,750 3,750 3,750 3,850 2390 Misc Contractual Services 7,026 10,000 11,494 10,000 8,000 2391 Memberships/Subscriptions 465 500 500 500 300 2410 Office Supplies 2,075 2,000 2,000 2,000 2,000 55,034 64,750 78,244 76,250 54,650 Capital Outlay 2520 Equipment & Furniture 0 0 0 0 15,000 0 0 0 0 15,000 TOTALS $189,943 $188,390 $189,884 $154,260 $142,870 -140- Administrative Services / Records Management BUDGET SUMMARY • Account 2110 provides funding for staffing allocations as provided under the Personnel Data - Notes and Adjustments section. The decrease in the 2012 budget is reflective of removing the Records Management Technician position. • Account 2349 provides funding for the scanning of permanent records and frequently accessed records. • Account 2351 provides funding for maintenance contracts for software and two microfilm readers. • Account 2390 provides funding for off -site records storage and retrieval of all computer back -up tapes, microfilmed originals and historical paper documents, and on -site records destruction. This account also includes additional funding to provide on -site shredding for residents at the City of Dublin's Eco -Expo day. • Account 2520 provides funding for a digital microform scanner to replace the microfiche reader /printer at the 5800 Building. This scanner would enable the City to convert microfilm images to digital images. Records Mgmt -141- 12/12/11 THIS PAGE LEFT BLANK INTENTIONALLY City of Dublin Administrative Services / Facilities The Facilities Work Unit is charged with protecting the City's investment in public buildings by insuring that both the appearance and functions are preserved. This is accomplished by adhering to proper preventive maintenance programs, performing repairs in a professional manner and as quickly as possible, maintaining a safe and clean environment for building occupants and visitors, and by seeking the most efficient utilization of space and energy resources. OBJECTIVES AND ACTIVITIES • To establish and implement a proactive preventive maintenance program. • To perform regular inspections of City facilities and equipment. • To provide custodial services in City facilities, utilizing green cleaning practices as much as possible. • To perform repairs to equipment and facility components. • To provide oversight for facility construction and renovation projects. • To perform citywide space needs evaluation, planning and design. • To reduce energy consumption in City facilities by introducing best practices in conservation and installing efficient mechanical and electrical systems. PERSONNEL DATA 2011 2012 POSITION TITLE CURRENT NUMBER ADOPTED Facilities Manager Operations Administrator Maintenance Crew Supervisor Maintenance Worker (1) Custodians (2) Staff Assistant TOTAL 16 16 PART - TIME /SEASONAL STAFF Office Assistant I (3) Seasonal Maintenance Worker (4) TOTAL 4 (1) Remove one vacant Maintenance Worker position that was previously authorized but not funded. (2) Remove one vacant Custodial Worker position. Transfer two Custodial Worker positions from the DCRC to the General Fund. (3) Remove one currently vacant part-time Office Assistant position. (4) Remove two Seasonal Maintenance Workers. Facilities -143- 12/12/11 2012 Budget - City of Dublin, Ohio General Fund Administrative Services Facilities Management 2010 2011 2011 2011 2012 Actual Budget Revised Budget Estimate Budget 101 -1940 Personal Services 2110 Salaries/Wages 841,164 857,320 857,320 851,800 900,560 2111 Overtime Wages 16,609 30,000 30,000 15,200 25,000 2112 Other Wages 100,428 86,100 86,100 86,100 57,400 2120 Employee Benefits 321,878 355,580 355,580 326,800 356,990 2140 Uniforms & Clothing 8,454 13,900 14,636 13,900 12,400 1,288,533 1,342,900 1,343,636 1,293,800 1,352,350 Other Expenses 2201 Conference /Mileage 2,298 5,600 6,000 4,000 5,150 2211 Meeting Expenses 436 250 250 250 250 2310 Utilities 400,183 480,000 525,037 400,000 480,000 2320 Communications 3,554 5,300 6,753 5,300 5,300 2330 Rents /Leases 3,214 4,000 4,331 4,000 4,000 2350 Maint. of Facilities 106,990 115,410 144,704 115,410 118,410 2390 Misc Contractual Services 209,510 205,700 242,373 200,000 207,900 2391 Memberships /Subscriptions 431 820 820 820 820 2410 Office Supplies 2,574 3,400 3,948 2,600 3,000 2420 Operating Supplies 115,215 138,500 155,559 135,000 138,500 2440 Small Tools & Minor Equip 2,391 5,650 5,650 3,000 5,650 846,796 964,630 1,095,425 870,380 968,980 Capital Outlay 2520 Equipment & Furniture 1,637 19,200 19,295 5,000 0 2530 Bldgs. & Other Structures 1,141 0 1,377 1,370 0 2,778 19,200 20,672 6,370 TOTALS $2,138,107 $2,326,730 $2,459,733 $2,170,550 $2,321,330 -144- Administrative Services / Facilities BUDGET SUMMARY • Account 2110 provides funding for full -time staffing reflected in Personnel Data and Notes and Adjustments. • Account 2111 provides funding for overtime wages to provide staff coverage for maintenance projects, emergency call -ins and special events. • Account 2112 provides funding for Seasonal Maintenance Workers. The decrease in 2012 is due to the removal of three part- time /seasonal positions. • Account 2310 provides funding for electricity, natural gas and water and sewer charges for City facilities with the exception of the Community Recreation Center. • Account 2320 provides funding for postage for the Service Center mail meter and funds for express mall and courier services. • Account 2350 includes funding for ongoing general maintenance of City-owned facilities except for the Community Recreation Center and outdoor pools, which have their own funding source. • Account 2390 includes funding for preventive maintenance contractsfor mechanical systems throughout City-owned facilities and cleaning services for carpet, resilient flooring and upholstery. Funding is also provided for a feasibility study for LEED certification for the Service Center. • Account 2420 Includes funding for custodial and maintenance supplies. • Account 2440 includes funding for maintenance tools and custodial equipment including a green- certified vacuum sweeper and a green floor burnisher. Facilities -145- 12/12/11 THIS PAGE LEFT BLANK INTENTIONALLY City of Dublin Volunteer Resources STATEMENT OF FUNCTIONS: Volunteer Resources supports the achievement of meaningful, inclusive community engagement through innovative service opportunities that support and enhance City services and Dublin's quality of life. To provide a comprehensive, citywide volunteer program, to allow citizens an opportunity for service within their community. To continue to be recognized as a national model for engaging citizens in a effective community and government involvement with committed passionate community members and staff leadership. To operate under the following values: o BELONGING - Fostering a sense of community belonging o ENGAGING - Engaging residents in city government to build relationships and leadership o ENRICHING - Enriching people's lives through service o OUTSTANDING - Innovation and recognition o LEARNING - Emphasis on learn- and -serve programming, focusing on local government leaming o DEVELOPING - Building special connections with youth o SUPPORTING - Developing fiscally responsible opportunities for enhancing City services and the community s quality of life o CONNECTING — In partnership with Economic Development and Events sponsorships, help to conned Dublin businesses to the community increasing their role of corporate citizenship /resident and potential long term commitment to Dublin PERSONNEL DATA 2011 2012 POSITION TITLE CURRENT NUMBER ADOPTED Volunteer Administrator Administrative Assistant TOTAL PART - TIME /SEASONAL STA Intern TOTAL NOTES AND ADJUSTMENTS VolRes -147- 12/12/11 2012 Budget - City of Dublin, Ohio General Fund Volunteer Resources Volunteer Resources 2010 2011 2011 2011 2012 Actual Budget Revised Budget Estimate Budget 101 -2010 Personal Services 2110 Salaries/Wages 125,255 128,370 132,600 132,600 135,060 2111 Overtime Wages 1,160 2,000 2,000 1,500 2,000 2112 Other Wages 5,368 8,640 8,640 8,640 8,640 2120 Employee Benefits 30,905 33,470 33,470 32,200 31,720 162,688 172,480 176,710 174,940 177,420 Other Expenses 2201 Conference /Mileage 98 1,450 1,450 1,450 1,700 2211 Meeting Expenses 0 0 0 0 750 2330 Rents/Leases 95 1,000 1,000 500 1,000 2349 Professional Services 318 1,600 2,882 1,600 1,600 2370 Advertising 54 400 400 400 400 2380 Printing 8 Reproductions 415 4,000 4,000 2,500 5,100 2391 Memberships /Subscriptions 0 600 600 400 600 2410 Office Supplies 773 1,200 1,330 800 1,200 2420 Operating Supplies 0 1,000 1,000 500 1,600 2812 Special Projects /Programs 6,888 12,000 12,000 10,000 13,000 TOTALS 8,641 23,250 24,662 18,150 $171,329 $195,730 $201,372 $193,090 26,950 $204,370 -148- Volunteer Resources BUDGET SUMMARY • Account 2110 provides funding for full -time staffing reflected in the Personnel Data. • Account 2111 provides overtime funding to supervise volunteer service projects and events. • Account 2112 provides for one intern position to support volunteer programs. • Account 2211 provides for meeting funding for two new 2012 programs: City-wide Bicycle Ambassadors and a Citizens Police Academy. • Account 2349 provides funding for on -line background checks for unsupervised volunteers, and specialized volunteer training such as CPR/First Aid. • Account 2380 provides funding for printing forms; training manuals; signage and posters; identification badges and safety vests; cards and specialty papers; photography and miscellaneous printing /copying needs. • Account 2812 provides funding for city-wide volunteer and corporate volunteer recognition presentations, programs and award items; teen service support; naturalist program support; "green" projects /initiatives; Program support and promotion, and volunteer on -site event management needs. VolRes -149- 12/12/11 THIS PAGE LEFT BLANK INTENTIONALLY City of Dublin Special Revenue Funds Public Service / Streets and Utilities Streets and Utilities is the direct responsibility of the Director of Streets & Utilities, who reports to the Deputy City Manager /Director of Economic Development. The Street Maintenance program involves the maintenance, minor repair, and improvement of all City streets, including the state highways. Snow plowing and street salting are charged to this program. Programs include mosquito control and guardrail repair /replacement and support to special events. OBJECTIVES AND ACTIVITIES • Actively pursue cost comparisons between in -house staff and outsourcing. • Provide well - maintained streets and rights -of -way ensuring safe travel and enhancing the beauty of the City. • Clean all city streets four times per year to enhance the neighborhoods and construction areas. • Plan, coordinate, and execute all special events activities in a professional and economical manner. • Continued development of a comprehensive inspection procedure for catch basins, manholes, guardrails, vegetation control, trash pick -up and pavement conditions. PERSONNEL DATA 2011 2012 POSITION TITLE CURRENT NUMBER ADOPTED Director, Streets and Utilities (1) 1 1 Operations Administrator 1 1 Maintenance Crew Supervisor (2) 3 3 Maintenance Worker (3) 14 11 Administrative Assistant 1 1 Office Assistant II 1 1 Office Assistant I 1 1 TOTAL 22 19 PART - TIME /SEASONAL STAFF Seasonal Maintenance Worker 10 10 TOTAL 10 10 (1) The Director's wages are allocated 50% to this budget, 25% to Solid Waste and 25% to the Sewer Fund. (2)The Maintenance Crew Supervisor's are allocated to multiple budgets, including the Street Maintenance and Repair Fund, Solid Waste, and the Water and Sewer Funds. (3) Remove three Maintenance Worker positions that had been funded. StreetMt -151- 12/12/11 2012 Budget - City of Dublin, Ohio Street Maint & Repair Public Service Streets and Utilities 2010 2011 2011 2011 2012 1,111,390 Actual Budget Revised Budget Estimate Budget 210 -1320 93,700 2112 Other Wages 132,715 172,200 Personal Services 2110 Salaries/Wages 1,406,048 1,133,280 1,133,130 1,092,000 1,111,390 2111 Overtime Wages 156,277 93,700 130,000 130,000 93,700 2112 Other Wages 132,715 172,200 135,900 107,200 169,250 2120 Employee Benefits 549,073 422,040 448,000 448,000 438,110 2140 Uniforms & Clothing 18,278 24,550 25,559 24,550 24,550 2,262,391 1,845,770 1,872,589 1,801,750 1,837,000 Other Expenses 2201 Conferences /Mileage 3,249 4,380 6,753 5,170 11,370 2302 Repair Services 5,229 17,000 21,233 21,230 17,000 2330 Rents/Leases 6,756 4,520 5,570 4,520 5,600 2349 Other Professional Sew 38,556 124,450 133,325 104,450 126,390 2351 Maint. of Equipment 3,433 13,000 13,000 8,000 3,000 2391 Membemhips/Subscriptions 680 680 680 680 680 2410 Office Supplies 5,075 7,400 8,137 5,400 7,400 2420 Operating Supplies 44,572 82,500 64,604 45,000 56,700 2422 Street Salt 732,126 508,440 659,665 659,660 516,420 2428 Special Events 1,630 3,000 3,000 3,000 3,000 2440 Small Tools & Minor Equip 1,829 7,500 11,400 5,500 11,900 843,135 772,870 927,367 862,610 759,460 Capital Outlay 2520 Equipment & Furniture 0 0 820 0 850 820 0 850 TOTALS $3,105,526 $2,618,640 $2,800,776 $2,664,360 $2,597,310 -152- Public Service / Streets and Utilities • Account 2110 provides funding for the staffing reflected in the Personnel Data and the Notes and Adjustments. • Account 2112 includes funding for seasonal staff. • Account 2201 includes funding for training in the following areas: OSHA, vector control, equipment operation, snow removal, concrete and asphalt repair, traffic control, load securement and enrollment of one crew supervisor in the Ohio Certified Public Managers educational program. • Account 2302 provides funding for mailbox repairs, and other emergency street and drainage repairs. • Account 2330 Includes funding for equipment rentals necessary in operations, and the DTN weather monitoring system. The funding decrease is the result of removing a previously leased copier. • Account 2349 includes funding for contracted street sweeping, lab tests, vector control, Franklin County Mosquito Program and the repairs of guardrails due to accidents. • Account 2391 includes funding for memberships in the American Public Works Association and the Ohio Certified Public Manager's Association. • Account 2420 includes funding for operating supplies such as cold mix, hot mix, gravel, liquid calcium, crack sealing materials, curb and catch basin repair supplies and construction materials. • Account 2422 provides funding for the City's annual purchase of street salt; the budget is based on the purchase of approximately 6,000 tons of salt at $58.47 per ton plus $2.75 per ton piling fee, 2,000 tons of enhanced salt at $67.28 per ton plus $2.75 per ton piling fee, and calcium chloride and salt brine. The price per ton is lower for 2012 then for 2011 and that reduction is reflected in the budget. • Account 2440 includes funding for traffic control signage, weedeaters and hand tools. • Account 2520 provides funding for an ergonomic office chair (medical necessity). StreetMt -153- 12/12/11 THIS PAGE LEFT BLANK INTENTIONALLY 7 ty of Dublin Public Service / Engineering This program is responsible for installing, major repairing, and maintaining all street name signs and traffic control signs within the public right -of -way, and maintaining all pavement markings such as crosswalk lines, stop bars, center lines and school zone markings. Also included within this unit is traffic signal maintenance and operation. . To provide well - maintained streets that are clearly signed and marked. PERSONNEL DATA 2011 2012 POSITION TITLE CURRENT NUMBER ADOPTED Maintenance Worker (1) TOTAL 4 (1) Remove one Maintenance Worker position. Position vacated in March 2011. Traffic Maint &Signage -155- 12/12/11 2012 Budget - City of Dublin, Ohio Street Maint & Repair Public Service Engineering 2010 2011 2011 2011 2012 Actual Budget Revised Budget Estimate Budget 210 -1330 Personal Services 2110 SalariesfWages 279,091 290,460 290,460 272,000 237,430 2111 Overtime Wages 7,658 7,000 7,000 6,600 7,000 2120 Employee Benefits 92,368 103,890 103,890 99,800 86,740 2140 Uniforms & Clothing 3,064 4,300 4,300 4,300 4,900 382,181 405,650 405,650 382,700 336,070 Other Expenses 2201 Conferences /Mileage 523 2,750 2,750 2,750 4,100 2302 Repair Services 0 5,000 5,000 1,000 0 2310 Utilities 20,642 30,000 36,359 21,000 30,000 2349 Other Professional Se" 102,772 105,000 105,000 105,000 125,000 2351 Maint. of Equipment 0 2,000 2,000 1,000 2,000 2420 Operating Supplies 2,002 10,000 10,000 5,000 10,000 2430 Repair & Maintenance 120,989 120,000 142,830 105,000 180,000 2440 Small Tools & Minor Equip 1,789 7,500 7,500 5,500 7,000 2441 Signs 73,688 110,000 110,000 110,000 115,000 322,405 392,250 421,439 356,250 473,100 Capital Outlay 2520 Equipment & Furniture 23,707 26,000 36,770 36,770 25,200 23,707 26,000 36,770 36,770 25,200 TOTALS $728,293 $823,900 $863,859 $775,720 $834,370 -156- Public Service / Engineering • Account 2110 provides funding for the staffing reflected in the Personnel Data. The decrease in the 2012 budget is reflective of the Maintenance Worker position removed for 2012. • Account 2201 is increased to provide funding for training of employees through the International Municipal Signal Association; this training is not available in -state and Is necessary every three years for these employees. • Account 2310 provides funding for utilities for operation of traffic signals. • Account 2349 provides funding for contracted pavement marking. • Account 2430 provides increased funding of $60,000 for poly pedestrian signal head replacement, and $120,000 for traffic signal repair and maintenance. • Account 2441 provides funding for materials and supplies needed for sign fabrication. This budget reflects an increase in the cost of materials including latex plotter supplies. • Account 2520 provides funding for an HP latex plotter. Traffic Maint & Signage -157- 12/12/11 THIS PAGE LEFT BLANK INTENTIONALLY City of Dublin Public Service/ Highway Maintenance STATEMENT OF FUNCTIONS This program is identical to the street maintenance program as outlined in the street maintenance section, except this covers work performed on the various state highways located within the City. The monies utilized for this section are from the State Highway Maintenance Improvements Fund which is generated by motor vehicle registration fees and gasoline tax revenues, and can only be spent for this limited purpose. There are no personnel assigned to Highway Maintenance. Highway -159- 12/12/11 2012 Budget - City of Dublin, Ohio State Highway Public Service Engineering 2010 2011 2011 2011 2012 Actual Budget Revised Budget Estimate Budget 211 -1330 Other Expenses 2310 Utilities 20,642 25,000 29,159 21,000 25,000 2349 Other Professional Sent 953 0 7,919 1,000 0 21,595 25,000 37,078 22,000 25,000 Capital Outlay 2550 Street Maint. Projects 275,908 0 0 0 250,000 275,908 0 0 0 250,000 TOTALS $297,503 $25,000 $37,078 $22,000 $275,000 -160- Public Service / Engineering BUDGET SUMMARY • Account 2310 provides funding for the cost of utilities related to the operation of traffic signals that are located on State highways. • Account 2550 provided funding for Riverside Drive / Hard Road turn lane. Highwyts -161- 12/12/11 THIS PAGE LEFT BLANK INTENTIONALLY City of Dublin Parks and Recreation / Cemetery Maintenance STATEMENT OF FUNCTIONS: The City of Dublin recognizes its responsibility to provide the proper grounds for its permanent residents by striving to protect and enhance its active and historical cemeteries. Cemetery Maintenance facilitates the burial process with the greatest of respect and ensures proper care of these sacred grounds by adherence to the highest of maintenance standards. OBJECTIVES AND ACTIVITIES To provide proper burial grounds that reflect Dublin's high standards and to ensure a most respectful burial process. PERSONNEL DATA POSITION TITLE Maintenance Worker TOTAL PART - TIME /SEASONAL STAFF Seasonal Maintenance Worker TOTAL 2011 2012 CURRENT NUMBER ADOPTED 1 1 1 1 2 2 2 2 NOTES AND ADJUSTMENTS Cemetery -163- 12/12111 2012 Budget - City of Dublin, Ohio Cemetery Parks and Recreation Cemetery Maintenance 2010 2011 2011 2011 2012 59,500 Actual Budget Revised Budget Estimate Budget 212 -1621 5,000 2112 Other Wages 24,174 26,430 Personal Services 2110 Salaries/Wages 55,937 57,000 62,000 62,000 59,500 2111 Overtime Wages 6,019 5,000 5,000 5,000 5,000 2112 Other Wages 24,174 26,430 18,690 16,000 28,320 2120 Employee Benefits 26,786 31,260 34,000 34,000 31,440 2140 Uniforms & Clothing 491 570 570 570 1,530 113,407 120,260 120,260 117,570 125,790 Other Expenses 2310 Utilities 285 400 600 400 400 2349 Other Professional Sery 252 1,000 1,000 1,000 1,000 2351 Maint. of Equipment 1,668 2,000 2,000 1,500 1,500 2380 Printing and Reproduction 335 500 500 500 500 2390 Contractual Services 3,114 3,250 3,250 3,250 9,250 2410 Office Supplies 262 300 300 300 300 2430 Repair & Maintenance 1,599 4,800 5,295 3,000 4,800 2910 Refunds 0 0 5 0 0 7,515 12,250 12,950 9,950 17,750 Capital Outlay 2510 Land & Land Improvements 9,327 14,480 24,480 14,480 15,300 2520 Equipment & Furniture 1,688 0 0 0 1,400 11,015 14,480 24,480 14,480 16,700 TOTALS $131,937 $146,990 $157,690 $142,000 $160,240 164- Parks and Recreation / Cemetery Maintenance • Account 2110 provides funding for full -time staff allocated to this budget as reflected in the Personnel Data. • Account 2112 provides funding for seasonal staff wages. • Account 2351 provides funding for the repair and maintenance of mower, trimmers and other misc. equipment used for cemetery maintenance. • Account 2390 provides funding for the transaction expenses related to the acceptance of Visa /MasterCard and vault company services. It also includes an additional $7,500 in 2012 funding for arborist work. • Account 2430 includes funding for footers for monuments, grass seed, concrete, topsoil, and fertilizers. • Account 2510 includes funding for fence and stone wall work, headstone refurbishing, annuals /perennials and tree planting replacements. • Account 2520 includes funding for three replacement trimmers. Cemetery -165- 12/12/11 THIS PAGE LEFT BLANK INTENTIONALLY City of Dublin Parks and Recreation / Recreation Services Dublin Recreation Services is responsible for delivering diverse quality programs and services that promote active lifestyles, learning and the arts that will enhance the quality of life throughout the community. • To provide proactive management, proficiency, efficiency to all Recreation Services functions. • To provide safe quality leisure time activities and opportunities. • To promote active lifestyles and participation in recreation programs through comprehensive marketing strategies. • To maximize accessibility for all citizens of Dublin. • To provide the highest quality service to the community. PERSONNEL DATA 2011 2012 POSITION TIME CURRENT NUMBER ADOPTED Open Gym & Sports Programs Director, Recreation Service 1 1 Recreation Services Administrator 1 1 Recreation Program Supervisor 4 4 Recreation Program Coordinator 1 1 TOTAL 7 7 Front Desk 2.4 3.43 Intern 1.34 1 Open Gym & Sports Programs 3.12 3.12 Special Events .22 .22 Pre - School/ Youth Camps 14.95 14.95 Pre - School/ Youth Programs .39 .39 Teen Camps 2.71 2.71 Teen Programs / Lounge 1.88 1.88 Adult Programs .12 .14 Senior Programs / Program Assistants .7 .7 Special Needs .92 .92 28.75 FTE 29.46 FIE The full -time positions are allocated between this budget, the Dublin Community Recreation Center budget, and the Swimming Pool budget. Rec -167- 12/12/11 2012 Budget - City of Dublin, Ohio Recreation Parks and Recreation Recreation 2010 2011 2011 2011 2012 Actual Budget Revised Budget Estimate Budget 213 -1630 Personal Services 2110 Salaries/Wages 425,705 443,400 443,400 430,000 481,900 2111 Overtime Wages 1,097 5,760 5,760 2,500 3,000 2112 Other Wages 504,918 600,000 600,000 500,000 559,380 2113 Short Term Disability 2,729 0 0 0 0 2120 Employee Benefits 239,805 251,680 251,680 222,000 285,780 2140 Uniforms & Clothing 6,667 9,550 15,350 15,350 9,550 1,180, 921 1,310,390 1,316,190 1,169, 850 1,339,610 Other Expenses 2201 Conferences /Mileage 8,540 7,000 7,000 7,000 7,000 2320 Communications 3,303 8,560 10,226 5,560 6,000 2330 Rents /Leases 34,524 89,480 113,409 48,000 70,000 2349 Other Professional Sery 195,743 220,250 235,450 210,250 240,000 2351 Maint. of Equipment 1,154 1,000 1,333 1,000 1,000 2370 Advertising 500 850 850 850 850 2380 Printing & Reproductions 15,619 18,000 23,500 22,000 27,500 2390 Misc Contractual Services 31,832 35,000 35,000 35,000 35,000 2391 Memberships /Subscriptions 1,972 4,240 4,240 2,700 4,220 2410 Office Supplies 8,256 14,160 17,367 8,000 10,000 2420 Operating Supplies 58,024 78,280 63,871 58,000 60,000 2442 Sports Equipment 10,194 11,900 12,232 11,900 13,900 2840 Special Events 63 700 700 100 700 2841 Sr. Citizens Activities 17,175 28,660 32,610 24,660 28,660 2842 Sports Leagues 43,916 52,080 62,340 36,000 50,000 2910 Refunds 45,539 60,000 75,000 75,000 60,000 476,354 630,160 695,128 546,020 614,830 Capital Outlay 2520 Equipment & Furniture 120 1,000 1,000 1,000 8,330 120 1,000 1,000 1,000 8,330 TOTALS $1,657,395 $1,941,550 $2,012,318 $1,716,870 $1,962,770 -168- Parks and Recreation/ Recreation Services BUDGET SUMMARY • Account 2110 provides funding for full -time staffing reflected in the Personnel Data and the Notes and Adjustments. The increase presented in this budget for salaries /wages for 2012 is off -set by a decrease in salaries /wages for 2012 in the Municipal Pool's budget. • Account 2112 provides funding for part- time /seasonal wages as well as new /expanded specialty camps for pre - school /youth in 2012 (Swim Lesson Camp -180 HRS, Dance Camp -60 HRS, Creative Writing Camp -20 HRS, Art Camp -40 HRS, Nature Camp -120 HRS) In aggregate, specialty camps are designed to achieve 120% cost recovery. Additional funding is provided to support growing special needs participation. • Account 2140 provides funding for uniforms including camp counselors. • Account 2330 provides funding for the senior's program passenger bus rental, school rentals for camps. Increases are expected due to increased rental fees and funding to rent additional camp space inside Dublin Presbyterian Church for one week prior to school starting (the program does not have access to schools during this last week of camp due to school preparation for the upcoming school year). • Account 2349 provides funding for professional services. 2012 includes new funding for contracted Registered Nurse services for summer camps (illnesses, injuries, allergies, medication administration, medical forms, etc.) Additional funding for new secured online form management/accessibility system for camps. Additional funding to provide new fingerprint background checks (BCII) required by state law (advised by Law Directors office) —to be conducted and administered by City staff via new equipment purchase — see account 2520. Additional funding for new COSI camps and Tekademy camp. Additional funding for new 40+ golf tournament. Additional funding for expansion of popular teen programs (ACT, SAT, Tae Kwon Do). All program increases will be offset by revenue and /or relative program participation fee increases. • Account 2380 includes funding for printing costs associated with the new Programs and Activities Guide Brochure format. Cost of brochure printing is shared 50/50 with this budget and the DCRC budget. • Account 2390 provides funding for fees to accept credit cards (allocated 50/50 split between this budget and the DCRC budget). • Account 2420 provides funding for program and camp supplies. • Account 2442 provides funding for sports equipment and reflects additional funding for the purchase of tennis court nets to offset the Dublin School's replacement costs. DCS allows the City to use school courts at no charge to accommodate 140+ participant tennis league. • Account 2520 includes funding for purchase of equipment necessary to conduct BCII fingerprint background checks as per new state legislation passed in 2011. Purchase of equipment is a one- time cost. Use of our own equipment will save approximately $10 -$20 per background check. Savings will exceed cost of equipment after third year of use. As per advisement from Law Director's office, all part-time staff /contractors who will be supervising /instructing children will be checked annually as part of their eligibility of continued employment. All fingerprint background checks will be conducted in addition to existing pre - employment background checks by authorized /trained Recreation Services staff annually and /or after new hire date. Rec - 169 - 12/12111 THIS PAGE LEFT BLANK INTENTIONALLY City of Dublin Parks and Recreation / Community Recreation Center The Dublin Community Recreation Center (DCRC) is a well managed, efficiently operated, state of the art facility providing the highest standards of organized and open leisure activities to the residents of Dublin and the Dublin School District. Through well - planned facility management and programming, the DCRC is committed to the highest level of service for our internal and external customers. 083ECIIVES AND ACTIVITIES • To provide excellent customer service and maximize operational efficiency. • To provide safe, quality leisure activities and services. • To provide a combination of open recreation and structured program opportunities. • Maximize recreational and leisure activities and promote a healthy community. • To provide a facility, which meets or exceeds all state and local health and safety requirements, and support environmentally sound practices where reasonably possible. PERSONNEL DATA POSITION TITLE 2011 2012 ADOPTED Recreation Service Administrator 3 3 Recreation Program Supervisor 3 3 Membership Services Supervisor 1 1 Recreation Operations Supervisor 1 1 Theater Supervisor 1 1 Recreation Program Coordinator 3 3 Recreation Operations Specialist (1) 0 2 Recreation Operations Coordinator (1) 1 0 Reservations Facilities Specialist (1) 1 0 Administrative Assistant 1 1 TOTAL 15 is PART - TIME /SEASONAL STAFF Wellness Coordinator * 1 1 Wellness Intern (2) * 0 1 Reservation Facility Workers (3) 0 3 Fitness/Wellness 9.58 9.58 Aquatics 20.54 20.25 Front Desk Workers 4.79 4.79 Babysitters 5.67 5.5 Wee Folk Room Front Desk 1.62 1.59 Head Front Desk 1.59 1.59 Theater Staff .92 .92 Manager on Duty 1.25 1.25 TOTAL 46.96 FTE 50.47 FTE The full -time positions are allocated between this budget, the Recreation Programs budget, and the Swimming Pool budget. The Wellness positions (see *) are split between this budget and the Employee Benefits Self Insurance Fund. (1) The Recreation Operations Coordinator and Reservation Facilities Specialist titles have changed to Recreation Operations Specialist. (2) A part-time Wellness Intern position is funded to provide assistance to the Wellness Coordinator. (3) The set -up/ tear -down duties of four part-time Seasonal Maintenance positions were removed from the DCRC Facilities budget and their duties transferred to the Reservation Facility Workers in this budget. DCRC -171- 12/12/11 2012 Budget - City of Dublin, Ohio Recreation Parks and Recreation Community Recreation Ctr 2010 2011 2011 2011 2012 Actual Budget Revised Budget Estimate Budget 213 -1631 Personal Services 2110 SalariesNVages 792,938 902,390 902,390 810,000 828,220 2111 Overtime Wages 4,226 11,000 11,000 5,000 6,000 2112 Other Wages 1,100,022 1,091,650 1,091,650 1,080,000 1,163,490 2113 Short Term Disability 2,729 0 0 0 0 2120 Employee Benefits 430,193 489,270 489,270 468,000 498,540 2140 Uniforms & Clothing 9,235 6,220 8,399 6,220 6,470 2,339,343 2,500,530 2,502,709 2,369,220 2,502,720 Other Expenses 2201 Conferences /Mileage 15,530 24,910 25,280 20,000 24,910 2310 Utilities 534,514 612,750 682,559 540,000 612,750 2320 Communications 19 10,350 15,350 15,350 9,080 2330 Rents/Leases 2,881 5,110 6,460 5,110 7,220 2349 Other Professional Be" 200,697 196,700 236,966 212,300 220,000 2351 Maint. of Equipment 3,691 5,500 6,074 3,000 5,250 2370 Advertising 10,561 18,000 24,880 11,000 16,000 2380 Printing & Reproductions 22,941 38,500 47,057 30,000 53,500 2390 Misc Contractual Services 36,591 41,500 44,702 41,500 41,500 2391 Memberships /Subscriptions 3,678 5,950 5,950 4,000 5,950 2410 Office Supplies 15,609 20,500 21,019 13,000 20,500 2420 Operating Supplies 22,606 30,660 35,319 25,000 32,660 2425 Merchandise for resale 2,949 3,000 3,350 3,000 3,000 2426 Program Supplies 31,912 52,600 56,031 33,000 45,000 2430 Repair &Maintenance 31,856 46,500 52,249 35,000 40,000 2440 Small Tools & Minor Equip 255 2,250 2,250 1,500 2,250 2442 Sports Equipment 56,418 46,750 46,750 46,750 50,000 2812 Special Projects /Programs 95 0 100 100 0 2910 Refunds 24,707 40,000 40,000 30,000 40,000 1,017,510 1,201,530 1,352,346 1,069,610 1,229,570 Capital Outlay 2520 Equipment & Furniture 24,795 44,650 44,650 44,650 45,650 24,795 44,650 44,650 44,650 45,650 TOTALS $3,381,648 $3,746,710 $3,899,705 $3,483,480 $3,777,940 -172- Parks and Recreation / Community Recreation Center • Account 2110 provides funding for full-time staffing as reflected in the Personnel Data and the Notes and Adjustments. • Account 2112 provides funding for part-time staffing and includes additional funding for three Reservation Facility Workers to assist with set -up and tear -down for programs and rentals, and a Wellness Intern to assist the Wellness Coordinator position. Also included is funding for full re- certification of lifeguard staff and re- structure of Community Swim Team program to accommodate new Dublin City School schedule. Increase in DCST costs will be offset by new program fees. • Account 2201 reflects an increase in funding to account for increased American Red Cross certification fees for staff CPR/PR training. Other increases include additional funds for anticipated travel expenses for the coaches of the Dublin Community Swim Team, which will be offset by revenues generated from the program. • Account 2310 provides funding for utility costs to operate the facility. • Account 2320 provides funding for postage, fliers and mailings, and cell phones. • Account 2330 includes funding for rental of a postage machine and copier and reflects an increase for the rental of a 50 meter pool for the Community Swim Team. This rental was removed from the 2011 budget as the swim team program design was modified. Based on participant feedback, reinstating the rental of the 50 meter pool is being requested for 2012. • Account 2349 provides funding for professional services and includes a significant increase in American Red Cross Swim Lesson Program certification fees for participants. This increase in fees paid by the City will be recovered through a relative increase in program participation fees. Additional increase includes funding for initiation of COSI birthday party packages. All costs associated with this program will be offset by participation fees. • Account 2380 provides funding for American Red Cross Learn to Swim Report Cards. Additional funding includes higher printing costs associated with new Programs and Activities Guide Brochure fonnat. Brochure printing costs are shared 50/50 with this budget and the Recreation budget. • Account 2390 provides funding for cable for the DCRC and fees for accepting credit cards (allocated 50/50 split between this budget and the DCRC budget). • Account 2420 provides funding for pool chlorine and CO2, and includes funding to replenish /replace first aid and AED supplies. • Account 2426 provides funding for birthday party package supplies, theater program supplies, arts and crafts supplies and includes additional funding to cover increased American Red Cross aquatic certification program fees. • Account 2430 provides funding for preventive maintenance, inspections and repairs and includes additional funding for replacement of Aerobics studio window blinds and additional replacement bulbs for Ultra Violet sanitation system for pools. • Account 2442 provides funding to replace heavily used fitness equipment. All equipment being replaced will be placed into service at other employee fitness rooms and /or posted online for resale through GovDeals. • Account 2520 provides funding for miscellaneous aquatic equipment, (i.e. $13,000 for a water quality controller, $7,000 ADA required lift chair for spa, $2,000 portable pool vacuum.) Additional $6,800 funding is provided for purchase of removable bulk head for competition pool to expand use of space for swim team practices. DCRC -173- 12/12/11 THIS PAGE LEFT BLANK INTENTIONALLY City of Dublin Administrative Services/ Community Recreation Center — Facilities STATEMENT OF FUNCTIONS The Facilities Work Unit is charged with protecting the CiVs investment in the Recreation Center by ensuring that both the appearance and functions are preserved. This is accomplished by adhering to proper preventive maintenance programs, performing repairs in a professional manner and as quickly as possible, maintaining a safe and clean environment for building occupants and visitors, and by seeking the most efficient utilization of space and energy resources. • To establish and implement a proactive preventive maintenance program. • To perform regular inspections of facilities and equipment. • To provide custodial services, utilizing green cleaning practices as much as possible. • To perform repairs to equipment and facility components. • To provide oversight for certain recreation construction and renovation projects. • To reduce energy consumption at the Recreation Center by introducing best practices in conservation and installing efficient mechanical and electrical systems. PERSONNEL DATA POSITION TITLE Maintenance Crew Supervisor (1) Maintenance Worker Custodians (2) TOTAL PART - TIME /SEASONAL STAFF Seasonal Maintenance Worker (3) TOTAL 2011 2012 CURRENT NUMBER ADOPTED 14 11 (1) One Maintenance Crew Supervisor position is removed. Instead, these funds will help support an expansion of contracted custodial cleaning in 2012 to seven nights after closing hours. In 2011, contract cleaners are utilized only on the weekends. (2) Transfer two Custodial Worker positions from this budget to the General Fund budget. This budget provides funding to expand contracted custodial operations to cover the transfer-out of the two positions. (3) Remove four Seasonal Maintenance Worker positions whose set -up /tear -down duties will be transferred to the DCRC budget. RecFac -175- 12/12/11 20] 2 Budget - City of Dublin, Ohio Recreation Administrative Services Facilities Management 2010 2011 2011 2011 2012 Actual Budget Revised Budget Estimate Budget 213 -1940 Personal Services 2110 SalariesNJages 647,418 651,820 643,100 600,000 537,490 2111 Overtime Wages 4,886 20,000 20,000 6,000 15,000 2112 Other Wages 29,365 57,400 57,400 50,000 9,000 2113 Short Term Disability 0 0 8,720 0 0 2120 Employee Benefits 305,735 307,900 307,900 292,000 322,070 2140 Uniforms & Clothing 8,885 13,200 14,208 13,200 8,800 996,289 1,050,320 1,051,328 961,200 892,360 Other Expenses 2201 Conferences /Mileage 84 2,700 2,700 1,500 1,900 2211 Meeting Expenses 0 350 350 350 350 2330 Rents/Leases 2,269 1,500 1,500 1,500 1,500 2350 Maint. of Equipment 167,408 78,250 95,227 95,000 75,000 2390 Misc Contractual Services 197,377 202,050 241,806 220,000 284,100 2420 Operating Supplies 90,845 105,000 117,516 105,000 105,000 2440 Small Tools & Minor Equip 5,073 3,000 3,000 1,500 3,000 463,056 392,850 462,099 424,850 470,850 Capital Outlay 2530 Bldgs. & Other Structures 328,140 415,000 440,786 200,000 344,400 328,140 415,000 440,786 200,000 344,400 TOTALS $1,787,485 $1,858,170 $1,954,213 $1,586,050 $1,707,610 drex Administrative Services/ Community Recreation Center — Facilities BUDGET SUMMARY • Account 2110 provides funding for full -time staffing as reflected in the Personnel Data and the Notes and Adjustments. 2012 funding levels reflect the removal of three positions from this budget. • Account 2111 provides funding for overtime wages to provide staff coverage for maintenance projects, emergency call -ins and special events. • Account 2112 provides funding for part- time /seasonal staff. 2012 funding levels reflect the removal of four positions from this budget. A small allocation remains to fund the first quarter of 2012. • Account 2350 includes funding for ongoing general maintenance and repair of the Recreation Center (DCRC). • Account 2390 includes funding for preventive maintenance contracts for systems and services, technical maintenance services, inspections, cleaning services for carpet, and weekend custodial services. Funding is included for expanding contracted custodial services in lieu of replacing vacant Custodial Worker positions. Additional funding is provided for power washing of the building exterior and funding is provided for feasibility study for LEED Existing Building certification. • Account 2420 provides funding for custodial supplies, light bulbs, filters, paints and other miscellaneous supplies to maintain the facility. • Account 2440 provides funding for hand tools, ladders and vacuum sweepers. • Account 2530 includes $5,000 for sidewalk repairs, $30,400 for outdoor seating area, $70,000 for leisure pool slide redesign and replacement, $55,000 for replacement of deck in the competition pool area, $38,000 for painting of interior pool area windows and door frames, $6,000 for Talla kitchen floor replacement, $40,000 for replacement of security cameras, $100,000 for replacement of large pool filters. RecFac -177- 12/12/11 THIS PAGE LEFT BLANK INTENTIONALLY City of Dublin Safety / Police STATEMENT OF FUNCTIONS Police, under the direction of the Chief of Police, is comprised of three work units: Operations, Support Services, and Technical Services. Operations consists of the following: patrol, accident investigations, court liaison field training, bicycle and motorcycle patrol, and the K -9 and reserve officer program. The primary responsibility of the Operations Bureau is the maintenance of public order, involving the protection of constitutional guarantees, the enforcement of the law and the provision of services necessary to respond to other needs of the community. Support Services include the detective section, internal affairs, the Community Education Unit (including the DARE and school resource office programs), neighborhood watch, and special events. Technical Services, created in 2005, includes the communications center, records, property room, accreditation and training, technology support and accounting budgeting and clerical support. The primary responsibilities of Support Services and Technical Services is to provide the required support services for all of Police. Mission Statement: The Dublin Division of Police will provide the highest level of service through the enforcement of laws and the protection of life, property and the constitutional rights of all. We will meet the present and future needs of the public through a continued partnership with our community. We will remain dedicated to service and committed to excellence, focusing on the following core values: • Integnty - we hold ourselves accountable to Me highest /eves of honesty, truthfulness, and ethical conduct. • Pride - we take pride in ourselves as individuals, our Division as a team andour citizens as a Community. • Respect - we will ensure that all persons are treated with equality, dignity and courtesy. • Professional ism - we are committed to the highest! eve /otiomfeskmalstandardsthrough developmentof highly trained and motivated employees. • To enhance the quality of life in the community. • To provide a high level of advanced training for staff. • To increase proactive policing methods in an effort to reduce the incidence of crime. • To increase traffic enforcement and education activities in an effort to reduce the community's accident rate. • To develop improved partnerships with various community entities necessary to reduce criminal activity. • To respond effectively to neighborhood traffic and crime concems. PERSONNEL DATA 2011 2012 POSITION TITLE CURRENT NUMBER ADOPTED Chief of Police 1 1 Police Lieutenant 2 2 Civilian Bureau Commander 1 1 Police Sergeant 6 6 Police Corporal 6 6 Police Officer 50 49 Emergency Management Coordinator /Law Enforcement Planner 1 1 Administrative Specialist 1 1 Staff Assistant 1 1 Office Assistant II (1) 4 3 Office Assistant I (1) 0 1 Police Property Technician 1 1 Communications Technician 14 13 Communications Supervisor 2 2 TOTAL 90 86 NOTES AND ADJUSTMENTS One unfunded Police Officer position and one unfunded Communications Technician position are removed. (1) Reducing Office Assistant II staffing from four positions to three positions and modifying one of those to an Office Assistant I position. Police -179- 12/12/11 2012 Budget - City of Dublin, Ohio Safety Safety Police 2010 2011 2011 2011 2012 Actual Budget Revised Budget Estimate Budget 214 -1820 Personal Services 2110 Salaries/Wages 6,467,503 6,606,220 6,604,210 6,600,000 6,793,820 2111 Overtime Wages 238,037 314,700 300,750 262,000 324,200 2112 Other Wages 1,404 0 13,950 13,950 0 2113 Short Term Disability 0 0 2,010 0 0 2120 Employee Benefits 3,073,426 2,802,560 2,802,560 2,800,000 2,608,930 2140 Uniforms & Clothing 104,577 104,450 110,131 104,450 107,850 9,884,947 9,827,930 9,833,611 9,780,400 9,834,800 Other Expenses 2201 Conferences/Mileage 11,665 64,000 68,112 45,000 85,500 2211 Meeting Expenses 0 4,000 4,000 2,500 6,500 2213 Seminar Expenses 0 0 0 0 1,500 2301 County Auditor Deductions 7,475 7,500 7,500 7,500 7,500 2320 Communications 19,818 82,500 85,552 70,000 77,300 2330 Rents /Leases 11,678 14,200 14,340 11,000 14,000 2349 Other Professional Be" 2,820 18,500 20,977 5,000 18,500 2351 Maint. of Equipment 114,694 139,500 150,726 102,000 140,750 2390 Contractual Services 14,019 18,000 20,932 18,000 15,490 2391 Memberships /Subscriptions 48,904 57,360 57,796 52,000 59,770 2410 Office Supplies 12,480 20,000 21,012 15,000 21,000 2420 Operating Supplies 55,503 58,600 64,734 52,000 58,600 2851 DARE Program 17,457 17,000 17,000 10,000 11,200 2910 Refunds 70 500 500 250 500 316,583 501,660 533,181 390,250 518,110 Capital Outlay 2520 Equipment & Furniture 9,435 16,650 16,650 16,650 10,800 9,435 16,650 16,650 16,650 10,800 TOTALS $10,210,965 $10,346,240 $10,383,442 $10,187,300 $10,363,710 -180- Safety/ Police • Account 2110 provides funding for the staffing reflected in the Personnel Data and the Notes and Adjustments. • Account 2111 provides funding for overtime for authorized sworn personnel and for support services for City special events. • Account 2140 provides funding for uniform allowances and dry cleaning as provided for in the negotiated FOP contract; also included funds for uniforms and first responder kits. • Account 2201 includes funding for career development training, recertification for sworn personnel, specialized traffic training, and provides funding to train a large number of patrol officers in the use of advanced vehicle pursuit termination techniques, which is a new initiative. • Account 2211 includes funds for awards presentation expenses, team meetings, expenses for a mock on -site, meet the police meetings as well as funds for a citizen police academy which is a new initiative. • Account 2320 provides funding for walkie /mobile parts and accessories, and COIRS annual fees. • Account 2330 provides funding to lease copiers, fax machines and other office equipment for the Police; as well as a storage unit for an undercover surveillance van. • Account 2349 provides funding for hospitalization /medical expenses for arrestees, lab fees /physicals /handwriting analysis and web check fees for law enforcement applicants only. • Account 2351 provides funding for maintenance agreements for all departmental equipment including but not limited to the radio system radios and consoles in the Communication Center, radar and laser repair, and cruiser video system maintenance and repair. • Account 2390 provides funding for services pertaining to the K -9 and other miscellaneous services (car washes, towing, lead online). • Account 2391 includes funds for various professional memberships /subscriptions for law enforcement personnel. • Account 2420 includes funding for equipment, ammunition, jail supplies, range supplies, canine food and supplies, and other miscellaneous operating supplies that are needed. • Account 2851 includes funding for all DARE related supplies and activities. Account 2520 includes funding for equipment for three motorcycles, TAI software upgrades, digital records and a replacement Redman training suit. Police -181- 12/12/11 THIS PAGE LEFT BLANK INTENTIONALLY City of Dublin Parks and Recreation / Dublin Municipal Pools The Dublin North and South Community Pools are seasonal operations which provide the community diverse aquatic related recreation opportunities. Pool facilities include a lap pool, leisure play pool, tot pool, waterslides, diving boards and well, concession stand, and a water play /spray area. The operation of the Ballantrae Spray Park was added to the Dublin Municipal Pool Budget 2012. • To offer open recreational swim times for general public use. • To offer a comprehensive outdoor aquatics program including swim lessons for all ages, a local recreational swim team program for school age youth, and water exercise classes. • To provide continuing education and extensive safety training for all pool staff. • To increase open recreation opportunities and incorporate community based activities. • To operate swimming facilities that meet or exceed all state health and safety requirements. PERSONNEL DATA 2011 2012 POSITION TITLE CURRENT NUMBER ADOPTED PART - TIME /SEASONAL STAFF Pool Manager 4.94 4.53 Concession Manager .86 .86 Assistant Concession Manager 3.75 3.13 Pool Lifeguard 41.47 41.47 Desk Staff /Concession Staff 16.71 15.16 Swim Team Coaches 3.61 3.61 Swim Instructors 1.51 .07 72.85 FTE 68.83 FTE NOTES AND ADJUSTMENTS A portion of full -time staffing costs are allocated to this budget: Director of Recreation 5 %, Recreation Program Coordinator 5 %, Recreation Services Administrator 30 %, Recreation Program Supervisor 30 %, and Recreation Program Coordinator 30 %. Pool - 183 - 12/12/11 2012 Budget - City of Dublin, Ohio FS.nl Parks and Recreation Recreation 2010 2011 2011 2011 2012 Actual Budget Revised Budget Estimate Budget 215 -1630 Personal Services 2110 SalariesMages 42,406 64,770 64,770 52,000 38,790 2111 Overtime Wages 3 500 500 0 0 2112 Other Wages 312,508 384,750 375,750 350,000 360,000 2120 Employee Benefits 66,488 70,090 79,090 70,000 92,450 2140 Uniforms & Clothing 8,582 8 8,000 8,000 8,000 429,987 528,110 528,110 480,000 499,240 Other Expenses 2201 Conferences /Mileage 126 920 920 920 500 2310 Utilities 133,229 190,940 217,601 150,000 150,000 2320 Communications 0 200 200 200 200 2349 Other Professional Sery 502 570 570 540 700 2390 Misc Contractual Services 2,556 4,200 4,200 3,000 4,200 2391 Memberships/Subscriptions 1,050 1,730 1.,730 1,730 1,050 2410 Office Supplies 48 1,000 1,000 300 1 2420 Operating Supplies 7,128 6,600 6,600 6,600 5,000 2423 Concessions 46,905 60,000 60,000 49,000 60,000 2424 Pool Supplies/Chemicals 12,017 22,000 22,000 15,000 31,500 2426 Program Supplies 2,825 2,800 2,800 2,800 3,000 2430 Repair & Maintenance 25,601 91,000 91,000 55,000 73,000 2910 Refunds 256 1,500 1,500 1,500 1,500 232,243 383,460 410,121 286,590 331,650 Capital Outlay 2520 Equipment & Furniture 13,001 17,000 13,090 6,000 30,000 2530 Bldgs. & Other Structures 0 0 13,310 13,300 0 13,001 17,000 26,400 19,300 30,000 TOTALS $675,231 $928,570 $964,631 $785,890 $860,890 -184- Parks and Recreation / Dublin Municipal Pools • Account 2110 provides funding for full -time staff allocated to this budget as reflected in the Notes and Adjustments. The decrease presented in this budget for salaries /wages for 2012 is off -set by an increase in salaries /wages for 2012 in the Recreation Services budget. • Account 2112 provides funding for seasonal staff wages and an overall decrease in part-time staff hours due to a shortened pool season in 2012 compared to 2011. • Account 2310 provides for utilities. • Account 2349 provides additional funding for required pool licenses for the North Pool and Ballantrae Spray Park. • Account 2423 provides funding for supplies to stock the concession stands at the pool facilities. Expenses for supplies are offset by revenue generated. • Account 2424 provides funding for chlorine and CO2 and reflects an increase in pool chemicals for Ballantrae Spray Park operation. • Account 2430 includes funding for repairs and painting of the spray features at Dublin Community Pool South. • Account 2520 includes $5,000 funding for the replacement of lounge chairs, $7,000 shade awnings, $4,000 portable pool vacuum, $2,000 for safety equipment, $7,000 for diving boards and includes funding for miscellaneous tools. Pool -185- 12/12/11 THIS PAGE LEFT BLANK INTENTIONALLY City of Dublin Permissive Tax Fund Funds are received from the County $5.00 Motor Vehicle License Tax Fund as individual projects are approved by the Franklin County Engineer's Office and Franklin County Commissioners. Projects must be for roadway construction or improvements. Funds are also received from legislation approved by Franklin and Delaware Counties to increase license registration fees in two $5.00 increments. The City receives 50% of the "first $5.00 increment". The revenue received can only be spent on roads and bridges. PermTax -187- 12/12/11 2012 Budget - City of Dublin, Ohio Permissive Tax Public Service Engineering 2010 2011 2011 2011 2012 Actual Budget Revised Budget Estimate Budget 216 -1330 Capital Outlay 2550 Street Maint. Projects 167,000 167,000 167,000 167,000 1,817,000 167,000 167,000 167,000 167,000 1,817,000 TOTALS $167,000 $167,000 $167,000 $167,000 $1,817,000 -188- Permissive Tait Fund BUDGET SUMMARY • Account 2550 provides funding to make the third of six payments of $167,000 to the Franklin County Engineer for the Tuttle Crossing Boulevard project, $1,650.00 provides funding for the Cosgray Road /Shier -Rings Road intersection improvement project. PermTax -189- 12/12/11 THIS PAGE LEFT BLANK INTENTIONALLY City of Dublin Events Administration STATEMENT OF FUNCTIONS Hotel /Motel Tax Fund. 75% of the hotel /motel tax revenues are credited to Hotel /Motel Tax Fund in accordance with City Ordinance No. 133 -87 and the Ohio Revised Code. The remaining 25% is distributed to the Dublin Convention and Visitors Bureau (DCVB). From the Hotel /Motel Tax Fund, the City allocates approximately 25% of the total revenue to the Dublin Arts Council (DAC), up to a maximum as specified in a lease agreement executed for the DAC's use of a City-owned facility. Funds maybe distributed to other organizations through City Council review of submitted hotel /motel tax grant applications. Events Administration. City- sponsored events are approved through the regular budget process. For 2012, these include the St. Patrick's Day Parade, Independence Day Celebration, Dublin Irish Festival (DIF) and Spooktacular. Events Administration plans, implements, and manages special events that enhance the City's international image, build community, provide fundraising opportunities for community organizations, and support the mission of the DCVB by attracting ovemight visitors to Dublin hotels. OBJECTIVES AND ACTWMES • To plan, implement, and manage City- sponsored festivals, events and parades in a professional and fiscally responsible manner. • To ensure that City Council's goals of fostering community pride and spirit by creating events and encouraging community participation are achieved. • To establish, develop, and cultivate effective relations among the City, community organizations and schools involved in special events. • To help Community events adhere to safety and city ordinances and policies • To cultivate relationships with cultural and tourism boards in the United States, Canada and Ireland to enhance artistic and cultural elements and increase overnight attendance in Dublin hotels. • To secure cash, media and in -kind donations for City of Dublin events by creating and maintaining mutually beneficial partnerships with local, regional and national corporations. • To secure and build relationships with media partners to reach targeted audiences. • To promote events to local, regional, national and international markets. • To cultivate relationships with community organizations by providing fundraising opportunities in support of community initiatives. • To develop and negotiate contracts in conjunction with risk management and legal counsel. • To develop and manage a wide range of entertainment and activities targeting children, youth and adults. • To plan and implement special event support services including transportation, accommodations, equipment rentals, electrical and sound services and hospitality. • To implement safe events through efforts with NIMS training and a comprehensive and citywide safety plan. PERSONNEL DATA 2011 2012 POSITION TITLE CURRENT NUMBER ADOPTED Event Manager 1 1 Event Administrator 2 2 Staff Assistant 2 2 TOTAL 5 5 PART - TIME /SEASONAL STAFF Intern 1 1 Office Assistant I 1 1 TOTAL 2 2 NOTES AND ADJUSTMENTS SpEvents -191- 12/12/11 2012 Budget - City of Dublin, Ohio Hotel /Motel Tax City Manager Events Administration 2010 2011 2011 2011 2012 Actual Budget Revised Budget Estimate Budget 217 -1130 Personal Services 2110 SalariestWages 286,939 309,070 309,070 308,400 317,040 2111 Overtime Wages 16,554 15,000 15,000 15,000 14,000 2112 Other Wages 54,414 50,000 50,000 50,000 50,000 2120 Employee Benefits 102,078 110,260 110,260 110,260 110,160 2140 Uniforms & Clothing 1,145 1,050 1,050 1,050 1,000 461,130 485,380 485,380 484,710 492,200 Other Expenses 2201 Confenences/Mileage 4,070 5,050 5,050 5,060 5,650 2211 Meeting Expenses 1,935 2,100 2,100 1,800 2,100 2320 Communications 4,122 4,350 4,394 4,000 4,150 2349 Other Professional Sew 1,389,425 1,419,940 1,417,675 1,415,000 1,457,300 2370 Advertising 66,176 71,000 71,000 67,000 72,000 2380 Printing & Reproductions 22,393 21,450 21,450 21,450 21,950 2390 Misc Contractual Services 2,473 3,300 4,120 4,100 4,200 2391 Memberships/Subscriptions 1,975 2,000 2,000 2,000 2,640 2410 Office Supplies 4,866 5,000 5,000 5,000 5,000 2420 Operating Supplies 244,602 243,450 270,000 270,000 269,550 2440 Small Tools & Minor Equip 1,466 6,000 6,000 6,000 1,000 2812 Special Projects /Programs 235 4,750 5,120 5,000 51,250 2813 Promotional Programs 2,845 3,100 128,100 128,100 3,600 2815 Volunteer Program 17,600 21,950 21,950 21,950 21,900 2910 Refunds 50 200 1,600 200 200 1,764,233 1,813,640 1,965,559 1,956,650 1,922,490 TOTALS $2,225,363 $2,299,020 $2,450,939 $2,441,360 $2,414,690 -192- 2012 Budget - City of Dublin, Ohio Hotel/Motel Tax 2010 2011 2011 2011 2012 Actual B udget Revised Budget Estimate Budget Accounting & Auditing 217 -1220 2390 Misc Contractual Services 2,700 3,000 3,000 3,000 3,000 Streets & Utilities 217 -1320 2420 Operating Supplies 28,996 31,400 31,400 15,000 20,450 Parks & Open Space 217 -1620 2420 Operating Supplies 7,191 9,500 9,500 8,200 16,500 Recreation 217 -1630 2420 Operating Supplies 653 700 700 700 0 Police 217 -1820 2390 Misc Contractual Services 10,982 21,400 21,400 13,000 21,000 Information Technology 217 -1920 2330 Rents/Leases 7,000 9,000 9,000 1,700 0 Special Events Total Other Divisions $57,522 $75,000 $75,000 $41,600 $60,950 -193- Events Administration BUDGET SUMMARY: 217 -1130 • Account 2110 provides funding for full -time staffing reflected in Personnel Data and the Notes and Adjustments. • Account 2112 includes funding for part- time /seasonal staff. • Account 2211 provides funding for committee luncheons/dinners and sponsorship meetings. • Account 2320 Includes funding for courier services, DIF field phone lines and radio rental for DIF. • Account 2349 includes professional services for City- sponsored events including photography, marketing and public relations services and graphic design; citywide ASCAP and BMI and SEASAC music licensing; entertainment and activities including fireworks, children's games, parade floats, exhibitors, musicians and dancers. Operational services include sound and electrical professionals, cleaning services, hotels for entertainers, patron shuttle service and credit card processing fees for tickets and beverage tokens for DIF; rentals including tents, generators, ice trucks, lights, porter- johns, stages, tables, chairs, and golf carts. Payments to beverage fundraising groups for DIF are also included. For the 25"' Anniversary of the DIF in 2012, a videographer was included to provide a historical record for web videos. A significant amount of these expenditures is offset by revenue generated by the events. • Account 2370 includes funds for DIF advertising. • Account 2380 includes funds for DIF print materials including brochures, invitations, tickets and on -site guides. • Account 2420 includes funding for float supplies, awards, decorations, prizes, crafts, helium, table coverings, signage, wristbands and beverages to sell at DIF. Beverage sales generate significant offsetting revenue. • Account 2812 provides funding for committee ceremonial needs, funding for the DIF scholarship as well as 2P Anniversary Initiatives. One -time costs in this budget include the 2012 Irish Festival Organizers' conference which will be completely offset by revenues. • Account 2813 provides funding for DIF promotional activities. [Note: The 2011 budget included $125,000 for the Presidents Cup.] • Account 2815 includes funding for DIF volunteer programs including T- shirts, printing, shuttles, and recognition event. The following six accounts include budget items formerly included within other funds and division budgets that have been allocated to Events Administration for 2012. This reallocation provides a more complete reflection of the direct costs associated with Events. 217 -1220 • Account 2390 provides funding to Accounting/Auditing for armored car pick -up of cash during the DIF. 217 -1320 • Account 2420 includes funding to Streets and Utilities for special event materials such as gravel, barrier walls and freestanding fencing. 217 -1620 • Account 2420 includes funding to Parks for mulch and other materials needed for special events. 217 -1630 • Account 2420 includes funding to Recreation for awards and other supplies used for Independence Day activities. 217 -1820 • Account 2390 includes funding to Police for private security hired for Independence Day and DIF. 217 -1920 • Account 2330 provides funding to Information Technology for computer equipment rented for gates and token booths during DIF. SpEvents -194- 12/12/11 2012 Budget - City of Dublin, Ohio Hotel/Motel Tax -195- 2010 2011 2011 2011 2012 Ac Budget Revised Budget Estimate Budget Office of the City Manager 217 -1110 Other Expenses 2201 Conference/Mileage 0 0 0 0 1,750 2349 Other Professional Services 0 0 11,800 11,800 24,000 2391 Memberships /Subscriptions 0 0 0 0 2,000 2812 Special Projects/Progmms 0 0 0 0 75,300 TOTALS $0 $0 $0 $0 $103,050 Finance Taxation 217 -1230 Other Expenses 2821 Grants/Community Org. 127,763 200,000 197,995 160,000 200,000 2822 Grants/DAC 457,161 465,000 465,000 465,000 471,660 2825 City Sponsored Projects 18,913 0 191,441 191,400 0 2790 Transfers 246,642 166,050 166,050 166,050 163,290 TOTALS $850,479 $831,050 $1,020,486 $1,002,450 $834,950 -195- Hotel Motel Tax Fund 217 -1110 • Account 2201 provides funding for professional development in public art administration. • Account 2349 provided funding for a consultant to advise the City on restoration and maintenance of the numerous public art pieces currently owned by the City. • Account 2812 provides funding for site selection, miscellaneous repairs, scheduled maintenance, and also includes funding for environmentally green products for the Irish Festival. 217 -1230 • Account 2821 is an allocation for grants to community organizations in accordance with the Hotel /Motel Grant Application Guidelines. • Account 2822 provides funding for distribution with the Dublin Arts Council in accordance with the lease agreement executed for 7125 Riverside Drive. • Account 2790 transfers funding for debt service associated with the acquisition and renovation of 7125 Riverside Drive. SpEvents -196- 12/12/11 Safety/ Police Ordinance 96 -90 authorized the establishment of the Enforcement and Education Fund. Revenues in this fund are derived from fines received in accordance with Section 4511.99 of the Ohio Revised Code. This fund is to be used by the Police to pay those costs it incurs in enforcing Section 4511.19 of the Ohio Revised Code, in educating the public of laws governing the operation of a motor vehicle while under the influence of alcohol, the dangers of operating a motor vehicle while under the influence of alcohol and other information relating to the operating of a motor vehicle and the consumption of alcoholic beverages. NOTES AND ADJUSTMENTS Ed /Enf -197- 12/12111 Safety/ Police • There are no requests in the fund for 2012. Ed /Enf -198- 12/12/11 THIS PAGE LEFT BLANK INTENTIONALLY City of Dublin Safety / Police STATEMENT OF FUNCTIONS Ordinance 94-90 authorized the establishment of the Law Enforcement Trust Fund. Revenuesinthe fund are derived from contraband property seizures in accordance with Section 2933.43 of the Ohio Revised Code. This fund is to be used to pay the costs of prolonged or complex investigations or prosecutions, to provide reasonable technical training or expertise, to provide matching funds to obtain federal grants to aid law enforcement, or for other law enforcement purposes that City Council determines to be appropriate. LawEnf -200- 12/12/11 2012 Budget - City of Dublin, Ohio Law Enforcement Safety Police 2010 2011 2011 2011 2012 Actual Budget Revised Budget Estimate Budget 219 -1820 Other Expenses 2201 Conferences /Mileage 0 0 0 0 3,000 2330 Rents /Leases 426 2,000 3,574 1,000 2,000 2420 Operating Supplies 6,787 10,000 15,175 7,500 10,000 7,213 12,000 18,749 8,500 15,000 Capital Outlay 2520 Equipment & Furniture 26,408 12,750 13,841 12,750 15,950 26,408 12,750 13,841 12,750 15,950 TOTALS $33,621 $24,750 $32,590 $21,250 $30,950 -201- Safety / Police • Account 2201 provides funds for crowd control unit training. • Account 2330 provides for the lease and rental of undercover vehicles used in drug investigations, surveillance and other covert operations. • Account 2420 provides funds for the increased number of drug investigations to purchase contraband and pay informants. • Account 2520 provides for crowd control unit less than lethal munitions, uniforms and equipment, and GPS cellular and air data cards. LawEnf -202- 12/12/11 THIS PAGE LEFT BLANK INTENTIONALLY l ityof Dublin Administrative Services/ Court Services STATEMENT OF FUNCTIONS Ordinance 41 -93 authorized the establishment of the Mayor's Court Computer Fund. Revenues in this fund are derived from fees received in accordance with Substitute Senate Bill 246. This fund is to be used by Court Services to pay for any operational costs and /or any subsequent updates for the computerization of the Court office. The City currently assesses a fee of three dollars ($3.00) per case; however, Substitute Senate Bill 246 allows the fee to be set as high as ten dollars ($10.00). Computer -204- 12/12/2011 2012 Budget - City of Dublin, Ohio Mayor's Court Computer Administrative Services Court Services 2010 Actual 2011 Budget 2011 Revised Budget 2011 Estimate 2012 Budget 221 -1930 Other Expenses 2201 Conference /Mileage 0 0 0 0 1,750 2349 Professional Services 0 98,000 98,000 88,000 0 2351 Maim. of Equipment 9,895 20,800 20,800 10,000 13,200 2410 Office Supplies 464 500 500 500 500 10,359 119,300 119,300 98,500 15,450 Capital Outlay 2520 Equipment & Furniture 8,497 0 0 0 14,000 8,497 0 0 0 14,000 TOTALS $18,856 $119,300 $119,300 $98,500 $29,450 -205- Administrative Services/ Court Services BUDGET SUMMARY • Account 2201 provides funding for 1 staff member to attend the Sungard Annual Conference. • Account 2351 includes funding for computer maintenance fees for Sungard and GBS applications as well as LEADS user fees. • Account 2520 provides funding for replacement PC's and server hardware for the new case management software. Computer -206- 12/12/11 THIS PAGE LEFT BLANK INTENTIONALLY City of Dublin Finance/ Accrued Leave Reserve Fund The Ohio Revised Code Section 5705.13 provides for the establishment of reserve funds for certain purposes, one of which is for the payment of accumulated sick, vacation and compensatory leave upon termination of employment or retirement. Because the City of Dublin will have a significant number of long -term employees either reach retirement age or the point of eligibility within either the Ohio Public Employees Retirement System or the Police /Fire Pension Fund System, the City's liability for payments for accrued leave balances is estimated to be substantial beginning in the next few years. These costs represent a liability accrued over a number of years. In order to prevent a disproportionate impact of these payments on any one budget year, the 2005 budget established a reserve fund and began deposits into it in anticipation of this liability. In 2008, the City implemented changes to its leave policies for non - bargaining employees which will add to the City's potential liability for conversion of accrued leaves. Beginning in 2009, non- bargaining employees were eligible for conversion of a portion of accrued sick leave to cash at the time of any separation in good standing from City employment. NOTES AND ADJUSTMEN Contributions to this fund represent a percentage of full -time wages. The 2012 revenue estimate assumes a contribution of 0.3% of full -time wages for all City functions. Beginning in 2009, the expenditures budgeted in this fund also included an estimate for sick leave conversions for non - bargaining employees at separation from employment in good standing at any time. Because sick leave accruals were substantially reduced in 2009, this liability will decline over time as sick leave balances accrued under the previous, more generous accruals are either used or converted to payment at separation. For all City bargaining units, conditions for conversions of accrued sick leave remain contingent on eligibility for retirement, minimum years of service and any minimum sick leave balance requirements. Accrued Leave -208- 12/12/11 2012 Budget - City of Dublin, Ohio Accrued Leave Reserves Finance Office of the Director 2010 2011 2011 2011 2012 Actual Budget Revised Budget Estimate Budget 222 -1210 Personal Services 2124 Accrued Leave Payout 219,230 150,000 150,000 75,000 76,600 219,230 150,000 150,000 75,000 76,600 TOTALS $219,230 $150,000 $150,000 $75,000 $76,600 -209- Finance/ Accrued Leave Reserve Fund Account 2124 reflects the estimated payments that will be made for accrued leaves in 2012 based on anticipated retirements. The amount also includes an estimate of conversions at non- retirement separations based on the revised leave policies for non - bargaining employees approved in 2008. Accrued Leave -210- 12/12/11 THIS PAGE LEFT BLANK INTENTIONALLY City of Dublin Police/ Wireless 9 -1 -1 Fund STATEMENT OF FUNCTIONS In 2006 and as amended in 2008, House Bill 361 established a $0.28 per month user fee on every wireless phone bill to reimburse local public safety answering points for costs associated with receiving 9 -1 -1 calls placed from wireless telephones. As directed by the bill, the Wireless 9 -1 -1 Governmental Assistance Fund is administered by the Franklin County Commissioners, with funds disbursed in accordance with the formula set by the local 9 -1 -1 Planning Committee. To facilitate disbursement, local agencies are required to enter into intergovernmental agreements. In January 2010, the City of Dublin entered into an agreement with the Franklin County Commissioners for the disbursement of these funds. Disbursements received from the Wireless 9 -1 -1 Governmental Assistance Fund must be used in accordance with Ohio Revised Code §4931.65, which includes those costs incurred in the designing, upgrading, purchasing and maintaining equipment as well as the training of staff who answer wireless 9 -1 -1 calls. Up to fifty percent of the disbursements received may be used for personnel costs, once all equipment purchases have been completed. Wireless 9 -1 -1 -212- 12/12/11 2012 Budget - City of Dublin, Ohio Wireless 9 -1 -1 System Safety Police 2010 2011 2011 2011 2012 Actual Budget Revised Budget Estimate Budget 223 -1820 Other Expenses 2349 Professional Services 0 95,000 95,000 80,000 0 2790 Transfers 99,999 80,000 80,000 80,000 80,000 99,999 175,000 175,000 160,000 80,000 TOTALS $99,999 $175,000 $175,000 $160,000 $80,000 -213- Police/ Wireless 9 -1 -1 Fund BUDGET SUMMARY Account 2790 will be utilized to transfer funds to reimburse the Safety Fund for allowable expenses including eligible personnel expenditures. Wireless 9 -1 -1 -214- 12/12/11 THIS PAGE LEFT BLANK INTENTIONALLY l ityof Dublin Debt Service Funds General Obligation Debt Service These funds reflect the cost of paying the principal and interest on various outstanding bond and note issues. Sources of funding include transfers from the Capital Improvements Tax Fund and various Tax Increment Financing Funds. Budget requests for debt service payments reflect debt service obligations for both long -term and short-term debt issued by the City. The debt service payments for Water and Sewer Fund obligations are budgeted as debt service payments directly in the Water and Sewer Funds instead of transferring the money to the General Obligation Debt Service Fund and reflecting the debt payments in that Fund. Debt -216- 12/12/11 2012 Budget - City of Dublin, Ohio General Debt Service Finance Accounting and Auditing 2010 2011 2011 2011 2012 Actual Budget Revised Budget Estimate Budget 310 -0210 Debt Service 2601 Debt Issuance Costs 16,930 20,000 20,000 20,000 216,000 2610 Principal -Water 269,713 0 0 0 0 2611 Principal -Parks Programs 436,223 274,530 274,530 274,530 281,180 2612 Principal- Transportation 2,971,225 3,074,720 3,074,720 3,074,720 3,143,340 2613 Principal -Land & Bldgs 1,270,076 674,740 674,740 674,740 554,960 2614 Principal -Sewer 130,703 0 0 0 0 2615 Principal- Stormwater 27,975 27,980 27,980 27,980 27,980 2620 Interest -Water 5,589 5,590 5,590 5,590 0 2621 Interest -Parks Programs 186,043 173,410 173,410 173,410 163,110 2622 Interest- Transportation 1,375,837 1,275,830 1,275,830 1,275,830 1,235,780 2623 Interest -Land & Sldgs 274,542 186,530 186,530 186,530 167,700 2624 Interest -Sewer 2,930 0 0 0 0 6,967,786 5,713,330 5,713,330 5,713,330 5,790,050 TOTALS $6,967,786 $5,713,330 $5,713,330 $5,713,330 $5,790,050 -217- 2012 Budget - City of Dublin, Ohio Special Assessment Debt Service Funds Finance 2010 2011 2011 2011 2012 Office of the Director Actual Budget Revised Budget Estimate Budget 320 -0210 S. A. Debt Service 2790 Transfers 1,608 0 335 330 0 TOTALS $1,608 $0 $335 $330 $0 321 -0210 2001 S. A. Debt Service 1992 S. A. Debt Service 2301 County Auditor Deductions 292 2301 County Auditors' Deductions 74 0 150 150 150 2612 Principal - Transportation 80,000 85,000 85,000 85,000 90,000 2622 Interest- Transportation 28,800 23,680 23,680 23,680 18,240 TOTALS $109,120 $129,320 $129,364 $129,350 $128,830 TOTALS $108,874 $108,680 $108,830 $108,830 $108,390 322 -0210 2001 S. A. Debt Service 2301 County Auditor Deductions 292 0 50 50 200 2612 Principal- Transportation 86,119 92,710 92,708 92,700 95,310 2622 Interest- Transportation 22,709 36,610 36,606 36,600 33,320 TOTALS $109,120 $129,320 $129,364 $129,350 $128,830 -2118- THIS PAGE LEFT BLANK INTENTIONALLY City of Dublin Capital Project Funds General Capital Improvements This fund was created by City Council and has as its express purposes: the purchase of equipment, apparatus, property, construction of buildings, structures, roads and other public improvements as needed. City income tax collections are directly credited to this fund each year in accordance with Ordinance No. 17 -87. Additional revenue is provided by real estate taxes, transfers from the General Fund, and interest income. NOTES AND ADJUSTMENTS In accordance with State requirements, separate funds will be established when notes /bonds are issued for specific projects and the associated expenditures will also be assigned to that fund. Funding is based on the 2012 - 2016 Capital Improvements Program. Several significant projects are funded in the 2012 budget. Highlights Include: Coffman Park expansion: In 2010, staff revisited the Coffman Park master plan to verify original assumptions and update it for current conditions. Funds programmed in 2012 will be used to design Coffman Park's first expansion phase which include park utility burial, three bridges crossing the South Fork of Indian Run, park grading and a new entry drive at Commerce Parkway. Emerald Parkway Bridge Park: This project will provide access to the Scioto River at the Emerald Parkway Bridge. The project will include a permeable surface parking area, pathways and landscaping. This project is in line with Council's goal of providing access to the Scioto River corridor. Dublin Community Pool North renovations: This project provides for major renovations to the pool that began in 2011. Funds programmed in 2012 include expansion of the concession stand, landscape renovations and building painting. Fleet management program - reolacements On behalf of twenty six different organizations including both local government and private industry, Clean Fuels Ohio coordinated the submission of a statewide project titled the Ohio Advanced Transportation Partnership and submitted a grant through the United States Department of Energy titled the Clean Cities program. The focus area for this grant includes the conversion of traditional fleets to alternative fuel or advanced technology vehicles as well as improving the necessary infrastructure to support these fleet conversions. The City's portion of the grant includes the conversion of 44 City vehicles to compressed natural gas (CNG). The vehicles have been purchased and have been or will be converted in 2011. The future purchase of vehicles will include an evaluation on the ability to replace a vehicle with an alternative fuel or advanced technology vehicle. Annual Maintenance improvements An emphasis has been placed, and additional funds have been programmed for the maintenance of our existing transportation assets including multi -use paths, pedestrian tunnels and infrastructure repairs. As in previous years, an allocation is included for annual street maintenance. Multi-use oaths /bike lanes Major multi -use paths are programmed in 2012 on Brand Road, Dublin Road South and Glick Road. Funds are programmed to construct a multi -use path along Brand Road, the completion of the Dublin Road South multi-use path between Historic Dublin (Kanner Place) and Tuttle Road and funds are programmed in 2012 for the design and acquisition of the Glick Road multi -use path. Transfers The majority of the funding programmed for transfers is for debt service obligations on capital projects financed by long -term debt. The transfer to the Land Acquisition Fund will be used to repay a portion of the outstanding advance from the General Fund that was used to acquire land for economic development purposes. Advances The advances programmed are based on projects programmed in the 2012 -2016 CIP that have been identified as infrastructure projects benefiting the reflected TIFs. CIP -220- 12/12/11 2012 Budget -City of Dublin, Ohio Capital Improvement Tax Capital 2010 Actual 2011 Budget 2011 Revised Budget 2011 Estimate 2012 Budget 401 -0221 2511 Park and Bikeway Improvements 3,140,097 2,595,000 4,253,827 Other Expenses 2,499,500 2522 Police Capital Equipment 470,837 760,000 2301 County Auditor Deductions 36,256 20,000 38,050 37,200 40,000 401 -0314 2,146,828 2,146,825 1,580,000 2530 Bldgs. & Other Structures Other Expenses 265,000 3,065,000 3,065,000 150,000 2550 2790 Transfers 6,921,750 5,835,980 5,835,980 3,131,100 2,749,680 2791 Advances 207,150 1,500 000 1,500,000 3 699 000 3 550 000 300,000 7,128,900 7,335,980 7,335,980 6,830,100 6,299,680 Capital Outlay 990,000 2572 Building repairs and renovations 184,436 565,000 2510 Land and Land Improvements 120,800 0 0 0 0 2511 Park and Bikeway Improvements 3,140,097 2,595,000 4,253,827 4,253,825 2,499,500 2522 Police Capital Equipment 470,837 760,000 814,330 814,330 165,000 2523 City Maintenance Equipment 1,269,636 1,360,000 2,146,828 2,146,825 1,580,000 2530 Bldgs. & Other Structures 0 265,000 3,065,000 3,065,000 150,000 2550 Transportation Projects 4,282,318 9,178,200 10,663,120 10,620,120 8,651,000 2562 Storm Sewer Improvements 293,214 350,000 365,698 365,690 300,000 2571 Computer hardware/software 832,429 900,000 1,131,931 1,131,930 990,000 2572 Building repairs and renovations 184,436 565,000 602,624 602,620 805,000 2573 Utility burial 0 60,000 60,000 60,000 0 2579 Other Projects 146,714 530,000 605,641 605,640 630,000 2599 Contingencies 9,219 225 225,000 225,000 225,000 10,749,700 16,788,200 23,933,999 23,890,980 15,995,500 TOTALS $17,914,856 $24,144,180 $31,308029 $30758280 $22335180 -221- 2012 Budget -City of Dublin, Ohio Capital Improvement Tax Capital 401 -0314 25,000 Capital Outlay OptiCom (PP0805) 2510 Land and Land Improvements 55,000 Ballistic Helmets (PP1202) Land Acquisition (AL0801) $0 2511 Park and Bikeway Improvements Annual street maintenance program (AT1201) 3,000,000 Park renovations/improvements (AR1201) 580,000 Annual multi -use path maintenance (AT1203) Donee Fields (GR9901) 275,000 236,000 Sallantrae (GR0108) 130,000 Annual parking lot maintenance (AT1207) Coffman Park expansion (GR9902) 280,000 300,000 Campden Lake&Wedgewaod Glen Park (GR7010) 175,000 Annual 9uardmil replacement (AT1210) IGS Park (GR1113) (par5aly TIF funded) 79,500 25,000 Emerald Parkway Bridge Park (GR1012) 435,000 Railroad quiet zones (ET1101)(contingent on State funding) Holder Tract(GR1114) 55,000 0 Dublin Community Pool Nonh renovations (GR1115) 490,000 2522 Police Capital Eauloment Replacement lasers (PP0803) 25,000 Replacement radars (PP0804) 40,000 OptiCom (PP0805) 25,000 Panic alarm system upgrade (PP1201) 55,000 Ballistic Helmets (PP1202) 20,000 2523 City Maintenance Capital Projects Fleet management program-replacements(AV1201) 1,080,000 Raid management program-equipment (AV1203) 500,000 2530 Buildings and Other Sbuctu as Municipal Facilities (AB0601) 150,000 2550 Transportation Projects Annual street maintenance program (AT1201) 3,000,000 Annual madside improvements (AT1202) 85,000 Annual multi -use path maintenance (AT1203) 350,000 Annual mule -use path additions/connections (AT1204) 236,000 Annual sidewalk program (AT1206) 375,000 Annual parking lot maintenance (AT1207) 250,000 Annual pedestrian tunnel maintenance (AT1208) 300,000 Annual infrastructure repairs (AT1209) 150,000 Annual 9uardmil replacement (AT1210) 65,000 Annual bike rack installation (AT1211) 25,000 Relocated Rings Road (ET1119) 90,000 Railroad quiet zones (ET1101)(contingent on State funding) 470,000 LED street light replacement (ET1103)(Debt funded-$2,000.000)) 0 US33 /SR161/Post Road eastbound romps (ET7102) 150,000 Coffman/Bmnd Road intersection (ET1205) 150,000 Brand Road Multiase pathslbike lanes (ET1004) 1,015,000 Dublin Road South multi-use path (ET1203) 1,600,000 Glick Road multi -use path (ET1204) 340,000 2,499,500 165,000 1,580,000 150,000 8,651,000 -222- 2012 Budget -City of Dublin, Ohio Capital Impmvement Tax Capital 2562 Stormwater Improvements Annual Stonn Sewer maintenance (AF1201) 300,000 300,000 2570 Other Pmiecls 8 Equipment 2571 Computer hardwaretsofty re (A11201) 990,000 2572 Building repairs and rerwvations (A81201) 805,000 2579 Technology impmvements(AB0802) 130,000 2579 Historic Dublin (AB0602) 250,000 2579 Bridge Street Comidor(AB1301) 250,000 2,425,000 2599 Conlingencies(AA1001) 225.000 225,000 2790 Tmnsfem General Debt Service Fund. 2,748,680 2,749,880 2791 Advances Tartan West TIF 900,000 Frank Road/Dublin Road TIF 2,650,000 3,550,000 TOTAL $22.295,180 -223- Parkland Acquisition Fund STATEMENT OF FUNCTIONS Chapter 152 of the Codified Ordinances of Dublin provides for the payment of fees in lieu of parkland dedication. These fees are credited to the Parkland Acquisition Fund for the purpose of acquiring recreational facility sites, open space and /or parkland. A longstanding goal of City Council has been to preserve parkland, open space and nature features. Beginning in 2001, City Council allocated the City's property tax revenue from its inside millage to the Parkland Acquisition Fund in order to set aside additional funding to meet their goal. In 2007, City Council adjusted the allocation from 100% (1.75 mills) of the inside millage to approximately 54% (.95 mills). The remaining 46% (.80 mills) was allocated to the Capital Improvements Tax Fund. For 2010 and 2011, the millage allocated to the Parkland Acquisition Fund will be reduced to 20 percent (.35 mills). Recognizing the benefits and Flexibility of allocating more of the City's "inside millage"to the Capital Improvements Tax Fund, Council approved allocating 1.40 mills to the Capital Improvements Tax Fund and .35 mills to the Parkland Acquisition Fund from 2012 -2016. This allocation will be reviewed during the CIP process each year and can be reallocated if Council deems it appropriate. The funding programmed also provides for the City's annual commitment of $385,000 to the Franklin County Metropolitan Park District to provide financial assistance for land acquisition forthe Glacier Ridge Metro Park, the annual debt service payments on the debt issued to acquire the land for the expansion of Coffman Park and the property at the northwest corner of Riverside Drive and Hard Road, and to provide additional funding for the acquisition of the site Identified for the future Municipal Building. The final debt service payment for the expansion of Coffman Park will be made in 2020. ParkAcq -224- 12/12/11 2012 Budget -City of Dublin, Ohio Parkland Acquisition Finance 2010 2011 2011 2011 2012 Office of the Director Actual Budget Revised Budget Estimate Budget 402 -0210 Other Expenses 2349 Other Professional Services 4,500 0 5,700 5,700 0 2791 Advances 1,065609 0 0 0 0 1,070,109 0 5,700 5,700 0 Capital Outlay 2510 Land and Land Improvements 857,866 650,000 669,180 669,180 460,470 402 -0219 (miscellaneous) Other Expenses 2301 County Auditor Deductions 9,098 15,000 15,000 9,300 10,000 402 -0314 Transfers 2790 Transfers 236,485 228,140 228,140 228,140 225,700 TOTALS $2,173,558 $893,140 $918,020 $912,320 $696,170 -225- Public Service/ Water Maintenance STATEMENT OF FUNCTIONS This program is under the joint supervision of the Directors of Streets and Utilities and Engineering. This work unit includes planning and design of all new construction and improvements of the water distribution system which is tied to the City of Columbus system under a service contract. The Administration works in cooperation with architects, engineers, consultants, builders, and developers in planning improvements to the Dublin portion of the system. Also included is the hydrant maintenance program. OBJECTIVES AND ACTIVATES • Continue the ongoing hydrant maintenance program in -house with a significant cost savings. • Prepare hydrants for repainting and continue the ongoing maintenance of hydrants. • Locate all watch valves. PERSONNEL DATA 2011 2012 POSATON TITLE CURRENT NUMBER ADOPTED Maintenance Worker 1 1 TOTAL 1 1 PART - TIME /SEASONAL STAFF Seasonal Maintenance Worker 1 1 TOTAL 1 1 Ten percent (10%) of the Operations Administrator position reflected in the Sewer Fund is allocated to this budget. Thirty percent (30 %) of a Maintenance Crew Supervisor and twenty (20 %) of a Civil Engineer reflected in the Engineering General Fund is also allocated to this budget. Water -226- 12/12/11 Enterprise Funds 2012 Budget - City of Dublin, Ohio Water Public Service Streets and Utilities 2010 Actual 2011 2011 2011 2012 Budget Revised Budget Estimate Budget 610 -1320 Personal Services 2110 SalariesMages 69,297 83,990 90,000 90,000 84,980 2111 Overtime Wages 2,377 1,000 3,000 3,000 1,000 2112 Other Wages 18,154 17,600 17,600 17,600 18,150 2113 Short Term Disability 0 0 200 0 0 2120 Employee Benefits 36,466 64,990 56,780 42,000 38,770 2140 Uniforms & Clothing 1,017 2,300 2,302 2,300 2,300 127,311 169,880 169,882 154,900 145,200 Other Expenses 2201 Conferences /Mileage 72 0 0 0 300 2303 Hydrant Maint. & Repair 3,385 23,000 37,600 23,000 21,000 2310 Utilities 143,278 151,000 176,586 151,000 155,000 2320 Communications 797 600 600 600 0 2351 Maint. of Equipment 36 1,000 1,000 1,000 500 2390 Misc Contractual Services 21,230 35,000 33,200 30,000 38,000 2420 Operating Supplies 3,353 6,500 6,500 5,000 4,100 2440 Small Tools & Minor Equip 1,043 1,700 1,700 1,700 1,800 2910 Refunds 0 0 3,400 1,600 0 173,194 218,800 260,586 213,900 220,700 TOTALS $300,505 $388,680 $430,468 $368,800 $365,900 -227- 2012 Budget - City of Dublin, Ohio Water Finance Office of the Director 2010 2011 2011 2011 2012 Actual Budget Revised Budget Estimate Budget 610 -1210 Debt Service 2610 Principal -Water 340,000 2620 Interest -Water 189,460 360,000 167,720 360,000 167,720 360,000 167,720 375,000 208,200 529,460 527,720 527,720 527,720 583,200 TOTALS $529,460 $527,720 $527,720 $527,720 $583,200 -228- Public Service/ Water Maintenance • Account 2110 provides funding for full -time staffing reflected in the Personnel Data and Notes and Adjustments. • Account 2112 provides funding for part- time /seasonal staff. • Account 2310 provides funding for utility costs related to the operation of the water system. • Account 2390 provides funding for flushing and pumping of hydrants completed by the Washington Township Fire Department. • Accounts 2610 and 2620 provide funding for debt service obligations for the Rings Road /Blazer Parkway water tower and Darree Fields water tower. Water -229- 12/12111 2012 Budget - City of Dublin, Ohio Water Public Service Engineering 610 -1330 Personal Services 2010 2011 2011 Actual Budget Revised Budget 2011 Estimate 2012 Budget 2110 SalariesMages 13,417 14,170 14,170 14,150 14,440 2120 Employee Benefits 5,670 2,330 5,730 5,730 5,740 48,856 45,000 45,000 19,087 16,500 19,900 19,880 20,180 Other Expenses 2201 Conferences/Mileage 0 2,500 2,500 2,500 2,900 2349 Other Professional Sew 69,390 45,000 65,004 65,000 65,000 2390 Misc Contractual Services 45,859 45,000 48,856 45,000 45,000 490,581 115,249 92,500 116,360 112,500 112,900 Capital Outlay 2520 Equipment & Furniture 0 150 150 150 0 2561 Water System Imp. 490,581 1,315,000 1,561,803 1,315,000 850,000 490,581 1,315,150 1,561,953 1,315,150 850,000 TOTALS $624,917 $1,424,150 $1,698,213 $1,447,530 $983,080 -230- Public Service/ Water Maintenance Budget Summary Accounts 2110 provides funding for full -time staffing reflected in the Personnel Data and Notes and Adjustments. Account 2349 provides funding to maintain the computer modeling program used to track water pressure and identify system needs. Also included is funding for water tower inspections and unserved area investigation. Account 2561 provides funding as identified in the 2012 -2016 CIP: $500,000 for water line replacement, $85,000 for booster station upgrades, and $265,000 for Fshel Drive watermain extension. Eng /Water -231- 12/12/11 Public Service/ Sewer Maintenance This work program is under the joint supervision of the Deputy City Manager, and the Directors of Streets and Utilities, and Engineering. This work unit includes planning and design of all new construction, improvements and removal of infiltration and inflow sources. Streets and Utilities are responsible for the execution of maintenance on the entire sanitary sewer system, and also conducts inspection of lines and collects data on the system for use by Engineering. Engineering analyzes system data to estimate amounts of extraneous flow to be eliminated, recommends the repair and work program and new construction to be performed. The City staff works in cooperation with homeowners, engineers, consultants, builders, developers, Ohio Environmental Protection Agency, and with the City of Columbus which provides wastewater treatment and a service contract. • To minimize infiltration and inflow in both the public and private portions of the sanitary sewer system. • To assess condition of subsurface infrastructure underlying streets which are programmed for resurfacing in order that repairs be made as part of the street resurfacing program. • To provide a safe work environment for all employees and ensure the safety of the public. • To maintain /update the computer modeling program for the sewerage system. PERSONNEL DATA 2011 2012 POSITION TITLE CURRENT NUMBER ADOPTED Engineering Project Inspector 1 1 Operations Administrator 1 1 Maintenance Crew Supervisor 1 1 Maintenance Worker 6 6 TOTAL 9 9 PART - TIME /SEASONAL STAFF Seasonal Maintenance Worker 2 2 TOTAL 2 2 The Operations Administrator position is allocated 84% to this budget. Fifty percent (50 %) of a Maintenance Crew Supervisor position and fifty percent (50 %) of a Civil Engineer position reflected in the Engineering General Fund is also allocated to this budget. Sewer -232- 12/12/11 2012 Budget - City of Dublin, Ohio Sewer Public Service Streets and Utilities 2010 2011 2011 2011 2012 Actual Budget Revised Budget Estimate Budget 620 -1320 Personal Services 2110 SalariesfWages 400,961 420,860 420,520 402,000 444,710 2111 Overtime Wages 8,142 12,080 12,080 8,400 12,080 2112 Other Wages 10,522 32,300 32,300 32,300 32,800 2113 Short Term Disability 0 0 340 0 0 2120 Employee Benefits 158,833 159,360 159,360 159,360 184,410 2140 Uniforms & Clothing 4,569 9,450 9,612 9,450 9,450 583,027 634,050 634,212 611,510 683,450 Other Expenses 2201 Conferences /Mileage 1 2,200 2,200 2,200 8,900 2320 Communications 591 0 620 620 0 2349 Other Professional Serv 67,940 70,000 70,000 55,000 20,000 2351 Maint. of Equipment 16,703 23,300 32,469 23,300 19,500 2390 Misc Contractual Services 91,710 128,890 136,135 128,890 149,900 2410 Office Supplies 420 500 500 500 500 2420 Operating Supplies 8,727 5,750 13,001 13,000 6,100 2430 Repair & Maintenance 19,528 22,500 22,500 20,000 20,500 2440 Small Tools & Minor Equip 1,995 2,000 2,000 2,000 1,200 2910 Refunds 624 0 2,000 2,000 0 210,138 255,140 281,425 247,510 226,600 Capital Outlay 2520 Equipment & Furniture 16,452 12,000 12,000 12,000 11,300 2563 Sanitary Sewer Imp. 121,347 50,000 450,202 400,000 25,000 137,799 62,000 462,202 412,000 36,300 TOTALS $930,964 $951,190 $1,377,839 $1,271,020 $946,350 -233- 2012 Budget - City of Dublin, Ohio Sewer Finance Office of the Director 2010 2011 2011 2011 2012 Actual Budget Revised Budget Estimate Budget 620 -1210 Debt Service 2614 Principal -Sewer 1,036,186 1,082,500 1,082,500 1,082,500 1,125,600 2624 Interest -Sewer 503,192 456,580 456,580 456,580 461,680 1,539,378 1,539,080 1,539,080 1,539,080 1,587,280 TOTALS $1,539,378 $1 $1,539,080 $1,539,080 $1,587,280 -234 Public Service/ Sewer Maintenance BUDGET SUMMARY • Account 2110 provides funding for staffing reflected in the Personnel Data and Notes and Adjustments. • Account 2201 includes funding for the training of personnel in accordance with Occupational Safety and Health Administration (OSHA) requirements, and enrollment of one crew supervisor in the Ohio Certified Public Managers educational program. • Account 2349 includes funding for services related to televising and cleaning the sewer system, as well as completing warranty inspections on previously lined sewers. • Account 2351 includes funding to maintain and repair sewer equipment. • Account 2390 includes funding for the pump station maintenance contract, Delaware County Engineering Fund, contracted fees to dump sewer trucks, and contracted storm sewer repairs. • Account 2420 is funding for supplies necessary for doing in -house sewer cleaning and repairs. • Account 2430 provides funding for the repair and maintenance of the sewer system including grades rings, ground rims /covers, precast concrete inlets and bioxide treatment. • Account 2520 provides funding for the replacement of two flow meters and misc. components. • Account 2563 provides contingency funding for lining and repair of main lines. • Accounts 2614 and 2624 provide funding for debt service obligations related to the Upper Scioto West Branch Interceptor and sewer relining. Sewer -235- 12/12/11 2012 Budget - City of Dublin, Ohio Sewer Public Service Engineering 2010 2011 2011 2011 2012 Actual Budget Revised Budget Estimate Budget 620 -1330 Personal Services 2110 SalariesiWages 94,130 95,950 95,950 95,950 99,300 2111 Overtime Wages 4,853 3,500 5,400 5,400 0 2120 Employee Benefits 35,427 32,750 42,800 42,800 50,010 2140 Uniforms & Clothing 160 500 500 500 560 134,570 132,700 144,660 144,650 149,860 Other Expenses 2201 Conferences /Mileage 421 500 600 600 2,500 2349 Other Professional Sery 1,515 45,000 90,009 90,000 179,120 2420 Operating Supplies 0 2,100 2,100 2,100 4,000 1,936 47,600 92,709 92,700 185,620 Capital Outlay 2563 Sanitary Sewer Imp. 329,395 360,000 360,000 360,000 0 329,395 360,000 360,000 360,000 0 TOTALS $465,901 $540,300 $597,359 $597,350 $335,460 -236- Public Service/ Sewer Maintenance Budget Summary • Accounts 2110 provides funding for staffing reflected in the Personnel Data and Notes and Adjustments. • Account 2349 provides funding to maintain the computer modeling program. Professional services will also be used to investigate areas currently not served by the public sewer system. Eng /Sewer -237- 12/12/11 Merchandising Fund Ordinance 11 -93 authorized the establishment of the Merchandising Fund. Dublin merchandise is available for resale. The revenue from the sale of the merchandise is used to purchase merchandise, as the intent of the merchandising campaign is to be self- supporting. Merch -238- 12/12/11 2012 Budget - City of Dublin, Ohio Merchandising City Manager Community Relations 2010 2011 2011 2011 2012 Actual Budget Revised Budget Estimate Budget 630 -1130 Other Expenses 2390 Misc Contractual Services 54 0 200 200 200 2420 Operating Supplies 8,268 8,000 7,800 7,800 7,800 8,322 8,000 8,000 8,000 8,000 TOTALS $8,322 $8,000 $8,000 $8,000 $8,000 -239- Merchandising Fund BUDGET SUMMARY . Account 2420 provides funding to buy merchandise for resale. Merch -240- 12/12/11 THIS PAGE LEFT BLANK INTENTIONALLY City of Dublin Internal Service Funds Internal Service / Employee Benefits Self- Insurance STATEMENT OF FUNCTIONS The Employee Benefits Self- Insurance Fund has been established to account for monies received from other funds as payment for providing medical, dental and vision benefits. The Employee Benefits Self- Insurance Fund makes payments for services provided to employees (claims), the third party administrator(s) and for stop -loss coverage. The budgeted amounts are based on the expected dollar value of claims that would be paid under the plan, third party administrator fees, and the premium for stop -loss insurance. "Premiums" are charged to benefit accounts based on the estimated cost of coverage. In 2012 funds have been programmed for the non -union personnel and the United Steelworkers of America to participate in the City-wide health plan, Healthy By Choice (HBC). In 2012, the Fraternal Order of Police - Ohio Labor Council (Communication Technicians) and the Fraternal Order of Police — City Lodge Number 9 (Police) will continue to participate in traditional health plans, but will participate in the City-wide health plan in 2013. The Employee Benefits Self- Insurance Fund will continue the wellness benefit and the child care Flexible Spending Account benefit for all full -time employees who participate in HBC. The City-wide health plan includes an optional Health Savings Account (HSA) and will include only two funding levels to match the two HSA employer contribution levels for an employee and family. In anticipation of all employee groups moving to the City-wide health plan by 2013 and an evaluation of the existing fund balance in the Employee Benefits Self- Insurance Fund, only two funding levels are included for all employees. The funding levels are listed below. The annual funding levels ("premium equivalent'l for 2012 for all employee groups is as follows: Employee $ 5,323 Family $ 17,098 Included in this fund is the third party administration for the short-term disability benefit provided to non - bargaining employees. This addition was part of the leave program that was approved by City Council in October, 2008. Also funded are the health screenings, health coaching, and health risk appraisal that are included as part of HBC. IntSery -242- 12/12/11 2012 Budget - City of Dublin, Ohio Emp. Benefits Self Ins. City Manager Human Resources 2010 2011 2011 2011 2012 Actual Budget Revised Budget Estimate Budget 701 -1120 Personal Services 2112 Other Wages 10,826 25,200 25,200 23,200 24,880 2120 Employee Benefits 1,673 2,350 2,350 2,350 3,850 3,148,900 12,499 27,550 27,550 25,550 28,730 Other Expenses 2309 Third Party Admin. 248,366 250,000 253,445 250,000 202,370 2361 Medical,Dental,R01sion 4,083,628 4,759,900 4,098,988 3,148,900 3,687,150 2364 Stop Loss Coverage 342,943 332,000 332,000 332,000 326,940 2366 Employer HSA Contribution 0 0 721,500 721,500 904,680 2390 Misc Contractual Services 91,905 99,800 155,157 99,800 134,900 4,766,842 5,441,700 5,561,090 4,552,200 5,256,040 TOTALS $4,779,341 $5,469,250 $5,588,640 $4,577,750 $5,284,770 -243- Internal Service/ Employee Benefits Self Insurance BUDGETSUMMARY • Account 2112 provides funding for fifty percent (50 %) cost- sharing of the Wellness Coordinator part-time position and the Intern position between this budget and the Recreation Services budget. • Account 2309 reflects funding for third -party administration fees from United Health Care (UHC), Envision Rx and EBMC, the administrator of the City's flexible spending programs and vision services benefit Also included is third -party administration for the short-term disability program. • Account 2361 includes funding for the Citys contributions towards the employee's deductible and all medical, dental, pharmacy and vision claims. • Account 2364 provides funding for a stop -loss insurance policy to protect the City against catastrophic or extraordinarily high cost claims. • Account 2366 provides funding for the employer contributions (funded at 85 %) for HSA contribution. Funding projections have increased for 2012 based on the fact that more employees met health target measures in 2011 than originally projected. • Account 2390 includes funding for the City's comprehensive wellness benefit. Funding is included for continuation of the comprehensive health risk assessment, on -site screenings and health coaching. Also funded is continuation of professional benefits consultation, continuation of return on investment analysis, and further review of plan design. IntSery -244- 12/12/11 THIS PAGE LEFT BLANK INTENTIONALLY City of Dublin Internal Service/ Workers' Compensation Fund STATEMENT OF FUNCTIONS The Workers' Compensation Fund has been established to cover the costs associated with the City's Workers' Compensation coverage under a self- insurance plan. Funds are transferred from the General Fund to cover premiums, claims, and third party administration fees associated with the City's Workers' Compensation coverage. This budget reflects estimated costs for the City's Self- Insurance Workers' Compensation coverage which includes expected medical expenses and compensation associated with work - related injuries and illnesses from January 1, 2012 - December 31, 2012. This budget also reflects estimated fees for excess workers' compensation insurance coverage and volunteer insurance coverage. IntSery -246- 12/12/11 2012 Budget - City of Dublin, Ohio Workers' Comp. Self Ins. City Manager Human Resources 2010 2011 2011 2011 2012 Actual Budget Revised Budget Estimate Budget 703 -1120 Other Expenses 2309 Third Party Admin. 20,945 34,921 34,921 34,920 35,930 2363 Claims 109,627 273,486 273,486 150,000 207,000 2364 Stop Loss Coverage 68,551 79,400 79,400 79,400 80,500 2390 Misc Contractual Services 0 4,000 4,000 2,000 4,000 199,123 391,807 391,807 266,320 327,430 TOTALS $199,123 $391,807 $391,807 $266,320 $327,430 -247- Internal Service/ Workers' Compensation Fund BUDGET SUMMARY • Account 2309 includes the administrative fee for the self- funded program, independent medical evaluations of injured employees, and administrative fees for the state tail fund. • Account 2363 funds medical and indemnity reserves for prior year claims, and estimated 2011 claims. • Account 2364 includes the required payment to the state guarantee fund and the state fee for a self- insured plan. Also included are the excess coverage premium and volunteer coverage premium. • Account 2390 provides funds for investigation of fraudulent claims. IntSery -248- 12/12/11 THIS PAGE LEFT BLANK INTENTIONALLY City of Dublin Fiduciary Funds Fiduciary Funds These funds reflect the cost of reimbursing developers for the cost of installing certain public Improvements (water & sewer reimbursement) and for refunding permit bonding fees deposited with the City to ensure completion of a project. A specific agency fund has been established for the collection of taxes on behalf of the Dublin Convention & Visitors Bureau, the tracking of unclaimed funds, the collection and distribution of a building surcharge mandated by State law, for the collection and distribution of income tax revenues that are required, by Revenue Sharing Agreements, to be shared with the Dublin City School District and for an agency fund to track the revenue and expenditures of the Central Ohio Interoperable Radio System (COIRS) established between the City of Dublin, the City of Worthington and Delaware County. Agency -250- 12/12/11 2012 Budget - City of Dublin, Ohio Fiduciary Funds Refunds -Gen Unclaimed Checks 944 0 5,000 5,000 Finance 2010 2011 2011 2011 2012 Office of the Director Actual Budget Revised Budget Estimate Budget Income Tax Revenue Sharing 802 -0210 2390 Contractual Obligation -CRAB 338,139 159,160 159.156 123,115 0 TOTALS $338,139 $159,160 $159,156 $123,115 $0 CD 1141VA 2911 Refunds -Gen Unclaimed Checks 944 0 5,000 5,000 0 2913 Refunds - Unclaimed Income Tax 461 0 200 200 0 TOTALS $1,405 $0 $5,200 $5,200 $0 Dublin Convention and Visitors Bureau 804 -0211 2824 Payment to Dublin Convention & Visitors Bureau $504,451 $483,300 $516,670 $516,670 $483,300 TOTALS $504,451 $483,300 $516,670 $516,070 :$483,300 Agency Fund 805 -0210 2304 Sewer Tap Paybacks 267,874 220,000 350,000 350,000 220,000 2910 Refunds 143,103 10,000 10,000 10,000 10,000 2914 Refunds- Conditional Occupancy 110,350 150,000 150,000 150,000 150,000 2915 Refunds -BD of Bldg Stds -Res 2,186 0 3,005 3,000 0 2916 Refunds -BD of Bldg Stds -Comm 6,962 15,000 16,959 15,000 15,000 2917 Refunds -CRC Deposits 28,990 40,000 40,000 40,000 40,000 2918 Refunds -DCRC Sea Dragons 0 0 17,350 17,350 17,000 2919 Refunds- Theatre Admission 1,232 0 0 0 0 2923 Refunds - Washington Two 3,285 3000 3,000 3,000 3,000 TOTALS $563,982 $438,000 $590,314 $588,350 $455,000 Central Ohio Interoperable Radio System (COIRS) 807 -1210 2310 Utilities 1,379 3,600 4,221 3,600 5,000 2345 Legal Services 3,733 4,000 4,268 4,000 4,000 2349 Professional Services 0 0 0 0 23,000 2351 Maintenance of Equipment 0 56,000 63,375 56,000 74,000 2360 Insurance and Bonding 6,969 7,000 7,125 7,000 10,000 2990 Contingencies 0 35.000 27,500 5,000 10,000 TOTALS $12081 $105600 $106,489 $75,600 $126,000 -251- Glossary 2012 OPERATING BUDGET — CITY OF DUBLIN, OHIO GLOSSARY OF TERMS While not inclusive, this glossary is provided to assist the reader with definitions of some unfamiliar terms used in the budget document. Accrual Basis — a basis of accounting in which transactions are recognized at the time they are incurred or obligated, rather then when cash is received or spent. Agency fund - a type of fiduciary (trust) fund used to account for assets held by the City as an agent for individuals, other governments and /or other funds. Appropriation — authorization from the legislative authority (City Council) to expend funds for a specific purpose or category of purposes. Appropriations are for the current fiscal year and lapse at the end of the fiscal year if not obligated for a specific purpose. Bond Rating — a measure of the City's credit - worthiness determined by established outside agencies by reviewing the City's financial viability and practices. A high bond rating results in favorable interest rates when the City borrows funding for long tens capital projects. Budget — the financial operating plan for a given time period which provides estimates of expenditures and revenues for that time period and outlines the assumptions under which those estimates were made. Budget Calendar — the schedule of key dates that are followed in the preparation and adoption of the budget. Budgetary basis — the basis under which the budget estimates are made. Capital Asset (as defined by the City of Dublin) — tangible property, obtained or controlled as a result of past transactions, events or circumstances, which will benefit the City for a period of more than one (1) year and has a cost or dollar value of $1,000 or more. Capital Outlay — a category of expenditures that includes items greater than a certain value and /or expected to last for greater than a specified time period. Capital Improvements Program (CIP) — five -year plan for infrastructure and other long term investments such as roadways, technology, vehicles, parks, etc. Capital Improvements Tax Fund - represents the 25% of the local income tax collected for the purpose of funding capital improvements. Capital Projects Fund - used to account for the financial resources to be used for the acquisition or construction of major capital facilities other than those financed by Proprietary Funds and Trust Funds. Capital Project — a major construction, acquisition, or renovation activity that adds value to or significantly increases the useful life of the governments physical assets. -252- 2012 OPERATING BUDGET — CITY OF DUBLIN, OHIO Cash basis — a basis of accounting or budgeting in which transactions are recognized only when cash is increased or decreased. Cemetery Fund - a fund provided to account for revenue received from the sale of cemetery lots and interment fees. Expenditures are restricted to the maintenance of the City's cemeteries. Cemetery Perpetual Care Fund - established in order to set aside funds so that when all the City's cemetery burial lots are sold, funds remain to properly maintain all cemetery lots in perpetuity. City Charter — a document ratified by a vote of the people that outlines the guidefines and policies under which a city will operate. Council- Manager form of government — the form of government in which an elected City Council hires a professional city manager to serve as the chief administrative official for the City, as opposed to an elected mayor. Contingency — a budgeted reserve set aside for emergencies or unforeseen expenditures not otherwise included within the budget. Cost of Services Study — study conducted each year to determine the fees to be charged for various programs and services throughout the City. This study is a comprehensive review of the allocation of City costs to all City programs to ensure that fees charged accurately reflect the costs associated with provision of that service or program. Debt Service — the cost of paying principal and interest on borrowed funds according to a predetermined schedule. Dublin Convention and Visitors Bureau Fund - accounts for 25% of the tax imposed on establishments that provide sleeping accommodations for transient guests and is due to the Dublin Visitors and Convention Bureaus as required by state law. Employee Benefits Self- Insurance Fund — includes monies received from other funds as payment for providing medical, dental and vision benefits. The Employee Benefits Self- Insurance Fund may make payments for service provided to employees, for reimbursements to employees who have paid providers, to third party administrators for claim payment or administration, for stop -loss coverage, or any other similar purposes. Encumbrance — the commitment of appropriated funds to purchase an item or service; to encumber funds means to commit them for a specified future expenditure. Enforcement and Education Fund - provided to account for revenue received from penalties assessed in accordance with violations involving Section 4511.19, Ohio Revised Code. Expenditures are restricted to educating the public of laws governing the operation of a motor vehicle while under the influence of alcohol and other information relating to the operation of a motor vehicle and the consumption of alcoholic beverages. -253- 2012 OPERATING BUDGET — CITY OF DUBLIN, OHIO Enterprise Fund - used to account for operations that are financed and operated in a manner similar to private business enterprises - where the intent is the costs of providing goods or services to the public on a continuing basis be financed or recovered primarily through user charges. Expenditure — the payment for goods or services; in a cash — based budget such as the City of Dublin's, expenditures are recognized only when the cash payment for the cost of goods received or services rendered is made. Fiscal Year — the twelve -month period designated as the operating year for accounting and budget purposes; in the case of the City of Dublin, January 1 — December 31, or calendar year. Full —Time Equivalent (FTE) — represents an employee working a standard 40 -hour workweek, or its equal in terms of hours comprised of more than one employee. Fund — the basis on which the governmental accounting system is organized; an independent financial and accounting entity with a self- balancing set of accounts in which transactions relating to resources, expenditures, assets and liabilities are recorded. Funds are established to account for the use of restricted revenue sources and to carry on specific activities. General Fund — the general operating fund used to fund public services used to account for all financial resources except those required to be accounted for in another fund. General Obligation Debt — debt backed by the full faith, credit and taxing power of a government. General Obligation Debt Service Fund — accounts for the accumulation of resources and payment of general obligation bond principal and interest from governmental resources. Grant — a contribution by a government or other entity to support a particular function. Home rule — the term used to describe the powers of municipal corporations operating under a charter which provides for or authorizes a method of procedure in the passage and publication of legislation, the making of improvements, and the levying of assessments differing from the method prescribed by general law, may pass and publish such legislation, make such improvements, and levy such assessments under the general law or in accordance with the procedure provided for or authorized by its charter. Hotel Motel Tax Fund — fund into which taxes derived from hotel room stays (bed taxes) are deposited; this fund accounts for 75% of the tax imposed on establishments that provide sleeping accommodations for transient guests. Expenditures are restricted to the advancement of cultural development, beautification of public property, improvement of the historic district and any other project or expenditure which would enhance the City's appeal to visitors and tourists. 254- 2012 OPERATING BUDGET — CITY OF DUBLIN, OHIO Income Tax Revenue Sharing Fund — fund into which income taxes to be shared With Dublin City Schools in conjunction with certain economic development agreements are deposited for payment to the schools. Infrastructure — the physical assets of a government, including but not limited to public buildings, streets, curbs and traffic control devices, water and sewer facilities, and parks and public lands. Internal service fund - used to account for the financing of goods or services provided by one department or agency of the City to other departments or agencies on a cost- reimbursement basis. Charges are intended only to recoup the total cost of such services. Lapse of appropriation — the expiration of appropriation authority at the end of the fiscal year if it is neither expended nor encumbered for a specific purpose. Law Enforcement Trust Fund - accounts for all cash or cash proceeds that are a result of contraband property seizures and forfeitures of property. Mandatory Drug Fine Fund - includes revenue from mandatory fines imposed for drug offense convictions in accordance with Section 2925.03, Ohio Revised Code. Expenditures are restricted to law enforcement efforts pertaining to drug offenses. Mayor's Court Computer Fund — represents an additional fee collected for computerization of the Mayor's Court in accordance with Ohio Revised Code Section 1901.261. Merchandising Fund - fund for receipts from sales of Dublin- related merchandise and related costs. Operating Expenditure — costs of personnel, materials, services and equipment required for a City unit to function. Operating Revenue — income received by the government to pay for ongoing operations, including items such as taxes, fees for services, investment earnings, grant revenues, etc. Operating Transfer — an amount moved from one fund to another to support the funding of services in the recipient fund. Parkland Acquisition Fund — created to account for property taxes and development fees collected for the purpose of funding acquisition of recreational facility sites, open space, and /or parkland. Permissive Tax Fund - accounts for permissive tax fees received in addition to the motor vehicle license tax. Expenditures are restricted to construction or permanent improvements of the streets and state highways within the City. -255- 2012 OPERATING BUDGET - CITY OF DUBLIN, OHIO Personal Services - a category of expenditures that represents the amounts paid for all costs associated with personnel, including wages and benefits paid by the City. Policy - a guiding principal which defines the underlying rules which will direct decision - making processes. Program - a group of related activities intended to accomplish a specific objective. Recreation Fund - created to account for revenues and expenditures for parks and recreation programs and activities, including the Community Recreation Center. Reserve - funds set aside that are earmarked for a specific future use. Revenue - sources of income received during a fiscal year, operating transfers from other funds, and other financing sources such as the proceeds derived from the sale of fixed assets. Safety Fund - accounts for revenues and expenditures for the operations of the City's Police Department. Major revenue sources are property taxes and subsidies from the General Fund. Service Payment - payment made in lieu of real estate taxes for purposes of retiring debt for improvements in a designated tax- increment financing (fIF) district. Sewer Fund - provided to account for capacity charges for connecting into the sewer system and the costs associated with the maintenance and repair of the City's sewer lines. Special Assessment Debt - debt issued for a specified purpose and based on collection of taxes levied against a pre - determined set of properties for that purpose. Special Assessment Debt Service Fund - provided to account for the accumulation of resources and payment of special assessment bond principal and interest from special assessment levies with governmental commitment. Special Revenue Fund - used to account for the proceeds of specific revenue sources (other than expendable trusts or major capital projects) that are legally restricted to expenditures for specified purposes. State Highway Improvement Fund - provided to account for the allocation of revenues derived from motor vehicle license fees and gasoline taxes. Expenditures are restricted by state law to maintenance and repair of state highways within the City. Street Maintenance and Repair Fund - provided to account for the allocation of revenues derived from motor vehicle license fees and gasoline taxes. Expenditures are restricted by state law to maintenance and repair of streets within the City. 256- 2012 OPERATING BUDGET— CITY OF DUBLIN, OHIO Swimming Pool Fund- includes revenues and expenditures for outdoor swimming pool programs and activities at both outdoor facilities, excluding the capital cost of the swimming pool. Tax - increment financing (TIF) - A method used for funding public improvements whereby real estate tax revenue increases resulting from those improvements are directed toward paying for those improvements. Unencumbered Balance — the remaining balance within a fund that is not obligated for any other purpose. User fee (or charge) — the payment of a fee for direct receipt of a public service by the party who benefits from the service. Water Fund - provided to account for the collection of a user surcharge, permit fees and the costs associated with the maintenance and repair of the City's water lines. Workers' Compensation Self- Insurance Fund — fund for the accumulation of funds to provide for payment of claims and other costs associated with the City's self - insured workers compensation program. -257-