52-08 ResolutionRECORD OF RESOLUTIONS
Dayton Legal Blank, Inc. Fom No.3 5
52 -08
Resolution No.
Passed 20
A RESOLUTION ACCEPTING THE LOWEST AND
BEST BID FOR THE GROUNDS OF REMEMBRANCE
PROJECT AT DUBLIN VETERANS PARK, AND
AUTHORIZING THE CITY MANAGER TO ENTER
INTO A CONTRACT FOR SAID SERVICES.
WHEREAS, after advertising and receiving bids on Tuesday, July 29, 2008 for the
Grounds of Remembrance project at Dublin Veterans Park, Council has determined
that the base bid submitted by The McDaniel's Construction Corp. in the amount of
$478,840.00 is the lowest and best bid; and
WHEREAS, staff has recommended the acceptance of the following bid alternates from
The McDaniel's Construction Corp.: bid alternate #4 in the amount of $7,200; bid
alternate #5 in the amount of #1,200; and bid alternate #6 in the amount of $1,900.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City ofDublin, State
of Ohio, —?-- of the elected members concurring that:
Section 1 . The base bid submitted by The McDaniel's Construction Corp. in the amount
of $478,840.00 and the bid alternates submitted by The McDaniel's Construction Corp.
consisting of bid alternate #4 in the amount of $7,200; bid alternate #5 in the amount of
#1,200; and bid alternate #6 in the amount of $1,900 are hereby accepted.
Section 2. The City Manager is hereby authorized to enter into a contract for said project
as specified within the bid proposal and the City's bid documents on file in the Division
of Parks & Open Space.
Section 3 . This Resolution shall take effect and be in force upon passage in accordance
with Section 4.04(a) of the Revised Charter.
Passed this IfflPi _ day of 2008.
Mayor - Presiding Officer
ATTEST:
62�
Clerk of Council
CITY OF DUBLIN-
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017 -1090
Phone: 614 - 410 -4400 • Fax: 614 - 410 -4490
TO: Members of Dublin City Council
FROM: Jane S. Brautigam, City Manager„ S 13
DATE: July 31, 2008
INITIATED BY: Fred Hahn, Director of Parks & Open Space
RE: Resolution 52 -08, Grounds of Remembrance Rebid
Memo
Summary
On Tuesday, July 29, 2008 the bids were opened for the Grounds of Remembrance project. The publicly
announced estimate for the base bid for this project was $470,000.
Four (4) bids were received:
This project consists of an entry sign, copper clad loggia, a memory wall, dedication wall, walking path
and associated site work. Complete construction details are available for review in the Council Planning
room.
The bid alternates include the following:
#1 — (Deleted prior to bidding)
#2 - Dedication Wall: Substitution of concrete letter casting for five -inch high cast bronze lettering
#3 - Dedication Wall: Delete concrete letter casting. Add limestone facing with engraved lettering
#4 - Dedication Wall: Delete board- formed concrete wall. Substitute with limestone cladding with
engraved lettering
#5 - Revise grading and lengthen path
#6 — Add Stabilizer additive to all crushed stone paving
As part of the base bid of this construction project, the needed storm sewer extension associated with the
Indian Run Elementary public parking lot was included. The cost of this improvement is $38,000.
This scope of construction cost is in addition to the $191,144 that the City has contracted directly with a
vendor for the bronze guiderail and installation, bronze poem wall, and ADA rail and installation. Below
is an excerpt from the July l 2008 Council update memo regarding the status of fundraising activities.
Fundraising Efforts as reported July I, 2008
We are pleased to report that fundraising efforts continue to be positive. Our four focus areas
have been Major Gifts, the Patron's Sycamore Grove, the Veterans Dedication Stones and Gifts
from the Heart. Here's a breakdown of our fundraising effort.
Base Bid
Bid Alt. #2
Bid Alt. #3
Bid Alt. #4
Bid Alt. #5
Bid Alt. #6
The Righter Co., Inc.
$514,500.00
$6,000.00
$21,000.00
$18,000.00
$3,000.00
$10,000.00
The Robertson Company
$547,900.00
$4,730.00
$18,850.00
$17,900.00
$3,080.00
$ 8,874.00
The Stonehenge Company
$498,898.00
$3,040.00
$ 5,276.00
$ 9,371.00
$1,310.00
$ 8,050.00
The McDaniel's Construction Corp $478,840.00
($ 450.00)
$ 1,245.00
$ 7,200.00
$1,200.00
$ 1,900.00
This project consists of an entry sign, copper clad loggia, a memory wall, dedication wall, walking path
and associated site work. Complete construction details are available for review in the Council Planning
room.
The bid alternates include the following:
#1 — (Deleted prior to bidding)
#2 - Dedication Wall: Substitution of concrete letter casting for five -inch high cast bronze lettering
#3 - Dedication Wall: Delete concrete letter casting. Add limestone facing with engraved lettering
#4 - Dedication Wall: Delete board- formed concrete wall. Substitute with limestone cladding with
engraved lettering
#5 - Revise grading and lengthen path
#6 — Add Stabilizer additive to all crushed stone paving
As part of the base bid of this construction project, the needed storm sewer extension associated with the
Indian Run Elementary public parking lot was included. The cost of this improvement is $38,000.
This scope of construction cost is in addition to the $191,144 that the City has contracted directly with a
vendor for the bronze guiderail and installation, bronze poem wall, and ADA rail and installation. Below
is an excerpt from the July l 2008 Council update memo regarding the status of fundraising activities.
Fundraising Efforts as reported July I, 2008
We are pleased to report that fundraising efforts continue to be positive. Our four focus areas
have been Major Gifts, the Patron's Sycamore Grove, the Veterans Dedication Stones and Gifts
from the Heart. Here's a breakdown of our fundraising effort.
Memo to Council re Res. 52 -08 — Grounds of Remembrance
July 31, 2008
Page Two
" Patron's Sycamore Grove. There are 25 sycarnore trees available in the grove. Gifts of
$15,000 or greater will be recognized with a plaque at the base of the trees. Current Patron
Sycanwre Grove Donors are: the Dublin Foundation; The Len Irunke Family; the idenzorial
Tournament; Nationwide; OCLC; Time Warner Cable, Mid -Ohio Division; Washington
Township.
" Veterans Dedication Stones. There are 500 Veterans Dedication Stones available for $300
each. There are two options for copy on the stones. Option. #1 - veterans name, rank, branch,
years of service and KIA if applicable. Option #2 — a. message of gratitude such as "We thank
our veterans for their service." We are launching this effort on Independence Day.
",,:, Gifts front the Heart. Our commun.i.ty is ,, generous conunundty. Without an. official
campaign, more than $62,000 have been raised and we are confident that the Dublin con nu pity
will help as meet, or even. exceed this goad. We plan to re- launch. this effort within the next six
weeks.
Recommendation
Staff recommends adoption of Resolution 52 -08, accepting The McDaniel's Construction Corp's bid of
$478,840.00. Staff is also recommending the acceptance of bid alternate #4 in the amount of $7,200, bid
alternate #5 in the amount of $1,200 and bid alternate #6 in the amount of $1,900.
The McDaniel's Construction Corp. has done work for the City of Dublin in the past and staff has found
their work to be most satisfactory.
Potential
Actual
Dublin. Q) Council
$250,000
$250,000
Cardinal Health Foundation
$150,000
$150,000
Patron's Sycamore Grove*
$375,000
$115,050
Veterans Dedication. Stones **
$150,000
$ 2,400
Gifts Lront the Heart * **
$100,000
$ 56,86
TOTAL
$1,025,000
$574,310
" Patron's Sycamore Grove. There are 25 sycarnore trees available in the grove. Gifts of
$15,000 or greater will be recognized with a plaque at the base of the trees. Current Patron
Sycanwre Grove Donors are: the Dublin Foundation; The Len Irunke Family; the idenzorial
Tournament; Nationwide; OCLC; Time Warner Cable, Mid -Ohio Division; Washington
Township.
" Veterans Dedication Stones. There are 500 Veterans Dedication Stones available for $300
each. There are two options for copy on the stones. Option. #1 - veterans name, rank, branch,
years of service and KIA if applicable. Option #2 — a. message of gratitude such as "We thank
our veterans for their service." We are launching this effort on Independence Day.
",,:, Gifts front the Heart. Our commun.i.ty is ,, generous conunundty. Without an. official
campaign, more than $62,000 have been raised and we are confident that the Dublin con nu pity
will help as meet, or even. exceed this goad. We plan to re- launch. this effort within the next six
weeks.
Recommendation
Staff recommends adoption of Resolution 52 -08, accepting The McDaniel's Construction Corp's bid of
$478,840.00. Staff is also recommending the acceptance of bid alternate #4 in the amount of $7,200, bid
alternate #5 in the amount of $1,200 and bid alternate #6 in the amount of $1,900.
The McDaniel's Construction Corp. has done work for the City of Dublin in the past and staff has found
their work to be most satisfactory.
Bid Opening Results for
GROUNDS OF REMEMBRANCE -rebid
Bids opened: Thursday, May 29, 2008
Bidders
Base Bid_ as Read
Alternate #2
Alternate #3
Alternate #4
_Alternate #5,
Alternate #6 _ _Corrected Bid _
The McDaniel's Construction
$478,840.00
($450.00)
$1,245.00
$7,200.00
$1,200.00
$1,900.00
The Righter Co., Inc.
$514,500.00
$6,000.00
$21,000.00
$18,000.00
$3,000.00
$10,000.00
Robertson Construction Services, Inc.
$547,900.00
$4,730.00
$18,850.00
$17,900.00
$3,080.00
$8,874.00
The Stonehenge Company
$498,898.00
$3,040.00
$5,276.00
$9,371.00
$1,310.00
$8,050.00
Number of Bidders:4