Resolution 56-11RECORD OF RESOLUTIONS
Inc.. F., No. 30045
Resolution No
56 -11
Passed
20
A RESOLUTION ACCEPTING THE LOWEST AND BEST
BID FOR THE COIC SANITARY SEWER EXTENSION
PHASE 2 PROJECT
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Revised Charter and Chapter 37 of the
Dublin Code for the Central Ohio Innovation Center (COIC) Sanitary Sewer Extension,
Phase 2 project; and
WHEREAS, on October 25, 2011, one (1) bid was received for the COIC Sanitary
Sewer Extension, Phase 2 project; and
WHEREAS, Council has determined that the bid submitted by George J. Igel &
Company, Inc. constitutes the lowest and best bid.
7 0W HEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
of its elected members concurring, that:
Section 1. The bid submitted by George J. Igel & Company, Inc. in the total
amount of $697,719.50 (corrected bid for Alternate 3) is accepted.
Sect ion 2. The City Manager is hereby authorized to enter into contracts with
George J. Igel & Company, Inc. for performance and completion of the COIC Sanitary
Sewer Extension Phase 2 project pursuant to the Advertisement, Proposal and
Contract Documents for said project on file in the office of the City Engineer.
Section 3. This Resolution shall take effect and be in force on the earliest date
permitted by law.
Passed this l qtA day of Q UiC,4� &l— 2011.
Mayor - Pr i ing Officer
ATTEST:
Clerk of Council
I hereby certify that copies of this Ordinance/
Resolution were posted in the City of Dublin
in accordance with Section 4.12(a) of the
Revised Charter of the City of Dublin.
D,e uty Clerk of Council, Dublin, Ohio
Office of the City Manager
City of Dublin Pho n ne: 614!410a 00 Faax:b614 --410 -4490 1090
Memo
To: Members of Dublin City Council
From: Marsha I. Grigsby, City Manager
Date: November 10, 2011
Initiated By: Paul A. Hammersmith, PE, Director of Engineering /City Engineer
Barbara Cox, PE, Engineering Manager — Development
Todd Garwick, PE, Civil Engineer
Re: Resolution 56 -11— Bid for COIC Sanitary Sewer Extension Phase 2
Summary
On October 25, 2011, one bid was received, publicly opened and read for the Central Ohio
Innovation Center (COIC) Sanitary Sewer Extension Phase 2 project. The Engineer's estimate was
$715,000. The George J. Igel & Company, Inc. submitted the lowest and best bid of $697,719.50
(Alternate 3).
Engineering issued approximately 27 plan sets during the bidding process but suspect the required
completion date limited the number of responses (December 18, 2011 for the sewer installation
and April 18, 2012 for the surface restoration work). This sewer extension is the last piece of
construction for the certification of the two development sites via the Ohio Department of
Development's Job Ready Sites (JRS) grant program. These dates were set based on the
requirements of the JRS grant. With the certification from the state, the City will receive the
remaining grant dollars, $58,960 from the total grant of $1,965,340.
A summary of the bid is listed below.
Bidder
Bid as Read
Bid as Read
Over ( +) or under ( -) Engineers
Estimate
Corrected
Bid
George J. Igel & Company, Inc.:
Alternate 1
$714,536.50
-0.06%
$714,516.50
Alternate 2
$687,969.50
-3.87%
$687,949.50
Alternate 3
$697,739.50
-2.41%
$697,719.50
Alternate 4
$697,764.50
-2.41%
$697,744.50
Alternate 5
$704,466.50
-1.47%
$704,446.50
Alternate 6
$714,561.50
-0.06%
$714,541.50
Staff has thoroughly reviewed the George J. Igel & Company, Inc. bid. Previous experience with
George J. Igel & Company, Inc. has been favorable, including these recent projects: 2008 -2010
Stormwater Maintenance Program, Shamrock Boulevard extension, and Hospital Drive
construction.
Memo re. Resolution 56 -11 — Bid — COIC Sanitary Sewer Phase 2
November 10, 2011
Page 2 of 2
The bids requested for the six alternates were based on different combinations for the pipe
material. Alternate 3 was selected, which includes the 21 -inch pipe as A -2000 (polyvinyl pipe) and
the 18 -inch as HDPP (high density polypropolene pipe) material. Staff desires to install these pipe
materials to gain familiarity with their installation and long -term performance. They are both
approved materials for sanitary sewer installations by the City of Columbus. For reference,
Alternate 6 had the City's traditional pipe material (polyvinyl chloride SDR 35) for both pipe sizes
and is more expensive. Staff believes the materials proposed in Alternate 3 provide the most
appropriate and cost effective combination for this project.
During this project, staff anticipates periodic closures of Cosgray Road and Fishel Drive North from
November 15, 2011 until December 18, 2011. The detour route to Eiterman Road will be posted
on both SR 161 and Shier Rings Road.
The 2011 budgeted capital improvement funds for construction of this project are $360,000
(ES0601). The Engineer's estimate was increased above this budgeted amount due to several
factors: additional pipe length added due to alignment changes, two borings under South Fork
Indian Run added due to alignment changes, requirement of Franklin County for compacted
density backfill along their roadways ( Cosgray Road and Fishel Drive North), and significant
maintenance of traffic control.
For Council reference and review, a reduced set of project construction drawings has been placed
in the Council Planning Room.
Recommendation
Staff recommends approval of Resolution 56 -11, accepting the bid of George J. Igel & Company,
Inc. in the amount of $697,719.50 and authorizing the City Manager to enter into a contract with
George 1. Igel & Company, Inc. for this project.