Resolution 48-11RECORD OF RESOLUTIONS
Blank, Inc., Fonn No. 30045
Resolution No.
48 -11
Passed 20
A RESOLUTION DECLARING CERTAIN CITY -OWNED
PROPERTY AS SURPLUS AND AUTHORIZING THE CITY
MANAGER TO DISPOSE OF SAID PROPERTY IN ACCORDANCE
WITH SECTION 37.08 OF THE DUBLIN CODIFIED ORDINANCES
WHEREAS, the City of Dublin possesses certain equipment assets used in the performance of
its daily operations; and
WHEREAS, these equipment assets have reached the end of their useful life for City
purposes; and
WHEREAS, it has been determined that the City should maximize the return on investment
by selling these assets; and
WHEREAS, it has been determined that intemet auction is a method through which the City
may wish to dispose of these assets; and
WHEREAS, the City has selected GovDeals as the vendor to implement an intemet auction.
NOW, TI]EREFORE, BE IT RESOLVED by the Council of the City of Dublin, State of
Ohio, ( of the elected members concurring that:
Section 1. The City Manager is hereby authorized to dispose of personal property, fleet
and equipment assets that have been declared as surplus through the use of internet auction.
Section 2. This auction will be conducted using a third -party contractor, namely:
GovDeals, www.GovDeals.com
Robert DeBardelaben, President
5907 Carmichael Place
Montgomery, AL 36117
Telephone No. (800) 613 -0156
The contract outlining the specifics of the terms and conditions under which this contractor
will carry out this service to the City can be made available upon request to the Department of
Finance.
Section 3. The Council of the City of Dublin hereby declares the property listed in Exhibit
"A" as surplus and authorizes the City Manger to dispose of said property in a manner
consistent with Section 37.08 of the Dublin Codified Ordinances.
Section 4. This Resolution shall take effect and be in force upon passage in accordance with
Section 4.04(a) of the Revised Charter.
Passed this day of eJ 2011.
Mayor - od g Officer
ATTEST:
C - 1 (2
Clerk of Council
Office of the City Manager
5200 Emerald Parkway
Dublin, Ohio 43017 -1090
MY OF DUBLIN Phone: 614- 410 -4401 x Fax: 614 - 410 -4900 Memo
To: Members of Dublin City Council
From: Marsha I. Grigsby, City Manager t
Date: September 22, 2011
Initiated By: Bryan K. Thurman, Deputy Director of Finance
Re: Resolution 48 -11 - Disposal of City-Owned Property (Vehicles)
Summary
Section 37.08 of the Dublin Codified Ordinance requires City Council authorization for
disposal of all motor vehicles or other property valued at $5,000 or above. As Council is aware,
a replacement schedule for vehicles is indentified as part of the Capital Improvements Program
(CIP). Prior to taking vehicles out of service, an evaluation is completed as to current condition
and maintenance history. If, after the evaluation, the vehicle is determined to have had minimal
maintenance costs and staff believes the vehicle provides continued value to the City, the
vehicle will be maintained as part of the City's fleet and the replacement schedule will be
modified.
Resolution 48 -11 authorizes the City Manager to dispose of certain vehicles that are no longer
in service. These vehicles will be sold by internet auction, as authorized by Section 37.08 of the
Dublin Code. Upon approval of this resolution, bidding will open as soon as practicable after
September 26, 2011 and will remain open the required minimum of two weeks. This
information will be posted on the City of Dublin website at www.GovDeals.com Under the
terms of the City's agreement with GovDeals, the City will pay a commission to GovDeals of
7.5% of sale proceeds; however, the City will incur no cost unless the items are sold. The
GovDeals site is well known among public entities and will provide a broad pool of prospective
buyers for city surplus items.
Recommendation
Staff recommends adoption of Resolution 48 -11 at the September 26, 2011 Council meeting.
Res. 48 -11 -Exhibit
Year
Serial Number
Make & Model
Asset #
Dept.
Mileage
Reason for Selling
1998
1 B7HC16Y7WS683342
1998 Dodge Ram
1500
4810
Grounds
158252
Needs complete brake system. Replaced with CNG vehicle.
1999
1 FTPF27L5XNB76564
Ford F250
4938
Facilities
125821
Cracked manifold, alternator needs replaced. Replaced with
CNG vehicle.
1999
1 FTPF27L3XNB76563
Ford F250
4944
Grounds
112223
Needs complete brake system. Replaced with CNG vehicle.
2007
2FAFP71 W47x102484
Ford Crown Victoria
1710
Police
102991
Front line vehicle. Replaced with vehicle #11110.
2003
2FAFP71 W43X132126
Ford Crown Victoria
1323
Police
106227
Front line vehicle #10829 replaced with vehicle #11129.
Replaced older CEU vehicle #1323 with vehicle #10829.
1996
LV5400E651765
1996 John Deere
5400 tractor
8025
Grounds
2656
Hours
Replaced older tractor with #81151
1995
LV 5400E442246
1996 John Deere
5400 tractor
8023
Grounds
2293
Hours
Replaced older tractor with #81125
1989
CH1050S022012
1989 John Deere
Model 1050
8002
Grounds
1533
Hours
Older tractor not needed. Will not be replaced.
1998
1FTRF2713WNCO3428
Ford F250
4841
Grounds
58854
Transmission bad. Will be replaced with CNG vehicle