Resolution 44-11RECORD OF RESOLUTIONS
Forth No. 300x5
Resolution No.
44 -11
Passed 20
A RESOLUTION AMENDING THE DUBLIN
CITY COUNCIL RULES OF ORDER TO
PROVIDE FOR A CONSENT AGENDA
WHEREAS, consent agendas are often used to expedite meeting agendas; and
WHEREAS, routine items and/or non - controversial items that generally do not
warrant discussion are typically included on a consent agenda; and
WHEREAS, consent agenda items are voted upon with one motion, improving
meeting efficiency and allowing a legislative body to focus their time and attention on
the major policy and legislative matters scheduled for the regular portion of their
agenda; and
WHEREAS, any one member of Council can request that an item be removed from
the consent agenda and scheduled for further discussion on the regular agenda.
NOW, THEREFORE, BE IT RESOLVED by Council of the City of Dublin, State
of Ohio, _V_ of the elected members concurring that:
Section 1. Section 8 of the Council Rules of Order is hereby revised as follows:
The order of any regular or alternate meeting shall be as follows:
1. Call to Order
2. Executive Session, if necessary
3. Pledge of Allegiance
4. Roll Call
5. Proclamations /Special Recognition
6. Citizen Comments
7. Consent Agenda
a. Action of Minutes of previous meeting(s)
b. Correspondence
c. First reading of routine ordinances
d. Routine resolutions
e. Other administrative matters
8. Legislation
a. Tabled/postponed legislation
b. Public hearings /second readings /vote on ordinances
c. First reading of non - routine ordinances
d. Non - routine resolutions
9. Other Business
10. Council Committee Reports /Council Roundtable
11. Executive Session, if necessary
12. Adjournment
Section 2 . Section 11.01 of the Council Rules of Order is hereby revised as follows:
11.01. The introduction, passage and amendment of ordinances and resolutions shall
be governed by Article IV of the Charter and these Rules of Order. A consent agenda
may be used where routine or noncontroversial items are organized apart from the rest
of the agenda and approved as a group. Items are proposed for the consent agenda by
the City Manager and Clerk of Council. Upon request of any Council Member, an
item will be removed from the consent agenda and scheduled for consideration under
the regular order of business.
RECORD OF RESOLUTIONS
Im.. form No. 300 a5
Resolution No. 44 -11 Passed Page 2 20
Section 3 . Section 11.13 of the Council Rules of Order is hereby revised as follows:
11.13. Questions Without Debate — The following questions shall be considered
without debate:
1. to adjourn
2. to lie on the table
3. to take from the table
4. all questions relating to priority
5. to approve all items on the consent agenda
Section 4 . This amendment shall be submitted and read to Council at the August 22,
2011 meeting and acted upon by Council at the September 12, 2011 Council meeting,
in accordance with the Section 2.04 of the Council Rules of Order.
Section 5. This Resolution shall be effective upon passage, in accordance with
Section 4.04(a) of the Revised Charter.
Passed this Ud4 day of 2011.
Officer
ATTEST:
C,�
Clerk of Council
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017
Phone: 614- 410 -4400 • Fax: 614 - 410 -4490
CITY OF DUBLIN
To: Members of Dublin City Council
From: Marsha I. Grigsby, City Manager ��
Date: September 8, 2011
Initiated By: Jennifer Readler, Assistant Law Director
Anne Clarke, Clerk of Council
Re: Resolution 44 -11 - Amendments to Council Rules of Order
Memo
Summary
Section 2.04 of the Council Rules of Order outlines the process for an amendment to the Rules,
requiring submission of an amendment to Council at the meeting preceding the one at which it is
acted upon. Attached is Resolution 44 -1, amending the Council Rules of Order to provide for the use
of a consent agenda by Council to handle routine and administrative items.
The proposed changes are as follows:
Section 8 (Order of Business) has been revised to include a consent agenda for items such as
acceptance of minutes; correspondence; introduction/first reading of ordinances; introduction and
vote on resolutions related to non - controversial, routine matters; and administrative items, such as
acceptance of final plats. We have also reordered the executive session from the last item on the
Council agenda to the second item, consistent with the practice of Council over the past year.
Sections 11.01 (Legislative Procedure) and 11.13 (Question Without Debate) have been revised to
accommodate a consent agenda. The amendment to Section 11.01 provides that upon request of any
Council Member, an item will be removed from the consent agenda and scheduled for discussion
under the regular order of business. Section 11.13 has been amended to clarify that the motion to
approve items on the consent agenda is not subject to debate. (Prior to considering a motion to
approve the consent agenda, Council has the opportunity to remove items from the consent agenda, if
desired.)
Update
In follow -up to discussion on August 22, some minor clarifications were made to the items listed on
the consent agenda and on the legislation portion of the regular agenda. First readings of routine
ordinances will be considered under the consent agenda. First readings of non - routine ordinances
will be considered under the Legislation portion of the regular agenda. Routine resolutions will be
considered and voted upon as part of the consent agenda. Non - routine resolutions and second
readings /public hearings of ordinances will be considered and voted upon as part of the Legislation
portion of the regular agenda.
Recommendation
Staff recommends adoption of Resolution 44 -11 at the September 12, 2011 Council meeting.
If you have questions, please contact Jennifer Readler or Anne Clarke.
44 -11
A RESOLUTION AMENDING THE DUBLIN
CITY COUNCIL RULES OF ORDER TO
PROVIDE FOR A CONSENT AGENDA
WHEREAS, consent agendas are often used to expedite meeting agendas; and
WHEREAS, routine items and/or non - controversial items that generally do not
warrant discussion are typically included on a consent agenda, and
WHEREAS, consent agenda items are voted upon with one motion, improving
meeting efficiency and allowing a legislative body to focus their time and attention on
the major policy and legislative matters scheduled for the regular portion of their
agenda, and
WHEREAS, any one member of Council can request that an item be removed from
the consent agenda and scheduled for further discussion on the regular agenda.
NOW, THEREFORE, BE IT RESOLVED by Council of the City of Dublin, State
of Ohio, of the elected members concurring that:
Section 1. Section 8 of the Council Rules of Order is hereby revised as follows:
The order of any regular or alternate meeting shall be as follows:
L Call to Order
2. Executive Session, if necessary
3. Pledge of Allegiance
4. Roll Call
F-- Ger�espet�lense
7. Proclamations /Special Recognition
8. Citizen Comments
9. Consent Agenda
• Action of Minutes of previous meeting(s)
• Correspondence
• First reading of routine ordinances
• Routine resolutions
• Other administrative matters
10. Legislation
• Tabled /postponed legislation
• Public hearing/second reading/vote on ordinances
S AP ,...,4 reading ,.F,. «,l: «.. «,.,... � «,... ,.l..t: ,.....
• First reading of non - routine ordinances
• Non - routine resolutions
11. Other Business
12. Council Committee Reports /Council Roundtable
13. Executive Session, if necessary
14. Adjournment
15. &Eeet4ike Session, if neeessaf�
Section 2 . Section 11.01 of the Council Rules of Order is hereby revised as follows:
11.01. The introduction, passage and amendment of ordinances and resolutions shall
be governed by Article IV of the Charter and these Rules of Order. A consent agenda
may be used where routine or noncontroversial items are organized apart from the rest
of the agenda and approved as a group. Items are proposed for the consent agenda by
the City Manager and Clerk of Council. Upon request of any Council Member, an
44 -11
Page 2
item will be removed from the consent agenda and scheduled for consideration under
the regular order of business.
Section 3 . Section 11.13 of the Council Rules of Order is hereby revised as follows:
11.13. Questions Without Debate — The following questions shall be considered
without debate:
1. to adjourn
2. to lie on the table
3. to take from the table
4. all questions relating to priority
5. to approve all items on the consent agenda
Section 4 . This amendment shall be submitted and read to Council at the August 22,
2011 meeting and acted upon by Council at the September 12, 2011 Council meeting,
in accordance with the Section 2.04 of the Council Rules of Order.
Section 5. This Resolution shall be effective upon passage, in accordance with
Section 4.04(a) of the Revised Charter.
Passed this day of 1 2011.
Mayor — Presiding Officer
ATTEST:
Clerk of Council