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Home My WebLink AboutResolution 42-11RECORD OF RESOLUTIONS Dayton legal Blank, Inc.. Fonn No. 300 Resolution No. 42 -11 Passed 20 A RESOLUTION ACCEPTING THE LOWEST AND BEST BID FOR THE BALLANTRAE SECTION 9 12 -INCH WATER MAIN, THE DUBLIN AND GLICK ROAD 12 -INCH WATER MAIN, AND THE EMERALD PARKWAY— CARDINAL HEALTH 8 -INCH WATER MAIN IMPROVEMENTS PROJECT WHEREAS, the City desires to improve the water distribution system for improved levels of service for domestic service and fire protection; and WHEREAS, formal advertising and competitive bidding procedures have been conducted, pursuant to Section 8.04 of the Revised Charter and Chapter 37 of the Dublin Codified Ordinances, for the Ballantrae Section 9 12 -inch water main, the Dublin and Glick Road 12 -inch water main, and the Emerald Parkway — Cardinal Health 8 -inch water main improvements project; and WHEREAS, Council has determined that the bid submitted by the Come Construction Company constitutes the lowest and best bid. N(M, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, _/ of its elected members concurring, that: Section 1. The bid submitted by the Conie Construction Company in the total amount of $785,912.25 is hereby accepted. Section 2 . The City Manager is hereby authorized to enter into contracts with the Conie Construction Company for performance and completion of the Ballantrae Section 9 12 -inch water main, the Dublin and Glick Road 12 -inch water main, and the Emerald Parkway — Cardinal Health 8 -inch water main improvements project pursuant to the Advertisement, Proposal and Contract Documents for said project on file in the office of the City Engineer. Section 3. This Resolution shall take effect and be in force on the earliest date permitted by law. Passed this �a day of 2011. Mayor - Presi i g Officer ATTEST: Clerk of Council CITY OF DUBLIN_ Office of the City Manager 5200 Emerald Parkway • Dublin, OH 43017 -1090 Phone: 614 - 410 -4400 • Fax: 614 -410 -4490 To: Members of Dublin City Council From: Marsha I. Grigsby, City Manager `i 4� Date: August 18, 2011 Initiated By: Paul A. Hammersmith, P.E., Director of Engineering/City Engineer Barbara Cox, P.E., Engineering Manager — Development Todd Garwick, P.E., Civil Engineer Memo Re: Resolution 42 -11— Bid Acceptance— Water Mains for Ballantrae Section 9; Dublin and Glick Road; Emerald Parkway — Cardinal Health Background On August 10, 2011 five (5) bids were received, publicly opened and read for Ballantrae Section 9 12 -inch water main, the Dublin and Glick Road 12 -inch water main, and the Emerald Parkway — Cardinal Health — 8 -inch water main improvements. Staff has reviewed all bids. The Engineer's estimate was $820,000.00. The Conie Construction Company submitted the lowest and best bid of $785,912.25. A summary of the bids is listed below. Bidder Bid as Read Bid as Read Over ( <)or Under( -) Engineers Estinate Corrected Bid Conie Construction Company $785,912.25 -4.2% George J. Igel & Company, Inc. $795,989.00 -2.9% Trucco Construction Company $864,982.70 5.5% Danbert Inc. $893,708.30 9.0% Thompson Concrete $897,809.90 9.5% Staff has thoroughly reviewed the Conie Construction Company bid. While they have not done any recent capital improvement projects for Dublin, the Conie Construction Company has favorable recommendations from the cities of Gahanna, Bexley and Columbus (Division of Power and Water). Staff has also had satisfactory past experience with the Conie Construction Company on public improvements in residential neighborhoods (which includes waterline installations), including many of the early sections of Muirfeld Village. The following describes each component of the project and the sources of funding: The Ballantrae Section 9 12 -inch water main is needed to improve service to southwest Dublin from the Darree Fields water tower. It will be funded by the Water fund and was budgeted at $170,0000 (EW1501) in 2015 of the 2011 -2015 Capital Improvements Program (CIP). The City will be reimbursed for this work by the Edwards Golf Communities, LLC per the Infrastructure Agreement approved by Council with Resolution 07 -11 on February 28, 2011. The reimbursement amount is to be based on the bid amount less 15% (for Memo re. Resolution 42 -11 — Bids for Water Main Improvements August 18, 2011 Page 2 of 2 prevailing wages). The Conic Construction Company's bid includes $200,202 for this work. This will equate to a reimbursement of $174,088.70. This payment will be due within thirty days of City Council approval of the Final Plat for the final phase of Ballantrae, Section 9 or by December 31, 2013, whichever comes first. The Dublin and Glick Road 12 -inch water main is needed to provide the water to the Dublin Road water tower and create an additional loop in the distribution system. Of the $2,700,000 of the funds programmed in the current CIP with project EW 1201 for the Dublin Road Water Tower, approximately $447,500 is for the cost of this water main connection. The cost for this work in the Conie Construction Company bid is $468,716.25. The 8 -inch extension from Emerald Parkway, through the high school property and to the end of Forest Run Drive is needed to provide a looped, redundant system for the area around Coffman High School. This project will be funded by the McKitrick TIF fund, which has adequate funds. The Conic Construction Company's bid included a cost of $116,994.00 for this work. Staff anticipates no traffic interruptions with the Ballantrae project. The work will be in the area of a future phase of Ballantrae and is to be performed between September 6, 2011 and October 31, 2011. The Emerald Parkway work requires disruption of both the schools property and the southern end of Forest Run Drive. Staff has secured the appropriate easements for this work. Notification will be provided to the impacted residents of Forest Run Drive prior to initiating work in this area. Also, staff has coordinated with the Schools regarding the time period to cause the least disruption to the practice fields. We have specified that the contractor is to do this work between October 31, 2011 and November 18, 2011. Minimal lane closures will be needed with the Dublin and Glick Road water main project. The contractor will be required to follow the approved maintenance of traffic plans. In accordance with the project specifications, this work is to be performed between September 6, 2011 and October 31, 2011. Staff has also contacted the Village of Shawnee Hills and obtained a right -of -way permit from them for the work along Dublin Road. Again, Engineering staff will work with Community Relations staff to keep immediately impacted residents and the general public informed regarding these projects. For Council reference and review, a reduced set of project construction drawings has been placed in the Council Planning Room detailing the three components described above. Recommendation Staff recommends approval of Resolution 42 -11 at the August 22, 2011 Council meeting, accepting the lowest and best bid of the Conic Construction Company in the amount of $785,912.25 and authorizing the City Manager to enter into a contract with the Come Construction Company for this project. Waterh o nsion rojrct 'a z 9 Yi N W MNGi NTViP h � p N 1Z' proven mots Resolution 42 -11 Water main construction projects with The Conie Construction Company —/ Emerald Parkway to Forest Run Drive ✓ /rte 8 -inch Water main