Resolution 40-11RECORD OF RESOLUTIONS
Farts N.. 30015
Resolution No. 40 -1I
Passed 20
A RESOLUTION ACCEPTING THE LOWEST AND
BEST BID FOR THE BALLANTRAE SPRAY PARK
IMPROVEMENTS PROJECT, AND AUTHORIZING
THE CITY MANAGER TO ENTER INTO A
CONTRACT FOR SAID SERVICES.
WHEREAS, formal advertising and competitive bidding procedures have been
conducted pursuant to Section 8.04 of the Revised Charter for the Ballantrae Srpay
Park Improvements Project; and
WHEREAS, Council has determined that the bid submitted by Thomas & Marker
Construction in the amount of $546,200 constitutes the lowest and best bid; and
WHEREAS, this is an approved 2011 Capital Improvements Project.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
State of Ohio, 27— of the elected members concurring, that:
Section 1 . The base bid in the amount of $546,200 submitted by Thomas & Marker
Construction is hereby accepted.
Section 2 . The City Manager is hereby authorized to enter into a contract for said
project as specified within the bid proposal and the City's bid documents on file in the
Division of Parks & Open Space.
Section 3 . This Resolution shall take effect and be in force upon passage in
accordance with Section 4.04(a) of the Revised Charter.
Passed this RIhd day of 2011
Mayor — Pre 'd ng Officer
Attest:
Clerk of Council
CrfY OF DUBLIN_
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017 -1090
Phone: 614- 410 -4400 • Fax: 614 - 410 -4490
To: Members of Dublin City Council
From: Marsha I. Grigsby, City Manager \t
Date: August 18, 2011
Initiated By: Fred Hahn, Director of Parks & Open Space
Re: Resolution 40 -11 - Ballantrae Spray Park Improvements
Background
Memo
As discussed at the August I City Council meeting, on July 20, 2011 bids were open for the
Ballantrae Spray Park Improvements Project. There were two bids received - one from Thomas &
Marker Construction in the amount of $546,200 and one from Doll Layman LTD in the amount of
$627,000. The project was originally budgeted in the CIP at $250,000 and was revised to $362,000,
based upon the updated construction estimate. This revised estimate was shared with Council at the
May 9 1h Council meeting. After the May Council meeting, additional changes to the plans coupled
with revised construction estimates set the publicly announced bid estimate at $425,000.
This project will provide the necessary improvements to the mechanical units of the spray park that
will both meet the design criteria dictated by the State of Ohio as well as provide a system that
eliminates much of the operating issues we are currently experiencing.
Staff, design consultants and the contractor will continue to work towards indentifying measures to
reduce the cost of the project. Staff believes that some cost reductions will occur. Complete
construction details are available for review in the Council Planning room.
Because this project is behind schedule, the previously announced closure date for the spray park of
August 1, 2011 is no longer valid. The spray park will remain open through Labor Day weekend
with construction to occur soon thereafter.
Recommendation
Staff is recommending adoption of Resolution 40 -11, accepting Thomas & Marker Construction's
base bid of $546,200. Staff has completed reference checks on Thomas & Marker Construction and
references have been most favorable.
Attachment: Memo of July 28, 2011
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017 -1090
CITY OF DUBLIN_ Phone: 614 - 410 -4400 • Fax: 614 - 410 -4490 Memo
To: Members of Dublin City Council
From: Marsha I. Grigsby, City Manager ��
Date: July 28, 2011
Initiated By: Fred Hahn, Director of Parks & Open Space
Re: Ballantrae Spray Park Bid Update
Background
On July 20, 2011 bids were opened for the Ballantrae Spray Park Improvements Project. There were
two bids received -- one from Thomas & Marker Construction in the amount of $546,200 and one
from Doll Layman LTD in the amount of $627,000. The project was originally budgeted in the CIP
at $250,000 and was revised to $362,000, based upon the updated construction estimate. This
revised estimate was shared with Council at the May 9 °i Council meeting (memo attached). After
the May Council meeting, additional changes to the plans, coupled with revised construction
estimates, set the publicly announced bid estimate at $425,000.
The project components are almost entirely mechanical. Unlike most park projects, this project has
very little in terms of aesthetics or design components that could be eliminated or completed at a
later date. The design must achieve the criteria outlined by the State of Ohio Board of Health as
well as state and local building codes. The two firms that bid the project are both experienced in
water treatment facilities.
In working with the low bidder and the design consultants, some potential cost saving treasures are
being explored. However, even if these measures are deemed viable, the project will need a budget
of approximately $500,000 for implementation. Staff will continue to work with the design
consultants to identify any cost saving measures.
Given this project is necessary in order to meet the state regulations and assure a safe environment
for the users, staff is planning on preparing legislation for the August 22, 2011 Council meeting
recommending a contract award to Thomas & Marker and accepting their bid of $546,200.
Because this project is behind schedule, the previously announced closure date of August 1, 2011 is
no longer valid. Currently, staff plans to keep the park open through Labor Day weekend in the
hope of construction occurring soon thereafter.
Recommendation
Information only. Staff will be available to respond to any questions at the August 1, 2011 Council
meeting.