Resolution 37-11RECORD OF RESOLUTIONS
Resolution No
37 -11
Passed . 20
A RESOLUTION ACCEPTING THE LOWEST AND
BEST BID FOR THE RIVERSIDE DRIVE PARK
PROJECT, AND AUTHORIZING THE CITY MANAGER
TO ENTER INTO A CONTRACT FOR SAID SERVICES.
WHEREAS, formal advertising and competitive bidding procedures have been
conducted pursuant to Section 8.04 of the Dublin Charter for the Riverside
Drive Park Project; and
WHEREAS, Council has determined that the base bid in the amount of
$337,680 and Bid Alternate #1 in the amount of $58.000 submitted by Janco
LLC constitute the lowest and best bid; and
WHEREAS, this is an approved 2011 Operating Budget project.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
State of Ohio,_ of the elected members concurring, that:
Section 1 . The base bid in the amount of $337,680 and Bid Alternate #1 in
the $58,0000 submitted by Janco LLC are hereby accepted.
Section 2 . The City Manager is hereby authorized to enter into a contract for
said project as specified within the bid proposal and the City's bid documents
on file in the Division of Parks & Open Space.
Section 3 . This Resolution shall take effect and be in force upon passage in
accordance with Section 4.04(a) of the Revised Charter.
Passed this !Sfi day of 2011
Mayor— esiding Officer
Attest:
Clerk of Council
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017 -1090
CITY OF DUBLIN- Phone: 614 - 410 -4400 • Fax: 614 -410 -4490 Memo
To: Members of Dublin City Council
From: Marsha I. Grigsby, City Manager V4W'6—
Date: July 28, 2011
Initiated By: Fred Hahn, Director of Parks & Open Space
Re: Resolution 37 -11 - Riverside Drive Park Project
Background
On Wednesday, July 13, 2011 bids were open for the Riverside Drive Park Project. Four bids were
received as follows:
The funds for this project are included in the CIP budget in the amount of $505,000. The base bid
estimate for this project was $450,000. The lowest and best bid was submitted by Janco LLC in the
amount of $337,680.
This project, once completed, will provide an entry drive, parking lot with some pervious pavement,
bike path, bike rack, gazebo, cross country path, foot bridges, overlook, pond restoration, and
associated site work. Complete construction details are available for review in the Council Planning
room.
A homeowners association meeting was held on July 14, 2010 in which the park design was
reviewed with concerns and questions discussed. The plans were then submitted to the Planning &
Zoning Commission for review and they were approved on March 10, 2011.
In addition to the base bid, staff is recommending acceptance of one bid alternate, which includes
three (3) six -foot trail loops. There are also owner - provided materials, including a gazebo and a bike
rack that adds approximately $39,900 to the project costs.
Recommendation
Staff is recommending adoption of Resolution 37 -11, accepting Janco LLC's base bid of $337,680
and the bid alternate #1 in the amount of $58,000 for a total amount of $395,680. Janco LLC has
done work for the City of Dublin and staff has found their work to be most satisfactory.
Base Bid
Bid Alternate #1
Columbus Asphalt Paving
$483,400.00
$78,000.00
Janco LLC
$337,680.00
$58,000.00
Jess Construction
$362,200.00
$68,800.00
Strawser Paving
$492,690.00
$74,850.00
The funds for this project are included in the CIP budget in the amount of $505,000. The base bid
estimate for this project was $450,000. The lowest and best bid was submitted by Janco LLC in the
amount of $337,680.
This project, once completed, will provide an entry drive, parking lot with some pervious pavement,
bike path, bike rack, gazebo, cross country path, foot bridges, overlook, pond restoration, and
associated site work. Complete construction details are available for review in the Council Planning
room.
A homeowners association meeting was held on July 14, 2010 in which the park design was
reviewed with concerns and questions discussed. The plans were then submitted to the Planning &
Zoning Commission for review and they were approved on March 10, 2011.
In addition to the base bid, staff is recommending acceptance of one bid alternate, which includes
three (3) six -foot trail loops. There are also owner - provided materials, including a gazebo and a bike
rack that adds approximately $39,900 to the project costs.
Recommendation
Staff is recommending adoption of Resolution 37 -11, accepting Janco LLC's base bid of $337,680
and the bid alternate #1 in the amount of $58,000 for a total amount of $395,680. Janco LLC has
done work for the City of Dublin and staff has found their work to be most satisfactory.