Resolution 36-11RECORD OF RESOLUTIONS
Dayton Legal Blank, Inc.. Fan, No. 3 45
Resolution No.
36 -11
20
Passed
A RESOLUTION ACCEPTING THE LOWEST AND
BEST BID FOR THE COMPRESSED NATURAL
GAS STATION EQUIPMENT PROJECT
WHEREAS, the City of Dublin is modifying its existing fueling facility to compress
and dispense natural gas as a vehicle fuel; and
WHEREAS, the City has been awarded a grant from the Department of Energy and
Clean Fuels Ohio to partially fund this project; and
WHEREAS, per the grant requirements, the City must purchase equipment to
compress and dispense natural gas as a vehicle fuel as part of the larger project to
develop a Natural Gas Station and convert certain City vehicles to operate on
Compressed Natural Gas; and
WHEREAS, the City has administered a public bid process in accordance with the
City's bidding rules and regulations and complied with the Department of Energy's
bidding regulations; and
WHEREAS, ANGI Energy System's (ANGI) bid to build and deliver the specified
equipment for $789,399.25 has been determined to be the lowest and best bid.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
of its elected members concurring, that:
Section 1. ANGI Energy System is hereby declared to be the lowest and best bidder
for the Compressed Natural Gas Station Equipment Project.
Section 2. The City Manager is hereby authorized to execute an agreement with
ANGI Energy Systems for $789,399.25 to build and deliver the equipment necessary
to compress and dispense natural gas as a vehicle fuel.
Section 3 . It is found and determined that all formal actions of the Council of the
City of Dublin concerning and relating to the passage of this Resolution were adopted
in an open forum of this Council and of any of its subcommittees in compliance with
all legal requirements, including Section 121.22 of the Ohio Revised Code.
Section 4. This Resolution shall be effective upon passage in accordance with
Section 4.04(a) of the Revised Charter.
Passed this ) day of 2011.
'
'ling O
ATTEST:
Clerk of Council
CITY OF DUBLIN_
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017 -1090
Phone: 614 - 4104400 • Fax: 614 - 4104490
To: Members of Dublin City Council
From: Marsha I. Grigsby, City Manager �
Date: July 1, 2011
Initiated By: Ronald L. Burns, Director of Streets and Utilities
Memo
Re: Resolution 36 -11 - Accepting the Lowest and Best Bid for the Compressed
Natural Gas Equipment Project
Summary
Resolution 36 -11 authorizes acceptance of the lowest and best bid for the equipment necessary to
compress and dispense natural gas as a vehicle fuel. The equipment consists of three fuel
dispensers (gas pumps), a two -stage natural gas compressor, a natural gas dryer and other related
components of the system.
Staff conducted a bid process in compliance with the Department of Energy grant requirements.
Two bids were received and opened on June 15, 2011. The estimated cost of this equipment was
$975,000. The bid results were as follows:
Vendor Bid Amount
ANGI Energy Systems $789,399.25
IMW $931,900.00
ANGI Energy Systems is a reputable company with extensive experience building and delivering
this type of equipment. Staff checked ANGI's references and found favorable results. The
City's consultant, Rob Adams of Marathon Technical Services conducted an analysis of the
technical components of ANGI's bid, and found those components to be responsive and
satisfactory.
Legal staff completed an analysis of both bids and found IMW's bid to be missing several
required bid forms. IMW's responsiveness issues notwithstanding, at more than $140,000 higher
than the ANGI bid, the IMW bid is not competitive.
Recommendation
Based upon the careful review of the ANGI bid conducted by staff, the design expert and
counsel, staff recommends that Council determine ANGI to be the lowest and best bidder for the
project and award the contract to ANGI. Staff therefore recommends City Council adoption of
Resolution 36 -11, authorizing the City Manager to enter into an agreement with ANGI Energy
Systems to supply the equipment described above.