Resolution 27-11RECORD OF RESOLUTIONS
Blank, Inc., Fonn No, 300x5
Resolution No.
27 -11
Passed
A RESOLUTION AUTHORIZING THE CITY
MANAGER TO ENTER INTO A CONTRACT
WITH DUBLIN CITY SCHOOLS FOR THE
SCHOOL RESOURCE OFFICER PROGRAM
WHEREAS, the City of Dublin and the Dublin City Schools formed a partnership in
1998 to provide the School Resource Officer Program to all middle schools and high
schools within the Dublin School District; and
WHEREAS, the City of Dublin and the Dublin City Schools have agreed to share in
the cost of providing the School Resource Officer Program within the Dublin School
District.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
State of Ohio, -4` of the elected members concurring that:
Section 1. The City Manager is hereby authorized to enter into a one -year contract
with the Dublin City Schools, commencing on July 16, 2011 and continuing through
July 15, 2012 to provide the services of School Resource Officers in accordance with
the terms of the contract, attached hereto as Exhibit "A."
Section 2. This Resolution is effective upon passage in accordance with Section
4.04(a) of the Revised Charter.
Passed this 11114 day of 2011.
ATTEST:
Clerk of Council
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I hereby certify that copies of this Ordinance/
Resolution were posted in the City of Dublin
in accordance with Section 4.12(a) of the
Revised Charter of the City of Dublin.
uty Clerk of Council, Dublin, Ohio
CITY OF DUBLIN_
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017 -1090
Phone: 614- 410 -4400 • Fax: 614 - 410 -4490
To: Members of Dublin City Council
From: Marsha I. Grigsby, City Manager `v�
Date: June 9, 2011
Initiated By: Heinz von Eckartsberg, Chief of Police
Memo
Re: Resolution 27 -11— Contract with Dublin City Schools for School Resource
Officers
Background
Since the 1998 -1999 school year, the City and the Dublin School District have partnered to share a
portion of the cost for providing full -time School Resource Officers (SROs) to the schools.
Dublin's Community Education Unit (CEU) provides a full -time SRO for each middle school (four)
and each high school (three), along with one officer who provides DARE instruction at the
elementary school level. In the current agreement with the Schools, the City pays the full cost of
three members of this unit, with the Schools and the City sharing equally in the cost for the
remaining five members of the unit. A breakdown of the costs is shown on pages two and three of
the attached contract.
Each year, the Schools and the City have renewed this one -year contract. The contract presented
for the 2011 -2012 school year includes a reimbursement from the Schools not to exceed
5257,295.60. The contract for the 2010 -2011 school year included a reimbursement from the
Schools not to exceed 5265,162.53. The 2011 -2012 decrease of the reimbursement is based upon
an adjustment in the health insurance benefit costs for the officers.
The Dublin Board of Education has scheduled the contract for their July 11 ` meeting agenda.
Recommendation
Staff recommends approval of Resolution 27 -11 at the June 13, 2011 Council meeting.
CONTRACT FOR THE PROVISION OF SCHOOL RESOURCE OFFICERS TO THE
DUBLIN CITY SCHOOLS BY THE CITY OF DUBLIN
THIS CONTRACT, entered into as of this day of 2011, by and between
the Dublin City Schools (hereinafter referred to as the "Dublin Schools ") and the City of Dublin
(hereinafter referred to as the "City ").
ARTICLE I — SCOPE OF SERVICES
The City agrees to provide services as specified in the School Resource Officer Manual to
include any and all addendums as agreed to by the City and the Dublin Schools.
ARTICLE II — TERM OF CONTRACT
This contract shall become effective immediately and shall be in effect until July 15, 2012. This
Contract may be extended upon mutual written agreement between the City and the Dublin
Schools.
ARTICLE III — DUBLIN SCHOOL RESPONSIBILITIES
The Dublin Schools shall accomplish the following:
1. Give prompt notice to the City whenever the Dublin Schools observes, or otherwise
becomes aware of any fault or deficit in the service or any non - conformance with this
contract.
2. The Dublin Schools shall designate a point of contact to represent the Dublin Schools on
a day -to -day basis and notify the City as to who shall serve at this point of contact. The
point of contact:
a. Shall have the ability to authorize the City to begin and terminate services.
b. Shall coordinate services with the City.
3. Shall monitor the contract to ensure full compliance with this contractual agreement.
4. Dublin Schools will provide for any costs associated with changes in curriculum or
programming initiated by the schools, which require materials to be purchased.
ARTICLE IV — CITY RESPONSIBILITIES
The City shall accomplish the following:
Execute the services as defined in Article I and within the designated time frame.
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2. Give prompt notice to the Dublin Schools whenever the City observes, or otherwise
becomes aware of any fault or deficit in the service or any non - conformance with this
contract.
3. The City will provide the Dublin Schools, on a mutually agreeable schedule, an
assessment of the program and recommendations of any modifications.
4. The City will provide all labor, tools, vehicles and materials required to perform the
services as identified in this contract, except for those instances described in Article III,
section 4 above.
ARTICLE V — COMPENSATION AND PAYMENT
*Total lnvoices for 2011 -2012 School Year*
➢ The City shall invoice the Dublin Schools monthly for 50% of services
rendered during the period of the contract by five (5) School Resource
Officers, with the total invoiced for the 2011 -2012 school year not to exceed
$257,295.60 for the Middle School SRO Program and the High School SRO
Program combined.
1. High School:
➢ Reimbursement for one -half of the total estimated cost of the program. (The
estimate is based on one officer in each high school (3) for ten months.
Officer Salary (0) $199,200.00
Fringe Benefits (x3) $109,554.72*
$308,754.72
*This includes projected overtime costs for the officers.
➢ The City shall invoice the Dublin Schools monthly for services rendered
during the period of the contract, with the total invoiced for the 2011 -2012
school year not to exceed $154,377.36 for the High School SRO Program.
2. Middle School:
➢ Reimbursement for one -half of the total estimated cost of the program. (The
estimate is based on one officer in two (2) middle schools for ten months.)
Officer Salary (x2) $132,800.00
Fringe Benefits (x2) $ 73,036.48*
$205,836.48
*This includes projected overtime costs for the officers.
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➢ The City shall invoice the Dublin Schools monthly for services rendered
during the period of the contract, with the total invoiced for the 2011 -2012
school year not to exceed $102,918.24 for the Middle School SRO Program.
ARTICLE VI — TERMINATION
The Dublin Schools may, by written notice to the City, terminate this contract prior to July 15,
2012, if the City fails to perform any of its material obligations hereunder, and does not cure
such failures immediately upon notification from the Dublin Schools specifying in detail such
failures. Provided such termination occurs prior to completion of the Scope of Services herein,
the Dublin Schools agree to pay the City for work actually performed in accordance with the
terms of this Contract through the cancellation date.
ARTICLE VII —
This contract shall be governed by the laws of the State of Ohio.
ARTICLE VIII — INSURANCE
The City shall secure and maintain at its own expense insurance for protection from claims under
Worker's Compensation Acts for damages because of bodily injury including personal injury,
sickness or disease or death of any and all City employees.
The City shall secure and maintain, at its own expense, General Liability insurance in an amount
not less than One Million Dollars ($1,000,000) per occurrence.
The City shall secure and maintain, at its own expense, Automobile Insurance, including
coverage for non -owned and hired autos, with a combined single limit of not less than Five
Hundred Thousand Dollars ($500,000) per occurrence.
The above referenced insurance shall be maintained in full force and effect during the life of this
Agreement. Certificates showing that the City is carrying the above referenced insurance in at
least the above specified amounts shall, upon request, be furnished to and approved by the City
prior to the start of work on the project and before the Dublin Schools is obligated to make any
payment to the City for the work performed under the provisions of this contract. The Dublin
Schools shall be immediately notified if any of the foregoing insurance is canceled, not renewed,
reduced, or otherwise materially altered during the term of this contract.
ARTICLE IX — NON - WAIVER
Nothing in this contract including without limitation, the insurance provisions herein before
provided, shall in any way serve to supersede, waive, limit and /or otherwise affect any rights,
privileges and /or immunities afforded to either party under applicable law, including but not
limited to, those contained in Chapter 2744 of the Revised Code of the State of Ohio.
IN WITNESS THEREOF, the parties hereto have executed this Agreement in triplicate
originals.
THE CITY OF DUBLIN
Marsha Grigsby
DUBLIN CITY SCHOOLS
By:
Printed Name:
Title:
Date
Approved as To Form:
Law Director
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Date
By:
Treasurer
Dublin City Schools
Date