Resolution 22-11RECORD OF RESOLUTIONS
In c.. F No, 30045
Resolution No
22 -11
Passed 20
A RESOLUTION ACCEPTING THE LOWEST AND
BEST BID FOR THE 2011 STORMWATER
MAINTENANCE PROGRAM
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Revised Charter and Chapter 37 of the
Dublin Codified Ordinances for the 2011 Stormwater Maintenance Program; and
WHEREAS, on April 26, 2011, three bids were received for the 2011 Stormwater
Maintenance Program - General Construction Service Contract project; and
WHEREAS, Council has determined that the bid submitted by Danbert, Inc.
constitutes the lowest and best bid.
NOW ) THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
= of its elected members concurring, that:
Section 1. The bid submitted by Danbert, Inc. in the total amount of $1,511.99 per
unit hour for providing labor and equipment is hereby accepted.
Section 2 . The City Manager is hereby authorized to enter into contracts with
Danbert, Inc. for performance and completion of the 2011 Stormwater Maintenance
Program, pursuant to the Advertisement, Proposal and Contract Documents for said
project on file in the office of the City Engineer.
Section 3. This Resolution shall take effect upon passage in accordance with
Section 4.04(a) of the Revised Charter.
Passed this day of 1 2011.
Mayor - Presi mg fficer
ATTEST:
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017 -1090
CITY OF DUBLIN_ Phone: 614 -410 -4400 • Fax: 614 - 410 -4490 Memo
To: Members of Dublin City Council
From: Marsha Grigsby, City Manager \A4_
Date: May 5, 2011
Initiated By: Paul A. Hammersmith, P.E., Director of Engineering/City Engineer
Barbara Cox, P.E., Engineering Manager — Development
Todd Garwick, P.E., Civil Engineer
Re: Resolution 22 -11 — 2011 Stormwater Maintenance Program Bid Acceptance
Background
The annual Stormwater Maintenance Program provides for the maintenance, construction and repair of
storm sewers, curb inlets, catch basins, ditches, man -made channels and other structures that discharge
stormwater runoff into surface waters. This program was first implemented in 2000 and is an important
component of the City's efforts to comply with our NPDES (National Pollutant Discharge Elimination
System) Phase II stormwater permit established with Ohio Environmental Protection Agency (OEPA)
on January 30, 2009.
The annually budgeted funds ($300,000 for 2011 and for 2012) for this program represent an annual
not -to- exceed amount for labor, equipment and material costs to repair storm sewer system deficiencies
identified during routine system inspection or on an emergency basis. Condition assessment data, now
being gathered on an ongoing basis, may provide justification for possibly increasing the funds
programmed in the future years beyond 2012.
The previous three -year contract for this work ended in 2010. Staff reviewed the execution and
implementation of this program and determined that separating out the individual curb and gutter inlet
repairs would be beneficial. Therefore, for 2011, this contract will perform work up to $200,000 in cost.
The remaining $100,000 will be managed through the 2011 Street Maintenance Program and used
strictly for curb and gutter inlet repairs.
On April 26, 2011, three bids were received, publicly opened and read for the 2011 Stormwater
Maintenance Program — General Construction Services Contract. The bid and contract for this program
are based on a per unit hour cost for providing laborers, foremen, and equipment (e.g., grader, dozer,
backhoe, etc.) including equipment operators, mobilization and fuel. All bids have been reviewed.
Danbert, Inc. provided the lowest and best bid of $1,511.99 per unit hour for providing labor and
equipment. Material costs for this program are approved only after the Contractor obtains a minimum
of three quotes. A summary of the bids is listed below.
Bid as Read
Bidder (Per unit hour)
Danbert,Inc. $1,511.99
George J. Igel & Company, Inc. $1,528.00
Darby Creek Excavating, Inc. $2,030.00
Memo re. Res. 22 -11 — Bid - 2011 Stormwater Maintenance Program
May 5, 2011
Page 2 of 2
Danbert, Inc. has previously worked in the City of Dublin in repairing sanitary sewer manholes and
storm sewer maintenance- related projects. Staff was satisfied with their performance and quality of
work. This program will commence in May, and work will be performed throughout the year as the
funding allows.
Recommendation
Staff recommends adoption of Resolution No. 22 -11, accepting the bid of Danbert, Inc. as lowest and
best in the amount of $1,511.99 per unit hour.