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HomeMy WebLinkAboutCouncil Minutes 04-11-2011RECORD OF PROCEEDINGS Minutes of Dublin City Council MeetinLl April 11, 2011 Mayor Lecklider called the Monday, April 11, 2011 Regular Meeting of Dublin City Council to order at 7:00 p.m. at the Dublin Municipal Building. PLEDGE OF ALLEGIANCE Mr. Keenan led the Pledge of Allegiance. ROLL CALL Present were Mayor Lecklider, Vice Mayor Salay, Mrs. Boring, Ms. Chinnici - Zuercher, Mr. Gerber, Mr. Keenan and Mr. Reiner. Staff members present were Ms. Grigsby, Mr. Smith, Chief von Eckartsberg, Ms. Crandall, Mr. Harding, Mr. Earman, Mr. Hahn, Mr. Tyler, Mr. Hammersmith, Ms. Ott, Ms. Martin, Ms. Rauch, Mr. Richardson, Ms. Nardecchia, Mr. Thurman, and Mr. Fabick. APPROVAL OF MINUTES Regular Meeting of March 14, 2011 Mr. Gerber moved to approve the minutes of the meeting of March 14, 2011. Mr. Keenan seconded the motion. Vote on the motion Mayor Lecklider, yes; Vice Mayor Salay, yes; Ms. Boring, yes; Mr. Gerber, yes; Mr. Keenan, yes; Ms. Chinnici - Zuercher, yes; Mr. Reiner, yes. • Regular Meeting of March 28, 2011 Mr. Gerber moved to approve the minutes of the meeting of March 14, 2011. — Mr. Keenan seconded the motion. Vote on the motion Ms. Chinnici - Zuercher, yes; Mr. Keenan, yes; Vice Mayor Salay, yes; Mayor Lecklider, yes; Mr. Reiner, yes; Mrs. Gerber, yes; Mrs. Boring, yes. CORRESPONDENCE • Notice to Legislative Authority — Transfer of D1, D2, D3, D3A and D6 Liquor Permits from Bogey Inn LLC dba Bogey Inn to Brewery, Inc., dba Bogey Inn, 6013 Glick Road. The Mayor invited testimony from Ted Smith, who signed in to speak. Ted Smith Vorys Sater, Seymour and Pease, 52 E. Gay Street representing the Brewery, Inc. stated that Brewery, Inc. is an affiliate of South Heidelberg, Inc., which has owned The Bogey Inn for approximately 30 years. They have had various transactions with tenants over the last few years. The most recent tenant, Bogey Inn LLC, filed bankruptcy last year and the liquor license was tied up in that process. Earlier this year, they came to an agreement with the bankruptcy trustee to acquire the liquor permit. They were not able to identify a new tenant before that transaction was completed, so they have had the permit transferred to the Brewery, Inc. Subsequently, they have secured a new tenant to operate the Bogey Inn; therefore, they will be transferring the liquor license to the new tenant shortly after this transfer is completed. Council will receive that notification in the near future. Tressa Parentou, 6085 Sprinoburn Drive, Dublin stated that their intent is to have the restaurant open year round. They recently hired a General Manager, who has operated the Brazenhead in Dublin, and they have secured an executive chef from Smith & Wollensky who been with them for the past seven years. Council had no objections to transfer of the permits. • Notice to Legislative Authority — New C1 and C2 Liquor Permits for Big Lots Stores, Inc., dba Big Lots 1666, 6569 Sawmill Road Mr. Smith stated that he has spoken with the Director of Corporate Affairs for Big Lots. This will be a 12 linear foot display, located within their international gourmet food line, which was initiated in California. Big Lots is Ohio - based, and they have 100 stores in the country with liquor permits. Big Lots has pending permits for six stores in Ohio, with permits for an additional 25 Ohio stores planned. The stores will have beer and RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting April 11, 2011 Page 2 wine only. They have installed a system within their cash register whereby liquor will not scan unless the birth date on the driver's license is entered at the same time as the product. Ohio Big Lots stores have not previously sold alcohol. Council had no objections to issuance of the permits. PROCLAMATIONS /SPECIALRECOGN ITION Earth Week 2011 Mayor Lecklider read a proclamation in honor of Earth Week, April 18 -24, 2011. He presented the proclamation to City volunteer, Heidi Greenlee. Ms. Greenlee has provided volunteer services to the City since 2003. In those years, she has provided hundreds of service hours to the City, particularly with environmental efforts. • National Volunteer Week/ Presidential Lifetime of Service Award Mayor Lecklider read a proclamation in honor of National Volunteer Week — April 16- 23, 2011. He presented the proclamation to City youth volunteer, Bree Flynn. Although she is only fifteen, Ms. Flynn has already donated over 1,500 hours of volunteer time to many City programs, particularly those in recreation. She specializes in the City's special needs program, serving as an aide in adaptable aquatics classes and life skill programs for children's and teens with disabilities. He then presented Ms. Flynn with the Presidential Volunteer Service Award for her remarkable efforts and passion and for serving those in need of her mentorship and service. In recognition of her service, she received a gold medal pin, a certificate from the United States Government, a letter from the President of the United States, and a letter from Dublin's City Manager. Ms. Flynn thanked City Council for the recognition. CITIZEN COMMENTS There were no comments from citizens on items not on the agenda. 11*11MW-1 POSTPONED ITEMS Resolution 13 -11 (Amended) Accepting the Final Report of the Bicycle Advisory Task Force. Ms. Martin stated that Resolution 13 -11 was introduced at the March 28 Council meeting and action was postponed to this meeting. Based on the discussion on March 28, staff has prepared an amended resolution, by which Council will accept the final report of the Task Force as a policy guide for future development of the City's bikeway facilities and initiatives and as an aid in pursuit of designation as a Bicycle - Friendly Community. Council had no additional questions. Vote on the Resolution Mrs. Boring, yes; Mr. Keenan, yes; Ms. Chinnici- Zuercher, yes; Vice Mayor Salay, yes; Mr. Gerber, yes; Mr. Reiner, yes; Mayor Lecklider, yes. SECOND READING /PUBLIC HEARING - ORDINANCES Ordinance 13 -11 (Amended) Amending Sections 153.019, 153.020, 153.021, and 153.026 of the City of Dublin Zoning Code to Allow Daycare Facilities to Operate in the R, Rural District; R -1, Restricted Suburban Residential District; R -2, Limited Suburban Residential District and in the Suburban Office and Institutional District. (Cases 10- 084ADM and 11- 006ADM) Ms. Rauch stated that, as Council requested on March 28, the proposed Code language has been revised to address concerns regarding freestanding daycare facilities. The language has been modified to require that daycare uses that are the principal use in a freestanding structure will require Conditional Use approval within all residential districts. This will allow the Planning Commission the ability to ensure the uses are compatible with the neighborhood. Daycare uses that are an accessory use RECORD OF PROCEEDINGS Minutes of Dublin City Council MeetillL April 11, 2011 Page 3 or within an approved church or school use will be classified as Permitted Uses, based on the criteria included in the Code. Vote on the Ordinance Mrs. Boring, yes; Vice Mayor Salay, yes; Mayor Lecklider, yes; Mr. Reiner, yes; Mr. Gerber, yes; Ms Chinnici - Zuercher, yes; Mr. Keenan, yes. INTRODUCTION /FIRST READING — ORDINANCES Ordinance 14 -11 Authorizing the City Manager to Execute Necessary Conveyance Documentation for the Acquisition of 0.136 Acres (With 0.092 Acres as Present Road Occupied), More or Less, Fee Simple Interest, and a 0.082 Acres, More or Less, Temporary Construction Easement from Adolph W. Maier and Ruth Maier. Vice Mayor Salay introduced the Ordinance. Mr. Hammersmith stated that Ordinances 14 -11 and 15 -11 relate to the Emerald Parkway Phase 8 extension and provide authorization to the City Manager to proceed with the necessary right -of -way acquisition for this project. He provided a PowerPoint overview of the sites for Ordinance 14 -11 and 15 -11. Mr. Hammersmith noted that, due to some personal matters, the Maiers have requested that Council adopt Ordinance 14 -11 by emergency action tonight. Staff recommends emergency adoption at this time. Mrs. Boring stated that the memo indicates that the City would extend a sanitary sewer to the Maier property line. Will they be required to tap into that line? Mr. Hammersmith responded that City Code states that if it is within 100 feet of the property line, the City can require connection to the sanitary sewer service. It is the Maiers' desire to have that service. Mrs. Boring stated that she recalls that, previously, residents of Hanna Hills were required by the City to tap in unless they requested and received a waiver. It would appear that the residents must connect — it is not an option. Ms. Grigsby confirmed that if the property is within 100 feet of the City sewer line, the property owner is required to connect following notice by the City. Per discussions with the Maiers, they desire to connect to the City's sanitary sewer line, and the City has agreed to bring the sewer line to their property line. The Maiers will connect to that line. Mrs. Boring inquired if there is a timeline by which they are obligated to do so. Ms. Grigsby responded that there is a timeframe required by City Code; she believes it is 90 days. Mr. Hammersmith clarified that the 100 -foot measurement is made from the City's sanitary sewer main line, not from the lateral line. The distance in this case could be greater than 100 feet from the mainline sewer. This legislation provides for extension of the service line, which the City typically does when installing sanitary sewers. Mr. Smith stated that there would be no issue with this case, as the property owners desire to connect. Ms. Chinn ici - Zuercher moved to dispense with the public hearing and adopt the ordinance by emergency action. Mr. Reiner seconded the motion. Vote on the motion Mr. Reiner, yes; Mr. Keenan, yes; Mrs. Boring, yes; Ms. Chinnici - Zuercher, yes; Vice Mayor Salay, yes; Mr. Gerber, yes; Mayor Lecklider, yes. Vote on the Ordinance Vice Mayor Salay, yes; Mr. Keenan, yes; Mr. Reiner, yes; Mayor Lecklider, yes; Mr. Gerber, yes; Mrs. Boring, yes; Ms. Chinnici - Zuercher, yes. Ordinance 15 -11 Authorizing the City Manager to Execute Necessary Conveyance Documentation for the Acquisition of 0.023 Acres, More or Less, Fee Simple Interest, and a 0.048 Acres, More or Less, Temporary Construction Easement from Candice R. Barnhardt and Steven C. Barnhardt. RECORD OF PROCEEDINGS Dublin City Council April 11, 2011 Mr. Gerber introduced the ordinance. There will be a second reading /public hearing at the April 25 Council meeting. Ordinance 16 -11 Authorizing the City Manager to Execute Necessary Conveyance Documentation for the Acquisition of a 0.171 Acres, More or Less, Sanitary Sewer Easement, and a 0.129 Acres, More or Less, Temporary Construction Easement from TALG, Ltd. Mr. Gerber introduced the ordinance. Ordinance 17 -11 Authorizing the City Manager to Execute Necessary Conveyance Documentation for the Acquisition of a 0.117 Acres, More or Less, Sanitary Sewer Easement, and a 0.086 Acres, More or Less, Temporary Construction Easement from Fishel Investments, LLC. Mr. Gerber introduced the ordinance. Mr. Hammersmith stated that Ordinances 16 -11 and 17 -11 are related to the Central Ohio Innovation Center (COIC) Phase 2 sewer extension. Phase 1 was predominantly east of Cosgray Road. This extension will continue from Phase 1 west across Cosgray Road to the City -owned property of 100 acres just south of SR 161. He provided a PowerPoint overview of the two sites. The project design is nearly completed, and the project will be bid this year. There will be a second reading /public hearing at the April 25 Council meeting. INTRODUCTION /PUBLIC HEARING — RESOLUTIONS Resolution 15 -11 Accepting the Lowest/Best Bid for 2011 Pavement Marking Services Project. Vice Mayor Salay introduced the resolution. Mr. Hammersmith stated this legislation relates to the City's annual maintenance program of pavement markings -- center lines, edge lines, and text and directional arrows on pavement. It consists of both a thermal plastic application and paint. The cost of materials has increased significantly in the past few months. As a result, the original City estimate was increased from $100,000 to $115,000. Two bids were received; the lowest and best bid was submitted by Griffin Pavement Striping in the amount of $113,930.30. The additional funds will be appropriated. Vote on the Resolution Mr. Gerber, yes; Mr. Reiner, yes; Vice Mayor Salay, yes; Mrs. Boring, yes; Mayor Lecklider, yes; Mr. Keenan, yes; Ms. Chinnici - Zuercher, yes. Resolution 16 -11 Authorizing the Regulation of Traffic on Muirfield Drive and Other Roads in Muirfield Village and Waiving Certain Provisions of the Dublin Sign Code and Noise Ordinance in Conjunction with the Annual Memorial Tournament. Mr. Gerber introduced the resolution. Chief von Eckartsberg stated that each year, the Police requests Council authorization to implement a workable traffic and safety plan to accommodate the large amount of traffic generated by the Memorial Tournament. This is essentially the same resolution as authorized last year with one minor change — the addition of one trash receptacle at the Clubhouse location, 5750 Muirfield Drive. Vote on the Resolution Mr. Reiner, yes; Ms. Chinnici - Zuercher, yes; Vice Mayor Salay, yes; Mr. Gerber, yes; Mrs. Boring, yes; Mayor Lecklider, yes; Mr. Keenan, yes. Resolution 17 -11 Meeting Page 4 Declaring Certain City -Owned Property as Surplus and Authorizing the City Manager to Dispose of Said Property in Accordance with Section 37.08 of the Dublin Codified Ordinances. RECORD OF PROCEEDINGS Minutes of Meetine Dublin City Council April 11, 2011 Page 5 Mr. Gerber introduced the resolution. Ms. Crandall stated that per City Code, any property valued at $5,000 or more requires Council authorization for disposal. This legislation will authorize the disposal of 12 vehicles and one piece of equipment. Five of these vehicles will be removed from the fleet permanently and not replaced. A fleet analysis was conducted in 2010, and several vehicles were identified to be eliminated. One vehicle on the list, the Ford Windstar, was recalled due to a faulty axle, and the dealership has offered to buy the vehicle back from the City. Vote on the Resolution Mr. Keenan, yes; Mrs. Boring, yes; Mr. Reiner, yes; Ms. Chinnici- Zuercher, yes; Mayor Lecklider, yes; Vice Mayor Salay, yes; Mr. Gerber, yes. OTHER • Muirfield Drive (Brand Road to Glick Road) — Bike Lanes Analysis Mr. Hammersmith stated that during the CIP workshops in August 2010, there was discussion regarding the addition of bike lanes on Muirfield Drive between Brand Road and Glick Road. Council asked staff to analyze the feasibility of installing bike lanes on Muirfield Drive, to provide a cost estimate and methodology therefor, and to evaluate the impact on adjoining properties and utilities. Council authorized the expenditure of up to $50,000 for a consultant to perform the evaluation. The results of that evaluation are two alternatives. The final analysis indicated that bike lanes could be constructed along Muirfield Drive. It would require widening the pavement, and therefore staff recommends that a public involvement meeting be held with the surrounding residents, including the Muirfield Association, to review the proposal. Staff would like to have the preferred alternative to present at that time. During the 2011 CIP workshops, Council would then have the opportunity to further review this proposal, and evaluate its priority in the context of other CIP projects. He presented a PowerPoint depicting the proposed area — Brand Road at the intersection /roundabout with Muirfield Drive up to Glick Road. At each end, the bike lane would revert to the path system. • Alternative 1 is to widen the outside of the existing roadway. This would require moving the AEP street lights that were replaced approximately 10 years ago. This could be an opportunity for the City to take ownership of the lights, upgrade them to LED, and then maintain them. • Alternative 2 is to widen the inside (adjacent to the median) of the roadway. This requires re- working the pavement to move and re- locate the existing crown. The existing streetlights would not be impacted. With both alternatives, the bike lane would be on the outside of the existing roadway. He reviewed the comparison matrix for both alternatives. Alternative 1 involves less construction and, therefore, much less cost -- $1.46 million, versus Alternative 2, estimated at $2 million. That, however, does not include the additional costs for Alternative 1 if the City were to take over ownership and maintenance of the streetlights. The cost of the lights could be covered under another existing program. In summary, staff's recommendations are: (1) selection of Alternative 1; (2) to conduct public involvement meetings; (3) prior to the CIP workshops, report the results of those meetings to Council for further discussion. Mrs. Boring stated the matrix indicates six positives for Alternative 2 and two positives for Alternative 1. For Alternative 2, the setbacks for the residential area would not be impacted. Mr. Hammersmith responded that no additional right -of -way would be acquired, so that would change the setbacks. The widening can be accomplished within the existing right -of -way. Mrs. Boring stated the amount of land between the edge of the roadway to the neighborhood would be reduced with Alternative 1. Mr. Hammersmith stated that is correct. Another impact of Alternative 2 is the narrowing of the median. RECORD OF PROCEEDINGS Minutes of Dublin City Council April 11, 2011 Meeting Page 6 Mrs. Boring inquired if the alternatives have been shared with the Muirfield Association. Mr. Hammersmith responded that staff has not done so. Council's direction last year was to report the results of the analysis to Council Vice Mayor Salay stated in regard to bike lanes that a bicycle can legally share the road with an automobile. A bicycle has as much right as an automobile to be on the road. When there is a bike lane present, is the bicycle required to be in that bike lane? Mr. Hammersmith responded that is the intent. There are solid, white edge lanes to define the separation of bicycles and vehicular traffic. Vice Mayor Salay inquired if there is a legal requirement that the cyclist use the bike lane, not the vehicle lane. Ms. Crandall responded that the cyclist may use the vehicle lane if they desire. Mayor Lecklider stated that if there is a group of cyclists, it is not likely that all of them would remain single file in the bike lane. Mr. Reiner noted that bicycle etiquette, however, is to do exactly that — ride single file within the bicycle lane. The educational program included with the legislation approved tonight, will address proper bicycle use. Therefore, cyclists would be encouraged to ride in single file. Mr. Reiner stated that he believes the Muirfield Association would welcome the City assuming responsibility for the streetlights. His only hesitation is that AEP has a perpetual care agreement in place for those lights, done at the time Muirfield was developed. He does not believe there is any charge for that service. Ms. Grigsby responded that the City pays a rental fee plus energy costs for these lights each month. Mr. Reiner noted that in view of the perpetual care agreement, it would be important to review this closely in terms of finances. Mr. Hammersmith responded that staff will have that discussion with AEP. Mr. Reiner noted that during the Tournament, when there is parking in the median, this would give five additional feet for those backing cars out of the median. This road can be dangerous during the Memorial Tournament due to the Tournament parking and pedestrian traffic. The vehicles would be backing into the bike lane, instead. Mr. Hammersmith responded that was another consideration with Alternative 1. The bike lane would not be closed, but accessible, during the Tournament. Mr. Reiner indicated that, aesthetically, Alternative 1 seems to be the best solution of the two alternatives. Vice Mayor Salay asked if staff has any statistics regarding the number of cyclists who currently use Muirfield Drive and might use a bike lane. At the point the bike lane ends, what would the alternatives be? She wants to assure that with this investment, there is a transition for cyclists at the end of the path. As the City evolves into a more bicycle friendly community, there is a need to consider the transitions for cyclists. Ms. Martin responded that, in conjunction with MORPC, the City conducts bicycle /pedestrian counts twice each year. There are locations along Avery- Muirfield where those counts are taken. She does not have that information tonight, but can forward last year's counts to Council. Staff can take counts again in May to obtain an update. Vice Mayor Salay stated that would be useful information for the CIP discussion this year. Ms. Chinn ici - Zuercher asked if some percentage of the trees being removed will be replaced. Mr. Hammersmith responded that is the goal. There is an issue with having sufficient room between the ditch and the new edge of roadway to accommodate the trees. Ms. Chinn ici-Zuercher encouraged the City to replace trees wherever possible, because homeowners become accustomed to the trees that have long existed near RECORD OF PROCEEDINGS Minutes of Meeting Dublin City Council April 11, 2011 Page 7 their homes. For the homes that back to Muirfield Drive, it would be important to continue that screening for the homes. In terms of transitions, she has recently observed the Columbus bike paths. They are not interconnected in many places, but most communities install them in the natural locations where needed. Dublin already has many bike paths, and there is the potential in many areas to transition from a bike path to the street. She believes that the psychological impact of the bicycle marking on the street would cause cyclists to travel single file in the marked area. Mrs. Boring stated that she is supportive of the Muirfield Drive bike lane; it would be a great addition to the community. She believes that if it is constructed, it will be used. She is interested in hearing the community's feedback. Mayor Lecklider stated that Council's direction to staff is that they meet with the residents and the Muirfield Association and obtain their feedback regarding this potential project. Assuming the neighborhood's response is favorable, there will be a proposal to review in conjunction with the CIP. Mr. Hammersmith stated that the public involvement meeting will likely be scheduled in June after the Memorial Tournament. Mr. Reiner commented that the residents would be interested in having this meeting as soon as possible, as there is broad support for the project. Mr. Hammersmith added that he expects to hear from the residents in Muirfield about their desire to have the City's path system on the north side of the Avery- Muirfield /Brand roundabout connect to the existing private bike path system in Muirfield. Ms. Chinn ici-Zuercher responded that she supports this connection and recalls discussing this previously at Council. Mr. Hammersmith stated that it could be done with this project, but this cost was not included in the alternative. The private path begins north of the Muirfield Greene neighborhood. STAFF COMMENTS Ms. Grigsby commented: 1. The Brand Road Pedestrian Study public meeting is scheduled for Tuesday, April 26 at Wyandot Elementary from 6:30 to 8 p.m. 2. A memo was included in the packet regarding the ward boundary adjustments, per the requirements of the City Charter to re- evaluate the wards based upon the new census data. This legislation will be scheduled for an upcoming Council agenda. 3. A draft resolution of the Council goals for 2011 -2012 was provided in Council packet. Council can provide input to her or to the Clerk for incorporation. A final version of the resolution will be scheduled for adoption at the April 25 Council meeting. 4. An update was also provided in the packet regarding various Historic Dublin initiatives, which are underway. A presentation will be scheduled for the next Council meeting regarding the short, mid and long -term parking recommendations. A presentation regarding valet parking in the District will bs scheduled for the May g th Council meeting. 5. A memo was prepared for distribution to staff and Council, indicating that she will be out of town next week. She will send a copy to Council, as it was inadvertently omitted from the packet Mr. Smith commented that, as everyone is aware, 2011 is an election year. In the past, the protocol has been that whenever a Council Member who is running for re- election or a candidate submits a question regarding any election requirements, the response is provided via email to all. Any requests for information from candidates is handled in the same manner. He would recommend that this protocol continue to be followed for this election. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meetine April 11, 2011 Page 8 COUNCIL COMMITTEE REPORTS /COUNCIL ROUNDTABLE Mr. Gerber, Finance Committee reported that the Committee met tonight preceding this Council meeting for the First Quarter Financial Report. He is pleased to report the City's receipts for the first quarter of 2011 are up 7.39% compared with the first quarter of 2010. It appears the City is coming out from the recession. The General Fund balance continues to have positive growth. This is a positive reflection on City staff, and is consistent with Council's priorities, and the City's financial and economic stewardship. Mr. Reiner congratulated the City on the news of 600 new jobs from Alcatel- Lucent. He is very pleased with the continued economic prosperity of the City. Ms. Chinn ici-Zuercher reported that: 1. In regard to National Volunteer Week, the Jefferson Award, a national award created by former First Lady Jacqueline Kennedy Onassis and Senator Taft, will be sponsored by Channel 10 this year. She is serving as a judge this year. From the several hundred applicants, 20 were selected as finalists, one of whom was Dublin resident, Joyce Zawaly. One of the local newspapers recently featured a story regarding Ms. Zawaly's program, which involves making blankets for cancer patients. 2. In recognition of the role volunteers play in this country, she participated in the Presidential Summit on March 21. They honored former President George W. Bush, Sr. whose legacy is the Points of Light Institute, which he created to encourage Americans to volunteer. All living presidents attended and participated in the tribute, recognizing that the nation was founded through citizen engagement. Each of the presidents had an initiative that continued to support volunteerism. Under the current president, the Kennedy -Hatch Act was signed two years ago, encouraging more citizens to volunteer. It was pointed out by a volunteer who was a recipient of the award that Dublin has a very strong municipal program, led by Ms. Nardecchia and Ms. Godsey. During this week, it is important to pause and give all volunteers the recognition they deserve for all the work they do. This week, Business First will sponsor the Corporate Caring awards, and some Dublin companies will be recognized on Wednesday as part of this program. 3. She met with Mr. Guion, Dublin Arts Council regarding the current activities at the DAC. Dublin is fortunate to have the Arts Council in this community. Mr. Guion plans to meet with Ms. Grigsby to discuss potential initiatives. 4. She participated in the swearing in of Heinz von Eckartsberg as the new Chief of Police. It was an opportunity to observe the support he enjoys from his colleagues and others in attendance, which is a reflection of the great reputation he has. Dublin is fortunate to have his leadership in this community. 5. She and Vice Mayor Salay attended the Planning and Zoning Commission meeting on Thursday and observed several cases, including a concept plan case being heard for the second time by the Commission. The applicant had made very few changes that were recommended by the Commission. She, personally, does not believe that the Commissioners' role is to be an architect of a plan. The developer who is also the owner of the property, was very upset about not receiving a fully positive response from the Commission and became very assertive. However, the meeting was managed exceptionally well by the Chair. The Commissioners were great representatives of the City that night, avoiding what could have become a very negative situation. She encourages other Council members to attend a Commission meeting for an hour or so to observe how the Commission addresses the issues brought before them. Mrs. Boring reported that the Dublin Arts Council Garden Party is on April 29 at the OCLC center. She believes all Council members have received invitations. Please contact her if any tickets are needed. Mr. Keenan commented that: RECORD OF PROCEEDINGS Minutes of Dublin City Council Meefin¢ April 11, 2011 Page 9 1. In regard to the census and the ward map updates, he is hopeful that significant staff time will not be spent on this review, as it does not appear that much has changed in terms of percentages of population in each of the wards. Ward boundary changes could be unnecessarily confusing to the residents. Mrs. Boring stated that the Charter does require that a report be provided to Council about this matter. Ms. Grigsby responded that staff recently met to discuss this topic and review the updated maps. It was surprising how closely the percentages of population in each ward were to those of ten years ago. Staff anticipates there may be minimal or no adjustment recommended. However, they are reviewing some options for potentially more practical positioning of the ward boundaries. She does not anticipate a great amount of staff time will be involved with this review. 2. He also attended Chief von Eckartsberg's swearing in ceremony. It was a nice event. The Chief's family attended, as well as community members, and members of other police jurisdictions from Central Ohio. It was evident that Chief von Eckartsberg is very respected in his field. 3. He spends much time in the Historic District, particularly during the lunch hour due to the various restaurant openings. Last Friday, there was no parking available during the lunch hour. Mr. Sushi had so many patrons that it was impossible to enter. In his opinion, there is no parking available and not just in the evenings. The situation will only continue to worsen as other retail and businesses open in the area. Ms. Chinn ici-Zuercher noted that it is not fair to require the new businesses to make up for all the parking variances that were granted in the past. The owners need to do what is appropriate for their building in terms of parking, but not make up for what has occurred in the past. It may be preferable to reconsider the variances that have been granted and policies waived, similar to what occurred with Oscar's when they wanted to expand. The City required Oscar's to have valet parking and execute a contract for use of another parking lot to accommodate their parking needs. Mr. Reiner commented that he and Mr. Gerber, together with Mr. McDaniel and Ms. Grigsby have been working with the business owners on ways to address the parking problem. A very interesting resolution will soon be presented, which will limit employees' use of the available business parking, and parking lot improvements. Once the proposed steps are implemented, there should be more than enough parking for the entire area. Mr. Gerber commented that there are also some unused parking areas and the opportunity for a Parking Authority. He met with the Historic Dublin Business Association last Thursday, and there is a new spirit of cooperation evident. Ms. Grigsby stated that an update will be provided next week, along with some recommendations for short-term and long -term solutions. She believes there is sufficient parking in the area. The issues are with how it is managed, including a need to work with the church, the schools, and owners of locations where there are parking spaces available. Vice Mayor Salay commented that 1. The assistance of Council Members is needed at the upcoming CSAC and PRAC meetings for the swearing in of new and /or re- appointed board and commission members. ARB and BZA appointees will be sworn in at the joint workshop on Thursday, so that those new members can participate in the meetings. 2. With the electronic packet now available, she will no longer need a paper packet. She encourages her colleagues to do the same, so that a savings will be realized for staff and the taxpayers! 3. A Bridge Street Corridor joint work session is scheduled for Thursday. Does staff have information about the format for the workshop? RECORD OF PROCEEDINGS Dublin City Council Meeting April 11, 2011 Page 10 Ms. Grigsby responded that the majority of the workshop would consist of presentations by the consultants. They will also distribute the draft Code for Council's review at the next work session. Vice Mayor Salay suggested that the information also be passed along to the other board and commission members via email so that they know what to expect. 4. Concerning the Planning and Zoning Commission meeting that Ms. Chinnick Zuercher referenced, she contacted the Commission Chair the following day and complimented her on her management of the situation. She has been a participant and an observer of Planning Commission meetings for many years, and has never seen such an outburst. 5. There is a need to schedule a Community Development Committee meeting to review the public art agreement with the Dublin Arts Council. Ms. Ott clarified that there is no immediate need to schedule a meeting. DAC has indicated that they will not be able to provide the information needed for the discussion until August. Mayor Lecklider: 1. Inquired the anticipated length of the Thursday Bridge Street Corridor workshop. Ms. Grigsby stated that staff would provide that information to Council via e-mail. 2. Reported that on March 29, he and Ms. Chinnici - Zuercher attended the annual Spring Civic Association Presidents meeting. The various staff presentations were well received. 3. Reported that most Council members attended the April 6` Board and Commission Recognition event at the Golf Club of Dublin in Ballantrae. It was a very nice event and venue. He thanked staff for their assistance. 4. Reported that he also attended Chief von Eckartsberg's swearing -in ceremony on April 6. The large turnout was a testament to the Chief's reputation throughout the region. 5. Reported that, on behalf of Council, he attended Dublin Community Church's 200` anniversary celebration on Sunday. It was a very nice event and there will be a DVD of the ceremony available. 6. Stated that he recently visited Granville's Historic downtown area during their 5 p.m. rush hour. He found their signage and roadway treatments to be relatively simple, yet effective. Mr. Hammersmith responded that he is familiar with the area, as his daughter attends Denison University in Granville. The advantage there is having a median, the refuge area in the center of the roadway. There is an inability for traffic to gain much speed in that corridor because the distance between the signals is relatively short and there is a lower traffic volume. The District has a different character than Dublin, but his point is well taken. The traffic situation in this type of District can work effectively with the right amenities and awareness. Hopefully, that can be achieved in Dublin's Historic District. The meeting was adjourned at 8:30 p.m. Mayor — -tesi • ing Officer Clerk of Council