HomeMy WebLinkAbout62-05 Resolution
RECORD OF RESOLUTIONS
Dayton legal Blank Co., Form No. 30045
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'I 62-05
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~.-,,------~---i Resolution No. .. Passed
YE,\R
11 A RESOLUTION ACCEPTING THE LOWEST
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AND BEST BID FOR THE PROCUREMENT
OF ROCK SALT AND AUTHORIZING THE
CITY MANAGER TO ENTER INTO A
CONTRACT FOR SAID COMMODITY.
WHEREAS, after conducting formal advertising and competitive bidding
procedures for the rock salt: and,
WHEREAS, Council has determined that the bid submitted by Cargill Deicing
Technology, Inc. for said commodity, in the amount of $47.39/ton for piled
delivery, constitutes the lowest and best bid.
NOW, THEREFORE BE IT RESOLVED by the Council of the City of Dublin,
State of Ohio, !J- of the elected members concurring:
Section 1. That the bid submitted by Cargill Deicing Technology, Inc. for the
above referenced commodity, in the amount of$47.39/ton for piled delivery, is
hereby accepted.
Section 2. That the City Manager is hereby authorized to enter into a contract
with Cargill Deicing Technology, Inc. for the procurement of said commodity as
specified above and within said bidder's bid proposal on file in the Department of
Finance.
Section 3. That this Resolution shall take effect and be in force at the earliest
date permitted by law.
Passed thisJ yo ^ day of CX!:::to.h-e.r ,2005.
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Mayor - Presiding Officer
ATTEST:
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Clerk of Council
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I hereby certify that copies of this
Ordinance/Resolution were posted in the
City of Dublin in accordance with Section
731.25 of the Ohio Revised Code.
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CITY OF DUBLIN
DEPARTMENT OF FINANCE
BID TABULATION FORM
Bid Project: Citv of Dublin Rock Salt User Agency: Public Service. Streets & Utilities
Bid Opening Date, Time & Location: Thursdav. September 15. 2005 at 10:30 am Dublin Municipal Buildin!! 5200 Emerald Parkway
Alternate Affidavit Property
Bidder Bid Items Total Bid Bid Bid of Non-ColI. Tax Experience Comments
Price Price(s) Bond Authority Affidavit Affidavit Record
EASTERN
SALT NO BID
COMPANY,
INC
NORTH
AMERICAN NO BID
SALT
COMPANY
MORTON $60.16 $481,280 NO OPTIONAL RENEWAL
DUMPED X X X X X
SALT $62.66 PILED $501,280 PERIOD
CARGILL $44.89 $359,120
DEICING X X X X X
TECHNOLOGY DUMPED $379,120 NO OPTIONAL RENEWAL
$47.39 PILED PERIOD
Office of the City Manager
5200 Emerald Parkway. Dublin, OH 43017
CITY OF DUBLIN. Phone: 614-410-4400 · Fax: 614-410-4490 Memo
To: Members of City Council
From: Jane S. Brautigam, City Manager
Date: October 3, 2005
Initiated By: Matt Villareale, Assistant Director of Streets & Utilities
Michele Hoyle, Director of Fiscal Administration tJK'
Re: Acceptance of Bid for Rock Salt
Summary:
Attached for your consideration is Resolution No. 62-05 accepting the lowest and best bid for rock salt
and authorizing the City Manager to enter into a contract for the procurement of this commodity.
Bids were solicited from four (4) vendors: Eastern Salt Company, Inc., North American Salt
Company, Morton Salt, and Cargill Deicing Technology, based on a quantity of 8,000 tons. As
reflected in the attached bid tabulation, only Morton Salt and Cargill Deicing Technology submitted
bids.
The bid received from Cargill Deicing Technology is significantly lower than that from Morton Salt, at
$47.39 piled delivery, the delivery method dictated by the City's present storage arrangement.
Therefore, staff recommends acceptance of the bid from Cargill Deicing Technology.
This bid represents a 17.24% increase over the current contract price of $40.42 for piled delivery, due
largely to higher fuel costs and resulting increased transportation costs. However, a review of bids
received by other jurisdictions as a part of a cooperative bid process indicates that Dublin's pricing is
comparable to similar cities purchasing like quantities of rock salt. In 2004, the City's expenditures
for rock salt totaled $191,573; in 2005, the City's expenditures have totaled $402,311 through
September.
Recommendation:
We recommend passage of Resolution No. 62-05, accepting the lowest and best bid for rock salt and
awarding the contract for that commodity to Cargill Deicing Technology.