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HomeMy WebLinkAbout61-05 Resolution RECORD OF RESOLUTIONS Dayton L~g_~I_~I~nk, Inc..Fo~~__~()~ ?9045 Resolution No. 61-05 Passed .20_ A RESOLUTION WAIVING COMPETITIVE BIDDING FOR THE PURPOSE OF REPAIRING PAVEMENT ON S.R. 161 (DALE DRIVE TO SHAMROCK BOULEV ARD) WHEREAS, Section 8.04 (c) ("WAIVER OF COMPETITIVE BIDDING") of the "' Revised Dublin Charter authorizes Council, by a vote of no less than five (5) members, to waive competitive bidding requirements if they determine that such waiver is in the best interest of the City; and WHEREAS, Council has determined that there is a legitimate basis on which to justify such waiver for the procurement of non-professional services related to repairing the asphalt pavement and curb and gutter along a section of S .R.161 between Dale Drive and Shamrock Boulevard; and WHEREAS, Council has determined that such waiver of competitive bidding is truly in the best interest of the City; and NOW, THERE"RE, BE IT RESOLVED by the Council of the City of Dublin, State of Ohio, of the elected members concurring, that: Section 1. Competitive bidding requirements are hereby waived for the procurement of services related to repairing the asphalt pavement and curb and gutter ofS.R. 161 between Dale Drive and Shamrock Boulevard. Section 2. Such waiver of competitive bidding is hereby declared to be in the best interest of the City. Section 3. The City Manager is hereby authorized to hire the recommended contractor for the purpose of repairing pavement and curb and gutter along a section ofS. R. 161 between Dale Drive and Shamrock Boulevard. Section 4. This Resolution shall take effect and be in force on the earliest date permitted by law. Passed this ;CiJ-/A day of Jerte Jhb,if , 2005 , . Mayor - Presiding Officer ATTEST: ~ e ~ Clerk of Council I hereby certify that copies of this Ordinance/Resolution were posted in the City of Dublin in accordance with Section 731.25 of the Ohio Revised Code. Office of the City Manager 5200 Emerald Parkway. Dublin, OR 43017 CITY OF DUBLIN. Phone: 614-410-4400 . Fax: 614-410-4490 Memo To: Members of City Council From: Jane S. Brautigam, City Manager\y~ 6. ~ ~ Date: September 14,2005 f9. ~ Initiated By: Paul A. Hammersmith, P.E., Director of Engineering/City Engineer J;;!<... Kenneth B. Richardson, P.E., Assistant Director of Engineering - Desi Re: Resolution No. 61-05 Waiving Competitive Bidding Process Summary: Attached, please find Resolution No. 61-05 waiving the competitive bidding requirements for the procurement of services to repair the asphalt pavement and curb and gutter along a section of S.R. 161 between Dale Drive and Shamrock Blvd. The S.R. 161 west-bound traffic lane adjacent to the curb has settled several inches in different locations from Dale Drive to Shamrock Boulevard. The settling is along the S.R. 161 frontage of Wendy's International Headquarters. We believe the settling is due to improper backfill compaction of an abandoned storm sewer trench that occurred during the reconstruction of S.R. 161 from a 2-lane to 4-lane boulevard five years ago. The depressions in the pavement have become severe enough this summer to warrant emergency repair. In mid-August, we met with John Strawser of Strawser Paving Company to discuss repair strategy for S.R. 161. We also had discussions with Kokosing Construction Company. Based on the workload this fall for both companies, prior performance, and willingness to perform the work in a timely manner this fall, staff recommends Strawser Paving Company to perform the work. A cost proposal in the amount of$99,016.00 has been prepared by Strawser Paving Company. This cost does not include any contingency money. Final cost of repair work is expected to be between $100,000 and $120,000. Traffic will be maintained on S.R. 161 at all times during the repair process. Strawser Paving Company has indicated they can start work mid-October. The repair process will likely take three weeks to complete. Pursuant to Section 8.04 (b) of the Revised Dublin Charter and Section 37.03 of the Dublin Codified Ordinances, the procurement of non-professional services in the amount of $30,000 or greater requires the City to conduct formal competitive bidding, unless Council waives such competitive bidding requirements as specified in Section 8.04 (c) of the Charter. Recommendation Section 8.04 (c) of the Revised Dublin Charter authorizes Council, by a vote of no less than five (5) members, to waive competitive bidding requirements if they determine that such waiver is in the best interest of the City. Under the circumstances, staff believes it would be in the best interest of the City to waive competitive bidding requirements and, therefore, recommends that Council adopt Resolution No. 61-05.