HomeMy WebLinkAbout43-05 Resolution
RECORD OF RESOLUTIONS
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Resolution No. 43-05 Passed ,20
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A RESOLUTION ACCEPTING THE LOWEST AND
BEST BID FOR THE PRINTING OF THE
"RECREATION PROGRAM & ACTIVITIES
BROCHURE" AND AUTHORIZING THE CITY
MANAGER TO ENTER INTO A CONTRACT FOR
SAID PRINTING SERVICES.
WHEREAS, Council has conducted formal advertising and competitive bidding
procedures for the printing of the "Recreation Program & Activities Brochure;" and
WHEREAS, Council has determined that the bid submitted by Hopkins Printing for
said printing, based on the prices within the attached bid tabulation and the bidder's
proposal on file within the Department of Finance, is the lowest and best bid.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
State of Ohio, 4- of the elected members concurring:
Section 1. That the bid submitted by Hopkins Printing for the printing of the
"Recreation Program & Activities Brochure" is hereby accepted,
Section 2. That the City Manager is hereby authorized to enter into a contract with
Hopkins Printing for the printing of said brochures,
Section 3. That this Resolution shall take effect and be in force at the earliest date
permitted by law.
Passed this &-fh day of ~ ,2005.
L~
Mayor - Presiding Officer
ATTEST:
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Clerk of Council
I hereby certify that copies of this
Ordinance/Resolution were posted in the
City of Dublin in accordance with Section
731.25 of the Ohio Revised Code.
CITY OF DUBLIN
DEPARTMENT OF FINANCE
BID TABULATION FORM
Bid Project: Recreation Pro!!ram & Activities Pro!!ram User Agency: Recreation Services
Bid Opening Date, Time & Location: Mondav. Mav 16.2005 at 10:30 am Dublin Municipal Buildin!! 5200 Emerald Parkway
Alternate Affidavit of Non-CoIl. Property Experience
Bidder Bid Items Total Bid Price Bid Bond Tax Comments
Bid Price(s) Authority Affidavit Affidavit Record
88 P AGE/22000 WITH 4
Quicknet ALL ITEMS BID COPIES COLOR X X X X X Distribution/optional cost;
$33,500 $34,500 $200 per 1000
88 P AGE/22000 WITH 4
Vincent Graphics ALL ITEMS BID COPIES COLOR X X X X X Distribution/optional cost;
$17,182 $17,494 $45 per 1000
88 P AGE/22000 WITH 4
Hopkins Printing ALL ITEMS BID COPIES COLOR X X X X X Distribution/optional cost;
$16,416 $16,985 Not applicable
88 P AGE/22000 WITH 4
Odyssey Printing ALL ITEMS BID COPIES COLOR X X X X X Distribution/optional cost;
$19,372 $19,949 Not applicable
Stuart & Associates PARTIAL BID; 88 P AGE/22000 WITH 4
3 OUT OF 7 ITEMS BID COPIES COLOR NO BOND X X X X Distribution/optional cost;
$18,075 $18,513.5 Not applicable
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Office of the City Manager
5200 Emerald Parkway. Dublin, OH 43017
CITY OF DUBLIN. Phone: 614-410-4400 . Fax: 614-410-4490 Memo
To: Members of City Council
From: Jane S, Brautigam, City ManagerJ6D
Date: June 6, 2005
Initiated By: Michele M. Hoyle, Director of Fiscal Administration ~
Re: Resolution 43.05, Accepting the Lowest and Best Bid for the Printing of the
Recreation Program & Activities Brochure
Summary:
Attached for your consideration is Resolution 43-05 accepting the lowest and best bid for the printing
of the Recreation Program & Activities Brochure. Also attached for your reference is a copy of the bid
tabulation.
This bid project involves the printing of three (3) or four (4) issues of the recreation program each year
of a I-year contract with 2 optional renewal periods. The number of issues printed per year is
dependent upon the schedule of classes and past practice has been printing 3 issues per calendar year.
Bids were solicited on a cost per issue basis given an estimated number of copies and an estimated
page length of the brochure. The total amount budgeted for 2005 for this project is $55,600.
Dublin News distributes the brochure at an additional cost of $1,800 per issue to all City of Dublin
residents and Dublin school district households. The next brochure, Fall 2005, will be distributed
August 10,2005.
Fourteen (14) vendors were invited to participate in the bid process and the City received bids from
five (5) companies. As reflected on the attached bid tabulation, the City received bids from the
following companies:
. Quicknet
. Vincent Graphics
. Hopkins Printing
. Stuart & Associates
. Odyssey Printing
Recommendation:
We recommend passage of Resolution 43-05, which accepts the bid submitted by Hopkins Printing as
the lowest and best bid for printing of the Recreation Program & Activities Brochure.