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HomeMy WebLinkAboutResolution 08-11RECORD OF RESOLUTIONS Dayton legal Blank. Inc.. Farts No. 30015 Resolution No. 08 -11 Passed .20 A RESOLUTION WAIVING COMPETITIVE BIDDING REQUIREMENTS, PURSUANT TO SECTION 8.04 ('CONTRACTING PROCEDURES'), PARAGRAPH (C) ( "WAIVER OF COMPETITIVE BIDDING ") FOR THE MATERIAL PORTION OF THE BLAZER WATER TANK REPAINTING PROJECT AND AWARDING A CONTRACT TO TNEMEC COMPANY, INC. WHEREAS, Section 8.04(c) of the Revised Dublin Charter authorizes City Council, by a vote of no less than five (5) members, to waive competitive bidding requirements if Council determines that an item is available and can be acquired only from a single source or when it is in the best interest of the City to do so; and WHEREAS, the need has been identified to repaint the Blazer Water Tower; and WHEREAS, staff has researched several options for repainting and has identified specific materials produced by Tnemec Company, Inc. as the preferred coating material, and this material is only manufactured by the Tnemec Company, Inc.; and WHEREAS, Dublin has successfully used this material on past projects, including but not limited to the 2010 Avery Tower Repainting Project with satisfactory results; and WHEREAS, Council has determined that it is in the best interest of the City to waive competitive bidding for the material portion of the project to provide an appropriate surface coating; and WHEREAS, Council has determined that the quotes submitted by Tnemec Company, Inc. in the amount of approximately $69.25 per gallon for Hydro -Zinc Series 94 -1-12O Primer; $59.50 per gallon for Endura Shield Series 73; and, $365.00 per gallon for Hydroflon Series 700 are fair and appropriate. NOW, THf REFORE, BE IT RESOLVED by the Council of the City of Dublin, State of Ohio, of the elected members concurring that: Section 1. Competitive bidding requirements are hereby waived for the procurement of material for the Blazer Water Tower Repainting Project. Section 2. The City Manager is hereby authorized to enter into a unit price agreement with Tnemec Company, Inc. for the purchase of the water tower coating material in the amounts set forth here in an amount not to exceed $90,000. Section 3 . The remainder of the Blazer Water Tower Tank Repainting Project shall be competitively bid through the process already underway. Section 4. This resolution shall take effect upon adoption in accordance with Section 4.04(a) of the Revised Charter. Passed this 2' A — day of 2011 Mayor - P ding Officer Attest: 10 �X L Clerk CITY OF DUBLIN_ Office of the City Manager 5200 Emerald Parkway • Dublin, OH 43017 -1090 Phone: 614 - 410 -4400 • Fax: 614- 410 -4490 To: Members of Dublin City Council From: Marsha Grigsby, City Manager ' Date: February 24, 2011 Initiated By: Paul Hammersmith, PE, Director of Engineering/City Engineer Barbara Cox, PE, Engineering Manager— Development I M� Re: Resolution 08 -11 - Waiving Competitive Bidding Requirements for the Material Portion of the Blazer Water Tank Repainting Project and Awarding a Contract to Tnemec Company, Inc. Background Engineering staff has been reviewing the options that are available for coating systems for the exterior Of the City's water towers. These coating systems provide corrosion protection of the steel structure from the environment as well as the aesthetic benefits of the graphics package. The City has used both Carboline Company (Carboline) and Tnemec Company, Inc. (Tnemec) products on the water towers. These two manufacturers are currently the only manufacturers approved for exterior painting by the City of Columbus Product Review Committee. Our recent coating and recoating projects have used the Tnemec products. The following chart summarizes the timeframes and products for wholesale exterior coating and recoating of the City water towers: When the Avery Road and Post Road towers were recoated in 1994 (with the silhouette graphics package), the Carboline product was used. The Avery Road tower showed "bleed through" on the west side of the tower within a few years. This was after the warranty period of the construction contract but within the timeframe of the typical "life expectancy" of the coating system. Also, the roof had enough deterioration that it was independently recoated in 2001. The Post Road tower has shown evidence of rust and corrosion for the past three years, again mainly on the west side and the roof. With the construction and investment in the new Darree Fields tower and the proposed decommissioning of the Post Road tower this year, the Post Road tower will not be recoated. Blazer Pkwy Avery Road Post Road Tartan west Darree Fields Year Built 1994 1988 1982 2006 2010 Original Coating Product Tnemec Unknown Unknown Tnemec Tnemec Year Recoated 2011 1 1994 1 1994 Product TBD Carboline Carboline Year Recoated 2010 Product Tnemec When the Avery Road and Post Road towers were recoated in 1994 (with the silhouette graphics package), the Carboline product was used. The Avery Road tower showed "bleed through" on the west side of the tower within a few years. This was after the warranty period of the construction contract but within the timeframe of the typical "life expectancy" of the coating system. Also, the roof had enough deterioration that it was independently recoated in 2001. The Post Road tower has shown evidence of rust and corrosion for the past three years, again mainly on the west side and the roof. With the construction and investment in the new Darree Fields tower and the proposed decommissioning of the Post Road tower this year, the Post Road tower will not be recoated. Memo re. Res 08 -11 - Waiving Competitive Bidding for Blazer Water Tank Repainting February 24, 2011 Page 2 of 2 As can be seen in the chart, the service life of the Tnemec product on the Blazer Parkway tower has been approximately 17 years. Based on the regular inspections that are done on the water towers and staff's observations, the issues and concerns that arose with the Carboline product have not occurred on this tower. Ohio Coating Consultants (OCC), a local independent representative of Tnemec supplied the unit cost prices included in the Resolution. Staff has reviewed these in comparison to the prices paid for Tnemec's product on the Avery Road recoating project in 2010. The costs are appropriate for this project. The current bidding documents for the Blazer Water Tank Repainting project specify that a "First Anniversary Inspection' will be performed on a date chosen by the City and attended by the recoating contractor. This is the typical industry standard and provides a warranty period of one year. The contractor will be allowed to make minor repairs to the tower at that time. Any extensive repairs will be made at a mutually agreeable time. The bidding documents also stipulate that the quality of the paint application is to be done in a manner to be able to obtain certification from the coating manufacturer for honoring their warranties. OCC has provided that a written extended warranty for 15 years for color and gloss for the coating system we have specified could be issued to the City upon completion of the project. Staff believes the Tnemec product is an exceptional coating system for the exterior of Dublin's water towers and provides excellent protection of the City's investment in the water distribution system. As a result, staff recommends that the Tnemec product be exclusively specified and competitive bidding be waived. Recommendation Staff recommends approval of Resolution 08 -11.