HomeMy WebLinkAbout76-05 Resolution
RECORD OF RESOLUTIONS
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Resolution No, 76-05
Passed .20_
A RESOLUTION ACCEPTING THE LOWEST AND
BEST BID FOR THE CLOSED CIRCUIT RECORDING
PROJECT, AND AUTHORIZING THE CITY MANAGER
TO ENTER INTO A CONTRACT FOR SAID SERVICES
WHEREAS, Council has conducted formal advertising and competitive bidding
procedures for the Closed Circuit Recording Project; and
WHEREAS, Council has determined that the bid submitted by Microman for
said services, based on the prices within the attached bid tabulation (Exhibit A)
and the bidder's proposal on file within the Department of Finance, is the
lowest and best bid.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
State of Ohio, + of the elected members concurring:
Section 1. That the bid submitted by Microman in the amount of 47,998.00
for the Closed Circuit Recording Project is hereby accepted.
Section 2. That the City Manager is hereby authorized to enter into a contract
with Microman for the Closed Circuit Recording Project.
Section 3. That this Resolution shall take effect upon passage in accordance
with Section 4.04(a) of the Revised Charter.
Passed this ~ / fl day of fto tJ.~-c~ 2005.
ATTEST:
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Clerk of Council
I hereby certify that copies of this
Ordinance/Resolution were posted in the
City of Dublin in accordance with Section
731.25 of the Ohio Revised Code,
Office of the City Manager
5200 Emerald Parkway · Dublin, OH 43017
Phone: 614-410-4400. Fax: 614-410-4490 Memo
CITY OF DUBUN
To: Members of Dublin City Council
From: Jane S. Brautigam, City Manak:];,\. l.c_f5 .~.(.J-~"
Date: November 13, 2005
Re: Resolution No. 76-05 Closed Circuit Recording System - Bid Approval
Initiated by: Michelle L Crandall, Director of Administrative Services
Michele Hoyle, Director of Fiscal Administration
Summary
On October 6, 2005 bids were opened for the purchase and installation of an upgraded camera
security system Two companies submitted bids for this project:
Microman $47,998.00
Viper Protection $49,979.85
Staff has determined that the lowest and best bid was received from Microman. The attached bid
tabulation form provides details about the bids.
The purpose of this project is to convert the existing VCR-based security cameras to a digital,
computer-based format and to add new cameras at the south pool location. This will allow for all
security cameras to be linked to the City's network and for video images to be digitally viewed,
stored and retrieved. Additionally, this conversion will allow for all camera images to be
monitored in real-time from one location or multiple locations. Finally, it is anticipated that this
conversion will also result in a cost reduction of current, ongoing maintenance of the existing
VCR-based camera system
The total budget for this project is $77,000. The significant difference in the projected budget
amount and the bid proposal amounts is because four camera installations in the vicinity of the
skate park and the outdoor stage were removed from the project.
After discussion of these outdoor locations, staffhas decided to wait until city-wide WiFi is in
place and then consider moving forward with a more cost effective, wireless solution in these
locations. Additionally, further research and consideration will be given to the overall benefits,
effectiveness and costs associated with various outdoor security camera options. A staff team of
Bob Schaber (Network Operations Manager), Scott Davis (Police Detective), Larry George
(Facilities Supervisor) and Judy Grosz (Procurement Technician) will be examining the options
and their associated costs and benefits.
Recommendation
Staff recommends adoption of Resolution 7(p .05 accepting Microman's bid of $47,998.00 and
authorizing the City Manager to enter into a contract with Microman for this project.
CITY OF DUBLIN
DEPARTMENT OF FINANCE
BID TABULATION FORM
Bid Project: City of Dublin Closed Camera Recordin!!: Proiect User Agency: Facilities
Bid Opening Date, Time & Location: Thursday, October 6, 2005 (ii) 10:30 am Dublin Service Center , 6555 Shier- Rin!!:s Rd., Dublin, OH 43016
I II I Alternate E Affidavit of Non-Coli. Property Exp."."" I I
Bidder Bid Items Total Bid Price Tax Comments
Bid Price(s) Authority Affidavit Affidavit
Record
MICROMAN ALL $47,998.00 X X X X X
VIPER PROTECTION ALL $49,979,85 X X X X X
SERVICES