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HomeMy WebLinkAbout75-05 Resolution RECORD OF RESOLUTIONS ---------- payton Legal Blank, Inc., Form No. 3q2-~5 - ------------...-- --------- . ~- ---------- 75-05 Resolution No. Passed ,20_ --- -- - ---------------." ----------------- - - -- --------- --- ----- A RESOLUTION WAIVING COMPETITIVE BIDDING REQUIREMENTS, PURSUANT TO SECTION 8.04 ('CONTRACTING PROCEDURES') PARAGRAPH (C) ("WAIVER OF COMPETITIVE BIDDING") FOR HANDGUNS AND ASSOCIATED EQUIPMENT FOR THE DUBLIN DIVISION OF POLICE WHEREAS, Section 8,Q4(c) of the Revised Dublin Charter authorizes Council, by a vote of no less than five (5) members, to waive competitive bidding requirements if Council determines that it is in the best interest of the City to do so; and WHEREAS, Vance's has served as a trusted firearms provider in the past, provides high quality equipment and high quality service at fair prices, has provided handgun systems to be reviewed and tested, has agreed to work with the Dublin Division of Police to insure minimal disruption in the transition and change out process for new handguns, and has established a trusted working relationship with the Dublin Division of Police; and WHEREAS, staff recommends that it is in the City's best interest to waive competitive bidding requirements and to designate Vance's as the provider of handguns and associated equipment (Le. holsters, magazine holders, etc.) for the Dublin Division of Police. NOW, T7REFORE, BE IT RESOLVED by the Council of the City of Dublin, State of Ohio, of the elected members concurring that: Section 1. Vance's is hereby designated as the provider for handguns and associated equipment (Le. holsters, magazine holders, etc,) for the Dublin Division of Police, Section 2. Competitive bidding requirements are hereby waived for these purchases, as it has been determined to be in the City's best interest to do so. Section 3. This Resolution shall take effect and be in force upon passage in accordance with Section 4,Q4(a) of the Revised Charter. Passed this ~ /s1" day of /V () U eh1k~QQ5. ~ ATTEST: ~(2.~ Clerk of Council I hereby certify that copies of this Ordinance/Resolution were posted in the City of Dublin in accordance with Section 731,25 of the Ohio Revised Code. Office of the City Manager 5200 Emerald Parkway. Dublin, OR 43017 CITY OF DUBLlNw Phone: 614-410-4400 . Fax: 614-410-4490 Memo To: Members of Dublin City Council From: Jane S. Brautigam, City Managel];.:v-.-v---- 6 <0~~ Date: November 15,2005 Re: Resolution No. 75-05 Waiving Competitive Bidding Requirements for the purchase of handguns and associated equipment for the Dublin Division of Police Initiated By: Chief Mike Epperson Summary Attached for your consideration is Resolution no. 75-05 waiving competitive bidding requirements for the procurement of handguns and associated equipment (i.e. holsters, magazine holders, etc,) for the Division of Police. The Police Division has had a trusted history and working relationship with a local company who has agreed to work through the various logistical issues involved in this handgun transition, When dealing with public safety equipment it is important to deal with a trusted company who can provide high quality equipment and service. The Division of Police's current handguns are approaching 9 years of age. According to manufacturer's suggested guidelines, the handguns need to be replaced or refurbished at 10 years. Based on staff analysis, it is less expensive to trade handguns in for credit towards new handguns than it is to refurbish the current handguns. Additionally, the new handguns have upgraded features that the current handguns do not possess. In the past, staff has dealt with two trusted companies regarding the purchasing of firearms: Kiesler's located in Jeffersonville, Indiana and Vance's located in Columbus, Ohio. Staff obtained preliminary quotes from both companies and Kiesler's preliminary quote was approximately $6,000.00 more than Vance's preliminary quote. Staff believes the Vance quote to be competitive and fairly priced, In addition, Kiesler is located out of state and transport of the handguns would add costs and logistical issues versus dealing with a local company. Vance's has allowed the Division of Police to review and test handgun systems at no cost and has agreed to work with staff to insure minimal disruption in this transition. Staff believes working with Vance's will ensure a seamless transition to the new weapon early in 2006. Expenditures for the purchase of handguns and associated equipment are estimated at $41,000 and funding is included in the 2005 Capital Improvement Program budget. Recommendation Staff recommends Adoption of Resolution no. 75-05, waiving competitive bidding for the purchase of handguns and associated equipment (i.e. holsters, magazine holders, etc.) for the Dublin Division of Police.