HomeMy WebLinkAbout37-05 Resolution
RECORD OF RESOLUTIONS
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37-05 , . 20-=-_J
Resolution No, Passed
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A RESOLUTION WAIVING COMPETITIVE BIDDING
REQUIREMENTS, PURSUANT TO SECTION 8,04
('CONTRACTING PROCEDURES'), PARAGRAPH (C)
("WAIVER OF COMPETITIVE BIDDING") FOR ALCOHOLIC
BEVERAGES, SOFT DRINKS, BOTTLED WATER AND
SHUTTLE SERVICES FOR THE DUBLIN IRISH FESTIVAL
WHEREAS, Section 8.04(C) of the Revised Dublin Charter authorized Council by a
vote of no less than five (5) members to waive competitive bidding requirements if
Council determines that it is in the best interest of the City to do so; and
WHEREAS, Killian's Irish Red and Pepsi-Cola Bottling Company have served as
sponsors for the Dublin Irish Festival over the past several years, contributing a
substantial amount of financial and promotional support to the Festival; and
WHEREAS, Coors is the parent company of Killian's Irish Red, and Central Beverage
Group of Columbus is the sole distributor for the Killian's Irish Red and Coors
products in Central Ohio; Pepsi-Cola Bottling Company is the sole distributor of
Pepsi-Cola products; and
WHEREAS, it has been recommended by staff that competitive bidding requirements
be waived to designate the Central Beverage Group as the provider of Killian's Irish
Red and Coors products and the Pepsi-Cola Bottling Company as the provider of
Pepsi-Cola products and bottled water at the 2005 Dublin Irish Festival due to the
financial and marketing benefits this sponsorship provides to the Festival and the
City; and
WHEREAS, A-Ultimate Tours, Inc., is able to provide the shuttle services for the
patrons and volunteers of the 2005 Dublin Irish Festival; and
WHEREAS, it is recommended that it is in the City's best interest to waive
competitive bidding requirements to provide shuttle services for the 2005 Dublin Irish
Festival.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, State of
Ohio, -ifi- of the elected members concurring:
Section 1, That Central Beverage Group of Columbus is hereby designated as the
provider for Killian's Irish Red and Coors beer products and that the Pepsi-Cola
Bottling Company is hereby designated as the provider for soft drinks and bottled
water for the 2005 Dublin Irish Festival.
Section 2. That A-Ultimate Tours, Inc. is hereby designated as the provider of
shuttle services for the 2005 Dublin Irish Festival.
Section 3, That competitive bidding requirements are hereby waived for these
purchases, as it has been determined to be in the City's best interest to do so.
Section 3, That this Resolution shall take effect and be in force on the earliest date
permitted by law. ~
Passed this /~ day of ,2005.
<, -
e.v ~
Mayor - Presiding Officer
ATTEST:
I hereby certify that copies of this
~c2.~ Ordinance/Resolution were posted in the
City of Dublin in accordance with Section
Clerk of Council 731,25 of the Ohio Revised Code,
Office of the City Manager
5200 Emerald Parkway' Dublin, OH 43017
CITY OF DUBLIN~ Phone: 614-410-4400 · Fax: 614-410-4490
Memo
To: Members of City Council
From: Jane S. Brautigam, City Manager~ S . ~~
Date: May 16,2005
Initiated By: Michele M. Hoyle ~
Re: Resolution No. 37 -05 Waiving Competitive Bidding Requirements for the purchase
of miscellaneous goods and services for 2005 Dublin Irish Festival.
Summary:
Attached for your consideration is Resolution 37-05 waiving competitive bidding requirements for the
procurement of alcoholic beverages, soft drinks, bottled water and shuttle services for the DIF.
Section 8.04 (c) of the Revised Dublin Charter authorizes Council, by a vote of no less than five (5)
members, to waive competitive bidding requirement if it determines that such waiver is in the best
interest of the City.
This year, as in years past, the alcohol sponsor for the DIF is Killian's Irish Red. In exchange for the
sponsorship dollars and advertising support provided by Killian's, the DIF serves products only
offered by Coors, the parent company of Killian's Red. Central Beverage Group of Columbus is the
sole distributor for the Killian's Irish Red and Coors products in Central Ohio. Expenditures for the
purchase of alcohol (beer) for the 2005 DIF are estimated at $60,000. Appropriate funding for this
purchase has been authorized by the 2005 operating budget.
The soft drink and bottled water sponsor for the DIF is Pepsi-Cola Bottling Company. In exchange for
the sponsorship dollars and advertising support provided by Pepsi-Cola, the Festival serves products
only offered by Pepsi-Cola Bottling Company. Expenditures for the purchase of soft drinks and
bottled water for the 2005 DIF are estimated at $20,000.
The City of Dublin provides shuttle services for patrons of the DIF. Shuttle services have also been
provided for the volunteers of the DIF for the past 3 years. These additional services resulted in
incremental increases, placing the total expenditures at $34,450 for the 2005 DIF, which is in excess of
the City's bidding threshold of $30,000. This is the first year that shuttle services have exceeded the
bidding threshold. Shuttle services will be provided by A-Ultimate Tours, who meet the City's unique
requirements for transportation for patrons and volunteers. In order to execute a contract in a time
frame necessary to provide shuttle services for the 2005 DIF it is necessary to waive the competitive
bidding requirement.
Recommendation:
Adopt Resolution 37-05, waiving competitive bidding for the purchase of alcohol, soft drinks, water
and shuttle services for the 2005 Dublin Irish Festival.