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HomeMy WebLinkAbout34-05 Resolution RECORD OF RESOLUTIONS - ~yton _Legal Blan~F<2.!:~30~ _ - __ ____......_.___....._.____._____________n ____.._._....______._.~_.___..,..___~,.__ ---- -----.-"....----.-'.-.-- - ------ --- -----.,------'..---- ----- ---_._-_.--~---- ..-----------r-------- i 34-05 I , Resolution No. fu~~ ,W ~ --------.. ---- --- ----_..-----_.--_..------ ------ ----- ---------.. --------- -----_.,--------_.._-_..__..---_._~~-~- --- - ------ - . ...---- --- -- ---,-.------- .------------ ,------'-- ------,--,------'------------ ----T'- A RESOLUTION ACCEPTING THE LOWEST AND BEST BID FOR THE GLICK ROAD/AVERY ROAD/ MANLEY ROAD ROUNDABOUT PROJECT WHEREAS, formal advertising and competitive bidding procedures have been conducted, pursuant to Section 8.04 of the Dublin Charter and Chapter 37 of the Dublin Code, for the Glick Road/Avery Road/Manley Road Roundabout Project; and WHEREAS, Council has determined that there may be a legitimate need to declare the relocation of the utilities in connection with the above-referenced project as a "single source" procurement, for reason that the company owning the utilities in question has the exclusive rights to relocate such utilities; and WHEREAS, it is necessary to amend the annual appropriations ordinance to provide funding authorization for the proj ect; and WHEREAS, Council has determined that the bid submitted by Complete General Construction Company, Inc. constitutes the lowest and best bid, as set forth in Exhibit "A", Bid Opening Results. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, State of Ohio, !l.- of the elected members concurring: Section 1. There be appropriated from the unappropriated balance in the Tartan West TIF Fund the amount of $930,000 to account 443-031-780-2550 for the completion of the intersection improvement project. Section 2. There be advanced into the Tartan West TIF Fund the amount of $930,000 from the Capital Improvements Tax Fund. This advance will be repaid in the future from service payments generated from the Tartan West TIF district. Section 3. That the bid submitted by Complete General Construction Company, Inc. in the total amount of$ 903,491.47 is hereby accepted. Section 4. That the City Manager is hereby authorized to enter into contracts with Complete General Construction Company, Inc. for performance and completion of the Glick Road/Avery Road/Manley Road Roundabout Project pursuant to the advertisement, proposal and contract documents for said project on file in the office of the City Engineer. Section 5. That this Resolution shall take effect and be in force on the earliest date permitted by law. ~ Passed this A day of ,2005. LtL .~ , '; ~,. ,. , ~# Mayor - Presiding Officer Attest: ~C!-~ Clerk of Council I hereby certify that copies of this Ordinance/Resolution were posted in the City of Dublin in accordance with Section 731.25 of the Ohio Revised Code, Office of the City Manager 5200 Emerald Parkway. Dublin, OH 43017 CITY OF DUBLIN. Phone: 614-410-4400 . Fax: 614-410-4490 Memo To: Members of City Council From: Jane S. Brautigam, City ManageO~ 5. ~. ~ Date: May 10, 2006 c;::)t Initiated By: Paul A. Hammersmith, P.E., Director of Engineering/City Engineer Re: Glick Road / Avery Road / Manley Road Roundabout Bid Acceptance Resolution No. 34-05 Summary On May 10, 2005 six (6) bids were received, publicly opened and read for the Glick Road/Avery Road/Manley Road Roundabout project. Attached is a summary of the bids received. The Engineer's estimate for this project was $1,300,000. Complete General Construction Company, Inc. submitted the lowest and best bid of $903,491.47. A reduced set of construction plans for the project has been placed in the Council planning room for your reference and review. As City Council is aware, a tax increment financing (TIP) district has been established for the Tartan West development. This intersection was identified for improvement in the traffic impact study prepared for the Tartan West development. As a result of the completed traffic impact study, this project was included in the Description of Public Infrastructure Improvements to be funded by the future service payments generated from the private improvements being constructed within the TIP district. The project will be financed initially by an advance from the Capital Improvements Tax Fund. An advance of $900,000 was programmed in 2005. During preliminary roundabout design, several discussions occurred between Dublin City School administration, Deer Run Elementary and Willard Grizzell Middle School staff and Engineering staff concerning construction impact and timing. School administrators asked if the serious traffic congestion along A very Road experienced at the start and closing of each school day could be addressed. The roundabout construction plans were extended south in front of the two school entrances to mitigate the traffic congestion. A separate left turn lane on Avery Road will be constructed with this project. Dublin City Schools dedicated the additional right-of-way to the City in order to provide a left turn lane on A very Road. The landscaping for this project will be bid separately this summer. Total landscaping costs are anticipated to be less than ten percent of the total construction costs. Previous experience with Complete General Construction Company, Inc. has been favorable, particularly on the Muirfield Drive/Brand Road Roundabout project completed in August oflast year. Staff has thoroughly reviewed the Complete General Construction Company, Inc. bid and finds no reason not to accept their bid. Recommendation Staff recommends Council adopt this resolution accepting the bid of Complete General Construction Company, Inc. Upon adoption, work is scheduled to begin June 13,2005 (after the school year ends on June 9th) and be substantially complete and open to traffic by August 15,2005 (LPGA tournament at Tartan Fields golf course begins August 22, 2005). . .. . ... .. ..'. .... '.... .~ ....... ',,' , '. '. .. ... ..... . ! . ... ." . ..) ,,' . . '...... ,.....,.,...". . - .. , -, - - , . . Glick Roadl Avery Roadl Manley Road Bids Opened: Tuesday, May 10,2005 Engineer's Estimate: $1,300,000.00 Bidders Bid as Read Bid as Read Over or Under Corrected Bid? Engineer's Estimate Complete General Construction $903,491.47 -30,5% Shelly & Sands $976,113.32 -24.9% $975,613.32 Strawser Paving $982,349.85 -24.4% I Double Z Construction Co, $989,382.00 -23,9% George J. Igel & Company $1,047,198.75 -19.4% I R. B. Jergens $1,168,833.59 I -10.1 % Number of Bidders: 6 f' City of Dublin -- Division of Engineering Printed 5/12/2005 5800 Shier-Rings Road Dublin OH 43016 . .. B;d ope,;"9 Re"lts 04-017 -GIP - P'ge 1 of1 Phone (614) 410-4600 Fax (614) 761-6506 CItY OF DlJllLlN.