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Home My WebLink About59-10 ResolutionRECORD OF RESOLUTIONS Blank. Ina. Form No. 3W 5 Resolution No. 59-10 Passed 20 A RESOLUTION ACCEPTING THE LOWEST AND BEST BID FOR THE AMBERLEIGH PARK PHASE ONE SITE IMPROVEMENTS PROJECT, AND AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT FOR THE SERVICES WHEREAS, formal advertising and competitive bidding procedures have been conducted, pursuant to Section 8.04 of the Revised Charter for the Amberleigh Park Phase One Site Improvements Project; and WHEREAS, Council has determined that the base bid submitted by Jess Construction Inc. of $1,014,000.00 and the following bid alternates submitted by Jess Construction Inc., including bid alternate #4 for $12,700.00, bid alternate #5 for $34,500.00, bid alternate #6 for $50,600.00, bid alternate #7 for 24,000.00 and bid alternate #8 for $67,000.00 for a total contract amount of $1,202,800.00 constitute the lowest and best bid for the project; and WHEREAS, this is an approved 2010 Capital Improvements Project. NOW, THERE, BE IT RESOLVED by the Council of the City of Dublin, State of Ohio, of the elected members concurring, that: Section 1 . The base bid submitted by Jess Construction Inc. in the amount of $1,014,000.00 and the following bid alternates submitted by Jess Construction Inc., including bid alternate #4 for $12,700.00, bid alternate #5 for $34,500.00, bid alternate #6 for $50,600.00, bid alternate #7 for $24,000.00, and bid alternate #8 for $67,000.00, for a total contract amount of $1,202,800.00 is hereby accepted. Section 2 . The City Manager is hereby authorized to enter into a contract for said project as specified within the bid proposal and the City's bid documents on file in the Division of Parks and Open Space. Section 3 . This Resolution shall take effect and be in force upon passage in accordance with Section 4.04(a) of the Revised Charter. Passed this 61 day of J� y 2010. Mayor — Pr", ng Officer Attest: a Clerk of Council 7 Office of the City Manager 5200 Emerald Parkway • Dublin, OH 43017 -1090 CITY OF DUBLIN,. Phone: 614- 410 -4400 • Fax: 614 - 410 -4490 Memo To: Members of Dublin City Council From: Marsha Grigsby, Interim City Manager�� Date: December 2, 2010 Initiated By: Fred Hahn, Director of Parks & Open Space Re: Resolution 59 -10 — Amberleigh Community Park —Phase One Site Improvements Background On Tuesday, November 23, 2010, bids were opened for the Amberleigh Community Park Phase One Site Improvements Project. Seven bids were received (a complete bid tabulation is attached). Funding in the amount of $985,000 was included in the 2010 Operating Budget. The design estimate for the project was $1,188,685.00. The lowest and best bid, submitted by Jess Construction, Inc., was for $1,014,000.00. This project, once completed, will provide an entry drive, parking lots, sidewalks, open air plaza, shelter facility with attached restrooms and kitchenette, playground, open play area and associated landscaping. Complete construction details are available for review in the Council Planning room. A homeowners association meeting was held in April 2009 in which the park master plan was reviewed, allowing an opportunity to discuss concerns and respond to questions. Based upon input received, changes were made to the plan and submitted to the Dublin Planning and Zoning Commission in December 2009. At the December 2009 Commission meeting, a wide array of input was received, both positive and negative, that culminated in a negative vote. Staff subsequently revised the plans and, more importantly, revised the phasing schedule and resubmitted to the Commission in April 2010. This version was approved. The approved plan provided for the construction of a shelterhouse, including a restroom, located in the mid level of the park instead of the originally proposed shelterhouse without a restroom located in the upper level of the park. The modification resulted in additional costs of approximately $270,000 that had not been included in the $985,000 budgeted. The revised phasing plan was reflected in the 2011 -2015 Capital Improvements Program. The next phase of development is scheduled for 2013 -2014. Bid alternates 1 through ,3 included within the bid package currently being proposed will be included in the 2013 -2014 phase. Staff included these bid alternates for two reasons: if bids came in substantially less than anticipated, staff would propose construction of the alternates at this time; and the pricing of these elements will provide more accurate budget estimates for the future. There are opportunities within the Phase 1 design to value engineer certain components that should result in savings that would come close, if not succeed, in bringing this project within the 2010 Memo re. Resolution 59 -10 — Amberleigh Community Park Phase One December 2, 2010 Page 2 of 2 budget allocation of $985,000 for park development. The park design reflected in the Phase 1 construction documents will result in a fully functional park that includes ample parking for this phase, a unique playground, an architecturally significant pavilion with restrooms, and will allow access to one of the more beautiful parcels of public land within Dublin. In addition to the base bid, staff is recommending acceptance of five of the 10 bid alternates. These five alternates include landscape features, plaza walls and entry design. In addition to the base bid and recommended bid alternates, there are owner - provided materials (site furniture and playground equipment) and various utility fees that add approximately $155,000 to the construction costs. Total costs associated with Phase 1 improvements, as recommended by staff, would be approximately $1,357,800.00. Additional funding authorization in the amount of $375,000 has been requested in Ordinance 45 -10. Recommendation Staff is recommending adoption of Resolution 59 -10, accepting Jess Construction's base bid of $1,014,000.00. Staff is also recommending acceptance of bid alternates 4 through 8. Staff has received excellent references for Jess Construction. RECORD OF RESOLUTIONS Dayton Legal Blank, Inc., cone No. Resolution No. 59 -1 Passed 20 A RESOLUTION ACCEPTING THE LOWEST AND BEST BID FOR THE AMBERLEIGH PARK PHASE ONE SITE IMPROVEMENTS PROJECT, AND AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT FOR THE SERVICES WHEREAS, formal advertising and competitive bidding procedures have been conducted, pursuant to Section 8.04 of the Revised Charter for the Amberleigh Park Phase One Site Improvements Project; and WHEREAS, Council has determined that the base bid submitted by Jess Construction Inc. of $1,014,000.00 and the following bid alternates submitted by Jess Construction Inc., including bid alternate #4 for $12,700.00, bid alternate #5 for $34,500.00, bid alternate #6 for $50,600.00, bid alternate #7 for 24,000.00 and bid alternate #8 for $67,000.00 for a total contract amount of $1,202,800.00 constitute the lowest and best bid for the project; and WHEREAS, this is an approved 2010 Capital Improvements Project. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, State of Ohio, of the elected members concurring, that: Section 1 . The base bid submitted by Jess Construction Inc. in the amount of $1,014,000.00 and the following bid alternates submitted by Jess Construction Inc., including bid alternate #4 for $12,700.00, bid alternate #5 for $34,500.00, bid alternate #6 for $50,600.00, bid alternate #7 for $24,000.00, and bid alternate #8 for $67,000.00, for a total contract amount of $1,202,800.00 is hereby accepted. Section 2 . The City Manager is hereby authorized to enter into a contract for said project as specified within the bid proposal and the City's bid documents on file in the Division of Parks and Open Space. Section 3 . This Resolution shall take effect and be in force upon passage in accordance with Section 4.04(a) of the Revised Charter. Passed this day of 1 2010. Mayor — Presiding Officer Attest: Clerk of Council . 1 LEGEND I O PARK LAWN 13 ENVIRONMENTAL DISCOVERY GARDEN 20 WEST SHELTER 14 STORM WATER TREATMENT ZONE 30 EAST SHELTER / RESTROOMS 15 PEDESTRIAN BRIDGE 0 4 RIVER OVERLOOK SHELTER 16 WOODLAND PATH O PARK SIGN / ENTRY FEATURE 1 7 RIVER VIEWING AREA/ POTENTIAL CANOE ACCESS POINT PLAYGROUND 18 IMPROVED STORM WATER CHANNEL 0 7 TENNIS COURT I9 EXISTING WOODLAND TO REMAIN 0 BASKETBALL 20 PARK WALK O UPPER PARKING AREA 21 EXISTING SIDEWALK (38 SPACES) 10 LOWER PARKING AREA 22 EXISTING BIKE PATH (41 SPACES) I I TURN AROUND 23 SINGLE FAMILY HOMES 22 DROP OFF 24 RIVER ACCESS 24 THREE -RAIL FENCE AMBERLEIGH PARK - DUBLIN, OHIO S C m i n a� A - rte ;,.� = 4 ' .6 :.. k ,' ••t •r �� i. 10 In 11 1 f 5 l I (1 0) 14 14 c -�3 G 7 u- 20 2 0 v � O MASTER PLAN V ISTA RIDGE DRIVE \`�2 3� 11 FEBRUARY 19, 2010 F SCALE: I" = 60' 0' 0 Ll 1` G 60' NORTH 'f imp G 7 u- 20 2 0 v � O MASTER PLAN V ISTA RIDGE DRIVE \`�2 3� 11 FEBRUARY 19, 2010 F SCALE: I" = 60' 0' 0 Ll 1` G 60' NORTH 'f s LEGEND I O PARK LAWN RIVER VIEWING AREA/ POTENTIAL CANOE ACCESS POINT SHELTER 12 IMPROVED STORM WATER CHANNEL L3) RIVER OVERLOOK SHELTER �I3 EXISTING WOODLAND TO REMAIN O PARK SIGN / ENTRY FEATURE I4 PARK WALK O PLAYGROUND W/ 15 EXISTING SIDEWALK PERIMETER FENCE 0 6 DROP OFF 6 EXISTING BIKE PATH O PARKING AREA 17 SINGLE FAMILY HOMES (38 SPACES) ( TURN AROUND 18 RIVER ACCESS STORM WATER TREATMENT ZONE 19 PEDESTRIAN BRIDGE 0 0 WOODLAND PATH (2D THREE -RAIL FENCE AMBERLEIGH PARK - DUBLIN, OHIO Im S C A - rte ;,.� = 4 ' .6 .. k ,' • ' t •r �� J F _ � 1 _ti t L _ c c + 13 C E M C v m i a 5 0 15 0 IL'' Im 2 0 F 3 11 1 - M I Lm NB_ 16 0 O v Q 6� O 4 �� VISTA RIDGE DRIVE PHASE ONE IMPROVEMENTS L I FEBRUARY 19, 2010 SCALE: I" =60' 0' 4 9 60' NORTH I. U F l w. e L E G E N D O I DECIDUOUS TREES: PRAIRIE PRIDE HACKBERRY SWAMP WHITE OAK BLACK WALNUT SHINGLE OAK KENTUCKY COFFEETREE AMERICAN BEECH 0 2 INFORMAL SCREENING: CANADIAN HEMLOCK 0 3 SHRUBS AT FOREST BOUNDARY: PRAIRIE FLAME SHINING SUMAC RUNNING SERVICEBERRY `AUTUMN MAGIC' BLACK CHOKEBERRY O LAWN BORDER SHRUBS: NORTHERN BAYBERRY 0 5 SHRUB MASSING AT DROP -OFF: BRILLIANT RED CHOKEBERRY 0 6 STORMWATER TREATMENT ZONE: `DETENTION BASIN WET PRAIRIE MIX' BY PRAIRIE NURSERY 0 TREES AT PLAYGROUND: HALKA HONEYLOCUST YARWOOD PLANETREE O g SHRUB MASSING AT PLAYGROUND: ISANTI DOGWOOD SNOW QUEEN OAKLEAF HYDRANGEA RED SPRITE WINTERBERRY CREAM WHITE JAPANESE KERRIA CENTER GLOW NINEBARK PRAGUE VIBURNUM FRAGRANT SUMAC 0 9 EVERGREEN MASSING @ VISTA RIDGE: ORIENTAL SPRUCE SERBIAN SPRUCE WHITE PINE AMBERLEIGH PARK - DUBLIN, OHIO S C � O O e IN O v � O 1 Q' 3 r - VISTA RIDGE DRIVE PHASE ONE SCHEMATIC PLANTING PLAN f v YY &4 µy 1'r _ r r F 0 2 FEBRUARY 19, 2010 V SCALE: I" = 60' 0' ;A; . F• �y .bk L L. 1.1 .• j F X60' NORTH LEGEND O j PERFORMANCE AND CLASSROOM SPACE / STUMP 06 TOT AREA HORSES GARDEN 0 7 TOT AREA CLIMBING ROCK O SWINGS O CLIMBING EQUIPMENT 30 SECRET GARDEN / MUSIC AREA: AMADINDA SHELTER SIMILAR STYLE 0 4 SECRET GARDEN / MUSIC AREA: CHIMES 10 CLIMBING AND ROLLING HILL 5J SECRET GARDEN / MUSIC AREA: XYLOPHONE F BENCHES (INCLUDED IN PARK E R AND PLAYGROUND) 1 • 1 �. ir S e .'1 er T —§� • rte � e ° I A 1 1 e _ eyy�5�— _� gay '�r� d.y _t 1 U G r s4 s r • 4� _'�� 1" i r_ 1 0 �# r 1 Amberleigh Community Park E CITY OF DUBLIN 7, 1 l k � 0c a �1 �Ir•y -� 1 1 � 1 1 HiII:. P r Nv I � Iti4 Geographic Informations Systems gis @dublin.oh.us 614- 410 -4447 S C H E M E SEPTEMBER 1, 2010 AMBERLEIGH PARK: Dublin, Ohio PEOPLE I PROCESS I PRODUCT PERSPECTIVE RENDERINGS not to scale Bids Opened By: Laura Karagory TABULATION OF BIDS Date:Tuesday, November 23, 2010 Bids Tabulated By: Marja Keplar Amberleigh Community Park Phase I Time: 10:00am Estimated Cost: $1,188,685.00 Location: 6555 Shier Rings Road CONTRACTOR BASE BID ALT #1 Pedestrian Bridge, concrete walks ALT #2 Overlook shelter, stone piers, 3 -rail fencing, xwalk marking, detectable plates, landscape ALT #3 Mulch path, bike racks, 3 -rail fence, landscape ALT #4 Stone Entry Piers, landscape ALT #5 Lawn wall, landscape ALT #6 Plaza seat wall, landscape ALT #7 Playground landscape ALT #8 General landscape improvements ALT #9 Honesuckle removal ALT #10 Flagstone letdowns at rain gardends Thomas & Marker Construction $1,099,000.00 $22,200.00 $43,200.00 $17,200.00 $15,000.00 $33,900.00 $49,000.00 $22,100.00 $58,700.00 $6,400.00 $8,300.00 Robertson Construction $1,162,750.00 $21,885.00 $38,735.00 $33,000.00 $13,500.00 $38,900.00 $56,080.00 $24,600.00 $81,200.00 $6,800.00 $19,480.00 2K General $1,095,000.00 $17,700.00 $40,800.00 $28,000.00 $13,500.00 $51,000.00 $77,500.00 $24,000.00 $80,000.00 $6,700.00 $20,000.00 Lincoln Construction $1,121,000.00 $30,667.00 $34,200.00 $10,884.00 $13,800.00 $48,600.00 $75,000.00 $22,316.00 $59,352.00 $17,280.00 $18,600.00 Charter Hill Construction $1,271,000.00 $42,000.00 $26,700.00 $31,400.00 $15,875.00 $49,200.00 $69,100.00 $23,000.00 $75,000.00 $7,700.00 $18,000.00 Jess Construction $1,014,000.00 $23,500.00 $36,300.00 $25,500.00 $12,700.00 $34,500.00 $50,600.00 $24,000.00 $67,000.00 $4,800.00 $26,000.00 Builderscape $1,190,813.00 $32,000.00 $45,113.00 $16,500.00 $14,600.00 $26,900.00 $37,360.00 $28,370.00 $67,700.00 $6,000.00 $10,950.00